Addendum #3.docx
DOCX document 15 KB Posted
- Attached to
- CCTV SYSTEM CORRECTIVE MAINTENANCE
- Solicitation number
- ARFQ 0512 WSH2600000002 5
- Issued by
- Lewis County, West Virginia
About this file
This is Addendum #3 to a state and local contract opportunity that clarifies bidding requirements and logistics for what appears to be a camera system maintenance and support contract. The mandatory pre-bid meeting is scheduled for September 23, 2025 at 10:00 AM EST at William R. Sharpe, Jr. Hospital located at 936 Sharpe Hospital Road, Weston, WV 26452. All prospective vendors must attend this meeting to be eligible to bid.
All bids must follow the standardized Exhibit C pricing format, which requires vendors to provide pricing based on a percentage markup model using a $100 example purchase. Bids that deviate from this format will be disqualified, as the contracting entity requires an apples-to-apples comparison of all vendor proposals. Vendors offering products that are not publicly available or whose pricing cannot be disclosed must still comply with the percentage markup structure rather than alternative pricing models such as hourly rates or parts lists. If awarded the contract, invoices must align with the contract terms and pricing structure, and vendors may be required to provide supplier cost invoices to verify compliance with the agreed-upon percentage markup, particularly for higher-cost parts.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_WSH2600000002_2_WV_ARFQ_FORM.PDF | ||
| Pre-Bid Sign-In Sheet.pdf | ||
| Addendum #3 Form.docx | DOCX document | |
| Addendum #1.docx | DOCX document | |
| Final_ARFQ_0512_WSH2600000002_5_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_WSH2600000002_3_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_WSH2600000002_1_WV_ARFQ_FORM.PDF | ||
| Addendum #2.docx | DOCX document | |
| Addendum #2 Form.docx | DOCX document | |
| OSAFederalFundsContractClauseAddendum.pdf | ||
| Addendum #1 Form.docx | DOCX document | |
| Addendum #4 Form.docx | DOCX document | |
| TCA.pdf | ||
| WV36.pdf | ||
| RFQ Specifications.docx | DOCX document | |
| WV43.pdf | ||
| Final_ARFQ_0512_WSH2600000002_4_WV_ARFQ_FORM.PDF | ||
| OSA pAffidavit.pdf |
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Text version
ADDENDUM #3
QUESTION #1:
Our camera brand is dealer protected and is not available to the general public like HIK Vision. Our prices are not available for review so I am unable to bid on a percentage above cost bases. However, I am more than willing to provide a price list for the hand full of parts that could possibly be needed for your system as well as an hourly rate to lock in. This would allow you to evaluate our prices and ensure there are no surprises for you. Does this disqualify me from bidding on this or is there some flexibility in the process?
ANSWER #1:
We cannot advise you what to bid, but any bid needs to be in the format of the Exhibit C pricing page, which is based on a percentage mark-up model with a $100 example purchase. We must be able to compare all vendor bids on an apples-to-apples basis, and there is no way for that to be done unless the format of the pricing page is followed. Any bid that doesn’t follow the format of the pricing page would be disqualified. In addition, if you were awarded the contract, any future invoices would have to be in accordance with the lines of the contract, which would follow the hourly rate and parts format. On higher cost parts, you may be asked to provide a copy of the cost invoice from your supplier to show that you are in compliance with the percentage markup indicated in the contract before the invoice could be processed.
QUESTION #2:
I'm sorry if I missed it somewhere in the documents, but what is the location and time for the meeting?
ANSWER #2:
The pre-bid location and time are listed on page 1 of the TCA document. The mandatory pre-bid meeting is September 23, 2025 at 10:00AM EST at William R. Sharpe, Jr. Hospital located at 936 Sharpe Hospital Road, Weston, WV 26452.
File details come from the government source that posted it. Updated .