Summary

This is a Bid Form Attachment for RFP Number 3.18.26.1 issued by David Douglas School District in Portland, Oregon for the procurement of HVAC MERV13 filters. The request seeks qualified vendors to supply approximately 4,995 filters annually in 68 different sizes, ranging from 6.75x16.75x1 inches to 77x13.25x1 inches, with delivery to multiple school locations throughout the district. The contract term is twelve months effective June 1, 2026, with options to renew for up to six additional one-year periods upon mutual consent. Proposals are due electronically through Oregon Buys by April 20, 2026, at 2:00 p.m. Pacific Time. The RFP utilizes a qualifications-based evaluation approach with cost as a consideration, employing a 150-point scoring system consisting of 50 points for price proposals and 100 points for technical proposals.

Vendors must submit unit pricing for each filter size listed in the bid form to calculate estimated annual costs based on the stated quantities. The actual total annual spend will depend on unit prices submitted by competing bidders across the estimated 4,995-unit annual requirement. The district reserves the right to add additional filter sizes, quantities, and premises during the contract term. Bidders must be capable of accepting individual filter orders rather than case quantities and must provide delivery by specified deadlines aligned with school break schedules. No incumbent vendor is identified, and the RFP does not specify a budget amount or award value. Vendors must provide three professional references, certify resident bidder status, provide proof of insurance including commercial general liability coverage of $2,000,000 minimum, and verify they are not debarred or suspended from federal, state, or local contracts.