Addendum 2 RFP 3.18.26.1 HVAC Merv13 Filters and Delivery.pdf

This is Addendum #2 to a Request for Proposals issued by David Douglas School District in Portland, Oregon, for HVAC MERV13 filters and delivery services. The addendum, issued on April 1, 2026, clarifies that the procurement is for filter delivery only, with no expectation that vendors will install or change the filters themselves. This clarification amends the response to Question #32 from Addendum #1, issued on March 30, 2026. The district seeks quarterly deliveries of approximately 4,725 filters annually in various sizes to nine elementary schools, three middle schools, one high school, an alternative high school, the district office, and multiple satellite locations. The contract term is twelve months effective June 1, 2026, with options to renew for up to six additional one-year periods upon mutual consent. Proposals were due electronically through Oregon Buys by April 20, 2026, at 2:00 p.m. Pacific Time.

The evaluation is qualifications-based with cost as a consideration, using a 150-point total scoring system consisting of 50 points for price and 100 points for technical proposals. Vendors must provide three professional references, certify resident bidder status, and agree to honor quoted prices for 90 days from signature. Mandatory insurance requirements include workers' compensation coverage, commercial general liability insurance with limits of not less than $2,000,000 per occurrence, and automobile liability coverage of $1,000,000. The RFP does not identify a specific incumbent vendor or specify a budget amount, allowing total annual spend to depend on unit prices submitted by competing bidders. All work must comply with Oregon prevailing wage laws and applicable civil rights statutes, and the district is exempt from state and federal excise, transportation, and sales taxes.