Addendum_2_RFB DMAVS 2025-01.pdf

RFB DMAVS 2025-01 Page 1 of 17 Addendum 2

STATE OF NEW HAMPSHIRE

DEPARTMENT OF MILITARY AFFAIRS AND VETERANS SERVICES

RFB DMAVS 2025-01

NHARNG Center Strafford Building 12 Interior Renovation

DATE OF POSTING: February 13, 2025 DATE OF CLOSING: February 28, 2025 TIME OF POSTING: By 3:30 PM EST TIME OF CLOSING: 12:00 AM EST

ADDENDUM 2

Vendor Inquiries and Department Responses

Inquiry 1: Can the bid date be extended? This is a quick turnaround time.

Response 1: No, the Agency has determined that Fifteen (15) days is enough time for vendors to submit a bid for this project. DMAVS generally uses 2-weeks as the window for this process for all of its projects.

If it is determined at any time during the course of this solicitation process to extend the Bid Due Date, we will post an addendum to the State website attached to this RFB.

Inquiry 2: Do you have an updated Davis Bacon wage rates file?

Response 2: The Agency does not provide the Davis Bacon Act Wage Rates, we only determine, using Sam.gov, if vendors who have submitted bids are compliant with the Davis-Bacon Act. It is the responsibility of the Vendor to abide by the most up-to-date version of these labor standards.

Inquiry 3: Will a Bid Security be required?

Response 3: No, a bid bond is not required. A Full Performance and Payment Bond (With Power of Attorney) is required.

Inquiry 4: What is the estimated value of this project?

Response 4: We do not have an estimated value for this project.

Inquiry 5: Has funding been appropriated for this project?

Response 5: Funding is appropriated for us to proceed with this project.

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Inquiry 6: The Bid Form does not have a line item for add alternate #1 and #2 , please provide.

Response 6: We do not need alternate lines for the Bid Form.

Inquiry 7: Will the facility be occupied during construction?

Response 7: The facility will not be occupied during construction.

Inquiry 8: Please provide copy of sign in sheets from the site visit.

Response 8: There is no sign-in sheet for site visitation.

Inquiry 9: Can I get a copy of any addenda that have been released to date?

Response 9: All addenda are posted to the DAS website. You can view them here:

https://apps.das.nh.gov/bidscontracts/bids.aspx

Inquiry 10: Can I get a copy of the plan holder’s list if available?

Response 10: When this information becomes available it will be posted to the DAS Website attached to this RFB.

Inquiry 11: Do you happen to know if this job is BAA or BABAA complaint?

Response 11: Yes, this project is BABAA compliant. For all details, please read Attachment 2, Appendix A: Special Provisions, Infrastructure Investment and Jobs Act (IIJA).

Inquiry 12: Has this solicitation complied with all New Hampshire bid laws and regulations as issued?

Response 12: Yes

Inquiry 13: What is the Name, Job Title and Cell Phone # & E-mail contact of the awarding authorities contact responsible for this solicitation?

Response 13: The Department of Military Affairs and Veterans Services & NH Army National Guard https://apps.das.nh.gov/bidscontracts/bids.aspx

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Inquiry 14: In the event this solicitation has not complied with all New Hampshire bid laws and regulations, how will this be handled?

Response 14: NA

Inquiry 15: Has the awarding authority taken the proper care & responsibility in developing & issuing this solicitation?

Response 15: Refer to Bid Documents.

Inquiry 16: How many projects issued by this awarding authority and or design team have been rebid?

Response 16: Unknown

Inquiry 17: Is the awarding authority a bondable entity?

Response 17: NA

Inquiry 18: What is the awarding authorities credit rating? Please provide actual proof thereof.

Response 18: NA

Inquiry 19: Does the awarding authority have a contentious history with contractors?

Response 19: NA

Inquiry 20: Has the awarding authority ever failed a credit check?

Response 20: NA

Inquiry 21: Has the awarding authority or any of its representatives ever failed a background check?

Response 21: Unknown

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Inquiry 22: How many claims have been made against the awarding authority & or architect?

Response 22: Unknown

Inquiry 23: Is all work required by this contract accurately depicted and included on the drawings provided?

Response 23: Refer to Bid Documents.

Inquiry 24: Does the Proposed design meet all criteria required by the local & state governing jurisdictions to obtain a building permit?

Response 24: Refer to Bid Documents.

Inquiry 25: In the event the design does not meet all criteria required by local & state governing jurisdictions to obtain a building permit, How will this be handled?

Response 25: Refer to Bid Documents.

Inquiry 26: What Level of Alterations are to be performed by this contract?

Response 26: The level of Alterations are to be performed in compliance with the RFB.

Inquiry 27: The building is classified under which use group?

Response 27: See Attachment 11, Drawings

Inquiry 28: If Mixed Use, please clarify “use group” of Jobsite area and then directly adjacent area (s) to the jobsite and their respective use group.

Response 28: See Attachment 11, Drawings

Inquiry 29: Do the plans accurately depict and distinctly identify the demarcation lines between use groups?

Response 29: NA

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Inquiry 30: Has a survey been completed to identify any hazardous materials?

Response 30: No.

Inquiry 31: Is the existing building slab on grade construction?

Response 31: Yes.

Inquiry 32: Does the existing building have a a.) basement, b.) cellar or c.) crawl space?

Response 32: No.

Inquiry 33: What is the cross-section detail of the subfloor in each of the renovation’s areas?

Response 33: See Inquiry 31.

Inquiry 34: Please provide accurate details of the existing conditions and proposed construction.

Response 34: Available at Site Visitation.

Inquiry 35: What is the cross-section detail of the ceiling in the proposed renovation areas?

Response 35: Available at Site Visitation.

Inquiry 36: What is the cross-section detail of the building envelope in the proposed renovations areas?

Response 36: Available at Site Visitation.

Inquiry 37: Does this contract include work on any existing proprietary systems?

Response 37: Refer to Bid Documents.

Inquiry 38: If there are proprietary systems, please identify them and provide the manufacturer, model # and most recent service records.

Response 38: Acknowledged.

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Inquiry 39: Does this contract include work on any base building system?

Response 39: See Bid Documents.

Inquiry 40: Does this contract include any new proprietary material(s) or system(s)?

Response 40: See Bid Documents.

Inquiry 41: Who is responsible for the protection of the existing furniture fixtures & equipment (FFE)?

Response 41: See Bid Documents.

Inquiry 42: Will the contractor be required to store or protect any (FFE) or Merchandise or Personal Belongings of the tenants, occupants of awarding authority et all. That is not included on the drawings?

Response 42: See Bid Documents.

Inquiry 43: On What date will the contract be awarded?

Response 43: TBD.

Inquiry 44: What is the start date of the project?

Response 44: TBD.

Inquiry 45: What is the completion date of the project?

Response 45: See Bid Documents.

Inquiry 46: What is the expected duration of the contract?

Response 46: From time of Governor and Executive Council Approval through Completion date listed in bid documents.

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Inquiry 47: Who is the single point of contact for the project?

Response 47: POC will be provided at time of NTP issue date.

Inquiry 48: Has the Proposed Schedule considered actual product availability, lead times of material items included or referenced to therein?

Response 48: Yes.

Inquiry 49: Does the proposed contract include a fair & equitable timeline for filing project permits?

Response 49: See bid docs for permitting requirements.

Inquiry 50: Does the proposed contract include a fair & equitable timeline for the contractor to prepare and submit submittals?

Response 50: See Bid Documents.

Inquiry 51: Does the proposed contract include a fair & equitable response time to the payment applications, request for information, request for interpretation, change orders?

Response 51: See Bid Documents.

Inquiry 52: Will payments be made consecutively so as not to cause delay on the project?

Response 52: See Bid Documents.

Inquiry 53: Will requests for information be responded to and made available to the contractor as not to cause a delay to the project?

Response 53: Yes.

Inquiry 54: Will Request for interpretation be responded to and made available to the contractor as not to cause a delay to the project?

Response 54: Yes.

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Inquiry 55: Will change orders be responded to and made available to the contractors as not to cause a delay to the project completion?

Response 55: Yes.

Inquiry 56: Will the contractor be required to use any other type of project management systems and or software?

Response 56: No, there is no requirement to use specific software or management systems, but please refer to bid documents for project documentation requirements.

Inquiry 57: Will any night work or off-hour work be required as part of this contract?

Response 57: No.

Inquiry 58: What Submittals are required for this project?

Response 58: See Bid Documents.

Inquiry 59: How will the contractor access the worksite each day?

Response 59: See Bid Documents for security access requirements. Further inquiry can be addressed at NTP date.

Inquiry 60: What are the limitations on contractors’ access to the worksite?

Response 60: See Inquiry 59.

Inquiry 61: How will deliveries be handled?

Response 61: Discussed at Pre-Construction Meeting.

Inquiry 62: What are the limitations on contractors’ deliveries of tools, equipment, materials to the jobsite?

Response 62: See Inquiry 61

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Inquiry 63: Will lay down areas directly adjacent to the worksite, or within the worksite for the storage of materials and equipment be made available to the awardee for the duration of the project?

Response 63: Discussed at Pre-Construction Meeting.

Inquiry 64: Are “CORI” OR Criminal Background Checks Performed on all building tenants or residents or each respective unit? If So, what level of Cori has been completed on each building tenant, resident, or occupants of each unit?

Response 64: Project Facility is Unoccupied.

Inquiry 65: Have all building tenants, residents or occupants of each unit been legally verified & confirmed to be lawful United States Residents?

Response 65: Project Facility is Unoccupied.

Inquiry 66: Does the awarding authority presently provide sanctuary to residents, resident aliens or any other occupants illegally residing within the United States?

Response 66: No.

Inquiry 67: Has the awarding authority ever knowingly provided sanctuary to residents, resident aliens or any other occupants illegally residing within the United States?

Response 67: No.

Inquiry 68: Do any tenants or occupants of the buildings or units have an existing medical condition that may be adversely affected by the proposed construction?

Response 68: Project Facility is Unoccupied.

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Inquiry 69: If any tenants or occupants of the buildings does have an existing medical condition that may be adversely affected by the proposed construction, how will this be handled? Will the awarding authority relocate the tenant or occupant at their cost and expense? Will the contractor be compensated for the delay to the project?

Response 69: See Inquiry 68.

Inquiry 70: How many times in the months preceding this bid have the police or (911) been called to any or all of the buildings or units at this property?

Response 70: Unknown.

Inquiry 71: How many times in the months preceding this bid have the Emergency Medical Service (EMS) been called to any or all of the buildings or units at this property?

Response 71: Unknown.

Inquiry 72: How many times in the months preceding this bid have the Fire Department (FIRE) been called to any or all of the buildings or units at this property?

Response 72: Unknown.

Inquiry 73: Are there any other special conditions the contractor needs to be aware of?

Response 73: See Bid Documents.

Inquiry 74: Will the building be occupied during construction?

Response 74: Project Facility is Unoccupied.

Inquiry 75: Is any work scheduled for when occupants are present?

Response 75: See Inquiry 74.

Inquiry 76: What days of the week can work occur on?

Response 76: Monday - Friday

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Inquiry 77: What time will tenant, or occupants of the space leave the unit each day?

Response 77: See Inquiry 74.

Inquiry 78: What time will tenant or occupants of the space return to the unit each day?

Response 78: See Inquiry 74.

Inquiry 79: How will the contractor gain access to the unit each day?

Response 79: See Inquiry 59.

Inquiry 80: In event the contractor is unable to Gain access to the area to work, how will this be handled?

Response 80: Call PoC.

Inquiry 81: In the event that the contractor is delayed in gaining access to the area to work, how will this be handled?

Response 81: Call PoC.

Inquiry 82: In the event that the tenant or occupants fail to leave the area by the specified time each day, how will this be handled?

Response 82: See Inquiry 74.

Inquiry 83: Are there any noise or smell -related restrictions?

Response 83: In an effort to be a good neighbor, the NHARNG strives to abide by all local ordinances in effect.

Inquiry 84: What Type of barriers are proposed to separate the construction areas from the public? Please identify Location & Qty?

Response 84: Subject to contractor’s level of risk. Discussed at Pre-Construction Meeting.

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Inquiry 85: What type of barriers are proposed to separate the construction areas from the tenants or occupants?

Response 85: Subject to contractor’s level of risk. Discussed at Pre-Construction Meeting.

Inquiry 86: Will the permitting fees be waived?

Response 87: No.

Inquiry 88: Will a working supervisor be allowed so long as it does not affect his/her other responsibilities?

Response 88: See Bid Documents.

Inquiry 89: What is the existing ceiling and deck height per each respective floor of the building?

Response 89: See Bid Documents, Available at Site Visitation.

Inquiry 90: Where are the utility closets & access for Fire Suppression, Plumbing, HVAC, Electrical, Communications, Electronic Safety & Security which service this area of the building located? How will the contractor access these areas? How long will it take to access these areas as required per each requested time? In the event the contractor is delayed from accessing these critical areas. How will this be handled?

Response 90: See Bid Documents.

Inquiry 91: Is there any fire suppression work required by this contract?

Response 91: See Bid Documents.

Inquiry 92: Is there any fire alarm work required by this contract?

Response 92: See Bid Documents.

Inquiry 93: Is there any access control work required by this contract?

Response 93: See Bid Documents.

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Inquiry 94: Are temporary traffic barriers required?

Response 94: Discussed at pre-construction meeting.

Inquiry 95: Are there any filed sub bids?

Response 95: Unknown.

Inquiry 96: What is the designers’ estimated cost of the project?

Response 96: No Cost estimate generated.

Inquiry 97: Designers estimate is reflective of what date?

Response 97: NA.

Inquiry 98: Which, if any Specification(s) included in the project are estimated to cost greater than

<$25,000.00 USD?

Response 98: Unknown.

Inquiry 99: Ref: Mechanical Filed Sub Bid. Is the filed sub bidder responsible for demolition of the existing mechanical equipment, accessories, and connections there to? Is the Filed Sub bidder Responsible for Cutting & Patching? Is the Filed Sub bidder Responsible for Fire & Smoke Penetrations?

Response 99: Unknown.

Inquiry 100: Ref: Plumbing Filed Sub Bid. Is the Filed Sub bidder Responsible for Demolition of the Existing Fixtures? Is the Filed Sub bidder Responsible for HVAC? Is the Filed Sub bidder Responsible for Cutting & Patching? Is the Filed Sub bidder Responsible for Fire & Smoke Penetrations?

Response 100: Unknown.

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Inquiry 102: Ref: Electrical Filed Sub Bid. Is the Filed Sub bidder Responsible for Demolition of the Existing Fixtures & Devices? Is the Filed Sub bidder Responsible for the Fire Alarm? Is the Filed Sub bidder Responsible for Cutting & Patching? Is the Filed Sub bidder Responsible for Fire & Smoke Penetrations?

Response 102: Unknown

Inquiry 103: Are subcontractors responsible for their weekly certified payrolls and statements of compliance?

Response 103: See Bid Documents.

Inquiry 104: What are the limitations on the scope of work?

Response 104: See Bid Documents.

Inquiry 105: What is the Davis Bacon Wage Request No. for this Project?

Response 105: See Inquiry 2.

Inquiry 106: What is the Ceiling Height Multi-Purpose Training Room 103?

Response 106: Available at Site Visitation

Inquiry 107: REF:A1.2 Storage Mezzanine Floor Plan - The Plans call for alternates No. 1-2 however corresponding bid form does not indicate the alternates. Please clarify what the contractor shall responds to according to this solicitation?

Response 107: Please include any and all work identified in the bid documents as an “alternate” in the base bid scope of work. No alternate pricing is required.

Inquiry 108: What is the existing floor finish of Multi-Purpose Training Room 103?

Response 108: Available at Site Visitation, polished concrete.

Inquiry 109: REF:A1.2 Storage Mezzanine Floor Plan – Is an access ladder required for this storage area?

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Response 109: See Bid Documents.

Inquiry 110: Ref: A1.2 Storage Mezzanine Floor Plan – What is the Floor Load Design Rated For? Ie LBS

PSF…

Response 110: This is provided on the drawings, see detail 1 on drawing A3.2.

Inquiry 111: Please provide prevailing wage rates that are to be used on this project.

Response 111: See Inquiry 2.

Inquiry 112: Confirm if all exiting interior face of the perimeter walls are to be painted as part of the alternate #1 or to be include in the base bid.

Response 112: Please include any and all work identified in the bid documents as an “alternate” in the

Inquiry 113: Confirm that the room #109 will receive concrete sealer.

Response 113: Yes, as shown in “Room Finish Schedule” on drawing A2.1.

Inquiry 114: Will the concrete slab required to be X-Rayed prior to slab saw cutting , if so, should this cost be included in our proposal?

Response 114: It will be the discretion of the contractor whether or not they wish to x-ray the slab or not.

Inquiry 115: Please confirm Construction Note Legend #1 /A3.1 is correct?

Response 115: Yes.

Inquiry 116: Please confirm that the 180-day acceptance period to accept the bid is correct.

Response 116: Yes. We have up to 180 days to accept a bid before they are considered expired by the State. The Bid acceptance period should not take the full 180 days.

Inquiry 117: What is the Notice To Proceed (NTP) start date?

Response 117: TBD.

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Inquiry 118: Can submittals be issued for approval prior to the NTP?

Response 118: Any work performed prior to contract award will be done so at the sole cost and liability of the vendor. No cost or liability will be conferred onto The Department of Military Affairs and Veterans Services and or The New Hampshire Army National Guard for submittals or any other work performed prior to NTP.

Inquiry 119: Please provide list of attendees who went to the 2/19/25 walk through.

Response 119: No attendance list was taken.

Inquiry 120: Confirm alternate #2 deletes all SAFB

Response 120: Please include any and all work identified in the bid documents as an “alternate” in the

Inquiry 121: Please indicate exact extent of the MEP scope of “ROUGH WORK “as it relates to Alternate #2

Response 121: Please include any and all work identified in the bid documents as an “alternate” in the

Inquiry 122: Please clarify/ confirm Alt #2: Our interpretation of your alternate #2 for Unisex Shower Rooms #107 & #108 is as follows: Include in Alt #2 wall insulation, tile backerboard, floor & wall tile, MEP finish fixtures, cabinets & solid surface counters, toilet & bath accessories, panel signage, ceilings, painting, etc. Include in base bid the framing of walls, in wall blocking, mezzanine above, rough in of MEP, etc.

Response 122: Please include any and all work identified in the bid documents as an “alternate” in the

Inquiry 123: The tile specification indicates Schluter Reno for floor & wall outside corners. This product is a floor transition.

Response 123: Please carry what the vendor feels is a more appropriate product on bid submission. All products need to be reviewed by design team prior to install.

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Inquiry 124: The Plumbing specification for underground piping call for cast iron no hub. Currently the underground waste piping coming out of the floor is schedule 40 pvc. Please confirm what is to be used for underground waste pipe.

Response 124: Existing is schedule 40 underground piping.

Inquiry 125: The two recessed light fixtures on the underside of the entrance canopy has a designation of R1. However, R· does not appear on the lighting schedule?

Response 125: This specific information is currently unknown. The Electrical engineer has been contacted to specify. If an answer is determined before the Bid Closing date, an addendum will be issued answering this inquiry.

Inquiry 126: The electrical plans state that the door access controller is to be furnished & installed by the contractor. Is there a specification on the controller and location for it?

Response 126: This specific information is currently unknown. The Electrical engineer has been contacted to specify. If an answer is determined before the Bid Closing date, an addendum will be issued answering this inquiry.

Inquiry 127: The electrical specifications indicate that the fire alarm system is a Fire-Lite System however the plans indicate it is a Simplex system. Please clarify.

Response 127: Simplex.

Inquiry 128: Can the single head emergency units designated on the plan be individual EBU's?

Response 128: No.

Inquiry 129: Mechanical contractor asking what the controls scope of work is. No specification or Sequence of Operation for equipment listed. Please clarify.

Response 129: The controls will be stand-alone unit specific. There is no building controls (BACnet, etc..)

for this project.