Addendum_1_RFP_2026-30.pdf

This is Addendum #1 to RFP 2026-30 issued by Valencia College, District Board of Trustees, Florida, for HVAC Preventative Maintenance, Service and Repairs. The addendum, dated March 23, 2026, provides current rate information in response to a public records request and ensures all prospective respondents have access to the same pricing data through Attachment 3 Price Sheets covering Lot 1, Lot 2, and Lot 3. All other terms, conditions, and specifications of the original solicitation remain unchanged. The non-mandatory site visit/walk-through is scheduled for March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus (1800 S. Kirkman Road, Orlando, FL 32811), with the inquiry deadline of April 3, 2026, at 10:00 a.m. EST and proposal due date of April 10, 2026, at 12:00 p.m. EST via VendorLink. The evaluation committee will assess proposals on April 23, 2026, with notice to award on April 27, 2026, and final Board approval on May 7, 2026. The contract term is three years with potential extensions for two additional one-year periods, not to exceed five years total.

The RFP seeks qualified State of Florida Certified Mechanical Contractors to provide comprehensive HVAC preventative maintenance, service and repairs, and Liebert Cooling System maintenance across eleven campus locations, with labor classifications including Helper, Apprentice, Journeyman HVAC Technician, Technical Specialist, and Project Manager/Supervisor positions. Contractors must maintain markups of 10 percent maximum for preventative and corrective maintenance categories and 0 percent for quarterly and annual preventative maintenance services. No specific set-aside designations are imposed; however, contractors may voluntarily declare minority business enterprise (MBE) or woman business enterprise (WBE) status. No incumbent vendor information or specific budget values are disclosed in the available documentation. All contractors must carry comprehensive insurance coverage including General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation per statutory requirements, Employers Liability of $1,000,000, Umbrella coverage of $3,000,000, and Professional Liability of $4,000,000, with Valencia College District Board of Trustees named as additional insured.