Addendum_1_HVAC_Price_Sheet.pdf
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- Solicitation number
- RFP 2026-30
- Issued by
- Orange County, Orlando City, Florida
About this file
This is an Addendum #1 Price Sheet for RFP 2026-30 issued by the District Board of Trustees of Valencia College, Florida, detailing the cost proposal forms for three distinct service lots. The solicitation seeks qualified State of Florida Certified Mechanical Contractors to provide HVAC preventative maintenance, service and repairs, Liebert Cooling System maintenance, and small projects under $300,000 across multiple campus locations including West, East, Winter Park, Osceola, Lake Nona, Poinciana, and School of Public Safety campuses. Lot 1 encompasses maintenance and repairs services with quarterly preventive maintenance visits at eight campus locations (3 visits per location annually) and annual preventive maintenance at the same eight locations. Lot 2 covers small projects up to $300,000. Lot 3 addresses Liebert Cooling System maintenance and repairs with quarterly operational and audiovisual inspections at three locations (West Campus, Lake Nona, and Poinciana), annual comprehensive inspections at the same three locations, and annual condenser coil cleaning services. The non-mandatory site visit is scheduled for March 24, 2026, from 8:00 a.m. to 3:45 p.m. EST at West Campus; proposals are due April 10, 2026, at 12:00 p.m. EST via VendorLink, with award notification on April 27, 2026, and Board approval on May 7, 2026. The contract term is three years with potential extension for two additional one-year periods, not to exceed five years total.
All three lots utilize identical pricing structures for labor and materials. Proposers must provide hourly rates for 1,000 hours of regular time work per Factory Trained Certified Service Technician and HVAC Service Helper/Apprentice, 250 hours of overtime rates for both classifications, and materials pricing at actual cost plus a markup not to exceed 10 percent (with evidence of actual costs required). The price sheets include example calculations demonstrating the material cost methodology with a total baseline reference figure of $354,859 for Lot 1 repairs, quarterly maintenance totaling $78,239 annually across eight locations, and annual maintenance totaling $9,269 per location. Lot 2 pricing follows the same labor and material framework. Lot 3 maintenance and repairs mirror the labor structure, with quarterly operational inspections totaling $3,705 annually across three locations, annual comprehensive inspections at $2,468 total, and annual condenser coil cleaning at $2,262 total. No incumbent vendor information, specific budget amounts, or set-aside designations are disclosed in this addendum. Proposers may voluntarily declare minority business enterprise or woman business enterprise status if applicable, and must maintain comprehensive insurance coverage including $1,000,000 General Liability, $1,000,000 Automobile Liability, $1,000,000 Employers Liability, $3,000,000 Umbrella coverage, and $4,000,000 Professional Liability, with Valencia College named as an additional insured.
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RFP 2026-30 Addendum #1 Attachment 3
Price Sheets Lot 1, Lot 2 & Lot 3 Please check which lots you are submitting pricing for
Lot 1 ____________ Lot 2 ____________ Lot 3 ____________
Lot 1 Maintenance and Repairs
PROPOSAL PRICE FORM FOR REPAIRS
The Proposer, having carefully examined the scope of services/specifications and Terms and Conditions herein, proposes to furnish proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices.
Item No.
Qty. Description Work Hours/ Days of Week Unit Price Total
1. 1,000 Hours
Regular Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
2. 1,000 Hours
Regular Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday - Friday
3. 250 Hours
Overtime Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
4. 250 Hours
Overtime Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday – Friday All Day Saturday and Sunday
5. $10,000 Year
Materials (to be furnished by Proposer if and requested by the College) shall be at Proposer’s actual cost plus ______% (percent)*.
100%+
*Material Markup shall not exceed 10%. Evidence of actual costs may be required through submittal of copy of Invoice.
Example:
If markup is 10%, the unit price would be 100% + 10% and the last column, Total, would be calculated:
$100,000 X 110% =$110,000
Note: The Unit Price shall be 100% plus your markup.
Total Items 1-5 $
354,859
266,000
266,000
1107:30 4:00 110,000
90 90,000
1307:30 4:00 32,500
90 22,500
266,000
11,000
Lot 1 Quarterly Preventive Maintenance
Quarterly Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total District Office 1768 Park Center Drive, Orlando, FL 32835
3 $ $
West Campus 1800 South Kirkman Road, Orlando, FL 32811
3 $ $
SPS Campus 8600 Valencia College Lane, Orlando, FL 32825
3 $ $
East Campus 701 N. Econlockhatchee Trail, Orlando, FL 32825
3 $ $
Winter Park Campus 850 W. Morse Blvd. , Winter Park, FL 32789
3 $ $
Osceola Campus 1800 Denn John Lane, Kissimmee, FL 34744
3 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
3 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
3 $ $
TOTAL $
Note: Proposer to provide a sample of the Preventive Maintenance Checklist with Proposal.
Lot 1 Annually Preventive Maintenance
Annual Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total District Office 1768 Park Center Drive, Orlando, FL 32835
1 $ $
West Campus 1800 South Kirkman Road, Orlando, FL 32811
1 $ $
SPS Campus 8600 Valencia College Lane, Orlando, FL 32825
1 $ $
East Campus 701 N. Econlockhatchee Trail, Orlando, FL 32825
1 $ $
Winter Park Campus 850 W. Morse Blvd. , Winter Park, FL 32789
1 $ $
Osceola Campus 1800 Denn John Lane, Kissimmee, FL 34744
1 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
1 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
1 $ $
TOTAL PER YEAR $
Note: Proposer to provide a sample of the Preventive Maintenance Checklist with Proposal.
186 558 1,025 3,075 186 558 652 1,956 186 558 559 1,677 373 1,119
1,119 10,620
1,239 1,239 24,662 24,662 1,612 1,612 17,046 17,046 1,239 1,239 13,903 13,903 9,269 9,269
9,269 78,239
9,269
Lot 2 Small Project up to 300K
PROPOSAL PRICE FORM FOR SMALL PROJECTS
The Proposer, having carefully examined the scope of services/specifications and Terms and Conditions herein, proposes to furnish proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices.
Item No.
Qty. Description Work Hours/ Days of Week Unit Price Total
1. 1,000 Hours
Regular Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
2. 1,000 Hours
Regular Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday - Friday
3. 250 Hours
Overtime Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
4. 250 Hours
Overtime Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday – Friday All Day Saturday and Sunday
5. $10,000 Year
Materials (to be furnished by Proposer if and requested by the College) shall be at Proposer’s actual cost plus ______% (percent)*.
100%+
*Material Markup shall not exceed 10%. Evidence of actual costs may be required through submittal of copy of Invoice.
Example:
If markup is 10%, the unit price would be 100% + 10% and the last column, Total, would be calculated:
$100,000 X 110% =$110,000
Note: The Unit Price shall be 100% plus your markup.
Total Items 1-5 $
1107:30 4 110,000
90 90,000
1307:30 4:00 32,500
90 22,500
266,000
10 11,000
Lot 3 Liebert Cooling System Maintenance and Repairs
PROPOSAL PRICE FORM FOR REPAIRS
The Proposer, having carefully examined the scope of services/specifications and Terms and Conditions herein, proposes to furnish proposes to furnish all labor, materials, equipment and other items without exception for the proper execution and completion of the work, and if awarded the contract, to complete the said work within time limits as specified for the following bid prices.
Item No.
Qty. Description Work Hours/ Days of Week Unit Price Total
1. 1,000 Hours
Regular Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
2. 1,000 Hours
Regular Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday - Friday
3. 250 Hours
Overtime Hourly Rate per Factory Trained Certified Service Technician
State Hours during which regular time will prevail:
From:____ a.m., To: ____p.m.
4. 250 Hours
Overtime Hourly Rate per HVAC Service Helper/Apprentice
Days of the Week:
Monday – Friday All Day Saturday and Sunday
5. $10,000 Year
Materials (to be furnished by Proposer if and requested by the College) shall be at Proposer’s actual cost plus ______% (percent)*.
100%+
*Material Markup shall not exceed 10%. Evidence of actual costs may be required through submittal of copy of Invoice.
Example:
If markup is 10%, the unit price would be 100% + 10% and the last column, Total, would be calculated:
$100,000 X 110% =$110,000
Note: The Unit Price shall be 100% plus your markup.
Total Items 1-5 $
1107:30 4:00 110,000
90 90,000
1307:30 4:00 32,500
90 22,500
266,000
10 11,000
Lot 3 Quarterly Operational and Audiovisuals Inspections
Quarterly Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total West Campus 1800 South Kirkman Road, Orlando, FL 32811
3 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
3 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
3 $ $
TOTAL $
Note: Proposer to provide a sample of the Operational and Audiovisual Checklist with Proposal.
Lot 3 Annually Comprehensive Inspection
Annual Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total West Campus 1800 South Kirkman Road, Orlando, FL 32811
1 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
1 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
1 $ $
TOTAL PER YEAR $
Note: Proposer to provide a sample of the Comprehensive Inspection Checklist with Proposal.
Lot 3 Annually Cleaning of the Condenser Coils
Annual Preventive Maintenance and Inspection as Defined in the Scope of work Campus/Facility Locations QTY. Price. Extended Total West Campus 1800 South Kirkman Road, Orlando, FL 32811
1 $ $
Lake Nona 12350 Narcoossee Road, Orlando, FL 32832
1 $ $
Poinciana Campus 3255 Pleasant Hill Rd, Kissimmee, FL 34746
1 $ $
TOTAL PER YEAR $
823 2,469 206 618
3,705
1,646 1,646 411 411
2,468
1,440 1,440 411 411
2,262
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