Addendum_1.pdf

Purchasing Services 2725 Judge Fran Jamieson Way

Building C, Room 303 Viera, Florida 32940

Supplemental Safety Planning

RFQ-8-26-12

July 23, 2026

ADDENDUM 1

TO ALL PROSPECTIVE BIDDERS

This is an Addendum to and shall be considered as part of the original bid package for the above-mentioned bid. Please acknowledge receipt of Addendum 1 in space provided on Price Sheet. Bidders are requested to acknowledge receipt of this addendum with their bid.

CLARIFICATION TO QUESTIONS RECEIVED

Question 1: Would the County consider revising the indemnity obligations in Section 25.1 to expressly include the causation language required by Section 725.08, Florida Statutes, so that the indemnity applies only to claims and damages to the extent that they are caused by the Consultant's negligent, reckless, or wrongful acts or omissions?

Answer: Contract terms may be negotiated after the most qualified consultant has been determined.

Question 2: Would the County consider revising Section 7.2.2 to clarify that any determination that work must be corrected at no additional cost is based upon a failure to meet the standard of care set forth in Section 7.1, rather than the County's sole determination that the work is unsatisfactory, substandard, etc.? We are willing to correct work that does not satisfy the applicable professional standard of care.

Answer: Contract terms may be negotiated after the most qualified consultant has been determined.

Question 3: Would the County consider extending the one (1) business day notice requirement in Section 9.3 and Section 10.2, as that timeframe may not provide sufficient opportunity to evaluate the cause and impact of a delay before rights are waived?

Answer: Contract terms may be negotiated after the most qualified consultant has been determined.

Question 4: Would the County consider revising Section 3.2 to provide that any future expert witness or litigation support services be performed pursuant to a separate agreement? Such services may present conflict-of-interest concerns and are typically contracted separately from the underlying professional services.

Answer: Contract terms may be negotiated after the most qualified consultant has been determined.

Question 5: The RFQ includes an Addendum Acknowledgment form on Page 24; however, it is not specifically identified as a required item on the Proposer Checklist. Could the County please confirm whether this form should be included with the proposal and, if so, where it would be preferred within the submission? Additionally, please advise whether copies of any issued addenda should also be included.

Answer: Yes, the Addendum Acknowledgement form on Page 24 needs to be completed and signed with your proposal. The signed form should be included with the other signed forms in Tab 6.

Question 6: The Insurance Requirements section appears to indicate that Certificates of Insurance and related endorsements will only be required from the selected firm after award. Could the County please confirm that these items are not required as part of this submission?

Answer: Certificates of Insurance and related endorsements are not required as part of the submission. Certificates of Insurance and related endorsements are required within five (5) days of Notice of Award as indicated in the RFQ and draft Contract (Section 25.6).

Question 7: Could the County please confirm how the client references provided in Tab 4: Example Projects will be used as part of the evaluation process, including whether the County may contact those references directly and whether any written references or letters of recommendation are required?

Answer: Provide a minimum of three (3) and a maximum of five (5) projects completed which best illustrate the qualifications for this contract. The County will contact those client references. There are 25 possible points in Tab 4 in the following areas:

a. Name and description of the project/contract.

b. Indicate scope, size, cost (budget vs. actual), schedule (initial and final), principal elements, and special features of the project/contract.

c. Discuss the relevance of the example project/contract to this RFQ.

d. Project/contract owner “client”, contact name, phone number, and email.

e. Names of the team members and specific roles of each team member.

Question 8: Tab 2, Team Profile, Item 3 (Key Team Members) states: “Current Professional Registration/Licenses – Provide copies of current relevant professional registration(s), licenses.”

Could the County please clarify whether copies of the actual professional licenses, registrations, and certifications are required in addition to the one-page resumes? If so, please advise where the County would prefer these materials to be included within the proposal package.

Answer: Provide a one-page resume for all key personnel and also provide copies of current relevant professional licenses, registrations, and certifications for each resume in Tab 2.

Question 9: Who are the individuals on the Selection Committee? Will the Space Coast Transportation Planning Organization (SCTPO) be represented on the committee in either a voting or non-voting capacity?

Answer: Eric Burnie, Engineer III, Public Works (Engineering) Suzanne Reider, Public Works Grant and JPA Writer/Coordinator, Public Works Operations) Peter Nguyen, Engineer II, Public Works (Traffic Operations)

The SCTPO will not be a voting member on the Selection Committee; however, the SCTPO may attend Public Meetings for this solicitation and provide comments.

Question 10: Our firm maintains a standing corporate resolution authorizing designated officers to execute contracts on behalf of the corporation. Will the County accept a copy of this corporate resolution as evidence of signing authority in lieu of completing the Certificate of Corporate Officer form, or is execution of the County's form required? If the form is required, what date should be used for the following statement:

"RESOLVED, that _____, as _____ of the corporation, is hereby authorized to execute the Contract dated _____ between Brevard County, Florida, and the corporation, and that the execution thereof, attested by the _____ of the corporation and with the corporate seal affixed, shall be the official act and deed of this corporation."

Answer: Yes. Complete the form the best you can and write a note on the form. This form must be submitted with the package.

Question 11: Can a consultant be listed as a reference?

Answer: Yes, if the reference relates to a project. Provide a minimum of three (3) and a maximum of five (5) projects completed which best illustrate the qualifications for this contract. The County will contact those client references. There are 25 possible points in Tab 4 in the following areas:

a. Name and description of the project/contract.

b. Indicate scope, size, cost (budget vs. actual), schedule (initial and final), principal elements, and special features of the project/contract.

c. Discuss the relevance of the example project/contract to this RFQ.

d. Project/contract owner “client”, contact name, phone number, and email.

e. Names of the team members and specific roles of each team member.

Question 12: Under Team Profile, there is a 2-page limit that has been imposed. Are there any other sections where a page limit has been imposed? Is there an overall page limit for this proposal?

Answer: Tab 1 is maximum one page and is not scored. Tab 3 is a maximum of two pages, Tab 4 is a maximum of three pages, and Tab 5 is a maximum of four pages.

Question 13: Proposer requests revision to the "Time is of the Essence" provision to ensure it is applied consistent with the applicable professional Standard of Care and does not impose liability for delays beyond the Contractor's reasonable control, including Force Majeure events. Proposer respectfully requests that the County consider revising this provision accordingly.

9.2. Effectiveness. An Amendment shall not give rise to any contractual rights until both Parties have caused the Amendment to be executed by their duly authorized representatives and a written Notice to Proceed for the respective Amendment is issued by the COUNTY. The CONTRACTOR shall commence work as indicated in the written Notice to Proceed issued by the COUNTY subsequent to the execution of an Amendment. The CONTRACTOR shall complete the work in accordance with the executed Amendment. The CONTRACTOR acknowledges that TIME IS OF THE ESSENCE for all work performed under this Contract, subject to the CONTRACTOR'S performance in accordance with the applicable professional Standard of Care and any Force Majeure Event or other delay beyond the CONTRACTOR'S reasonable control.

Answer: Contract terms may be negotiated after the most qualified consultant has been determined.

Question 3: Proposer requests revision to Article 13, "Ownership and Reuse of Work Product," to distinguish project-specific work product from the Contractor's pre-existing intellectual property and limit liability for unauthorized modification or reuse. The requested revision aligns with standard professional services practice while preserving the County's rights to use the work product for its intended purpose. Proposer respectfully requests that the County consider revising this provision accordingly.

13.7.2. In accordance with Section 287.055(10), Florida Statutes, and this Contract, the COUNTY may reuse any plans, specifications, or reports provided under this Contract. Notwithstanding the foregoing, CONTRACTOR retains ownership of any pre-existing intellectual property, proprietary tools, software, methodologies, templates, processes, and know-how used in performing the Services.

The Contractor shall have no responsibility or liability for any unauthorized modification of, reuse of, or reliance upon the Work Product by the County or any third party for purposes other than those contemplated by this Contract, or without the CONTRACTOR'S prior written consent.

Answer: Contract terms may be negotiated after the most qualified consultant has been determined.

Please note that the bid opening date and time remain Wednesday, July 29, 2026 @ 10:00 AM.

All other terms and conditions remain unchanged.

Sincerely, Mary Bowers Purchasing Manager

END OF ADDENDUM 1