A03 CDRL C002 - V1 V2 V3 IK OTC Product Specifications.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

b. Submit Product Specifications for each item NLT 14 days after corresponding RFP for that item.

c. V1+, V2, V3, Installation Kit (IK), and Operational Transit Case (OTC) Product Specifications

For each V1+, V2, V3, IK, or OTC item, the applicable V1+/V2/V3/IK/OTC Product Specifications shall include at a minimum:

i. Cover Page: A cover page which identifies the item, the CHS-6 part number, CHS-6 hardware version, the corresponding OEM name and part number, and TI reference number.

ii. Scope: General information pertaining to the item of equipment.

iii. Applicable Documents: All documents referenced in this section.

iv. Product Literature: V1+, V2, V3, IK, and OTC Product Literature:

a. Provide operations manual, data sheet, and inserts (e.g. quick start guide) to accompany the material (documents should be attached to the specifications in their entirety as opposed to providing a link to the documentation).

b. EULAs shall be attached to the Product Specification.

c. Provide material describing the actions to be taken by the user in order to exercise the CHS-5 warranty and obtain repaired / replaced equipment.

v. Requirements: The contractor shall provide the essential requirements and descriptions that apply to an item. The following paragraphs apply:

a. Definition: A definition of the item shall be provided in the form of a brief description. Major components of the item shall be identified and described.

b. Diagrams: This paragraph shall incorporate the appropriate logic, block and/or schematic diagram of the particular item. The diagrams will include a Bill of Materials. An overall line drawing with or without pointers and descriptors, as appropriate, to all major components shall be included. An interface control drawing shall be included.

c. Interfaces: This paragraph shall describe all of the item’s interfaces. Examples include mechanical, power, data, protocols, video, etc. References to all applicable interface standards shall be noted.

d. Characteristics: The following paragraphs apply:

i. Performance: Data shall be provided for all quantifiable performance related specifications of the item. Examples of this type of data include: processor speed, BIOS versions, firmware versions, driver versions, operation benchmarks, pages per minute, access times, read/write speeds, power draw, etc. Also include static parameters (e.g. memory size, resolution, etc).

ii. Physical: Data shall be provided for all quantifiable physical specifications of the item. Examples of this type of data include: weight (with and without packaging material), dimensions, etc. Where applicable, the time period for any item possessing deteriorative or unstable characteristics shall be provided; i.e. battery shelf life.

iii. Reliability: Predicted reliability shall be stated in Mean Time Between Failures (MTBF).

iv. Maintainability: Predicted maintainability shall be stated as Mean Time to Repair (MTTR) and includes self-test, fault isolation, removal, and replacement of the item.

v. Survivability Requirements: The specified environmental conditions for operation and storage of the item shall be documented in this paragraph.

vi. Transportability: Any special requirements for transportability shall be specified. If transit cases are required, it shall be noted here and reference the appropriate product specification for transit cases. Identify storage space and environmental conditions for equipment.

vii. Product Specification Data Table: The product specification data table found in Attachment 0003 [CHS-6 PWS Appendix B (Data Item Tables)] shall be completed for each product added to the CHS-6 contract.

e. Design and Construction: Minimum or essential requirements that are not controlled by performance characteristics, interface requirements or referenced documents shall be specified. They shall include appropriate design standards.

i. Materials, processes and parts: This paragraph shall list those materials, parts, and processes used to upgrade the V1 commercial item to satisfy V1+, V2 or V3 requirements. Any materials, parts and processes to be utilized in the design of the item not commonly used in the commercial computer industry shall be completely documented in this section.

ii. Identification and marking: This paragraph shall describe the requirements for identification and marking which shall be in accordance with the Integrated Logistics System (ILS) Section section of this PWS.

iii. Safety: This paragraph shall incorporate the safety requirements specified in the Safety section of the CHS-6 PWS as they apply to the particular item.

iv. Human Engineering: This paragraph shall describe the human engineering requirements for the item. Consult MIL-STD-1472G and MIL-HDBK-46855A Notice 1 dated 19 February 2004 for guidance.

f. Installation Kits (IKs): This paragraph shall address the required vehicle installation kits for the particular item as defined in the Installation Kits section. Each unique IK shall be listed with the corresponding part number. A reference to the Installation Kit Product Specification to show this information is acceptable.