Summary of Leak Detection Services Contract Opportunity - City of Austin, Texas

This Invitation for Bid (IFB 2200 BYS1060) from the City of Austin Water Utility Department solicits leak detection services for approximately 500 linear miles of the city's water distribution system on an annual basis. The City seeks comprehensive acoustic leak detection services covering various pipe materials and appurtenances within its municipal water network. Offers are due November 3, 2026 at 2:00 p.m. Central Time. A non-mandatory pre-offer meeting is scheduled for October 13, 2026 at 1:00 p.m. CT via Microsoft Teams, with written questions due by October 15, 2026 at 5:00 p.m. CT. Contractors must demonstrate a minimum of three consecutive years of experience in acoustic leak detection services for municipal water distribution systems within the past five years and must submit a minimum of five leak detection reports from services performed within the past 24 months for municipal systems. The contract commences upon execution and may be extended at the City's sole option; if not extended, the contractor must provide holdover services for up to 180 days to facilitate re-solicitation.

All pricing must be all-inclusive with a unit price per linear mile, with no separate charges permitted for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees. The contractor must provide all materials, equipment, transportation, labor, GPS data collection, inspection, and reporting. Pricing is fixed for the initial 12 months, with subsequent price adjustments limited to the Employment Cost Index for wages and salaries on annual anniversary dates. The City will award to the low responsive bid or best value bid after applying local and small business discounts of up to 5 percent for bids up to $500,000 and 3 percent for bids between $500,000 and $50 million. Local business preference applies to entities with headquarters within the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties). No MBE-WBE goals apply. Contractors must comply with the City's Living Wage Program and Wage Theft Ordinance requirements and obtain security clearance for facility access. All offers remain valid for 150 calendar days following the due date.