9AEA49E5-D258-E830-CAAB03DD9BBE7883.pdf

Commissioner John O’Grady Commissioner Kevin L. Boyce Commissioner Erica C. Crawley President

Purchasing Department Megan A. Perry-Balonier, Director

June 19, 2026

RFP# 2026-62-10 Franklin County EOC Technology Upgrade

QUESTIONS AND ANSWERS

Please note the following regarding this Request for Proposal:

1. Please note the attached final questions and answers provided regarding this RFP. The deadline to submit questions was June 15, 2026, by 5:00 P.M. EST. No further questions will be answered at this time.

Item # RFP Document/Appendix

Section Question: Answer:

1. RFP# 2026-62-10 In the training room, will the ticker need to be replaced?

No, it is being removed and not part of the RFP.

2. RFP# 2026-62-10 In the training room, will the world clock need to be replaced?

No, it is being removed and not part of the RFP.

3. RFP# 2026-62-10 In the training room, will the vendor need to provide the electrical work (especially behind the big wall (with bricks)?

No, this is not part of the RFP.

Relocation of fire system strobe and existing PTZ camera will be relocated or removed outside of the RFP.

4. RFP# 2026-62-10 Do we work with Public Facilities Management

(PFM)?

Yes, the Agency does work with

PFM.

5. RFP# 2026-62-10 Will we provide anything else, such as architectural documents?

No architectural documents are to be provided. Original building plans and documentation are available for review.

6. RFP# 2026-62-10 In the training room, is there any expectation for the mobile cart to encoder/decoder?

Both mobile carts should have a decoder installed and integrated into the system.

7. RFP# 2026-62-10 Will the mobile carts need to be controlled by the system?

Yes.

Section Question: Answer:

8. RFP# 2026-62-10 Do the media bars need to be integrated into the system?

No.

9. RFP# 2026-62-10 In the server room, what equipment in the mini rack will remain?

The existing desktop PC will be installed in the Assessment Center new mini rack.

10. RFP# 2026-62-10 Does the building have a whole building UPS?

No.

11. RFP# 2026-62-10 Section 3.0, Scope of Work, Section 5 (Emergency Operations Center (EOC), Subsection e.

Video Wall II

The RFP describes the EOC video wall as a 32:9, 2x4 configuration consisting of 55” displays, which appears to indicate an LCD video wall solution with bezels. Could the County please confirm whether a direct-view LED video wall would be acceptable as an alternate to this specific EOC video wall requirement, provided the proposed solution meets the intended display area, viewing, control, and functional requirements?

Yes, any proposal that meets the intended display area, viewing, control, and functional requirements is acceptable.

12. RFP# 2026-62-10 Section 3.0, Scope of Work, Section 5 (Emergency Operations Center (EOC), Subsection e.

Video Wall III

Additionally, are there any further specifications available for the EOC video wall and the 100” 4K display/screens, such as exact intended dimensions, preferred brightness, mounting conditions, viewing distance, input/control requirements, or any manufacturer/model preferences?

Video Wall Dimensions: The Video wall must fit between the door on the east side of the room to the right and the column on the left. Maximum allowable width is 19ft.

All other specifications will be evaluated based on each vendor's submitted recommendations.

13. RFP# 2026-62-10 Section 3.0, Scope of Work, Section 5 (Emergency Operations Center (EOC), Subsection e.

Video Wall IV

For the EOC video wall processor, how many inputs are required? In other words, how many sources must the wall be capable of showing at one time?

The video wall processor must be capable of displaying a minimum of 32 sources.

Section Question: Answer:

14. RFP# 2026-62-10 Section 3.0, Scope of Work, Section 2 (Network/Server), Subsection b.

Please verify that the 10 mini PCs in the rack will only be controllable from the KVM switch in the rack (not in the EOC or other rooms). In other words, the signal from those mini PCs will be routable to any display/projector, but interacting with the PC (browsing, opening files, etc.) is only possible from the rack-mounted

KVM.

The mini PCs will be controllable by the KVM in the server room. The system(s) will also be accessible via remote desktop from any other PC.

15. RFP# 2026-62-10 What is the brand of the current UPS managed by Franklin County EM & HS? Would you like to keep this same brand, or are you open to alternatives?

There is no building-wide UPS.

FCEMHS has no brand preference on an in-rack UPS system that meets the requirements of the RFP.

16. RFP# 2026-62-10 Section 3.0, Scope of Work, Section 3 (System Control), Subsection b.

Network Pan, Tilt, Zoom (PTZ) Cameras

Where in the room will the new PTZ camera be located?

The PTZ camera should be installed to optimally view the entire room. FCEMHS is flexible and will determine the final location with the vendor.

17. RFP# 2026-62-10 Could the buyer confirm whether the electrical work associated with the new displays will be the responsibility of the contractor or the agency?

The electrical work will be the responsibility of the contractor.

18. RFP# 2026-62-10 Would contractor be responsible for the removal of any fire alarms?

The contractor will not be responsible for relocating or removing any components of the fire alarm system.

19. RFP# 2026-62-10 Would Franklin County EM & HS like the touch panels to mirror each other?

No. The touch panel should be able to control the room that it is in and be able to pull any input in the system to the displays into the respective rooms. We would like to see a passcode required to push a source into a display in a different room.

Section Question: Answer:

20. RFP# 2026-62-10 How many data ports are available per room for the mobile carts to integrate?

There are currently 2 in the training room. There are none in the other two rooms.

21. RFP# 2026-62-10 What are the existing speakers utilized by Franklin County EM & HS in the areas of interest?

"The speakers in the assessment center and the EOC are all being replaced. The speakers in the training room are Brand: Atlas Sound

Model: FAP42T

Speaker: FA134

22. RFP# 2026-62-10 Is there a preference as to whether the divider is activated by a sensor or manually?

The preference would be to have the A/V in the room be split manually by a programmed control on the panel. No sensor activation.

23. RFP# 2026-62-10 Section 1.0, General Information, Section

1.2 (Organization Background and Overview)

What is reasoning behind using Cat 8 cable rather than Cat 6?

CAT 6A cable is acceptable as deemed appropriate by the contractor.

24. RFP# 2026-62-10 What is the purpose of the in-room racks within the larger environment?

The in-room racks allow each room to function independently.

25. RFP# 2026-62-10 During walkthrough it was noted that an information ticker was mounted on the wall in the EOC. Does this ticker need to remain within the system, be removed, or replaced with something equal. If being replaced, what is the intention of the display and what information will be loaded to it and what will drive content?

The tickers will not be retained or replaced.

26. RFP# 2026-62-10 The existing lectern within the room is to stay in the EOC?

Yes.

Section Question: Answer:

27. RFP# 2026-62-10 Are there any existing architectural documents for the facility?

No.

28. RFP# 2026-62-10 Are there any as-built documents for the audio visual systems in the training room? This request is made to help facilitate integration of new encoders and decoders.

No.

29. RFP# 2026-62-10 In the Assessment Room, does the all-in-one video bar remain as existing or does it get replaced?

Remains as existing.

30. RFP# 2026-62-10 In the Assessment Room all furniture is existing to remain?

Furniture in the Assessment Center is to remain as existing.

31. RFP# 2026-62-10 Connectivity from the server room and interconnections to other rooms is scoped to be CAT8? Is CAT8 a hard requirement? Current bandwidth benefits of CAT8 end at 100’. Is fiber a better option, or is CAT7 acceptable?

Per the RFP, the connectivity between the server room and the in-room racks is to be fiber.

CAT6A, CAT7 or CAT8 cables are acceptable for connections from the in-room racks to the endpoints and peripherals.

32. RFP# 2026-62-10 During the walkthrough it was mentioned that each room needs to operate as a stand-alone unit. Is this correct? If the interconnectivity between rooms was to fail for some reason, each room is intended to continue to operate on its own.

That is correct. If the interconnectivity between rooms were to fail. Each room must be able to continue to function independently.

Section Question: Answer:

33. RFP# 2026-62-10 In EOC and Server room it is possible that high voltage electrical work will be required. Is it on the Audio Visual contractor awarded the contract to provide the electrical work, and associated permits as required?

Yes.

34. RFP# 2026-62-10 In the Assessment center rack location. What equipment remains to be used in the new system?

I.E, cable tuners etc., what needs to stay and be functional in the new system?

The only thing to remain from the current Assessment Center rack location in the server room is the PC. This PC is to be relocated into the mini rack that will be located in the Assessment Center. All other equipment is to be removed.

35. RFP# 2026-62-10 2.2.4 Proposal Submittal:

Can I email or fax my proposal?

Proposals delivered in person or sent via USPS, UPS, or FedEx must be delivered to the following address:

Franklin County Purchasing Dept.

Attn: Timah Aboagye 373 South High Street - 25th Floor Columbus, Ohio 43215-6315 Re: RFP # 2026-62-10, Franklin County EOC Technology Upgrade Faxed and emailed submittals are not acceptable.

Sealed proposals are due by 3:00 p.m. on July 1, 2026, to the Franklin County Purchasing Department, at which time they will be publicly opened, and the names of Proposers read aloud. All sealed proposals received after this time and date, for any reason, will be rejected. The timestamp in the Franklin County Purchasing Department will serve as the official record of the time and date that sealed proposals are received and will be the sole factor in determining if a proposal was received in time to be considered. The opening of the sealed proposals will take place virtually via TEAMS;

please visit the Franklin County Purchasing Office website listing for this RFP for further information.

Thank you for the consideration of your response to this RFP. Bidders are asked to submit this page (only) with their bid as confirmation of receipt of the Questions and Answers.

By signing below, I hereby state that I have received Questions and Answers:

Signature of Authorized Representative

Company Name Date