9-RFP-02-26 Addendum 04.pdf

County Commissioners Eric C. Olivas, Chair District 5 - Adriann Barboa, Vice Chair District 3

Barbara Baca, Chair, District 1 – Frank Baca, District 2 Walt Benson, District 4

Elected Officials Damian R. Lara, Assessor Michelle Kavanaugh, Clerk Cristy J. Carbón-Gaul, Probate Judge

John D. Allen, Sheriff Tim Eichenberg, Treasurer County Manager

Cindy Chavez

Procurement and Business Services Department 415 Silver Ave. SW, 6th Floor Albuquerque, New Mexico 87102 Office: 505-468-7013 Fax: 505-468-7067 purchasing@bernco.gov www.bernco.gov

ADDENDUM NO. 4

DATE: July 29, 2025

PROJECT NAME: On-Call Architectural & Engineer Services

PROJECT NO.: N/A

PROPOSAL NO.: RFP-02-26-DC

TO: ALL OFFERORS OF RECORD

This Addendum forms a part of the Documents and modifies or supplements the Request for Proposal as indicated below. All other provisions of the Request for Proposal Documents shall remain unchanged.

This Addendum is hereby made a part of the Request for Proposal Documents to the same extent as those provisions contained in the original documents and all itemized listings thereof. Offerors shall acknowledge receipt of this Addendum as required by the RFP.

I. GENERAL

This Addendum includes the responses to questions and revised documentation to reflect the newly adopted New Mexico Architect Rate Schedule- GSD Rule No. 85-510 - Architect Rate Schedule filed 5/8/1985 Replaced by 1.5.18 NMAC - Architect Rate Schedule effective 06/10/2025.

New Mexico Administrative Code 1.5.18.1 - 1.5.18.10

TITLE 1 GENERAL GOVERNMENT ADMINISTRATION

CHAPTER 5 PUBLIC PROPERTY MANAGEMENT

PART 18 ARCHITECT RATE SCHEDULE

II. CONSTRUCTION CONTRACT SPECIFICATIONS

The following specifications are incorporated within the project requirements and Contract Documents.

1. N/A

III. CLARIFICATIONS

1. N/A

IV. RFP QUESTIONS & ANSWERS

Q1: Our firm offers most of the services identified in the RFP under Category 1, "Evaluation & Planning Services”. However, we are not a full A/E design firm, and we limit our services to pre-design and post-design services. We have provided this type of services to the County in the past. Will Bernalillo County consider awarding an on-call contract to a firm such as ours, or will awards be restricted to firms offering full A/E design services?

A1: It is Bernalillo County’s preference to award Category 1 services to a firm(s) that can provide complete services as listed in the RFP; however, firms are welcome to submit their qualifications and rationale supporting firm’s capability for the Evaluation Committee’s consideration.

Q2: Will Bernalillo County be updating their Architect Rate Schedule in alignment with the updated State NMAC 1.5.18 schedule in place as of June 10, 2025?

A2: Yes, Bernalillo County has updated the Architect Rate Schedule to reflect GSD Rule No. 85-510 - Architect Rate Schedule filed 5/8/1985 Replaced by 1.5.18 NMAC - Architect Rate Schedule effective 06/10/2025

Q3: Should the listed workload be for the entire office or just the internal team presented

A3: Please provide the listed workload for the internal team presented/assigned to this RFP to ensure capacity to address this scope of work. Successful Offeror(s) will be engaged by Bernalillo County on a per project basis to confirm firm workload/availability as required.

Q4: In Section D, Item 23C, there is a requirement for Business Automobile Liability. Our business does not own a company vehicle, nor do we have any vehicles registered to our business and therefore do not have commercial vehicle liability insurance. We only have personal vehicles which of course, are insured.

We can provide evidence of our personal vehicular insurance if required. Our commercial insurance carrier has informed us on previous projects that it is impossible to get commercial vehicle liability insurance without a vehicle being owned or registered with the business. Can this requirement be waived if we do not have a company owned vehicle and therefore can not obtain commercial vehicle insurance?

We can provide a letter from our commercial insurance carrier stating that this type of insurance is not available for non-company owned cars.

A4: The County has an auto wavier form that will be required for companies that do not have commercial automobile insurance that may be completed at time of project award.

Q5: Item III. Response Format and Organization, Item B. indicates the text shall be of font size no smaller than 10 point using font type Times New Roman or equivalent. Can you provide more specific guidance on what is "equivalent"? Can we use a sans serif font for this proposal?

A5: Yes, Sans Serif font is acceptable and the County is flexible with various typface as long as the text is legible.

Q6: Page 18 of the RFP requires the form in Appendix E to be completed and submitted with offeror's response. Appendix E and the disclosure form is missing. Is this still required with the submittal? If so please provide.

A6: Appendix E- Unfair Business Practices Disclosure Form is contained within the Bonfire Portal and requires offerors to download the document for completion.

Q7: NM GSD Rule No. 85-510 replace the NM Architect's Rate Schedule effective June 10, 2025. This information was published in NM Commission of Public Records voojum XXXV1-6/10/25. The new rate schedule can be found in 1.5.18 NMAC. Rates across the board have been raised to reflect the level of effort required by current architectural practice since the old scheduled published in 1985. Will Bernalillo County be amending appendix G to reflect the new statuatory requirement in 1.5.18 NMAC?

A7: Yes, Bernalillo County has updated the Architect Rate Schedule to reflect GSD Rule No. 85-510 - Architect Rate Schedule filed 5/8/1985 Replaced by 1.5.18 NMAC - Architect Rate Schedule effective 06/10/2025

V. ATTACHMENTS

1. Revised Appendix G: New Mexico Architect Rate Schedule_20250610

2. Revised Appendix H: Professional Architectural Services Proposal Request_20250725

1.5.18 NMAC 7

Other: GSD Rule No. 85-510 - Architect Rate Schedule filed 5/8/1985 Replaced by 1.5.18 NMAC - Architect Rate Schedule effective 06/10/2025.

1.5.18 NMAC 8

APPENDIX A

NEW MEXICO ARCHITECT RATE SCHEDULE

MACC Type A Type B Type C Type D

MACC Type

A Type B

Type C

Type D

Negotiate below $99,000 $11,000,000 8.55% 7.90% 7.24% 6.59% $100,000 12.31% 11.65% 11.00% 10.35% $12,000,000 8.49% 7.84% 7.18% 6.53% $200,000 12.09% 11.43% 10.78% 10.13% $13,000,000 8.28% 7.66% 7.04% 6.42% $300,000 11.87% 11.21% 10.56% 9.91% $14,000,000 8.06% 7.48% 6.90% 6.31% $400,000 11.66% 11.00% 10.35% 9.69% $15,000,000 7.84% 7.29% 6.75% 6.20% $500,000 11.44% 10.78% 10.13% 9.48% $16,000,000 7.80% 7.25% 6.71% 6.16% $600,000 11.22% 10.56% 9.91% 9.26% $17,000,000 7.76% 7.21% 6.67% 6.12% $700,000 11.00% 10.34% 9.69% 9.04% $18,000,000 7.71% 7.16% 6.62% 6.07% $800,000 10.79% 10.13% 9.48% 8.82% $19,000,000 7.67% 7.12% 6.58% 6.03% $900,000 10.57% 9.91% 9.26% 8.60% $20,000,000 7.62% 7.08% 6.53% 6.00% $1,000,000 10.35% 9.69% 9.04% 8.38% $21,000,000 7.58% 7.04% 6.49% 5.95% $1,100,000 10.29% 9.63% 8.98% 8.32% $22,000,000 7.54% 7.00% 6.45% 5.91% $1,200,000 10.22% 9.56% 8.91% 8.25% $23,000,000 7.49% 6.95% 6.40% 5.86% $1,300,000 10.15% 9.49% 8.84% 8.19% $24,000,000 7.45% 6.91% 6.36% 5.82% $1,400,000 10.09% 9.43% 8.78% 8.13% $25,000,000 7.40% 6.86% 6.31% 5.78% $1,500,000 10.02% 9.36% 8.71% 8.06% $26,000,000 7.38% 6.84% 6.29% 5.75% $1,600,000 9.96% 9.30% 8.65% 8.00% $27,000,000 7.36% 6.82% 6.27% 5.73% $1,700,000 9.89% 9.23% 8.58% 7.93% $28,000,000 7.34% 6.80% 6.25% 5.71% $1,800,000 9.82% 9.17% 8.51% 7.87% $29,000,000 7.32% 6.78% 6.23% 5.69% $1,900,000 9.76% 9.11% 8.45% 7.80% $30,000,000 7.29% 6.75% 6.20% 5.67% $2,000,000 9.69% 9.04% 8.38% 7.73% $31,000,000 7.27% 6.73% 6.18% 5.64% $2,200,000 9.63% 8.98% 8.32% 7.67% $32,000,000 7.25% 6.71% 6.16% 5.62% $2,400,000 9.56% 8.91% 8.25% 7.60% $33,000,000 7.23% 6.69% 6.14% 5.60% $2,600,000 9.49% 8.84% 8.19% 7.54% $34,000,000 7.21% 6.67% 6.12% 5.58% $2,800,000 9.43% 8.78% 8.13% 7.47% $35,000,000 7.18% 6.64% 6.09% 5.56% $3,000,000 9.36% 8.71% 8.06% 7.40% $36,000,000 7.16% 6.62% 6.07% 5.53% $3,200,000 9.32% 8.67% 8.02% 7.36% $37,000,000 7.14% 6.60% 6.05% 5.51% $3,400,000 9.27% 8.62% 7.98% 7.32% $38,000,000 7.12% 6.58% 6.03% 5.49% $3,600,000 9.23% 8.58% 7.93% 7.27% $39,000,000 7.10% 6.56% 6.01% 5.47% $3,800,000 9.19% 8.54% 7.89% 7.23% $40,000,000 7.08% 6.53% 6.00% 5.45% $4,000,000 9.15% 8.49% 7.84% 7.18% $41,000,000 7.07% 6.52% 5.98% 5.43% $4,200,000 9.11% 8.45% 7.80% 7.14% $42,000,000 7.06% 6.51% 5.97% 5.42% $4,400,000 9.06% 8.40% 7.76% 7.10% $43,000,000 7.05% 6.50% 5.96% 5.41% $4,600,000 9.02% 8.36% 7.71% 7.05% $44,000,000 7.04% 6.49% 5.95% 5.40% $4,800,000 8.98% 8.32% 7.67% 7.01% $45,000,000 7.03% 6.48% 5.94% 5.39% $5,000,000 8.93% 8.27% 7.62% 6.97% $46,000,000 7.02% 6.47% 5.93% 5.38% $6,000,000 8.86% 8.20% 7.55% 6.90% $47,000,000 7.01% 6.46% 5.92% 5.37%

1.5.18 NMAC 9

$7,000,000 8.79% 8.13% 7.48% 6.83% $48,000,000 7.00% 6.45% 5.91% 5.36% $8,000,000 8.71% 8.06% 7.40% 6.75% $49,000,000 6.99% 6.44% 5.90% 5.35% $9,000,000 8.66% 8.01% 7.35% 6.70% $50,000,000 6.97% 6.42% 5.89% 5.34% $10,000,000 8.60% 7.95% 7.29% 6.64% Negotiate above $50M

Note: MACC line includes up to $1 less than the next fee line greater (I.E. $9,000,000 goes to $9,999,999) 2025

Facilities Design + Construction 415 Silver Ave. SW, 7th Floor

Albuquerque, New Mexico 87102

Request for Proposal On-Call Architectural Services

Updated 7/25/2025

Project: Click or tap here to enter text.

Project Address: Click or tap here to enter text.

Bernalillo County Project Manager: Click or tap here to enter text.

Project Title: Click or tap here to enter text.

Proposal Due Date: Click or tap here to enter text.

FD+C Reference: https://app.smartsheet.com/b/publish?EQBCT=1522785131304a33bcc163fddf9d98e5

Project Background:

Bernalillo County (BernCo) in conjunction with the Click or tap here to enter text. department are pursuing Click or tap here to enter text. SF interior renovation of the existing facility to accommodate Click or tap here to enter text.

programmatic requirements to support the Click or tap here to enter text. department. The program will include spatial reconfiguration, interior upgrades, ADA improvements, interior finishes, and any other work required to meet the current code requirements. The design process is to begin immediately following issuance of the project PO with construction to follow, pending funding approvals.

Existing Facility: Click or tap here to enter text. SF

INSERT LOCATION MAP HERE

https://app.smartsheet.com/b/publish?EQBCT=1522785131304a33bcc163fddf9d98e5

415 Silver Ave. SW, 7th Floor

Scope of Work:

Bernalillo County Facilities Design + Construction (FD+C) has published the following requirements for design services to support remodeling, repair, renovation, or new construction projects. This project is anticipated to fall below BernCo’s threshold for a formal request for proposal and will utilize BernCo Design Professional On-Call contract.

The Design Professional shall provide design and prepare documents setting forth in detail the requirements for construction of the project, and shall provide the following identified Services:

• Basic Services for work required to complete a code compliant project to meet its intended use.

• Provide all necessary work and support for the project phases outlined herein.

• Management, permitting, and construction oversight to ensure completion of the project within the allocated budget.

• Prepare graphic material for presentation at County Sponsored public meetings.

Design Scope:

Click or tap here to enter text.

Professional and technical services shall be provided by the Design Professional, whose New Mexico Design Professional's seal and certificate number is XXXX-XX in good standing in the State of New Mexico.

Project Estimated Maximum Allowable Construction Cost (MACC) nic NMGRT: Click or tap here to enter text.

415 Silver Ave. SW, 7th Floor

Project Group and Fee% (Reference Arfchitect’s Fee Schedule) nic NMGRT: Click or tap here to enter text.

Project Estimated Fee nic NMGRT: Click or tap here to enter text.

Reimbursables (all reimbursable amounts listed are included in the NTE amount above): Click or tap here to enter text.

☐Reproduction of drawing sets:

Number of 11” x 17” sets: Click or tap here to enter text.

Number of Half-sized sets: Click or tap here to enter text.

☐ Number of Full-sized sets: Click or tap here to enter text.

☐ Number Schematic Design (SD) Booklets: Click or tap here to enter text.

☐ Number Design Development (DD) Booklets: Click or tap here to enter text.

☐ Number of Rendering/Presentation Boards: Click or tap here to enter text.

☐ Site owned by Bernalillo County, therefore all permitting/zoning will go through BernCo ☐ Public meetings including, but not limited to, neighborhood association meetings, zoning hearings, etc. Include 2

415 Silver Ave. SW, 7th Floor meetings in this proposal.

Design Professional to Provide the following Fee Breakdown:

☐ DP Core Team hourly rate breakdown ☐ Proposal Structure: Proposal shall be submitted as follows with reimbursables to be included:

• Click or tap here to enter text. Cost Breakdown

• Click or tap here to enter text. Cost Breakdown

Requested Design Consultants (Basic Services)

☐ Civil ☐ Structural ☐ Mechanical ☐ Electrical ☐ Plumbing ☐ Landscape ☐ Signage ☐ Professional Third-Party Estimator

Requested Design Consultants (Additional Services)

☐ Technology (RCDD) ☐ Sustainability Consultant (Photovoltaic) ☐ Sustainability Consultant (LEED) ☐ Behavioral Health ☐ Life Safety Code Consultant- National Fire Protection Association (NFPA) ☐ Kitchen Consultant ☐ Acoustic Consultant ☐ Furnishes Fixtures & Equipment ☐ Building Commissioning (Cx):

☐ Building Envelope Consultant (BeCx):

☐ Other- Please list: Click or tap here to enter text.

Owner provided consultants/ information ☐ Asbestos Inspection Report ☐ Environmental Site Assessment ☐ Boundary Survey ☐ Topographic Survey

415 Silver Ave. SW, 7th Floor

☐ Subsurface Utility Information (SUE) Survey ☐ Available Historical Building Information ☐ Geotechnical Report (to be distributed to the DP prior to Design Development) ☐ Building Commissioning (Cx) Owner Provided ☐ Building Envelope Consultant (BeCx) Owner Provided ☐ Furnishes Fixtures & Equipment

Pre-Design Services ☐ Traffic Study ☐ Site evaluation, analysis, and selection based on anticipated program requirements considering Click here to enter number of sites to be evaluated ☐ Site Utility Study outlining existing utilities on the Site Plan and reconfiguration challenges.

☐ Parking Requirement study including existing parking and required parking (Calculations should be based upon the AHJ requirements).

Site Development Plan ☐ Site Development Plan to establish multiple options for project growth including consideration of building siting, phasing, budget, and schedule. This plan shall provide a comprehensive investigation that takes into consideration BernCo’s programmatic needs, AHJ requirements, constructability, phasing, and occupancy of existing buildings (if required).

• Completion Date Enter Completion Date

• Owner Design Review Date: Enter Completion Date

• Development Plan Executive Summary Deliverables

• Executive Summary

• Project Background/Existing Conditions

• Purpose of Development Plan

• Summary of Findings & Recommendations

• Options and Phasing Plans

• Other Click here to enter additional deliverables

☐ BernCo is requesting Click here to enter number of design options for design Professional explorations to include advantages and disadvantages of each.

☐ Programmatic Requirements: Define basic program and associated square footages. Outline basic department connectivity relationships and adjacencies.

☐ Programmatic Requirements: Please provide a program that contains Click here to enter planned percentage growth

415 Silver Ave. SW, 7th Floor to the existing program.

☐ Site evaluation, analysis, and selection based on anticipated program requirements considering Click here to enter number of sites to be evaluated ☐ Site Utility Study outlining existing utilities on the Site Plan and reconfiguration challenges associated with each option.

☐ Parking Requirement study including existing parking and required parking for each option (Calculations should be based upon the AHJ requirements).

☐ Estimated parking counts for each phase of the selected option.

☐ Phasing Plans: Phasing plans should include associated programmatic and square footages.

• Overall Site Plan

• Blocking and Stacking General Compliance with Bernalillo County development standards

• Demolition Sequence

• Temporary Facilities

• Swing Space requirements (If applicable)

• New Construction/renovation sequence plans including scaled graphic representation of the program and/or building mass

• Other Click here to enter additional deliverables

☐ Opinion of Probable Cost (OPC): OPCs are required for every option and should include escalation based upon the duration of each sequence timeframe.

☐ Schedule: Schedule corresponding to each option including design, approvals, bidding, and construction.

Feasibility Study ☐ Feasibility Study to determine project suitability based on existing conditions, programmatic evaluation, and intended use. The study will include an evaluation of the overall facility condition by identifying components of the facility, will describe repair, or replacement with and an opinion of total project costs that would sufficiently correct building systems and other deficiencies.

• Completion Date: Enter Completion Date

• Owner Design Review Date: Enter Completion Date

Feasibility Study Executive Summary Deliverables ☐ Feasibility Study Report

• Executive Summary

• Project Background/Existing Conditions

• Purpose of Study

• Summary of Findings & Recommendations

• Options and documentation substantiating recommendations

415 Silver Ave. SW, 7th Floor

☐ As-Built existing Facility ☐ Code & Life Safety Analysis: Identify occupancy classifications, construction type, egress routes, plumbing fixture counts American with Disabilities Act (ADA) issues. All life safety systems should be evaluated including age, condition of systems, and noted deficiencies/code violations. Fire Alarm panels and devices should be noted and consider feasibility of expanding the systems.

☐ Zoning Analysis: Applicable City IDO and/or County zoning requirements and restrictions.

☐ Code & Life Safety Analysis: Evaluation and determination if a fire suppression system is needed ☐ Evaluation of existing site systems and constraints ☐ Estimated parking count analysis ☐ Asbestos Report ☐ Structural Report: Detailed report on existing structural system including age, condition of systems, and noted deficiencies/code violations.

☐ Mechanical/ Electrical/ Plumbing (MEP) Report: Detailed report on existing MEP systems including age, condition of systems, noted deficiencies/code violations, and opportunities for re-use and/or expansion. Backflow preventers, appropriateness of HVAC systems, and hydronic piping should be evaluated. Electrical system evaluation to include high level single-line, including capacity of service, main distribution, and subpanels to scope of work area.

☐ Systems Life Cycle Cost Analysis (LCCA) including first cost and life cycle cost over a 15-year period.

☐ Telecom, Security, and Access Control Report: Detailed report on existing systems including age, condition of systems, and noted deficiencies/code violations.

☐ Envelope Report: Report on roof condition, makeup, and exterior envelope. Include estimated existing envelope assembly U-Value.

☐ Civil & Utility Report including interconnectivity of systems within the building and adjacent feeds.

☐ Facility Condition Assessment (FCI). Building condition represented by dividing the repair/upgrade cost by the replacement value.

☐ Generate a Program of Spaces and associated square footages based upon project requirements.

☐ Graphic representation of program of spaces, test fits, and visuals needed to support feasibility study recommendations.

☐ Click or tap here to enter text. Design options (Existing and New) for owner review including; Click or tap here to enter text.

☐ Generic Site Plan representing intent of feasibility study and proposed design framework.

☐ All drawings shall be to a common and readable scale (1/8”= 1’-0” minimum scale).

☐ Project massing studies ☐ Opinion of Probable Cost (OPC): OPCs are required for each unit option and should include existing building and new construction with escalation based upon the duration of each sequence timeframe.

☐ Third Pary Estimate: Cost / SF for Click or tap here to enter text.

415 Silver Ave. SW, 7th Floor

Basic Services

Programming (10%) ☐ Generate a Program of Spaces and associated square footages based upon project requirements.

☐ Meet with stakeholders and develop a comprehensive project program ☐ Provide a preliminary project schedule including key design and project milestones ☐ Develop Owner Project Requirements (OPR) designating Owner requirements in terms of function, fixture and equipment type and area operation.

☐ Attend Programming meetings with stakeholders.

☐ Provide an overall project budget with MACC as a subset estimate in a Level 1 UniFormat statement of probable cost.

Schematic design (15%) ☐ Design Professional Response to Programming ODR.

☐ As-built existing conditions.

☐ Design Professional team and necessary consultants are required to inspect and document existing conditions including, but not limited to: above ceiling conditions, review of as-builts (if available), and existing systems’ conditions.

☐ Electrical monitoring to establish feasibility/appropriateness of electrical requirements to support equipment/systems. This includes dedicated monitors on relevant electrical panels.

☐ Electrical Panel & Life Safety Systems investigation ☐ Provide an overall project budget with MACC as a subset estimate in a Level 1 UniFormat statement of probable cost.

☐ Structural Narrative on anticipated building structural system, loading, and site plan identifying boring quantities and preliminary depths.

☐ Adequately sized playground per NMAC requirements ☐ Boundary Survey ☐ Sub-Surface Utility Investigation ☐ Provide and update master project schedule.

☐ Provide a Preliminary Project Description/ Narrative that clearly indicates the extent and relationship of the project components.

☐ Click or tap here to enter text. Schematic Design options for owner review including site plan, floor plan, renderings, etc. Schematic design options for owner review per site including pro/cons and associated cost assessments.

☐ Project Massing ☐ Preliminary Acoustical requirements.

☐ Preliminary Special equipment requirements and layout.

☐ Schematic documents that include preliminary drawings, including, floor plan(s) with conceptual phasing and access plans. Additionally, a site plan showing access and drainage and exterior elevations will be submitted (if required).

415 Silver Ave. SW, 7th Floor

☐ Building and Life-Safety Code analysis including specific American with Disabilities Act (ADA) Requirements relevant to the project.

☐ All drawings shall be to a common and readable scale (1/8”= 1’-0” minimum scale).

Design ☐ Project Massing ☐ Narrative description of proposed construction, structural, mechanical, electrical and plumbing systems. Narratives may include HVAC zoning/controls requirements, and any special considerations.

☐ Explanation of how the documents meet or vary from all requirements of this submittal from previous ODR.

☐ Site Survey (if required).

☐ A brief description of fire flow, hydrant(s) and fire lane locations (if required) ☐ Statement of Geotechnical services (if required) ☐ Mechanical target set points and humidification requirements. (if required) ☐ National Flood Insurance Program draft Elevation Certificate (if applicable and/or draft Flood Proofing Certificate (if applicable) ☐ Signed affidavit by each utility provider, if facility is planned to hookup to any utility, describing expected capacity, such as ability to support water flow required for fire protection system. If utility is not currently present, affidavit must verify availability prior to expected facility Certificate of Occupancy. It is strongly advised, due to costs, that all utilities required for construction, such as power and water, be available prior to Invitation to Bid, or be included in the Construction Documents.

☐ Participate in Owner Design Reviews (ODR) and respond within designated matrix ☐ Coordination with Owner Design Consultants

Design Development 50% & 100% (20%) ☐ Owner Project Requirements (OPR) incorporated into Design Development.

☐ A/E Response to SD ODR.

☐ An overall project budget that includes a Level 2 UniFormat™ or approved equivalent MasterFormat statement of probable project cost.

☐ Geotechnical Report (if required).

☐ Updated master project schedule for design, construction and occupancy with major milestones.

☐ Design Development (DD) Booklet.

☐ Design Development (DD) drawings and outline specifications that finalize and describe the size and character of the entire project approximately 60% complete describing elements, such as civil, structural, mechanical and electrical systems, fire protection systems, roofs, walls, floors fully developed and lacking only specific installation details required to construct.

☐ Electrical drawings and/or narratives, indicating lighting and special requirements ☐ Special Systems drawings and/or narratives including access control, data, security and paging ☐ Floor plans must include square footages for all spaces.

☐ Interior elevations including sample of material finishes

415 Silver Ave. SW, 7th Floor

☐ Cut Sheets for M/E/P fixtures and special equipment ☐ Special equipment requirements including layout and proper coordination/provisions amongst M/E/P and structural consultants ☐ Mechanical drawings and/or specifications must describe HVAC and control system(s) capable of maintaining room temperatures between 68-72°F for existing facilities and 68-72°F for new or renovated HVAC facilities at full capacity, while continually moving air and maintaining a CO² level of not more than 1,200 ppm in all spaces at a sound level less than 55 dB.

☐ Explanation of how the documents meet or vary from all requirements of this submittal from previous ODR.

☐ Note: All drawings shall be to a common and readable scale (1/8”= 1’-0” minimum scale).

☐ Framing plans and/or roof framing plans (if applicable), must describe how a maintained and sustainable background sound level of less than 55 decibels is achieved from outside sources.

☐ Architectural Envelope and MEP Systems COMcheck ☐ Fire 1 and Fire 2 Site Drawings required to be reviewed by COA/BernCo fire departments for responding purposes.

☐ BIM model with clash detection (MEP Modeled three dimensionally).

☐ Participate in Owner Design Reviews (ODR) and respond within designated matrix ☐ Coordination with Owner Design Consultants

Construction Documents (25%) ☐ A/E Response to DD ODR.

☐ A/E Response to CD ODR.

☐ An overall project budget that includes a Level 2 UniFormat™ or approved equivalent MasterFormat statement of probable cost. Or if Construction Manager at Risk (CMAR), an equivalent MasterFormat™ construction cost estimate by the General Contractor/Construction Manager. (Typically required at 50% and 95% CDs) ☐ 3rd Party (National Firm) An overall project estimate that includes a Level 2 UniFormat™ or approved equivalent MasterFormat statement of probable cost. Or if Construction Manager at Risk (CMAR), an equivalent MasterFormat™ construction cost estimate by the General Contractor/Construction Manager. (Typically required at 50% and 95% CDs) ☐ Updated master project schedule for design and construction and occupancy with major milestones. Or if CMAR, a Critical Path Method (CPM) project schedule, including milestones.

☐ Explanation of how the documents meet or vary from all requirements of this submittal from previous ODR.

☐ Construction documents, including drawings and project manual, 100% complete, signed and sealed by the Design Professional(s) ☒ Preliminary Grading & Drainage Submission prior to 100% CDs ☒ 2021 NM Energy Code EV Charging Station Design and future electrical infrastructure requirements.

☒ Completed and signed BernCo Fire Marshal’s Office (FMO) or AHJ submittal form and one hard copy set of plans and USB Drive ☐ Multi-Purpose Building Application.

☐ Participate in Owner Design Reviews (ODR) and respond within designated matrix ☐ Fully coordinated BIM model with clash detection (MEP Modeled three dimensionally).

415 Silver Ave. SW, 7th Floor

☐ Coordination of owner supplied equipment (either with end users or vendor), i.e. FF&E and specialized equipment.

Provide schedule of final locations with required utility connections.

☐ Coordination with Owner Design Consultants

Bidding & Negotiation (3%) ☐ Assistance with the bidding phase and review of RFP’s (if required) ☐ Respond to Pre-Bid RFI’s

Construction Administration/ Closeout & Final Acceptance/ Correction Period (27%) ☐ Comprehensive Construction Administration including weekly site visits and complete project support.

☐ Partial Construction Administration limited to bi-weekly site visits.

☐ Written Punchlist Inspection: 50% and 100% Punchlist Inspections ☐ Other: NA ☐ Review of Closeout Documentation.

☐ Services to provide Record Drawings

Terms and Conditions Adherence to current applicable codes and Bernalillo County General Conditions of the Contract for Construction and Supplementary Conditions are required. The Contract Documents and Request for Proposal On-Call Architectural Services are fully and inseparably a part of this agreement.

Building Standards Design Professionals shall develop the design in accordance with BernCo’s Facility Design Guidelines and finishes. All finishes shall be reviewed with the BernCo Project Manager prior to finalizing the Construction Documents.

Owner Design Review (ODR) Meetings BernCo requires design review meetings prior to submission of each design phase milestone. The purpose of these meetings is to review the design of the project and associated budgets at each phase to provide information and feedback to the Design Professional, end user, and BernCo. In addition to each design phase review meeting, BernCo will be implementing a 50% Design Development review meeting, and 50% Construction Documents review meeting incorporating updated cost estimates at each review. The Owners will require the Design Professional to track and respond to all Owner review comments within the Owner provided design review matrix. The review comments will be received prior to advancing to the next phase of design. All design meetings will be held at BernCo offices or virtually via Design Professional provided service.

Construction Management System:

The Design Professional shall utilize the Construction Information Management System specified by the Owner to

415 Silver Ave. SW, 7th Floor manage and coordinate project documentation as required. The Design Professional shall be required to utilize project-related documentation—including drawings, specifications, submittals, meeting minutes, RFIs, and correspondence— shall be maintained within the system to ensure consistent and centralized project recordkeeping.

Basic Services Continued:

☐ Foundation Systems: Foundation system design ranging from simple foundation systems to complex foundation systems (e.g. Simple slab on grade to complex drilled piers and grade beams with a structural slab) shall be considered as basic services. The foundation design services and associated investigations are inclusive in the MACC listed in this Agreement. If requested, multiple options with associated budget estimates shall be provided to the owner(s) pending the outcome of the geotechnical report or owner requirements.

☐ Heating Ventilation and Cooling (HVAC): HVAC design ranging from simple systems to complex HVAC systems (e.g.

Simple roof top units to complex systems) shall be considered as basic services. The HVAC system design services and associated investigations are inclusive in the MACC listed in this Agreement. If requested, multiple options with associated budget estimates shall be provided to the owner(s) pending the outcome of the Life Cycle Cost Analysis (LCCA) or owner requirements.

☐ Engineering: Engineering design to provide life, health, and safety requirements, especially ancillary systems necessary to provide a code compliant environment shall be considered as basic services. The design services of these life, health, safety components are in inclusive in the MACC listed in this Agreement.

☐ Maximum Allowable Construction Cost (MACC): Any increase in the MACC directly attributable to construction cost increase, inflation, bidding climates, or owners’ requirements (not attributed to scope increase) shall not be considered as a basis for additional services for the Design Professional or an increase in fee.

☐ The Design Professional is obligated to notify the owner(s) in writing immediately if there is any conflict or incompatibility between the program requirements and the MACC. The Design Professional must notify the owner(s) and provide proposed recommendations to reconcile the incompatibility.

Liquidated Damages (Amount/Day) ☐ If the Design Professional neglects, fails or refuses to complete the Construction Documents by the scheduled bid date or agreed milestone delivery date, the Design Professional agrees to pay the Owner the amount of Click or tap here to enter text.. /Day for each late calendar day, not as penalty, but, as liquidated damages.

☐ BernCo will require 100% Construction Documents for review with a cost estimate by date as a milestone subject to liquidated damages.

☐ BernCo will require an Opinion of Probable Cost (OPC) by end of business Click or tap to enter a date. as a milestone subject to liquidated damages.

415 Silver Ave. SW, 7th Floor

☐ Additional Project Requirements Click or tap to enter as a milestone subject to liquidated damages.

Other Conditions & Services ☐ National CADD Standards- As part of Basic Services, the construction drawings for the project shall be produced in accordance with version 6 of the U.S. National CAD Standard. Upon completion of the project, the Design Professional shall provide the Owner with the record construction drawings in the form of CAD files that are formatted in accordance with version 6 of the U.S. National CAD Standard.

☐ Furniture, Fixture, Equipment (FF&E) Services

☐ Balancing and Testing

☒ Please submit a Certificate of Insurance identifying the Bernalillo County as the Owner and list the above referenced project.

Project Funding:

List project funding sources

Project Procurement:

List Professional Services Contract Number

Sincerely, Click or tap here to enter text.

415 Silver Ave. SW, 7th Floor

Attachment A

Definitions:

Additional services of the architect: Additional services are beyond basic services and, when authorized by the owner, shall be negotiated separately and paid for as agreed to by the parties and stated in the owner-architect agreement.

Services by others may be marked up by ten percent.

American with Disabilities Act (ADA): The Americans with Disabilities Act (ADA) became law in 1990. The ADA is a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. The purpose of the law is to make sure that people with disabilities have the same rights and opportunities as everyone else. The ADA is divided into five titles (or sections) that relate to different areas of public life.

American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE): Founded in 1894, is a global society advancing human well-being through sustainable technology for the built environment. The Society focuses on building systems, energy efficiency, indoor air quality, refrigeration, and sustainability within the industry.

As-Built Services: Design Professional including Architect and Engineer will review available documents and will be required to visit the site and document as-constructed conditions including but not limited to; equipment, location of infrastructure including key service equipment, structural components, above ceiling documentation, as-constructed information, and dimensions.

Authority Having Jurisdiction: The government or organization that is responsible regulating/administering the building code in each area or jurisdiction.

Basic Services: The Design Professional’s basic services shall consist of the following:

1. Programming Phase

2. Schematic Design Phase

3. Design Development Phase

4. Construction Documents Phase

5. Bidding Phase

6. Construction Phase

7. Close-out, Final and Acceptance Phase

8. Correction Period 11-month Inspection

Basic services are outlined in this document and typically does not include civil engineering work outside the immediate Project site, geotechnical engineering, acoustic engineering, BeCx, or interior design for furniture, fixtures, and equipment (FF&E), unless specifically identified in this Project Specific SOW.

415 Silver Ave. SW, 7th Floor

CADD: Computer Aided Design and Drafting

COMcheck: The COMcheck software determines whether new buildings, additions, and alterations meet the requirements of the IECC and ASHRAE Standard 90.1, as well as several state-specific codes. COMcheck also simplifies compliance for building officials, plan checkers, and inspectors by allowing them to quickly determine if a building project meets the code.

Contract Documents: Conditions of the Contract (General, Supplementary, and other Conditions: Drawings, Specifications, Bid Forms, Agreement Forms, Wage Rates, and Addenda, and all required documents for the public advertisement, bidding, selection, award, construction, and administration of the Construction Documents) must be in conformance with the Bernalillo County Code of Ordinances.

County Sponsored Public Meetings: The county shall make reasonable attempts to notify recognized neighborhood associations on all county projects that directly impact their neighborhood. Such projects include, but are not limited to, zoning administration hearings; rank one, two and three plans; major road improvements; park development/renovation;

major studies; and any other projects having a direct impact on the neighborhood.

The Design Professional’s involvement may include, but not be limited to:

• Recognized neighborhood associations shall be notified of such a project by the county department in charge of overseeing its development.

• Notify all known neighborhood associations and prospective associations of the requirements for recognition and advise such groups on how to meet the requirements.

• Work with county officials and recognized neighborhood associations to develop appropriate processes for neighborhood review and comment on county plans, projects, and policies.

• Provide for the sharing of information with recognized neighborhood associations by furnishing available pertinent information.

Opinion of Probable Construction Cost: A forecast and/or estimate of construction costs prepared based on the Design Professionals detailed analysis of materials and labor for all items of construction scope of work.

Life Cycle Cost Analysis (LCCA): Life Cycle Cost Analysis (LCCA) is an economic evaluation technique that determines the total cost of owning and operating a facility over period of time. Life Cycle Cost Analysis can be performed on large and small buildings or on isolated building systems. Consultant may be required to provide Life Cycle Cost Analysis (LCCA) for systems as requested by the Owner.

Maximum Allowable Construction Cost (MACC): The Maximum Allowable Construction Cost (MACC) for this Project is the total sum available, not including New Mexico Gross Receipts Tax, for construction purposes, excluding furnishing and moveable equipment, professional fees, Owner’s contingency funds, acquisition costs, administrative costs, and other costs which are the responsibility of the Owner, as described in this Agreement.

415 Silver Ave. SW, 7th Floor

National Fire Protection Association (NFPA): A nonprofit organization, established in 1896, devoted to eliminating death, injury, property, and economic loss due to fire, electrical and related hazards.

Owner Design Review (ODR): Meetings at the end of each phase or intermediary meetings between phases of plan development in which the Design Professional’s Team meets with the Owner’s team and obtains feedback and direction for changes or adjustments to the project that are necessary to obtain Owner approval to proceed to the next phase of design. The Design Professional and their team will be required to respond to each comment in writing.