7-RFP-02-26 Addendum 02.pdf

County Commissioners Barbara Baca, Chair, District 1 – Eric C. Olivas, Vice Chair District 5

Adriann Barboa, District 3 - Steven Michael Quezada, District 2 Walt Benson, District 4 Elected Officials

Damian R. Lara, Assessor Linda Stover, Clerk Cristy J. Carbón-Gaul, Probate Judge John D. Allen, Sheriff Nancy M. Bearce, Treasurer

Interim County Manager Shirely Ragin

Procurement and Business Services Department 415 Silver Ave. SW, 6th Floor Albuquerque, New Mexico 87102 Office: 505-468-7013 Fax: 505-468-7067 purchasing@bernco.gov www.bernco.gov

ADDENDUM NO. 2

DATE: July 23, 2025

PROJECT NAME: On-Call Architectural & Engineer Services

PROJECT NO.: N/A

PROPOSAL NO.: RFP-02-26-DC

TO: ALL OFFERORS OF RECORD

This Addendum forms a part of the Documents and modifies or supplements the Request for Proposal as indicated below. All other provisions of the Request for Proposal Documents shall remain unchanged.

This Addendum is hereby made a part of the Request for Proposal Documents to the same extent as those provisions contained in the original documents and all itemized listings thereof. Offerors shall acknowledge receipt of this Addendum as required by the RFP.

I. GENERAL

This Addendum responds to questions received and revises Section V. Submittal Requirements and Section VI. Evaluation Criteria

II. CONSTRUCTION CONTRACT SPECIFICATIONS

The following specifications are incorporated within the project requirements and Contract Documents.

1. N/A

III. CLARIFICATIONS

1. Reference Section V. Submittal Requirements and Section VI. Evaluation Criteria

IV. RFP QUESTIONS & ANSWERS

Q1: Page 19, III. Response Format and Organization, C. Proposal Organization, lists the following:

File #1 (Mandatory)

1. Table of Contents

2. Submittal Letter Form

3. Campaign Contribution Form

4. Table of Contents

5. Response to Proposal Requirements (Section V)

6. Additional Materials

7. Back Cover

The list suggests that the submittal letter form and the campaign contribution form are both included in file #1. However, the submittal letter form and the campaign contribution form each have their own designated uploads on the Portal. Are the Submittal Letter Form and Campaign Contribution Form uploaded integrated within File #1 and also uploaded separately, or only uploaded once to their respective upload tabs?

A1: Please include the Submittal Form and Campaign Contribution Form in File #1 and upload separately into the respective upload tabs within the Portal. Then the intent of having these documents included in File #1 is to provide the evaluation committee with a complete package. The upload into the portal is to ensure all documents are submitted in the respective upload tabs.

Q2: Hello. Is the cover letter included in the 15 page limit?

A2: Per III. RESPONSE FORMAT AND ORGANIZATION, PROPOSAL FORMAT, The Submittal Letter is excluded from the maximum page count.

Material excluded from the maximum count shall include and shall be limited to:

• Front cover (blank on back side)

• Divider pages (blank except for title information)

• Table of Contents (one page maximum)

• Submittal Letter Form

• Cost Detail

• Certificate(s) of insurance

• Resident Business Certificate

• Resident Veteran Business Certificate

• Campaign Contribution Disclosure Form

• Unfair Business Practices Disclosure Form

• Back cover (blank on one side)

ANY SHEETS OR PAGES INCLUDED IN THE PROPOSAL, BUT NOT SPECIFICALLY EXCLUDED,

AS NOTED ABOVE, SHALL BE COUNTED TOWARDS THE MAXIMUM SHOWN ABOVE.

Q3: On Page 26, the RFP states "Category 2 Building Commissioning Agent shall be properly licensed with the New Mexico Construction Industries Division or State of New Mexico"

Commissioning Agents are not typically licensed through the State and are usually certified through organizations such as the AABC Commissioning Group (ACG), Building Commissioning Association (BCxA), and others. Will these be accepted in lieu of the New Mexico Construction Industries Division / State of New Mexico?

A3: Yes, other certifications from other entities will be accepted in lieu of requirement for CID licensure.

Example certifications include but are not limited to:

• Certified Building Enclosure Commissioning Provider (CBECxP): Offered by the International Institute of Building Enclosure Consultants (IIBEC)

• Certified Commissioning Professional (CCP): This certification, offered by the Building Commissioning Certification Board (BCCB)

• Building Commissioning Professional (BCxP): The American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)

• Certified Commissioning Authority (CxA): Offered by the AABC Commissioning Group (ACG)

• Certified Building Commissioning Professional (CBCP): Provided by the Association of Energy

Engineers (AEE)

Q4: Can you please also confirm if this is referencing the individual or the firm certification?

A4: The Certification will apply to the individual dedicated to proposed scope of work.

Q5: The requirements outlined in Section V: Submittal Requirements do not match the requirements outlined in Section VI: Evaluation Criteria. For example, in Section V: Submittal Requirements it appears Offerors should include key personnel qualifications and experience within the Specialized Design and Technical Competence section, but in Section VI: Evaluation Criteria it seems that key personnel information is requested within the Capacity and Capability section. Can you please confirm which outline of requirements we should follow in our submittal: Section V: Submittal Requirements or Section VI: Evaluation Criteria?

A5: The submittal requirements have been revised for clarity and consistency. Please see Section VI in this Addendum - Evaluation Criteria. The Evaluation Committee will rate offerors based upon Section VI- Evaluation Criteria and attached for reference.

V. SUBMITTAL REQUIREMENTS

A. GENERAL BUSINESS REQUIREMENTS

Offerors must provide a positive statement such as “will comply” “shall comply” or something similar on items 1 and 2 below.

1. Adherence to all New Mexico Business rules is required, as well as all applicable local, state or other mandated requirements.

2. In an effort to facilitate communications and improve project coordination, it is recommended that the Architect maintain a New Mexico office, with full time staff, during the life of the contract.

B. Specialized Design and Technical Competence:

Describe the qualifications and experience of the key personnel that may be assigned to potential future work such that those qualifications demonstrate prior experience on work of a similar nature. Include the qualifications and experience of the NM Registered Professional Architect or Engineer, who will be in direct responsible care of the work. Include names of all Sub-contractors expected to be used on potential future projects. Prior experience with Bernalillo County, the Bernalillo County Public Works Division and/or other Public Agency projects shall be noted for each of the individuals or sub-contractors. List applicable experience of the firm. Include the date the firm was established doing business under its current name.

Reference Section VI- Evaluation Criteria for additional detail.

C. Capacity and Capability:

of the business, including any consultants, their representatives, qualifications and locations, to perform the work, including any specialized services, within the time limitations

Technical Approach – Provide a description of the Offeror’s approach to accomplish potential future projects. This description should be in such detail as necessary to demonstrate the firm’s capabilities. An analysis demonstrating the Offeror’s effort to create cost savings, cost deferrals, and/or lower life cycle costs for future projects is encouraged.

Current Workload – Include a personnel loading capacity chart depicting the capacity of the firm

vs. calendar months for 12 months for the firm’s projects currently under contract that exceed an average monthly billing of $5,000.

Provide the amount of design work that will be produced by a New Mexico business within the state

Provide the proximity to or familiarity with the area in which the project is located.

D. Past Record of Performance:

with government agencies or private industry with respect to such factors as control of costs, quality of work and ability to meet schedules

Past Performance – Discuss past performance by the firm on Bernalillo County projects or related work for other agencies/clients of a similar nature. Emphasis on the quality of work, constructability, ability to keep and meet schedules, ability to stay within budget and percent of change orders is desirable.

References – Provide references and/or recommendations by other governmental agencies or clients on work of a directly related nature.

VI. EVALUATION CRITERIA

C. Evaluation Factors:

1. Specialized Design and Technical Competence Provide information about the firm's specific technical experience with similar based On-Calls or projects that demonstrate competence for this RFP. Indicate the relevance of previous On-Calls or projects to the anticipated scope of work.

Demonstrate the successful aspects of past projects and the corresponding applications to the proposed scope of work. List prior relevant experience with Bernalillo County, the Bernalillo County Public Works Division and/or other Public Agencies projects shall be noted. List applicable experience of the firm. Include the date the firm was established doing business under its current name. –30 POINTS

1. Capacity and Capability Provide firm’s representatives, qualifications and locations, to perform the work, including any specialized services, within the time limits. Provide information about the business that demonstrates the ability to provide sufficient professional competence and project administration requirements. Indicate key project team members and their specific rolls, experience and background. Include the qualifications and experience of the NM Registered Professional Architect or Engineer, who will be in direct responsible care of the work. Provide a description of the Offeror’s approach to accomplish potential future projects. This description should be in such detail as necessary to demonstrate the firm’s capabilities. Illustrate anticipated workload and capacity for all members within the firm organization. – 40 POINTS

2. Past Record of Performance Demonstrate through historical documentation that the firm has the ability to meet schedules and budgets, user program goals, and scope of work. Include information regarding project typology, execution of work, and overall success of projects and client satisfaction. References from past clients may be included.– 30 POINTS

Q6: Where can we find the Project Listing Form mentioned in Section III on page 21 of the RFP?

A6: The Project Listing Form is not applicable to this RFP and this requirement has been removed.

Q7: Where can we find more information on what to provide for the "Cost Detail" mentioned in Section III on page 19?

A7: The Cost Detail is not required as part of this response. However, successful offerors will provide this document on a per project basis as required.

Q8: Can you confirm that the cost detail you are looking for is an hourly rate schedule, if so could that be provided after award?

A8: Please see response to Q7. The Cost Detail is not required as part of this response.

Q9: The RFP discusses obtaining certificates of insurance. Please clarify if the County wants the certificates included with the proposal?

A9: Please include a generic Certificate of Insurance with this proposal that demonstrates firm’s ability to meet or exceed required RFP insurance requirements.

Q10: Hello. Is the cover letter included in the 15 page limit?

A10: Please see the response to Q2. The Submittal Letter is excluded from the maximum page count.

Q11: Our office currently holds an open on-call with Bernalillo County which is due to expire this Fall.

This agreement states a renewal option. Is this current RFP the correct avenue for continuation of our on-call services to the County?

A11: The existing open on-call with Bernalillo County will not be renewed as this current solicitation will supersede the existing/open on-call with Bernalillo County which is due to expire this Fall.

Any project that is under contract prior to this award of solicitation RFP-02-26-DC will continue under the previous On-Call terms and Conditions.

Any newly awarded project following execution of this solicitation will be subject to RFP-02-26-DC Terms and Conditions

IV. ATTACHMENTS

1. Revised Section V. Submittal Requirements and Section VI. Evaluation Criteria

Design Services

● Code Review

● Development of Standard Specifications

● Solar/ Photovoltaic Design

● Electrical Design

● Sustainable Design experience desirable

● Materials Research and Specifications

● Cost Estimating

● Independent Design Review/Third Party Design Review

Bidding

● Bidding Documents

● Addenda/Responding to Bidder Inquires

● Bidding

● Analysis of Alternates and Substitutions

● Bid Evaluation

Contract Administration and Construction Management

● Submittal Evaluations

● On-site inspection of work

● Supplemental Documentation

● Change Order Evaluation

● Start up Assistance

● Record Drawings

● Operations and Maintenance Programing

● Warranty Review

● Project Close-out

b. Technical support, construction phase assistance, inspection services, electrical engineering studies, reports and analysis as they relate to Category 5 projects.

Offerors to be selected for Category 5 shall be qualified to provide electrical engineering services in all of the above listed tasks.

c. Coordination with other public service providers, local, state and federal agencies may be required.

d. Compensation: The fee for each “project” will be a lump sum total including reimbursable expenses based on the scope of services necessary to complete the individual project. The Engineer’s fee will be based on information provided by the County in a written Task Order Form, wherein the individual projects will be defined.

*Category 5 Electrical Engineer must be a Licensed Professional Engineer in the State of New Mexico and qualified in all aspects of the aforementioned criteria

V. SUBMITTAL REQUIREMENTS

A. GENERAL BUSINESS REQUIREMENTS

Offerors must provide a positive statement such as “will comply” “shall comply” or something similar on items 1 and 2 below.

1. Adherence to all New Mexico Business rules is required, as well as all applicable local, state or other mandated requirements.

2. In an effort to facilitate communications and improve project coordination, it is recommended that the Architect maintain a New Mexico office, with full time staff, during the life of the contract.

B. SPECIALIZED DESIGN AND TECHNICAL COMPETENCY

C. CAPACITY AND CAPABILITY

D. PAST RECORD OF PERFORMANCE

VI. EVALUATION CRITERIA

A. Selection Process: A Selection Committee that may include internal and external members has been selected for the purposes of evaluating the proposals. On the basis of the evaluation criteria established in this RFP, the Selection Committee shall submit to the Purchasing Manager a list of qualified Offerors in the order in which they are ranked.

Proposal documentation requirements set forth in this RFP are designed to provide guidance to the Offeror concerning the type of documentation that will be used by the Selection Committee. Offerors should be prepared to respond to requests by the Purchasing Manager on behalf of the Selection Committee for clarification, best and final offers, finalist interviews, demonstrations or other areas deemed necessary to assist in the detailed evaluation process. Offerors are advised that the County, at its option, may award this request on the basis of the evaluation of the initial offers without conducting interviews.

B. Evaluation Criteria: A maximum total of 100 points are possible in scoring each proposal for the evaluation. A brief explanation of each evaluation criteria and the corresponding point values for each is listed below. Proposals should reflect the firm’s abilities to accomplish engineering work to include transportation, roadways, water and sanitary sewer projects, drainage infrastructure, hydrology/hydraulic modeling, traffic analysis and signalization. Information in one criterion may overlap information in other criteria.

Offerors are encouraged to fully address each criteria completely, as points are assigned for responses to each separately. The evaluation criteria to be used for the purposes of ranking by the Selection Advisory Committee for the proposal and the corresponding point values for each criterion are as follows:

C. Evaluation Factors:

1. Specialized Design and Technical Competence: Provide information about the firm's specific technical experience with similar based On-Calls or projects that demonstrate competence for this RFP. Indicate the relevance of previous On-Calls or projects to the anticipated scope of work. Demonstrate the successful aspects of past projects and the corresponding applications to the proposed scope of work. List prior relevant experience with Bernalillo County, the Bernalillo County Public Works Division and/or other Public

Agencies projects shall be noted. List applicable experience of the firm. Include the date the firm was established doing business under its current name. –30 POINTS

2. Capacity and Capability: Provide firm’s representatives, qualifications and locations, to perform the work, including any specialized services, within the time limits. Provide information about the business that demonstrates the ability to provide sufficient professional competence and project administration requirements. Indicate key project team members and their specific rolls, experience and background. Include the qualifications and experience of the NM Registered Professional Architect or Engineer, who will be in direct responsible care of the work. Provide a description of the Offeror’s approach to accomplish potential future projects. This description should be in such detail as necessary to demonstrate the firm’s capabilities. Illustrate anticipated workload and capacity for all members within the firm organization. – 40 POINTS

3. Past Record of Performance: Demonstrate through historical documentation that the firm has the ability to meet schedules and budgets, user program goals, and scope of work. Include information regarding project typology, execution of work, and overall success of projects and client satisfaction. References from past clients may be included.– 30 POINTS

Total Points 100 Points

D. Interviews (applicable to Finalists only) If an interview is held, the Purchasing Manager will distribute questions and instructions to the finalists prior to scheduled interview. A maximum total of 100 points are possible in scoring each interview for this RFP. The Selection Committee may, at their discretion, request additional clarification as to the contents of the RFP submittal from any of the Offeror(s).

E. Application of Preferences (Point-Based): The preference points shall be calculated by multiplying the applicable preference percentage (see Appendix B for applicable preference percentage) by the “Total Possible Points” in Section VI. C above. Only those Offerors who provide the required preference certificate in accordance with Section II.D.2 and Appendix B, will receive additional points, which will be added to their already evaluated score.

Application of Preferences (Weight-Based): (applicable only if an interview is held):

Rankings for the evaluation of written proposals are weighted 45% and ranking from the interviews are weighted 55% in determining the final selection as shown in Appendix B.

The preference points shall be calculated by multiplying the applicable preference percentage (see Appendix B for applicable preference percentage) by the “weighted points”. Only those Offerors who provide the required preference certificate in accordance with Section II.D.2 and Appendix B, will receive additional points, which will be added to their already evaluated score.

Note: if an interview is not held, the preference points will be based on the “Total Points” of Section C only.

V. SUBMITTAL REQUIREMENTS