8-RFP-02-26 Addendum 03.pdf

County Commissioners Eric C. Olivas, Chair District 5 - Adriann Barboa, Vice Chair District 3

Barbara Baca, Chair, District 1 – Frank Baca, District 2 Walt Benson, District 4

Elected Officials Damian R. Lara, Assessor Michelle Kavanaugh, Clerk Cristy J. Carbón-Gaul, Probate Judge

John D. Allen, Sheriff Tim Eichenberg, Treasurer County Manager

Cindy Chavez

Procurement and Business Services Department 415 Silver Ave. SW, 6th Floor Albuquerque, New Mexico 87102 Office: 505-468-7013 Fax: 505-468-7067 purchasing@bernco.gov www.bernco.gov

ADDENDUM NO. 3

DATE: July 24, 2025

PROJECT NAME: On-Call Architectural & Engineer Services

PROJECT NO.: N/A

PROPOSAL NO.: RFP-02-26-DC

TO: ALL OFFERORS OF RECORD

This Addendum forms a part of the Documents and modifies or supplements the Request for Proposal as indicated below. All other provisions of the Request for Proposal Documents shall remain unchanged.

This Addendum is hereby made a part of the Request for Proposal Documents to the same extent as those provisions contained in the original documents and all itemized listings thereof. Offerors shall acknowledge receipt of this Addendum as required by the RFP.

I. GENERAL

This Addendum includes the Pre-proposal presentation, sign-in sheet, and various proposal clarifications.

II. CONSTRUCTION CONTRACT SPECIFICATIONS

The following specifications are incorporated within the project requirements and Contract Documents.

1. N/A

III. CLARIFICATIONS

1. The Cover Letter will not be included in the page limit counts.

2. If firms are submitting on multiple categories, this will need be identified on the Submittal Letter

3. Technical Proposal Format

Offerors must submit a single technical proposal file, regardless of how many categories they intend to pursue. Within that single file, responses must be clearly labeled and organized by category.

If submitting for multiple categories, the following guidelines apply:

• The total page count for the technical proposal must not exceed the combined maximum page limit of the selected categories.

Example: If submitting for Category 1 (15-page limit) and Category 3 (7-page limit), the total technical proposal must not exceed 22 pages.

• Each category response must be separated with a clearly labeled divider (e.g., “Category 1 Response”, “Category 3 Response”).

• For each category submitted, the response must address the following evaluation criteria:

o Specialized Design & Technical Competency o Capacity and Capability o Past Record of Performance

4. The following Appendices below are referenced in the RFP and uploaded separately.

• Submittal Letter Form

• Campaign Contribution Disclosure Form

• Unfair Business Practices Disclosure Form

IV. RFP QUESTIONS & ANSWERS

1. N/A

IV. ATTACHMENTS

1. Pre-proposal presentation

2. Sign-in sheet

RFP 02-26-DC

On-Demand Architectural and Engineering Services

7/24/2025

Pre-Proposal Meeting Agenda

• Introductions

• Sign-in Sheet

• Contract Detail

• RFP SOW

• RFP Timeline

• RFP Submission

Contract Term

Multiple Award – It is the intent of the County to issue multiple awards for each of the Categories. The firms with the highest overall ranking in each Category from the shortlist after interviews, if applicable, will be recommended for award. The County will enter into Master Agreements with each of the awarded firms for the applicable categories of work. Architectural and Engineering firms will enter into a single Master Professional Services Agreement for all selected categories of work.

This Contract will be administered through BernCo FD+C. All Bernalillo County Departments that desire to utilize this On-Call Contract shall coordinate all work and Contracts through FD+C.

4 Years 2 Years

Optional RenewalInitial Term

Contract Term

≤ $500,000.00 Section Manager

$500,000 - $1,000,000 FFM Director

The maximum cumulative contract dollar amount for any one firm selected from this RFP is unlimited.

>$1,000,000 Deputy County Manager

Task Orders for Professional Services can be issued up to six (6) years from the date of the Master Agreement.

Threshold Approvals

Completion of Task Orders for Professional Services may not exceed six (6) years from the date that the Task Order is approved.

Scope of Work- Project Typology

Category 1: General Architectural Services

• Behavioral Health/ Community Outreach Facility- $5M MACC

• Bernaillo County Sheriff’s Office: $3M MACC

• Early Childhood Education Center $5M MACC

• Economic Development Center Addition $5M MACC

• Re-roof projects $4-6M MACC

• Feasibility Studies

• Due Diligence Studies

• Programming & Schematic Design Services

Category 2: Building Commissioning and Envelope Commissioning

• Public Safety Building Commissioning

• Behavioral Health/ Community Outreach Facility T&B

Category 3: Special Inspections, Testing Services, and Geotechnical Engineering Services

• Public Safety Building Geotechnical & Materials Testing

• Behavioral Health/ Community Outreach Facility Geotechnical & Materials Testing

• Early Childhood Education Center Geotechnical & Materials Testing

• Economic Development Center Addition Geotechnical & Materials Testing

Category 4: Mechanical Engineering Services

• Courthouse Cooling Tower Replacement

• Public Safety Building Complete HVAC System Replacement

• District Attorney’s Office Complete HVAC System Replacement

• Various Controls Replacement

Category 5: Electrical Engineering Services

• Service Upgrades

• Pole Replacement

• Various Electrical Projects

Scope of Work: Architectural Services

Evaluation, programing, design, bidding, contract administration and construction management of new buildings, improvements to existing buildings, and other Architectural projects or related improvements. The services to be provided during each phase are listed below and shall include all consulting services required by the Architect to complete the services described herein. Each Project will have a project-specific scope of work document that will provide more information on project deliverables.

• Site Development Plans

• Pre-design Services

• Programming

• Feasibility Studies

• As-builts of Existing Facilities

• Conditions Assessment

• Economic Feasibility Studies

• Site Analysis, Selection & Development Planning

• Environmental Studies and Reports

• Zoning Review

• Code Review

• Civil Design

• Development of Standard Specifications

• Architectural Design

• Early Work Package Development

• Interior Design

• Structural Design

• Mechanical Design

• Electrical Design

• Building Envelope Design / Commissioning

• Sustainable Design experience desirable

• Materials Research and Specifications

• Third-Party Cost Estimating Services

• Architectural Renderings/Models

• Independent Design Review

• Bidding Documents

• Addenda/Responding to Bidder Inquires

• Bidding

• Analysis of Alternates & Substitutions

• Bid Evaluation

1. Evaluation & Planning Services 2. Design Services 3. Bidding

4. Construction Administration

• Submittal Evaluations

• On-site inspection of work

• Supplemental Documentation

• Change Order Evaluation

• Field Reports

• Record Drawings

• Operations and Maintenance Programing

• Warranty Review

• Project Close-out

Example Spend - Category 1

Projects

$9,774,739.64 Awarded Projects

$1,086,082.18 Average Award / Vendor

Studies

Schematic Design

Complete Services

DP On-Call SpendDP Spend by Category

Scope of Work: Building Commissioning The Building Commissioning is a role undertaken on behalf of the Owner and is independent of the designers and contractors. The Independent Building Commissioning Agent will participate with members of the project teams in design through warranty. Commissioned building systems may include, but not limited to: HVAC, piped systems (water, gas, sewer), building controls, testing & balancing, emergency power/generators, lighting controls, on-site renewable energy systems, life safety systems, plumbing water systems, and electrical systems.

The Building Envelope Commissioning is a role undertaken on behalf of the Owner and may be independent of the designers or included within the Architect’s services. Commissioning may include but not limited to: Initial Design Consultation, Quality Assurance Constructability Review, Commissioning plan generation, IECC Code Compliance Review, Enhanced Commissioning Services for the Building Envelope Systems, LEED Envelope commissioning, Pre-installation review and part-time / full time construction monitoring, Water Testing, Whole Building Air Leakage Testing- Thermographic Scanning, and Quality Control.

• Assist the owner in developing the owner’s project requirements.

• Works with the design team and develops the design phase commissioning plan.

• Works with the design team in pursuit of LEED Certification, if applicable

• Perform commissioning related tasks of documenting the design intent

• Performs a focused review of design documents to meet design intent and Owner's requirements.

• Develop the draft commissioning plan for the construction phase during Final

Design.

• Develop commissioning specifications for the construction documents, with review by the design team, for inclusion in their construction specifications.

• Develop in-depth design documentation, including design intent, basis of design and full sequences of operation for inclusion in the construction documents.

• Perform a design review at Schematic Design, Design Development, 50% and 95% completion of the drawings and specifications

• Scoping Decisions (including selection of commissioned envelope and systems)

• Complete a commissioning report at the end of Preliminary and Final Design phases.

• Design and Constructability Reviews

1. 2.Design Services

3.

4.

Construction Phase

• Submittal Review

• Pre-Functional Checklists and Functional Test

Procedures

• Develop a system test procedure

• Verify system test execution

• Site Visits and Cx Meetings

• Maintain an issues log throughout the Cx process

• Prepare the final Cx Report

• Document all findings and recommendations and report directly to the Owner

• Functional Testing /Scanning

Acceptance Phase

Warranty

• Seasonal Testing, if required

• Warranty Walks

Scope of Work: Special Inspections, Testing, and Geotechnical Engineering

Evaluation, programing, design, bidding, contract administration and construction management of new buildings, improvements to existing buildings, and other Architectural projects or related improvements. The services to be provided during each phase are listed below and shall include all consulting services required by the Architect to complete the services described herein. Each Project will have a project-specific scope of work document that will provide more information on project deliverables.

• Geotechnical Engineering Services, Special Inspections, and Material Testing Services are procured by the Owner and are independent of project architects, engineers, and contractors. Services shall be performed by firms familiar with the conditions in Bernalillo County and can provide accredited and certified laboratory testing conforming to AASHTO and ASTM procedures.

• Geotechnical Engineering Services should include a range of services including but not limited to timely drilling and sample collections (soil borings) and a wide range of certified soils test, soils evaluations, percolation testing, subsurface evaluations and investigations. Deliverables to include reports of findings and recommendations regarding the construction of building foundations, floor slabs, pavement, etc. for the specified project, and include seismic site class information, allowable soil bearing pressure, lateral soil pressure, backfill requirements, etc. on a per project basis and as requested by project engineers and designers.

• Coordination with project designers, architects, engineers, and contractors including concise and timely reports on findings. Testing locations to be documented on plans and should indicate location, test number, and date of test performed.

• Technical support, surveying, drafting, geotechnical investigations and testing, potholing, environmental services, cultural resource studies, construction phase assistance, inspection services.

• Coordination with other public service providers, local, state and federal agencies may be required

Geotechnical Engineering Special Inspections

• Special Inspections and Testing Services to include quality assurance and full ICC/IBC Special Inspections including concrete, reinforcing and structural steel, masonry, sprayed fire-resistant materials, and others as required.

• Testing services to include aggregate and asphalt testing, pavement condition inspections, floor humidity and vapor testing, and floor flatness and levelness testing and other material testing as required by project specifications.

• Coordination with other public service providers, local, state and federal agencies may be required

2.1.

Scope of Work: Mechanical Engineering Services

Evaluation, design, bidding, contract administration and construction management of HVAC, HVAC digital controls, and/or plumbing related projects to new and/or existing facilities. The services to be provided during each phase are listed below and shall include all consulting services required by the Engineer to complete the services described herein.

• Existing Facilities Surveys

• Conditions Assessment

• Economic Feasibility Studies

• Site Analysis, Selection and Development Planning

• On Site & Off-Site Utility Studies

1. Evaluation & Planning Services

• Bidding Documents

• Addenda/Responding to Bidder Inquires

• Bidding

• Analysis of Alternates & Substitutions

• Bid Evaluation

Bidding3.

4. Construction Administration

• Submittal Evaluations

• On-site inspection of work

• Supplemental Documentation

• Change Order Evaluation

• Field Reports

• Record Drawings

• Operations and Maintenance Programing

• Warranty Review

• Project Close-out

Design Services

• Code Review

• Development of Standard Specifications

• Mechanical Design

• Sustainable Design experience desirable

• Materials Research and Specifications

• Cost Estimating

• Independent Design Review/Third Party Design Review

2.

Scope of Work: Electrical Engineering Services

• Existing Facilities Surveys

• Conditions Assessment

• Economic Feasibility Studies

• Electrical Monitoring

• On Site & Off-Site Utility Studies

1. Evaluation & Planning Services

• Bidding Documents

• Addenda/Responding to Bidder Inquires

• Bidding

• Analysis of Alternates & Substitutions

• Bid Evaluation

Bidding3.

4. Construction Administration

• Submittal Evaluations

• On-site inspection of work

• Supplemental Documentation

• Change Order Evaluation

• Field Reports

• Record Drawings

• Operations and Maintenance Programing

• Warranty Review

• Project Close-out

Design Services

• Code Review

• Development of Standard Specifications

• Electrical Design

• Sustainable Design experience desirable

• Materials Research and Specifications

• Cost Estimating

• Independent Design Review/Third Party Design Review

2.

Evaluation, programing, design, bidding, contract administration and construction management of new electrical services, electrical upgrades, and modifications or improvements to existing facilities. The services to be provided during each phase are listed below and shall include all consulting services required by the Engineer to complete the services described herein.

Vendor Selection Process

Current Workload & Performance with the County: Assessment of each firm’s current workload under active County contracts and performance on County projects.

• Timely and efficient completion of projects with quality of performance;

• Balanced distribution of work to avoid overburdening any single firm;

• Availability of firm personnel and resources to meet project deadlines.

• Performance of firm considering design and technical components including responsiveness, design quality, and overall County satisfaction.

To ensure equitable distribution of work and achieve the best possible project outcomes, the County will follow a selection process based on current workload, cumulative contract spend, and relevant experience. This approach supports a fair, transparent, and effective method for assigning design projects under the multi-award RFP, while promoting design excellence, contract equity, and meaningful results for our community.

1.

Cumulative Contract Spend Across Firms: Review of the total dollar amount awarded to each firm under the contract to date along with project type.

• The cumulative value of work assigned to each design team;

• Opportunities to engage underutilized firms and ensure meaningful contract participation;

• Attempt to be equitable with fair and transparent distribution of public funds.

Relevant Experience and Project-Specific Qualifications: Teams will be evaluated for their specific experience and qualifications related to the upcoming project.

• Prior experience with similar project types, scales, or scopes;

• Demonstrated knowledge of relevant codes, standards, and community considerations;

• Past performance on County projects, including responsiveness, innovation, and quality of work.

2.

3.

* Bernalillo County reserves the right to select the firm that is deemed in the best interest of the County to successfully complete the project Scope of Work.

Sequence of Events

Action Responsibility Date

RFP Legal Advertisement Bernalillo County 7/14/2025 Issue of RFP Bernalillo County 7/14/2025

Non-mandatory Conference: 415 Silver Ave. SW Albuquerque, NM 87102 Bernalillo County & Potential Offerors

Time:2:00 PM MST 7/24/2025

Deadline to Submit Written Questions Potential Offerors Time: 4:00 PM MST 7/31/2025

Response to Written Questions & Date of Release of Last Addenda prior to Submission of Proposal Bernalillo County 8/1/2025

Submission of Technical Proposal

A complete Proposal including all forms, attachments and exhibits shall be uploaded to the eProcurement system https://bernco.bonfirehub.com/portal/?tab=openOpportunities

Offerors Time: 4:00 PM MST 8/7/2025

Proposal Evaluation Bernalillo County Week of 8/11/2025 Interviews (if applicable) Bernalillo County Week of 8/18/2025 Contract Negotiations Bernalillo County Week of 8/18/2025

Bernalillo County Commission Bernalillo County Commission 8/19/2025

Tentative Notice of Award Bernalillo County 8/20/2025 https://bernco.bonfirehub.com/portal/?tab=openOpportunities

RFP Summary

• Addendum 01 (7/16/2025) Sequence of Events

• Addendum 02 (7/23/2025) Responses to Questions and Revised Evaluation Criteria

• Addendum 03 (Future) Pre-proposal Presentation and Sign-in Sheet

RFP Addenda

Category 1 (General Architectural Services) limited to a maximum of 15 pages

Category 2 (Building Commissioning) limited to a maximum of 7 pages

Category 3 (Special Inspections and Geotechnical Services) limited to a maximum of 10 pages

Category 4 (Mechanical Engineering Services) limited to a maximum of 7 pages

Category 5 (Electrical Engineering Services) limited to a maximum of 7 pages

Page Limits

1. Specialized Design & Technical Competence: 30 Points

2. Capacity and Capability: 40 Points

3. Past Record of Performance: 30 Points

Evaluation Criteria Point Allocation

• All questions regarding the meaning or intent of these documents shall be submitted through the eProcurement System Bonfire. Potential Offerors are encouraged to submit written questions in advance of the conference at https://bernco.bonfirehub.com/Opportunities

• Prospective Offerors must register with the County’s public purchasing portal at https://bernco.bonfirehub.com (the “Portal”) and initiate the communication electronically through the Opportunity Q&A at https://bernco.bonfirehub.com/Opportunities

• All proposals shall be submitted electronically through the County’s eProcurement system Bonfire. A complete bid including all forms, attachments and exhibits shall be uploaded to the eProcurement system https://bernco.bonfirehub.com/portal/?tab=openOpportunities. Please allow a minimum of 24 hours.

Submission

• Procurement: David Conkle - dconkle@bernco.gov

• FD+C Webpage: https://app.smartsheet.com/b/publish?EQBCT=1522785131304a33bcc163fddf9d98e5 https://bernco.bonfirehub.com/Opportunities https://bernco.bonfirehub.com/ https://bernco.bonfirehub.com/Opportunities https://bernco.bonfirehub.com/portal/?tab=openOpportunities mailto:dconkle@bernco.gov https://app.smartsheet.com/b/publish?EQBCT=1522785131304a33bcc163fddf9d98e5

Thank you