9-EXHIBIT I- Preconditions for Award.docx
DOCX document 20 KB Posted
- Attached to
- MANAGED PRINT AND COPY SERVICES
- Solicitation number
- RFP: LEAD/OPS -MP&C/RFP001/2026/27
- Issued by
- Tennessee
About this file
This document is an Exhibit establishing preconditions for award in a Managed Print and Copy Services contract opportunity for LEAD Public Schools in Tennessee. The preconditions outline the requirements that the apparent successful proposer must satisfy prior to contract execution. The selected vendor must provide all required documentation, certifications, licenses, insurance certificates, and references; execute LEAD's standard contract and related exhibits; demonstrate compliance with all applicable federal, state, and local laws and regulations; confirm availability of proposed equipment, software, supplies, maintenance, and support services; and submit a comprehensive implementation and transition plan addressing equipment deployment, installation, network integration, user support, training, and removal of existing equipment as applicable.
The apparent successful proposer must also confirm final pricing and service rates for all equipment costs, consumables, and implementation charges with no additional fees authorized unless expressly stated in the executed contract. The proposer must successfully complete negotiations regarding scope, pricing, service levels, and contract terms and obtain all required internal LEAD approvals including legal, financial, operational, and Board approval. Selection as the recommended proposer does not constitute a binding contract or guarantee of award. LEAD retains the right to withdraw its recommendation and proceed with another responsive and responsible proposer if the apparent successful proposer fails to satisfy any applicable precondition or if negotiations cannot be successfully completed.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-EXHIBIT B- Pricing Schedule.docx | DOCX document | |
| 3-EXHIBIT C- Suspension and Debarment Cert.docx | DOCX document | |
| 7-Exhibit G- HISTORICAL PRINT COPY USAGE AND EXPENDITURE DATA.docx | DOCX document | |
| 4-EXHIBIT D- Non-Collusion Affidavit.docx | DOCX document | |
| 10-EXHIBIT A-SCOPE OF WORK, DELIVERABLES, AND RESPONSIBILITIES.docx | DOCX document | |
| 5-EXHIBIT E- Authorization to Release Information.docx | DOCX document | |
| 6-EXHIBIT F- Insurance Requirements.docx | DOCX document | |
| 1-RFP- MANAGED PRINT AND COPY SERVICES.docx | DOCX document | |
| 8-Exhibit H - Service Level Requirement.docx | DOCX document | |
| 11-EXHIBIT A-SCOPE OF WORK, DELIVERABLES, AND RESPONSIBILITIES.docx | DOCX document |
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Text version
Exhibit-G Preconditions for Award of Contract
MANAGED PRINT AND COPY SERVICES
Preconditions for Award of Contract Prior to execution of a contract, the apparent successful Proposer shall satisfy all preconditions established by LEAD Public Schools. Selection as the recommended Proposer shall not constitute a binding contract or guarantee of award.
The apparent successful Proposer shall, at a minimum:
1. Provide Required Documentation. Submit all documents, certifications, licenses, insurance certificates, references, and other information requested by LEAD.
2. Execute Required Agreements. Execute LEAD’s contract and any required exhibits, addenda, service-level agreements, equipment schedules, or other contract documents in a form acceptable to LEAD.
3. Insurance Requirements. Provide certificates of insurance demonstrating compliance with all insurance requirements established by LEAD.
4. Background and Compliance Requirements. Satisfy all applicable federal, state, and local laws, regulations, licensing requirements, and LEAD policies applicable to the services.
5. Equipment and Service Verification. Confirm that all proposed equipment, software, supplies, maintenance, service, support, and implementation requirements are available and can be provided in accordance with the RFP and the Proposer’s final proposal.
6. Final Pricing and Terms. Confirm final pricing, service rates, equipment costs, consumables, implementation costs, and any other applicable charges. No additional fees or charges shall apply unless expressly authorized in the executed contract.
7. Implementation and Transition Plan. Submit a final implementation and transition plan acceptable to LEAD, including equipment deployment, installation, configuration, network integration, user support, training, service response, and removal or replacement of existing equipment, as applicable.
8. Contract Negotiations. Successfully complete any negotiations regarding scope, pricing, service levels, contract terms, and other matters deemed necessary by LEAD.
9. LEAD Approval. Obtain all required internal approvals, including any required legal, financial, operational, or Board approval.
10. No Obligation Until Execution. LEAD shall have no obligation to commence services, purchase equipment, pay fees, or otherwise proceed with the Proposer until a contract has been fully negotiated, approved, and executed by authorized representatives of both parties.
If the apparent successful Proposer fails to satisfy any applicable precondition, LEAD reserves the right to withdraw the recommendation and proceed with another responsive and responsible Proposer, consistent with the RFP and applicable procurement requirements.
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