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EXHIBIT B
MANAGED PRINT AND COPY SERVICES
PRICING SCHEDULE
Proposers shall complete all applicable sections of this Pricing Schedule. Pricing shall be all-inclusive for the services described in the RFP unless specifically identified as an optional service or one-time charge.
All prices shall remain firm for the initial contract term unless otherwise stated in the RFP. Any proposed exclusions, assumptions, minimum charges, or additional fees must be clearly identified.
1. Equipment & Monthly Service Pricing
| Location |
| Device Type |
| Manufacturer/Model |
| New/Refurbished |
| B&W Monthly Clicks |
| Color Monthly Clicks |
| Monthly Equipment/Service Fee |
| B&W Click Rate |
| Color Click Rate |
| Monthly Total |
Monthly Total shall include all applicable equipment, maintenance, parts, labor, remote monitoring, standard service/support, and other recurring costs unless separately identified below.
2. Click Charges
| Service |
| Unit |
| Proposed Rate |
| Black & White Click |
| Per impression |
| $ |
| Color Click |
| Per impression |
| $ |
| Additional B&W Volume |
| Per impression |
| $ |
| Additional Color Volume |
| Per impression |
| $ |
| Minimum Monthly Volume, if applicable |
| Per device |
| $ |
| Minimum Monthly Charge, if applicable |
| Per device |
| $ |
Proposer shall clearly explain how duplex impressions, color pages, mixed-color documents, blank pages, and copies/prints are metered and billed.
3. Supplies, Maintenance & Service The following shall be included in the proposed pricing unless specifically identified as an additional charge:
| Item |
| Included |
| Additional Cost |
| Preventive Maintenance |
| ☐ Yes ☐ No |
| $ |
| Remote Monitoring |
| ☐ Yes ☐ No |
| $ |
| Service Calls |
| ☐ Yes ☐ No |
| $ |
| Equipment Replacement |
| ☐ Yes ☐ No |
| $ |
| Loaner Equipment |
| ☐ Yes ☐ No |
| $ |
| Manufacturer Warranty |
| ☐ Yes ☐ No |
| $ |
| Software/Print Management |
| ☐ Yes ☐ No |
| $ |
| Firmware/Software Updates |
| ☐ Yes ☐ No |
| $ |
4. Implementation & Transition Costs
| Initial Assessment/Fleet Analysis |
| $ |
| Equipment Configuration |
| $ |
| Print Management Software Implementation |
| $ |
| Removal/Disposal at Contract End |
| $ |
| Other Implementation Costs |
| $ |
| Total One-Time Implementation Cost |
| $ |
5. Print Management Software
| Print Management Software |
| $ / month |
| User Authentication/Secure Print |
| $ / month |
| Reporting & Analytics |
| $ / month |
| Remote Monitoring |
| $ / month |
| Software Licensing |
| $ / user or device |
| Implementation |
| $ one-time |
6. Optional Print Shop Management LEAD may elect to have the Contractor provide print shop management services at individual campuses or designated locations.
| Location |
| Print Shop Manager |
| Hours/Week |
| Monthly Management Fee |
| Other Costs |
Optional services may include print shop staffing, production scheduling, job intake, quality control, inventory management, finishing, binding, and distribution.
7. Specialty Printing & Finishing
| Service |
| Unit |
| Proposed Price |
| Black & White Printing |
| Per impression |
| $ |
| Color Printing |
| Per impression |
| $ |
| Large-Format Printing |
| Per sq. ft./unit |
| $ |
| Cutting/Trimming |
| Per unit |
| $ |
| Posters/Signage |
| Per unit |
| $ |
| Specialty Paper |
| Per sheet |
| $ |
Other Specialty Service
8. Delivery & Expedited Services
| Service |
| Unit |
| Proposed Price |
| Standard Delivery |
| Per delivery |
| $ |
| Inter-Campus Delivery |
| Per delivery |
| $ |
| Expedited/Rush Delivery |
| Per delivery |
| $ |
| Same-Day Service |
| Per order |
| $ |
| Emergency Service |
| Per order |
| $ |
Other
9. Additional Fees Proposers shall identify all potential fees that could be charged to LEAD during the contract.
| Fee Type |
| Amount |
| Frequency/Condition |
| Network/Integration Fee |
| $ |
No fee not identified in this Pricing Schedule shall be charged without LEAD's prior written approval.
10. Contract Pricing Summary
| Cost Category |
| Year 1 |
| Year 2 |
| Year 3 |
| Optional Year 4 |
| Optional Year 5 |
| Equipment/Monthly Service |
| $ |
| $ |
| $ |
| $ |
| $ |
| B&W Click Charges |
| $ |
| $ |
| $ |
| $ |
| $ |
| Color Click Charges |
| $ |
| $ |
| $ |
| $ |
| $ |
| Print Management Software |
| $ |
| $ |
| $ |
| $ |
| $ |
| Print Shop Management – Optional |
| $ |
| $ |
| $ |
| $ |
| $ |
| Specialty Printing – Estimated |
| $ |
| $ |
| $ |
| $ |
| $ |
| Delivery/Expedited Services – Estimated |
| $ |
| $ |
| $ |
| $ |
| $ |
| Other Recurring Costs |
| $ |
| $ |
| $ |
| $ |
| $ |
| One-Time Implementation Costs |
| $ |
| $ |
| $ |
| $ |
| $ |
| Total Annual Cost |
| $ |
| $ |
| $ |
| $ |
| $ |
Total Evaluated Cost Base Contract Term – 3 Years: $____________ Optional Year 4: $____________ Optional Year 5: $____________ Total Five-Year Cost: $____________
11. Pricing Assumptions and Exceptions Proposer shall identify below any assumptions, exclusions, minimums, volume commitments, escalation provisions, or other conditions affecting the proposed pricing.
Pricing Certification By submitting this Pricing Schedule, the Proposer certifies that the pricing provided is complete and accurately reflects all costs necessary to provide the Managed Print & Copy Services described in the RFP, except for specifically identified optional services or approved additional charges.
Company Name: __________________________________________ Authorized Representative: _______________________________ Title: __________________________________________________ Signature: ______________________________________________ Date: __________________________________________________ image1.jpeg