7-Exhibit G- HISTORICAL PRINT COPY USAGE AND EXPENDITURE DATA.docx
DOCX document 83 KB Posted
- Attached to
- MANAGED PRINT AND COPY SERVICES
- Solicitation number
- RFP: LEAD/OPS -MP&C/RFP001/2026/27
- Issued by
- Tennessee
About this file
This is a historical print copy usage and expenditure data exhibit for LEAD Public Schools in Tennessee, documenting the organization's current printing and copying service consumption patterns and related costs across its network of campuses and administrative offices. The exhibit provides baseline metrics that establish the scope and scale of printing and copying services required under the managed print and copy services solicitation, enabling potential vendors to understand current usage volumes, service distribution across multiple locations, and historical expenditure trends that will inform proposal development and pricing strategies.
The data presented in this exhibit serves as critical reference information for bidders to assess market opportunity, establish competitive pricing, and demonstrate capacity to handle LEAD's documented service demands across the school network. By providing historical usage and cost information, LEAD enables vendors to submit informed proposals that reflect the actual operational requirements and current spending levels, facilitating more accurate cost comparisons and allowing the district to evaluate whether proposed solutions will deliver cost savings, efficiency improvements, or enhanced service quality relative to historical performance.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-EXHIBIT B- Pricing Schedule.docx | DOCX document | |
| 3-EXHIBIT C- Suspension and Debarment Cert.docx | DOCX document | |
| 4-EXHIBIT D- Non-Collusion Affidavit.docx | DOCX document | |
| 10-EXHIBIT A-SCOPE OF WORK, DELIVERABLES, AND RESPONSIBILITIES.docx | DOCX document | |
| 5-EXHIBIT E- Authorization to Release Information.docx | DOCX document | |
| 9-EXHIBIT I- Preconditions for Award.docx | DOCX document | |
| 6-EXHIBIT F- Insurance Requirements.docx | DOCX document | |
| 1-RFP- MANAGED PRINT AND COPY SERVICES.docx | DOCX document | |
| 8-Exhibit H - Service Level Requirement.docx | DOCX document | |
| 11-EXHIBIT A-SCOPE OF WORK, DELIVERABLES, AND RESPONSIBILITIES.docx | DOCX document |
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Text version
Exhibit H Historical Print & Copy Usage, Expenditure Data & Locations
1. Purpose LEAD Public Schools is providing the following historical print and copy expenditure information to assist Proposers in developing and pricing their proposals for Managed Print & Copy Services.
The information is provided for reference and proposal development purposes only and is not a guarantee of future usage, volume, or expenditure.
2. Historical Expenditure Summary Based on LEAD's available payment records for the January 2025 through December 2025 period:
Category Amount
| Total Historical Print/Copy Expenditures |
| $100,845.65 |
| Average Monthly Expenditure |
| $8,403.80 |
| Historical Period |
| January–December 2025 |
3. Usage Information Where available, LEAD may provide historical B&W and color impression/click volumes by device and location.
Proposers shall use the historical information, together with the current device inventory and other information provided in this RFP, to develop their proposed equipment, service, and pricing solution.
4. Important Pricing Disclaimer Historical usage and expenditure information is provided solely to assist Proposers with estimating LEAD's potential requirements. Actual future usage may vary based on enrollment, staffing, operational requirements, technology changes, school activities, printing practices, and other factors.
LEAD does not guarantee any minimum volume, number of devices, monthly usage, or expenditure level.
Proposers shall not base their pricing solely on historical expenditures. Each Proposer is responsible for developing a complete pricing proposal that meets the requirements of the RFP.
Print & Copy Usage
Current Locations:
| School |
| Address |
| LEAD Neely’s Bend Middle School |
| 1251 Neely’s Bend Rd., Madison, TN 37115 |
| LEAD Neely’s Bend High School |
| 1251 Neely’s Bend Rd., Madison, TN 37115 |
| LEAD Cameron Middle School |
| 1034 First Avenue South, Nashville, TN 37210 |
| LEAD Academy High School |
| 1034 First Avenue South, Nashville, TN 37210 |
| LEAD Southeast Elementary School |
| 490 Metroplex Dr., Suite 200, Nashville, TN 37211 |
| LEAD Southeast Middle School |
| 531 Metroplex Dr., Nashville, TN 37211 |
| LEAD Southeast High School |
| 531 Metroplex Dr., Nashville, TN 37211 |
Administrative/NeST Headquarters: 1251 Neely’s Bend Rd., Madison, TN 37115
Future Location: 2027 and beyond LEAD Southeast Elementary School Administrative/ NeST Headquarters
444 Metroplex Dr. Nashville, TN 37211 444 Metroplex Dr. Nashville, TN 37211 image1.jpeg image2.png
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