9-2.6 ADMIN SPECIFICATIONS 01720 Project Record Documents.pdf
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- COMMUNITY CENTER ARCHITECTURAL DESIGN SERVICES
- Solicitation number
- Not on record
- Issued by
- Delaware County, Pennsylvania
About this file
This is an Administrative Specifications document detailing Project Record Documents requirements for Upper Darby Township in Delaware County, Pennsylvania, applicable to the 2026 Resurfacing of Various Streets project. The document establishes mandatory procedures for contractors to maintain, record, and submit comprehensive project documentation throughout the construction phase and upon project completion. Contractors must maintain one copy each of all contract drawings, specifications, amendments, change orders, modifications, shop drawings, and product data at the job site in a clean, dry, legible condition using Construction Specifications Institute filing standards. Documentation must be recorded concurrently with construction progress, with drawings legibly marked to show actual construction including horizontal and vertical locations of utilities, field changes, supplemental instructions, and change orders. Specifications must identify the manufacturer, trade name, catalog number, and supplier of each installed product and equipment, along with any modifications made during construction.
Upon project completion, contractors must submit one set of marked drawings showing all construction notations, two copies of annotated shop drawings or product data sheets requiring post-approval modifications, and one complete set of contract drawings (with Design Professional drawing reimbursement required if applicable). All final submittals must be accompanied by a transmittal letter containing project data, the contractor's name and address, document titles and numbers, certification of completeness and accuracy, and the authorized contractor representative's signature. These record documents serve as permanent documentation of the actual work performed and constitute a critical deliverable for project closeout and future reference by Upper Darby Township.
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Text version
01720-1
SECTION 01720
PROJECT RECORD DOCUMENTS
PART 1 GENERAL
1.1 MAINTENANCE OF DOCUMENTS
A. Maintain at job site, one copy of record documents including Drawings, Specification, Amendments, Change Orders and other modifications, Shop Drawings, product date and samples.
B. In addition, maintain one copy of field orders or written instructions and field test records.
C. Provide files and racks for storage documents.
D. File documents and samples in accordance with Data Filing Format of the
Construction Specifications Institute (C.S.I).
E. Maintain documents in a clean, dry, legible condition and in good order. Do not use record documents for construction purposes.
F. Make Documents and samples available at all times for inspection.
1.2 RECORDING
A. Label each document "Project Record" in neat large letters.
B. Record information concurrently with construction progress.
C. Do not conceal any work until required information is recorded.
D. Drawings - Legibly mark to record actual construction:
1. Horizontal and vertical locations of laterals, underground utilities and appurtenances, referenced to permanent surface improvements.
2. Field changes of dimension and detail.
3. Changes made by Supplemental Instruction or by Change Order.
4. Details not on original Contract Drawings.
E. Specifications and Amendments - Legibly mark each Section to record
01720-2
1. Manufacturer, trade name, catalog number, and Supplier of each Product and item of equipment actually installed.
2. Changes made by Supplemental Instructions or by Change Order.
F. Shop Drawings - Maintain as record documents. Legibly annotate any changes made after review.
1.3 SUBMITTALS
A. At completion of the Work, furnish one set of drawings showing all notations specified above. A copy of the Design Professional's drawings may be used for this purpose upon reimbursement of the printing costs to the Design Professional. In addition, furnish two copies of any shop drawings or product data sheet which required annotation after approval.
B. After inclusion of additional data, if any, furnish:
1. One set of contract drawings as specified under 1.3, A. above.
2. Two sets of all other Project Record Documents.
C. Accompany this final submittal with transmittal letter containing data, project title and number, Contractor's name and address, title and number of each Record Document, certification that each document as submitted as complete and accurate, signature of Contractor or his authorized representative.
PART 2 PRODUCTS
Not Used
PART 3 EXECUTION
Not Used
END OF SECTION
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