12-2.6 ADMIN SPECS 01720 PROJECT RECORD DOCUMENTS.pdf
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- COMMUNITY CENTER ARCHITECTURAL DESIGN SERVICES
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- Delaware County, Pennsylvania
About this file
This is an administrative specification document for project record documentation requirements applicable to Upper Darby Township's construction projects in Delaware County, Pennsylvania. The specification establishes mandatory procedures for contractors to maintain, record, and submit comprehensive project documentation throughout construction activities. Contractors must maintain a complete set of record documents at the job site, including original drawings, specifications, amendments, change orders, shop drawings, product data, and samples organized according to Construction Specifications Institute (CSI) filing standards. All documents must be labeled "Project Record," kept in clean and legible condition, and made available for inspection at all times. Documentation must be recorded concurrently with construction progress, with drawings annotated to show actual locations of utilities, field changes, dimensional variations, supplemental instructions, and change orders. Specifications and amendments require legible marking of manufacturers, trade names, catalog numbers, suppliers, and any modifications made during construction.
At project completion, contractors must furnish one set of annotated contract drawings, two copies of annotated shop drawings and product data sheets, and two sets of all other project record documents, accompanied by a transmittal letter certifying completeness and accuracy. The transmittal must include the project title and number, contractor's name and address, document titles and numbers, and authorized contractor signature. A copy of the design professional's original drawings may be substituted for new prints upon reimbursement of printing costs. These requirements apply to all Upper Darby Township projects receiving sealed bids, including the Naylors Run Trail Section 5A, Observatory Hill Recreation Area Phase 1, Golf Road Parking Lot improvements, and 2026 street resurfacing projects, ensuring standardized record-keeping across all public works infrastructure development initiatives.
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Text version
01720-1
SECTION 01720
PROJECT RECORD DOCUMENTS
PART 1 GENERAL
1.1 MAINTENANCE OF DOCUMENTS
A. Maintain at job site, one copy of record documents including Drawings, Specification, Amendments, Change Orders and other modifications, Shop Drawings, product date and samples.
B. In addition, maintain one copy of field orders or written instructions and field test records.
C. Provide files and racks for storage documents.
D. File documents and samples in accordance with Data Filing Format of the
Construction Specifications Institute (C.S.I).
E. Maintain documents in a clean, dry, legible condition and in good order. Do not use record documents for construction purposes.
F. Make Documents and samples available at all times for inspection.
1.2 RECORDING
A. Label each document "Project Record" in neat large letters.
B. Record information concurrently with construction progress.
C. Do not conceal any work until required information is recorded.
D. Drawings - Legibly mark to record actual construction:
1. Horizontal and vertical locations of laterals, underground utilities and appurtenances, referenced to permanent surface improvements.
2. Field changes of dimension and detail.
3. Changes made by Supplemental Instruction or by Change Order.
4. Details not on original Contract Drawings.
E. Specifications and Amendments - Legibly mark each Section to record
01720-2
1. Manufacturer, trade name, catalog number, and Supplier of each Product and item of equipment actually installed.
2. Changes made by Supplemental Instructions or by Change Order.
F. Shop Drawings - Maintain as record documents. Legibly annotate any changes made after review.
1.3 SUBMITTALS
A. At completion of the Work, furnish one set of drawings showing all notations specified above. A copy of the Design Professional's drawings may be used for this purpose upon reimbursement of the printing costs to the Design Professional. In addition, furnish two copies of any shop drawings or product data sheet which required annotation after approval.
B. After inclusion of additional data, if any, furnish:
1. One set of contract drawings as specified under 1.3, A. above.
2. Two sets of all other Project Record Documents.
C. Accompany this final submittal with transmittal letter containing data, project title and number, Contractor's name and address, title and number of each Record Document, certification that each document as submitted as complete and accurate, signature of Contractor or his authorized representative.
PART 2 PRODUCTS
Not Used
PART 3 EXECUTION
Not Used
END OF SECTION
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