Upper Darby Township

100 Garrett Road Upper Darby Twp. PA 19082

PUBLIC NOTICE IS HEREBY GIVEN to all prospective bidders that Upper Darby Township will receive sealed proposals for the following contract: Community Center Architectural Design

Services. Sealed proposals shall be submitted and updated online until 11:00 AM prevailing time, on August 3, 2026 at which time they will be publicly opened and read. All documents and solicitation details are available any time at PennBid (https://pennbid.bonfirehub.com) by clicking on the bids tab. This Request for Proposals is available for inspection at the Public Works

Department in Upper Darby Township at 100 Garrett Rd., Upper Darby, PA 19082.

COMMUNITY CENTER ARCHITECTURAL DESIGN SERVICES

UPPER DARBY TOWNSHIP, DELAWARE COUNTY

Upper Darby Township is seeking proposals from qualified consultants for the design of a new

Community Center located at the Beverly Hills Recreation Area.

The Township reserves the right to waive any informality, or to reject any or all proposals, or take such action as it may deem in the best interest of the Township and as may be permitted by law.

A non-mandatory virtual meeting will be held at 10:00 AM prevailing local time on July 27, 2026.

A meeting link will be provided by notice via PennBid.

Questions regarding this RFP shall be submitted via the “Ask a Question” feature within PennBid no later than July 29, 2026 at 12:00 Noon.

The Honorable Mayor Edward Brown https://pennbid.bonfirehub.com/

REQUEST FOR PROPOSALS (RFP)

UPPER DARBY TOWNSHIP, DELAWARE COUNTY, PA

Upper Darby Township is seeking proposals from qualified consultants for the architectural design of a new Community Center at the Beverly Hills Recreation Area, located at 1747 E. Marshall Road within Upper Darby Township, Delaware County, PA.

I. PROPOSAL SUBMISSION

Sealed proposals shall be submitted electronically via the PennBID platform by 11:00 AM, EST, Monday, August 3, 2026.

II. DOCUMENTS PROVIDED BY THE TOWNHIP

Documents provided by Upper Darby Township are attached to the end of this RFP as follows:

• Exhibit 1 - Project Location Map

• Exhibit 2 - Preliminary Conceptual Design

III. PROJECT DESCRIPTION

Upper Darby Township is soliciting proposals from qualified professional consultants to provide comprehensive architectural design services for the development of a new Community Center at the Beverly Hills Recreation Area within Upper Darby Township, Delaware County, PA. The selected consultant shall be responsible for preparing detailed design and construction drawings and technical specifications for the new Community Center, which will be incorporated by Upper Darby Township with the Civil plans into a complete construction bid package for the overall Community Center construction at the Beverly Hills Recreation Area.

IV. PROJECT LOCATION

The location of the Community Center project is located within Beverly Hills Recreation Area, located at 1747 E. Marshall Road within Upper Darby Township, Delaware County, PA 19082.

V. BACKGROUND

Upper Darby Township is committed to the development of a new Community Center that will serve as a premier recreational, educational, and wellness destination for residents of all ages and backgrounds. The Township envisions the facility as a safe, accessible, and inclusive community asset that promotes healthy lifestyles, fosters social connections, and enhances overall quality of life.

Designed to accommodate an anticipated 30,000 visitors annually, the Community Center will provide space for youth programs, indoor recreation, wellness and fitness activities, educational opportunities, senior services, and community events. A central focus of the facility will be youth development, creating an environment that supports mentorship programs, leadership training, educational enrichment, and personal growth opportunities for Upper Darby’s young residents.

Beyond its recreational and educational functions, the Community Center will serve as a vibrant gathering place for families, seniors, civic organizations, and community groups.

The facility will strengthen community engagement by providing welcoming spaces that reflect and celebrate Upper Darby’s diverse population. As a multicultural and multigenerational hub, the Community Center will foster collaboration, creativity, and community pride while supporting the Township’s long-term goals for neighborhood revitalization, public health, and social equity.

The Beverly Hills Recreation Area has been identified as the preferred location for the proposed Community Center based on its parcel size, strategic location, and direct proximity to the Naylors Run Trail corridor, as well as future opportunities to connect to The Circuit Trails regional network. The selected site provides a unique opportunity to integrate indoor and outdoor recreation amenities while enhancing multimodal access and connectivity. Accordingly, the design of the Community Center should incorporate coordinated connections to existing parks, recreational facilities, and trail networks to maximize accessibility, encourage active transportation, and create a seamless recreation experience for residents and visitors.

VI. SCOPE OF SERVICES

Upper Darby Township is requesting the services of a qualified, responsible consultant with experienced personnel, expert capabilities, and the resources to successfully design a new Community Center.

A. Design Services

1. The selected consultant will evaluate the existing site conditions and prepare a conceptual plan, layout, and rendering based on the facility needs of Upper Darby Township. After approval of the conceptual plan and layout, the consultant will prepare detailed architectural design plans and construction documents in coordination with the Township Engineer. Architectural design of the new Community Center shall include, but may not be limited to, landscaping, site lighting, ADA accessibility, LEED/green infrastructure considerations, utility coordination as required, HVAC, mechanical, electrical, and plumbing.

2. The selected consultant shall provide technical specifications that must meet all

Township code requirements.

3. The selected consultant will coordinate with the Township Engineer and provide written monthly progress/status reports describing the progress of the work, a summary of all work components completed, and will identify any critical issues that need to be resolved to maintain the project schedule.

B. Meetings

1. Public information and community involvement is a high priority for Upper Darby Township and the proposals should include adequate time for periodic updates during the conceptual design and throughout the project. Upper Darby Township will assign a representative that will attend all meetings and assist in resolving issues and moving the project forward.

At a minimum, four (4) public meetings should be considered when preparing the proposal and should include the following:

• Community presentation of draft conceptual plan (Open House Format)

• Community presentation of final conceptual plan (Open House Format)

• Final conceptual plan presentation to Upper Darby Township Planning Commission

• Final conceptual plan presentation to Township Council

2. Progress Meetings

It is anticipated that the selected consultant will be required to attend progress meetings with the designated Township staff and Township engineer. The consultant shall provide the number of progress meetings, as deemed necessary, in the cost proposal.

3. Construction Meetings

It is anticipated that the selected consultant will be required to attend a project pre-bid meeting (can be done virtually), in addition to an in person, on site pre-construction meeting.

4. Other/Additional Meetings

In addition to meetings listed above and any additional meetings the consultants feel should be included in their proposals, a cost per additional meeting shall be provided in the proposal for unanticipated daytime staff level meetings and evening public meetings.

C. Bid/Construction Management

The selected consultant will be required to:

1. Provide RFI responses during the bidding and construction phase;

2. Coordinate with the Township Engineer in the review of the bid proposals and bid award recommendation(s);

3. Provide shop drawing submittal reviews related to the new Community Center construction;

4. Provide periodic inspections during the course of the new Community

Center construction, as necessary;

5. Review field change and change order request(s), as needed;

6. Review payment applications for the new Community Center construction for payment authorization to contractor(s);

7. Conduct the post construction inspection of the new Community Center construction and provide punch list items related to the new Community Center; and,

8. Conduct a post construction final inspection of the new Community Center construction.

D. Deliverables

The selected consultant shall provide the following deliverables:

1. A maximum of six (6) hardcopies and one (1) digital copy of the conceptual plan, layout, and renderings. Hardcopy sizes shall be a minimum size of 11”x17” for handouts and a minimum size of 24”x36” (full-size) for display boards, as needed.

2. a maximum of ten (10) complete sets of the construction plans, final renderings, and technical design specifications for the new Community Center;

3. one (1) copy of a detailed cost estimate for the new Community Center construction and categorized by trade, as needed;

4. an estimated construction schedule for the new Community Center construction;

and,

5. one (1) digital copy of the complete set of the construction plans, technical design specifications, detailed cost estimate, estimated construction schedule, and final renderings.

VII. ESTIMATED PROJECT COST (REFERENCE ONLY)

The anticipated construction cost for the overall program is approximately $10 Million (planning-level estimate).

This estimate is provided for design development context only.

VIII. REQUIRED PROPOSAL INFORMATION

Submitted proposals must include the following information:

A. Technical Proposal - The Technical proposal shall contain the following:

1. Project understanding - A written statement which clearly demonstrates an understanding of the project to include key milestones, and a timetable for completing the tasks.

2. Approach to investigations, permitting, and design – A written description on the approach that the Firm will undertake to successfully execute the various tasks required for each project site.

3. Key personnel and qualifications - A list of the specific personnel who will be assigned to this project along with a description of their professional qualifications and work experience. This list should clearly identify specific tasks that each assigned person will be expected to accomplish along with the proportionate amount of time that each person will spend on the project.

If including subconsultants, all subconsultants’ qualifications should be incorporated into the lead consultant’s technical proposal. The technical proposal should elaborate on the lead consultant’s working relationship and prior work experience with any proposed subconsultants.

4. Relevant project experience - A description of no less than three (3) examples of similar design projects over the last five years, for which your firm and/or key personnel has provided design services.

5. Schedule - The Consultant shall provide schedules for the following:

• Design schedule

• Milestone deliverables timeline

• Construction timeframe

6. The Consultant must be registered in SAM.gov. The Consultant shall include the consultant’s SAM.gov registration no. and proof of good standing in the technical proposal.

B. Cost Proposal

A detailed Cost Proposal, which specifies the hourly rates of all assigned personnel, a breakdown of all associated costs and a fixed "not to exceed" figure for all work to be performed shall be provided separately apart from the Technical Proposal.

At a minimum, the Cost Proposal shall provide detailed fees for the following categories for each project site:

• Architectural design

• Technical specifications

• Construction services

• Meetings

C. The selected firm, along with any subcontractors, are required to furnish Upper Darby Township with a certificate of liability insurance naming the Township, its employees, and agents, and the Township Engineer as an additional insured.

IX. CONSULTANT SELECTION

In order to evaluate the proposals received on a consistent basis, those interested should be as concise as possible and adhere to the format provided below.

Proposals that do not follow the suggested format or include the required information may be rejected as incomplete or unresponsive. Upper Darby Township assumes no liability for any cost incurred by consultants in responding to this Request for Proposal; in responding to any requests for additional information or data or attending interviews, etc.

A. Proposal Format - Proposals shall be provided in the following format and order:

1. Summary of Proposal, identifying consultant, and brief overview. The

Summary shall be signed by a representative of the consultant with authority to bind the same, and shall include a statement that proposals shall remain open for a period of ninety (90) days. Maximum two (2) pages.

2. Brief background of consultant, consultant history and experience, including a listing of projects that the consultant worked on in the past three (3) years.

Maximum one (5) pages.

3. Narrative setting forth the consultant’s project approach, including a potential project schedule and a detailed outline/explanation of the scope of services proposed for each site. The project schedule should identify and detail milestones and activities, target dates for completion of draft and final documents for each site. Maximum ten (10) pages.

4. The consultant’s project team, identifying key staff assigned to the project, location of team members and résumés of each team member, including past experience and familiarity with RACP and building code requirements.

Maximum five (5) pages.

5. Previous project summaries with similar scope of services for no less than three (3) similar projects over the last five (5) years, for which your consultant and/or key personnel has prepared design and construction plans, technical specifications, and provided construction inspection services, and to include brief descriptions of those projects including contact information for a minimum of five (5) references for those projects. Maximum five (5) pages.

B. Cost proposal and billing rates (to be submitted separately from the technical proposal).

The cost proposal should detail the team members to be assigned to each task/service, the hours to be worked for each team member for each such task/service and the billing rate for each team member. Further, the cost estimate shall itemize reimbursable expenses and the associated cost of each including the costs of survey postage, etc. The proposed cost should be a not-to-exceed amount including all labor and reimbursable expenses. The cost estimate should include an itemized breakdown of all costs. In event that additional services are desired, include an hourly rate schedule for each staff position providing services to the project.

C. Interviews

At the discretion of Upper Darby Township Community Center Committee, in-person interviews may be scheduled after the proposals are received and reviewed by Upper Darby Township Community Center Committee. Short listed consultants will be notified accordingly.

X. PROCUREMENT REQUIREMENTS

This procurement shall comply with:

• Redevelopment Assistance Capital Program (RACP)

• Pennsylvania municipal procurement regulations

XI. GENERAL TERMS AND CONDITIONS

A. Upper Darby Township reserves the right to reject any and all proposals, which it determines in its sole discretion, to be in its best interest. Further, Upper Darby Township reserves the right to reject irregularities, information and other matters which it deems to be immaterial.

B. Proposers are bound by the deadline and location requirements for submittals in response to this RFP as stated above.

C. Proposals will remain effective for Upper Darby Township review and approval for sixty (60) days from the deadline for submitting proposals.

D. If only one (1) proposal is received by Upper Darby Township, the Township may negotiate with the proposer or seek additional proposals, on an informal or formal basis, during the 60-day period that proposals are effective.

E. The proposer may be permitted to add, modify, or clarify any scope of work items it deems appropriate to develop a high-quality plan at the lowest possible cost. All changes should be listed and explained. However, the scope of work proposed must accomplish the goals and work stated in this RFP.

XII. QUESTIONS

Questions regarding the RFP must be submitted electronically via PennBID, no later than 12 Noon, EST, on Wednesday, July 29, 2026 to allow adequate time to respond to RFP questions.

EXHIBIT 1

PROJECT LOCATION MAP

PROPOSED NEW COMMUNITY CENTER

SITE (BEVERLY HILLS RECREATION

AREA 1747 E. MARSHALL ROAD)

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EXHIBIT 1

00 300' 600'

ALL DOCUMENTS PREPARED BY PENNONI ASSOCIATES ARE INSTRUMENTS OF SERVICE IN RESPECT OF THE PROJECT. THEY ARE NOT INTENDED OR REPRESENTED TO BE SUITABLE FOR REUSE BY OWNER

OR OTHERS ON THE EXTENSIONS OF THE PROJECT OR ON ANY OTHER PROJECT. ANY REUSE

WITHOUT WRITTEN VERIFICATION OR ADAPTATION BY PENNONI ASSOCIATES FOR THE SPECIFIC

PURPOSE INTENDED WILL BE AT OWNERS SOLE RISK AND WITHOUT LIABILITY OR LEGAL EXPOSURE TO PENNONI ASSOCIATES; AND OWNER SHALL INDEMNIFY AND HOLD HARMLESS PENNONI ASSOCIATES FROM ALL CLAIMS, DAMAGES, LOSSES AND EXPENSES ARISING OUT OF OR RESULTING THEREFROM.

UPDBY24002.02

1" = 400'

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APPROVED BY

OF1 1

UPPER DARBY TOWNSHIP COMMUNITY CENTER RFP

UPPER DARBY TOWNSHIP

DELAWARE COUNTY, PENNSYLVANIA

100 GARRETT ROAD

UPPER DARBY, PENNSYLVANIA

UPPER DARBY TOWNSHIP

PROJECT LOCATION MAP

DRAWN BY

DRAWING SCALE

DATE

PROJECT

PENNONI ASSOCIATES INC.

3100 Horizon Drive, Suite 200

King of Prussia, PA 19406 T 610.277.2402 F 610.277.7449

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EXHIBIT 2

PRELIMINARY CONCEPT DESIGN

Concept

Design

PRELIMINARY

EXHIBIT 2