Significant Changes Log.pdf

NEMCON Significant Change Log 80KSC019R0019 Draft Request for Proposal (DRFP) to Request for Proposal (RFP)

Contract Section

Subsection, Clause, Provision, or

Attachment Number

Specific Location or Performance Work Statement Paragraph

From To

Section B.7 (a)(1) Provisional Indirect Billing Rates

(1) Provisional billing rates for indirect costs shall be set at the discretion of the Contracting Officer based upon proposals from the Contractor and following review by Government auditors. These provisional billing rates shall be specified in writing and may be revised either retroactively or prospectively by the Contracting Officer.

Ninety (90) days prior to each Government contract year, the Contractor shall submit a proposal for the coming year’s provisional billing rates. If during the course of any particular year should a significant disparity arise between the approved provisional billing rates and the actual rates, the Contractor shall submit a proposal requesting consideration for revision of the provisional rates. After expiration of each Government fiscal year, the Contractor shall adjust its billings to the actual rates.

(1) Provisional billing rates for indirect costs shall be set at the discretion of the Contracting Officer based upon proposals from the Contractor and following review by Government auditors. These provisional billing rates shall be specified in writing and may be revised either retroactively or prospectively by the Contracting Officer.

Ninety (90) days prior to each Government contract year, the Contractor shall submit a proposal for the coming year’s provisional billing rates. If during the course of any particular year should a significant disparity arise between the approved provisional billing rates and the actual rates, the Contractor shall submit a proposal requesting consideration for revision of the provisional rates. After expiration of each Government fiscal year, the Contractor shall adjust its billings to the actual rates when established in accordance with FAR 52.216‐7.

NEMCON Significant Change Log 80KSC019R0019

Section B.7 f.

The Contractor shall not apply fee to the following items: equipment, plant equipment, special tooling, special test equipment, office supplies, materials and supplies (including materials and supplies procured through subcontracts), interdivisional transfers (material only), relocation costs, leases, software licenses, IT equipment, maintenance agreements, travel, training, subcontracted hazardous waste disposal, and lab subcontracts.

The Contractor shall not apply fee to the following items for baseline work: equipment, plant equipment, special tooling, special test equipment, office supplies, materials and supplies (including materials and supplies procured through subcontracts), interdivisional transfers (material only), relocation costs, leases, software licenses, IT equipment, maintenance agreements, travel, training, rolling stock, subcontracted hazardous waste disposal, and lab subcontracts.

Section B.8 Paragraph B.8 has been updated to include additional information and clarifications.

Section B.8 Non‐Proposed Costs Table

Definitions for Non‐ Proposed Cost Elements

Rolling Stock: Government‐approved GSA Leased Motor Vehicles as determined by Government to perform contract requirements. Motor vehicle costs include lease, fuel, Agency incurred expenses (AIES) and special equipment, and maintenance associated with NASA owned trailers, boats, and vehicles.

Rolling Stock: Government‐approved GSA Leased Motor Vehicles, as well as the purchase, maintenance, repair, and certification of NASA‐ owned vehicles, boats, all‐terrain vehicles (ATVs), utility task vehicles (UTVs), trailers, special equipment mounted to trailers and vehicles, or any other items subject to the assignment of a Government license plate. Includes fuel and GSA Agency Incurred Expenses (AIEs); excludes insurance.

Section B.8 Non‐Proposed Costs Last paragraph

If the actual cost of these vary by more than 10% from the non‐proposed cost in a given year, then an adjustment to the non‐proposed costs and to the total cost of the contract may be negotiated.

Non‐proposed costs are not subject to fee per Section B Clause B.7(e), Costs Not Subject to Fee

The Contractor shall notify the Government, upon discovery, if the actual cost in an individual category exceeds (or is forecasted to exceed) the value listed in Table B.8 by any amount. If the actual cost of an individual category exceeds (or is forecasted to exceed) the value listed in Table B.8 by more than 10% in a given contract year, adjustments to the value for the specific category must be negotiated.

Non‐proposed costs are not subject to fee per Section B Clause B.7(e), Costs Not Subject to Fee.

NEMCON Significant Change Log 80KSC019R0019

Section F F.3 Place of Performance – Services

The place of performance shall be the Kennedy Space Center and surrounding vicinities within a 75 mile radius, Cape Canaveral Air Force Station, Patrick Air Force Base, and additional locations as described in Section J, Attachment J‐01, Performance Work Statement for the NASA Environmental and Medical Contract, and at such other locations as may be approved in writing by the Contracting Officer.

(End of Clause)

The primary place of performance shall be the Kennedy Space Center and surrounding vicinities within a 75 mile radius, Cape Canaveral Air Force Station, Patrick Air Force Base, and additional locations as described in Section J, Attachment J‐01, Performance Work Statement for the NASA Environmental and Medical Contract, and at such other locations as proposed by the Contractor and approved by the Contracting Officer or the delegated Contracting Officer Representative (COR).

Section H

Clause H.24

FACILITY AUDITS FOR

OFF‐SITE

TREATMENT,

STORAGE AND

DISPOSAL

Deleted this clause from Section H since the same requirements are covered under Performance Work Statement Paragraph 6.6.1.

Renumbered subsequent clauses.

Section I I.11 Full Text FAR 52.222‐42 STATEMENT OF EQUIVALENT

RATES FOR FEDERAL HIRES (MAY 2014)

Clause deleted.

Section J Attachment J‐01

Performance Work Statement

Introduction Section

Paragraph a.

NASA‐KSC resident contractors NASA‐KSC contractors

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 1.4.2 c Fifth Bullet

NEC NEC hours, NEC cost

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 1.4.2 d Fifth Bullet matching DRD 1.4.2‐007 reconciling to 1.4.2‐007

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 1.5.3.d

Manage CCBs when applicable. Collect recommendations from users and implement approved system changes.

Manage CCBs for ESMDMS and other non‐COTS Contractor‐provided systems when applicable.

Collect recommendations from users and implement approved system changes.

NEMCON Significant Change Log 80KSC019R0019

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 1.7.2.e

Develop, implement, and maintain a process(es) for reporting, responding to, and investigating mishaps and close calls in accordance with KNPR 8715.3‐1, KSC Safety Practices Procedural Requirements Volume 1, Safety Procedural Requirements for Civil Servants/NASA Contractors:

Develop, implement, and maintain a process(es) for reporting, responding to, and investigating mishaps and close calls in accordance with NPR 8621.1, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping and KNPR 8715.3‐1, KSC Safety Practices Procedural Requirements Volume 1, Safety Procedural Requirements for Civil Servants/NASA Contractors:

Section J Attachment J‐01 Performance Work

Statement

PWS Paragraph 1.7.2.e First Bullet

Report all injuries, damage, and close calls resulting from Contractor activities in accordance with KNPR 8715.3‐1, KSC Safety Practices Procedural Requirements Volume 1, Safety Procedural Requirements for Civil Servants/NASA Contractors.

Report all injuries, damage, and close calls resulting from Contractor activities in accordance with NPR 8621.1, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping and KNPR 8715.3‐1, KSC Safety Practices Procedural Requirements Volume 1, Safety Procedural Requirements for Civil Servants/NASA Contractors.

Section J Attachment J‐01 Performance Work

Statement

PWS Paragraph 1.7.2.e Fifth Bullet

Enter all mishaps meeting the criteria for Type A through Type D mishaps as defined in KNPR 8715.3‐1 Volume 1, Safety Procedural Requirements for Civil Servants/NASA Contractors, KSC Safety Practices Procedural Requirements, and close calls …

Enter all mishaps meeting the criteria for Type A through Type D mishaps as defined in NPR 8621.1, NASA Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping, as well as close calls …

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 1.8.1 b.

Implement the quality management plan within 12 months after the contract performance start date.

Implement the quality management plan within 6 months after the contract performance start date.

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 2.1.a NASA‐KSC resident contractor NASA‐KSC contractor

NEMCON Significant Change Log 80KSC019R0019

Performance Work Statement

PWS Paragraph 2.2.p.

Added new PWS 2.2.p.

Fitness Center staff who conduct group exercise classes shall maintain certification in group exercise from the Aerobic and Fitness Association of America, American College of Sports Medicine, American Council on Exercise, National Strength and Conditioning Association, National Association of Professional Trainers, or a comparable professional association or a Bachelor’s Degree in a relevant discipline.

Performance Work Statement

PWS 2.3.1.o.

Serve as the AED Program Coordinator (AED‐PC) as per KNPR 1810.2, Occupational Medicine Program. The AED‐PC shall be the Contractor Medical Director, or his/her delegate. The AED‐ PC shall be responsible for being the physician‐ of‐record for the KSC AED Program and will assure training of all personnel designated as NASA/KSC AED providers or responders. The AED‐PC shall monitor maintenance and quality assurance for NASA‐KSC AED’s and evaluate, along with the Government, any deployment of a

NASA‐KSC AED.

Serve as the AED Program Coordinator (AED‐PC) as per KNPR 1810.2, Occupational Medicine Program.

The AED‐PC shall be the Contractor Medical Director, or his/her delegate. The AED‐PC shall monitor maintenance and quality assurance for NASA‐KSC AED’s, maintain the KSC AED website, and evaluate, along with the Government, any deployment of a NASA‐KSC AED. The Contractor shall provide AED training to the NASA/KSC workforce.

Section J Attachment J‐01

Performance Work Statement

PWS 2.6.e.

Added new PWS 2.6.e. Renumbered old PWS 2.6.e.

to PWS 2.6.f.

Use the Fitness Center Application to gather and track Fitness Center client registration, clearance, and usage data.

NEMCON Significant Change Log 80KSC019R0019

Performance Work Statement

PWS Paragraph 3.1

EH services shall be provided onsite at KSC and at NASA work locations on CCAFS on first shift week days, excluding Federal holidays. The Contractor shall also respond to off‐shift customer activities requiring NEMCON Contractor participation, to support scheduled operations and emergency response activities. The Contractor may perform work at offsite locations at the direction of the

CO.

EH services shall be provided onsite at KSC and at NASA work locations on CCAFS on first shift week days, excluding Federal holidays. The Contractor shall also respond to off‐shift customer activities requiring NEMCON Contractor participation, to support scheduled operations and emergency response activities. The Contractor shall respond to emergency incidents at KSC within 2 hours. The Contractor may perform work at offsite locations at the direction of the CO.

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 3.4 NASA‐KSC resident contractors NASA‐KSC contractors

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 3.4

Added new PWS paragraph 3.4.d. Renumbered subsequent paragraphs.

Provide IH services to launch and processing operations such as downwind monitoring of hypergolic propellant transfer operations, hypergolic propellant storage area open‐up, oxygen deficiency monitoring, and launch pad safing operations.

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 4.5.1.d Emergency waste sampling shall be performed within 4 hours from time the request was received.

Emergency waste sampling shall be performed within 4 working hours from time the request was received.

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 4.5.2.d Respond to emergency waste pickup/removal requests within 4 hours from the time the request was received.

Respond to emergency waste pickup/removal requests within 4 working hours from the time the request was received.

NEMCON Significant Change Log 80KSC019R0019

Performance Work Statement

PWS Paragraph 4.6.b

Submit a summary report to the Government after the clean‐up action has been completed that documents spill and clean‐up information such as dates, spill location (recorded by Global Positioning System (GPS) equipment), material spilled, estimated quantity spilled, impacted media, wastes generated, waste disposition, clean‐up activities, and photographs of the spill before and after clean‐up. In addition, for spills/releases to environmental media, the summary report shall include a description of the corrective actions taken, a map showing the spill location, general dimensions of the affected area using GPS coordinates, confirmatory sample locations, and confirmatory sampling results.

Copies of the report shall be provided to the Government within 10 working days after completion of the clean‐up action.

Submit a summary report to the Government after the clean‐up action has been completed that documents spill and clean‐up information such as dates, spill location (recorded by Global Positioning System (GPS) equipment), material spilled, estimated quantity spilled, impacted media, wastes generated, waste disposition, clean‐up activities, and photographs of the spill before and after clean‐up.

The Contractor shall use the Government‐provided WMS to document spill cleanup information. In addition, for spills/releases to environmental media, the summary report shall include a description of the corrective actions taken, a map showing the spill location, general dimensions of the affected area using GPS coordinates, confirmatory sample locations, and confirmatory sampling results. Copies of the report shall be provided to the Government within 10 working days after completion of the clean‐ up action.

Section J Attachment J‐01

Performance Work Statement

PWS Paragraph 6.0

Added the following note to Performance Work Statement Paragraph 6.0 for clarification.

(Note: No permanent office space is available at NASA Headquarters or other NASA Centers to accomplish the work under this section.)

Section J

Attachment J‐02 Data Requirements

List ‐ Data Requirements Description

DRD 1.4.1‐001

Attachment

[No mention of Fringe labor costs] Fringe Straight Time Labor Cost – Prime Fringe Overtime Labor Cost – Prime Fringe Premium Time Labor Cost – Prime

Section J

Attachment J‐02 Data Requirements

List ‐ Data Requirements Description

DRD 1.8.1‐001

Block 8

Added new item j.

j. Describe the flow down of requirements to NEMCOM Quality Management System documents and organizational elements, including verification methods to ensure requirements have been met.

NEMCON Significant Change Log 80KSC019R0019

Attachment J‐03

Glossary, Acronyms, and Abbreviations

Glossary Table

KSC Organizations Entry

The NASA‐KSC civil servant organizations and NASA‐KSC resident contractors working at KSC or

CCAFS.

The NASA‐KSC civil servant organizations and NASA‐ KSC contractors working at KSC or CCAFS.

Section J

Attachment J‐08 Labor Classification and Qualifications

Crosswalk

None Added “N/A” to drop down menu for Government Equivalent Labor Categories

Section J Attachment J‐09 IDIQ Labor Rates None Added “N/A” to drop down menu for Government

Equivalent Labor Categories

Section J Attachment J‐09 IDIQ Labor Rates Instructions

Attachment J‐09, IDIQ Labor Rates tab instructions: The Offeror shall populate labor classifications, prime and subcontractor listed individually, mapped to Government labor classifications (selected from pull‐down list).

Further, in the provided Labor Rate Build Up worksheets, Offerors are to input base rates, Fringe Benefits (% & $), Overhead (% & $), G&A (% & $), and FEE (% & $) for GFY21 through GFY30, and compute a fully burdened for both Straight Time and Over Time. The resultant burdened labor rates shall be inclusive of fee.

IDIQ labor classifications and associated burdened labor rates similar to the ones proposed in the Basic Cost Template, shall be consistent with one another. Proposed Fixed‐Fee shall be populated separately and must be consistent with the Award Fee proposed for basic work in the BCT, which will be evaluated for cost realism and reasonableness. The Prime Contractor is responsible for a fully integrated burdened labor schedule of rates to the Government and shall list, by Prime name / subcontractor(s) name, each proposed labor classification in column B below. This worksheet will become part of the contract, for estimating IDIQ hour contract execution activity, as Attachment J‐09, IDIQ Labor Rates.

Attachment J‐09, IDIQ Labor Rates tab instructions:

The Offeror shall populate labor classifications, prime and subcontractor listed individually, mapped to Government labor classifications (selected from pull‐ down list). Further, in the provided Labor Rate Build Up worksheets, Offerors are to input base rates, Fringe Benefits (% & $), Overhead (% & $), G&A (% & $), and FEE (% & $) for GFY21 through GFY30, and compute a fully burdened for both Straight Time and Over Time. The resultant burdened labor rates shall be inclusive of fee. IDIQ labor classifications and associated burdened labor rates shall be the same as the rates proposed in the Basic Cost Template. The proposed Fixed‐Fee shall be populated separately and must be the same as the Award Fee proposed for baseline work in the BCT, which will be evaluated for cost realism and reasonableness. The Prime Contractor is responsible for a fully integrated burdened labor schedule of rates to the Government and shall list, by Prime name / subcontractor(s) name, each proposed labor classification in column B below. This worksheet will become part of the contract, for estimating IDIQ hour contract execution activity, as Attachment J‐09, IDIQ Labor Rates.

NEMCON Significant Change Log 80KSC019R0019

Attachment J‐12 Register of Wage

Determinations and Benefits

Added Collective Bargaining Agreement (CBA) No.

CBA‐2019‐12951

Section J Attachment J‐13 Performance Standards

Added new emergency response performance standard for PWS 3.1.

Off‐shift response to site within two hours from notification for KSC.

Section J Attachment J‐13 Performance Standards

PWS 4.5.1

Timeliness. Emergency Waste Characterization

Sampling.

Respond to an emergency waste sampling request within 4 hours from the time of request*

Respond to an emergency waste sampling request within 4 working hours from the time of request*

Section J Attachment J‐13 Performance Standards

PWS 4.5.2

Timeliness. Emergency Waste Pickup/Removal.

Respond to an emergency waste pickup/removal request within 4 hours from the time of request*

Respond to an emergency waste pickup/removal request within 4 working hours from the time of request*

Section J Attachment J‐15 Government

Furnished Legacy IT Systems

Page 2 – Fitness Center Application

This application tracks Fitness Facility client information and usage data. Reference PWS 2.6.

(GOTS)

This application tracks Fitness Facility client registration, clearance, and usage data. Reference

PWS 2.6. (GOTS)

Section J Attachment J‐16 Asbestos Support

Matrix

Page 2 ‐ Asbestos Support Matrix Table

Edited the table column header names, rearranged the order of columns, and added footnotes to clarify the support provided by NEMCON.

NEMCON Significant Change Log 80KSC019R0019

Section L

L.15 KSC 52.214‐90

DELIVERY

INSTRUCTIONS FOR

BIDS / PROPOSALS

(JUL 2018)

(MODIFIED)

The Office name is currently changing from CIAO to OSBP (Office of Small Business Programs)

Central Industry Assistance Office (CIAO), 7110 N.

Courtenay Parkway, Merritt Island, FL, 32953 on or before the date and time set for receipt of proposal or bids. The CIAO is located on State Road 3, approximately 2 miles south of Gate 2 to KSC. Access to KSC is not required.

(b) Hand‐Delivered Offers:

Offerors are responsible for assuring that hand‐ carried offers / bids / proposal are either received by the NASA Contracting Officer or their authored representative at KSC or the CIAO on or before the date and time set for receipt specified in the solicitation. Pre‐coordination with the Contracting Officer via e‐mail at ksc‐nemcon‐ info@mail.nasa.gov is required at least 48 hours in advance.

(e) Volume II, Relevant Experience/Past Performance, including past performance questionnaires, are requested to be delivered early to the CIAO Building by 3 p.m. EST, on TBD.

Office of Small Business Programs (OSBP) (formally known as Central Industry Assistance Office (CIAO)), 7110 N. Courtenay Parkway, Merritt Island, FL, 32953 on or before the date and time set for receipt of proposal or bids. The CIAO is located on State Road 3, approximately 2 miles south of Gate 2 to KSC.

Access to KSC is not required.

(b) Hand‐Delivered Offers:

Offerors are responsible for assuring that hand‐ carried offers / bids / proposal are either received by the NASA Contracting Officer or their authored representative at KSC or the OSBP on or before the date and time set for receipt specified in the solicitation. Pre‐coordination with the Contracting Officer via e‐mail at ksc‐nemcon‐info@mail.nasa.gov is required at least 48 hours in advance.

(e) Volume II, Relevant Experience/Past Performance, including past performance questionnaires, are requested to be delivered early to the OSBP Building by 3 p.m. EST, on TBD.

Section L

L.18 NFS 1852.215‐

81 PROPOSAL PAGE

LIMITATIONS (APR

2015)

Table for Plans and other Data does not include the requirements of Clause L.11 for the provision of Property Management Information

None Added Government Property Management Information as a submission in Volume IV – Plans and Other Data

Section L

L.24 VOLUME IV –

PLANS AND OTHER

DATA

None 7. Government Property Management Information Government Property Management Information shall be submitted in accordance with provision L.11.

Section M M.3 MISSION SUITABILITY FACTOR M.3‐1(b)

i. An evaluation will be made of the overall effectiveness and efficiency of the Offeror’s organizational structure and lines of communication.

i. An evaluation will be made of the overall effectiveness and efficiency of the Offeror’s organizational structure and lines of communication, to include its subcontractors to the lowest level PWS paragraph and align with the proposed key positions.

NEMCON Significant Change Log 80KSC019R0019

Attachments L‐03

Cost Templates:

L‐03a L‐03b L‐03c L‐03d

i. Updates have been made to all Cost Templates.