80KSC019R0019 Attachment J-02 DRL-DRD.pdf

NEMCON ATTACHMENT J-02 80KSC019R0019

ATTACHMENT J-02

DATA REQUIREMENTS

LIST/DATA REQUIREMENT

DESCRIPTIONS

FOR

NASA ENVIRONMENTAL

AND

MEDICAL CONTRACT

(NEMCON)

DATA REQUIREMENTS LIST/DATA REQUIREMENT DESCRIPTIONS (DRL/DRD)

The Contractor shall comply with the data requirements descriptions (DRDs) as listed in Table J-02.

Additional Information:

A. The Government reserves the right to reasonably defer the date of delivery of any or all line items of data specified in the DRL. Such right may be exercised at no increase in the contract amount. The Government also reserves the right to terminate the requirement for any or all line items of data specified in the DRL. In the event the Government exercises this latter right, the estimated cost shall be subject to equitable adjustment in accordance with the clause hereof entitled "Changes – Cost Reimbursement." (FAR 52.243-2 Alt II).

B. To the extent that data required to be delivered under a data requirement (DR) is also required to be delivered under another clause of the contract, the requirements established by both the DR and such other contract clause shall apply. In the event of conflict between data requirements of the DR and another clause, the contract clause shall take precedence.

C. Nothing contained in this DRL provision shall relieve the Contractor from delivering data called for by, or under the authority of, other provisions of this contract which are not identified and described in the DRL attached to this contract.

D. Except as otherwise provided in this contract, the cost of data to be furnished in response to the DRL attached to this contract is included in the price of this contract if it is a fixed-price contract; or, if this is a cost-type contract, the cost is included in the estimated cost and shall be reimbursed in accordance with FAR 52.216-7, "Allowable Cost and Payment" clause.

Data Requirement

KSC FORM 16-246 NS 06/13 (1.0) PREVIOUS EDITIONS ARE OBSOLETE. Validate prior to use. NRRS 5/13.A

Contract Application Information for DRL NEMCON A. Item Number

1.1-001 B. Line Item Title

Performance Assessment Report

C. OPR

NASA-KSC/SI-E

D. Type

E. Inspect / Accept

F. Frequency

SA

G. Initial Sub.

April 15, 2021 H. As of Date

180/15 I. Remarks

Prepare as per Block 8 below on a semi-annual basis based on Government fiscal year.

J. Distr bution Totals

SI-E (1D)

OP-MS (1D)

45 CONS/LGCZC (1D)

D = Electronic Submission

No. Type

3 D

Data Requirement Description

1. Title

Report, Performance Assessment

2. Number

1.1-001

3. Use

To be used in assessing NEMCON Contractor performance

4. Date

06/20/2019

5. Organization

NASA-KSC/SI-E

6. References

PWS 1.1

7. Interrelationship

8. Preparation Information The Contractor shall prepare a semi-annual report of NEMCON activities. The purpose of the report is to provide a basis for discussion of contract status and contract activity with NASA senior management.

The report will be in the form of briefing charts (due within fifteen calendar days after the end of the semi-annual period) and a briefing (delivered after the briefing charts are submitted) that address contract highlights and activities for the previous semi-annual period being reported.

As a minimum, the report shall include:

- Highlights, activities, and operational successes by PWS section

- An assessment of the Contractor's status with meeting the performance standards in Attachment J-13, Performance Standards

- A discussion of planned versus actual costs and any actions required or proposed to ensure performance to the cost plan

- Any issues, concerns, risks, or mitigations

The CO or COR may identify specific topics or issues to be discussed in the report. Those topics or issues will be provided to the Contractor at least 2 weeks prior to the report due date.

The Contractor may determine the format of this deliverable.

Contract Application Information for DRL NEMCON A. Item Number

1.2-001 B. Line Item Title

Risk Management Plan

C. OPR

OP-MS

D. Type

E. Inspect / Accept

F. Frequency

RT

G. Initial Sub.

See Block I H. As of Date

I. Remarks

The initial draft plan is due within 30 calendar days after the contract performance start date. The Contractor shall address comments received from the Government on the initial draft plan and submit the initial final plan within 90 calendar days after the contract performance start date.

J. Distr bution Totals

OP-MS (1D)

SA-E3 (1D)

45 CONS/LGCZC (1D)

SI-E (1D)

D = Electronic Submission

No. Type

4 D

Data Requirement Description

1. Title

Plan, Risk Management

2. Number

1.2-001

3. Use

To provide status of ongoing issues and to identify and mitigate the impending risk.

4. Date

09/16/2019

5. Organization

NASA-KSC/OP-MS

6. References

PWS 1.2

7. Interrelationship

8. Preparation Information

Prepare and maintain a current Risk Management Plan for the identification and elimination of performance issues.

The plan shall provide:

a. Risk identification and reporting processes and procedures;

b. Methods used to train Contractor personnel in risk identification and mitigation;

c. Procedures used to manage and track risks from risk identification through risk mitigation; and

d. How the Contractor will provide status to NASA of ongoing risks and risk mitigation efforts.

Contract Application Information for DRL NEMCON A. Item Number

1.3.2-001 B. Line Item Title

Advance Notification of Workforce Reductions Report

C. OPR

OP-AM

D. Type

E. Inspect / Accept

F. Frequency

AR

G. Initial Sub.

See Block 8 H. As of Date

See Block 8 I. Remarks

J. Distr bution Totals

OP-AM (1A)(1D)

OP-MS (1D)

SI-E (1D)

BA-B (1A)(1D)

SI-P (1D)

D = Electronic Submission

No. Type

2 A

5 D

Data Requirement Description

1. Title

Report, Advance Notification of Workforce Reductions

2. Number

1.3.2-001

3. Use

To be used to provide notification of workforce reductions for planning, security, and performance relative to PWS requirements.

4. Date

09/16/2019

5. Organization

NASA-KSC/OP-AM

6. References

PWS 1.3.2

7. Interrelationship

8. Preparation Information

The Contractor shall notify, in writing, the NASA-KSC Industrial Relations Officer (IRO) at ksc-dl-op-industrialrelations@mail.nasa.gov and the CO, at least 15 calendar days in advance of notification to employees of any planned reduction of permanent, full-time, and part-time employees that exceeds 10% of the total contract workforce or 25 employees, whichever is less. In addition, if Workforce Adjustment and Retraining Notification (WARN) Act is required, the Contractor shall provide to the IRO and the CO the information required by the WARN Act, Section 639.7(c) and a listing of all organizations to be notified including those required by Section 639.6(a), (c), and (d) at least 5 business days prior to issuance of the notification.

The notification shall include the reason for the reduction in workforce, the number of employees impacted, their labor classification, their physical location, and their location within the contract organization structure. The notification shall also identify the expected date of the first separation and the anticipated schedule for making separations, as well as the name and telephone number of a company official to contact for further information.

Contract Application Information for DRL NEMCON A. Item Number

1.3.2-002 B. Line Item Title

Quarterly Contractor Workforce Report

C. OPR

OP-MS

D. Type

E. Inspect / Accept

F. Frequency

QU

G. Initial Sub.

See Block I H. As of Date

90/10 I. Remarks

The Contractor shall provide this report no later than 10 calendar days after the close of each reporting period which end on December 31, March 31, June 30, and September 30. The initial submission is due no later than 10 calendar days after the close of the quarterly reporting period in which contract performance starts.

J. Distr bution Totals

OP-MS (1D)

OP-AM (1D) ksc-dl-op-industrialrelations@mail.nasa.gov

BA-B (1D)

SI-E (1D)

SI-B1 (1D)

D = Electronic Submission

No. Type

5 D

Data Requirement Description

1. Title

Report, Quarterly Contractor Workforce

2. Number

1.3.2-002

3. Use

Information for workforce reporting requirements

4. Date

09/16/2019

5. Organization

NASA-KSC/OP-MS

6. References

PWS 1.3.2

7. Interrelationship

8. Preparation Information

Three reports shall be submitted quarterly based on the following Definitions of Terms and in the formats provided.

Report 1: Quarterly Contractor Workforce Report by Subcontractor Name Report 2: Quarterly Contractor Workforce Report by Bargaining Unit Report 3: A complete organizational chart including all employees by labor classification and PWS

Definition of Terms

a) On-site - Number of contractor personnel occupying physical space at KSC, Cape Canaveral Air Force Station (CCAFS) and Patrick Air Force Base (PAFB). It includes those personnel temporarily absent from assigned duty stations (e.g., on leave without pay, annual/sick)

b) Off-site - Number and corresponding Zip Code of contractor personnel physically located outside of KSC property.

1. Dispossessed - Number of contractor personnel who would normally occupy physical space at KSC (as defined above) but who are located outside of KSC property (as defined above) due to non-availability of space.

2. Others Off-site - Number of contractor personnel who are intentionally, physically located outside of KSC property (e.g, located at NASA HQ or work remotely)

c) Subcontractors - Number of subcontractor personnel occupying physical space at KSC (as defined above). Include subcontractor name.

See Attachment for examples.

Attachment to DRD 1.3.2-002

Report 1: Quarterly Contractor Workforce Report by Subcontractor

Contract: XXXXXX Sample Report for Quarter X – Period Ending XX/XX/XXXX

PERSONNEL ON-SITE OFF-SITE

DISPOSSESSED

OFF-SITE

OTHER

TOTAL

Total Headcount T = A+B T = A+B T = A+B T = A+B

Contractor Headcount A A (zip code) A (zip code) A

Subcontractor Headcount (List each subcontractor separately)

B B (zip code) B (zip code) B

Report 2: Quarterly Contractor Workforce Report by Bargaining Unit

Contract: XXXXXX Sample Report for Quarter X – Period Ending XX/XX/XXXX

PERSONNEL ON-SITE OFF-SITE OTHER TOTAL

Total Headcount T = A+B T = A+B T = A+B

Non-Union Headcount A A (zip code) A

Union-Represented Headcount

B B (zip code) B

Contract Application Information for DRL NEMCON A. Item Number

1.3.2-003 B. Line Item Title

Quarterly Summary of 3rd Step Labor Grievances and Arbitrations Report

C. OPR

OP-AM

D. Type

E. Inspect / Accept

F. Frequency

QU

G. Initial Sub.

See Block I H. As of Date

90/15 I. Remarks

The Contractor shall provide this report no later than 15 calendar days after the close of each quarterly reporting period which end on December 31, March 31, June 30, and September 30. The initial submission is due no later than 15 calendar days after the close of the quarterly reporting period in which contract performance starts.

J. Distr bution Totals

OP-AM (1A)(1D)

OP-MS (1D)

SI-E (1D)

D = Electronic Submission

No. Type

1 A

3 D

Data Requirement Description

1. Title

Report, Quarterly Summary of 3rd Step Labor Grievances and Arbitrations

2. Number

1.3.2-003

3. Use

To provide a summary of labor grievances and arbitrations

4. Date

09/16/2019

5. Organization

NASA-KSC/OP-AM

6. References

PWS 1.3.2

7. Interrelationship

8. Preparation Information

Provide a written report to the NASA-KSC Industrial Relations Officer at ksc-dl-op-industrialrelations@mail nasa.gov summarizing the quarterly 3rd Step Labor Grievances and Arbitrations. The report shall include:

a. The number of open 3rd Step Labor Grievances at the beginning of the current quarter;

b. The number of 3rd Step Labor Grievances resolved during the quarter (without arbitration);

c. The number of open 3rd Step Labor Grievances at the end of the current quarter;

d. A summary paragraph of the most common experiences during the quarter;

e. A separate section reporting how many arbitrations they were involved in during the quarter, a brief description of each arbitration, and a summary of the arbitrator's decision.

Contract Application Information for DRL NEMCON A. Item Number

1.3.3-001 B. Line Item Title

Purchase Order Report

C. OPR

OP-MS

D. Type

E. Inspect / Accept

F. Frequency

MO

G. Initial Sub.

See Block I H. As of Date

30/10 I. Remarks

The initial submission is due within 10 calendar days of the month following the contract performance start date.

J. Distr bution Totals

OP-MS (1D)

SI-E (1D)

D = Electronic Submission

No. Type

2 D

Data Requirement Description

1. Title

Report, Purchase Order

2. Number

1.3.3-001

3. Use

To report the Contractor's procurement activity

4. Date

06/20/2019

5. Organization

NASA-KSC/OP-MS

6. References

PWS 1.3.3

7. Interrelationship

8. Preparation Information

The monthly Purchase Order reports shall include a list of procurement activity by PWS section during the month that includes vendor name, purchase order number, purchase description, purchase order amount, order date, and the total amount.

Contract Application Information for DRL NEMCON A. Item Number

1.3.3-002 B. Line Item Title

Re-Procurement Data Package

C. OPR

OP-MS

D. Type

E. Inspect / Accept

F. Frequency

AD

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

The Contractor and major subcontractor(s) shall each provide the requested data within 30 calendar days of a written request from the Contracting Officer.

J. Distr bution Totals

OP-MS (1D)

SI-E (1D)

SI-B1 (1D)

D = Electronic Submission

No. Type

3 D

Data Requirement Description

1. Title

Package, Re-Procurement Data

2. Number

1.3.3-002

3. Use

Provides requirements for delivery to NASA of information on specific items and supporting documentation related to resource and cost information to be used for re-procurement activities.

4. Date

07/12/2019

5. Organization

NASA-KSC/OP-MS

6. References

PWS 1.3.3

7. Interrelationship

N/A

8. Preparation Information

In the event of a competitive solicitation for a follow-on effort, NASA may provide non-proprietary historical information such as average composite direct labor rates and approximate seniority profiles of incumbent personnel to all interested parties in order to increase the probability of realistic pricing. The Government does not intend to disclose any contractor proprietary information.

The Contractor's Re-Procurement Data Package shall include the following:

1. Labor Resources

a. List of directly charged labor skills by contractor labor category, mapped to the Government-provided Standard Labor Classifications (SLC) as identified in Attachment J-08, Labor Classification and Qualifications Crosswalk, and segregated by current Performance Work Statement (PWS) section. Include the hours and the number of WYEs currently supporting each PWS section.

The hours and WYE detail shall be provided at the lowest level PWS number (e.g., 1.2, Risk Management; 1.3.2, Resource Management). Ensure that hours and WYEs counted at the lowest level PWS number are not counted again at the next highest PWS level.

b. The average current straight time labor rate for each direct-charged labor category identified in paragraph (1)(a). Provide both the date when these wages were last adjusted for escalation by contractor labor category, and the rate of escalation applied. Also indicate whether any adjustments are projected to be made prior to contract expiration. If so, provide the anticipated date and rate of escalation, and identify the contractor labor categories expected to be affected.

c. For fringe benefit calculation purposes, seniority level by labor category identified in paragraph (1)(a) and number of WYEs by labor category. Provide data separately for exempt and non-exempt personnel.

See example provided in Table 1 in the Attachment.

2. Non-Labor Resources

a. Provide total non-labor unburdened cost incurred for the most recent 12 month period grouped by expense type (e.g., subcontracts, supplies, travel, training, facilities)

Attachment to DRD 1.3.3‐002

Table 1: Example of Data Required per Paragraphs (1)(a) and (1)(b)

NASA SLC Contractor

Labor Category

PWS

Sections

No. of WYEs*

Direct Labor Rate**

Last Escalation Date and Amount

Future Escalation Date and Amount

Exempt or Non- Exempt

Business Analyst 1

Accountant I 1.4 1.5 $23.25 4/19 (3.0%)

4/20 (3.1%)

Exempt

*WYE is defined as the work of a full-time equivalent person based on the contractor’s accounting system. For example, if the contractor’s accounting system dictates that a WYE constitutes 1,880 productive hours (total hours minus paid time off), then four people working 470 hours per year would total one WYE.

**Current weighted average straight-time direct labor unburdened rate.

Contract Application Information for DRL NEMCON A. Item Number

1.3.3-003 B. Line Item Title

Phase-Out Plan

C. OPR

OP-MS

D. Type

E. Inspect / Accept

F. Frequency

AD

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

The Contractor shall submit a draft Phase-Out Plan 6 months prior to the contract performance end date. The Contractor shall incorporate Government comments on the Plan and deliver a final Phase-Out Plan within 30 calendar days of receipt of Government comments.

OP-MS (1D)

SI-E (1D)

SI-B1 (1D)

45 CONS/LGCZC (1D)

NASA-HQ EMD Representatives (1D) NASA-HQ FRED Representatives (1D) D = Electronic Submission

No. Type

6 D

Data Requirement Description

1. Title

Plan, Phase-Out

2. Number

1.3.3-003

3. Use To ensure the Contractor has an efficient approach during the phase-out period to facilitate transition of services from the Contractor to the successor contractor at the end of the performance period.

4. Date

07/16/2019

5. Organization

NASA-KSC/OP-MS

6. References

PWS 1.3.3

7. Interrelationship

8. Preparation Information

The Contractor's Phase-Out Plan shall include sufficient information to address the Contractor's approach to implement transitioning services and support from the Contractor to the successor contractor, including sharing of contract applicable information. The Contractor's plan shall include, at a minimum, its approach to:

1. Maintain high quality standards for contract requirements through contract expiration

2. Schedule of transition activities

3. Transition Government-owned data such as records, procedures and reports to be accessible to the successor contract

4. Identify and extract Government-owned data from the Contractor's IT systems

5. Reconciling and closing out financial records

6. Safe working environments for transition to successor contract

7. Communicate with workforce on key milestones and expectations for contract transition activities

8. Identify and mitigate contract closeout risks

9. Contract closeout activities

Contractor format is acceptable.

Contract Application Information for DRL NEMCON A. Item Number

1.3.4-001 B. Line Item Title

Program and Performance Metrics Report

C. OPR

SI-E

D. Type

E. Inspect / Accept

F. Frequency

SA

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

Reports are due April 15th (covering contract activities during the first six months of the Government fiscal year) and October 15th (covering contract activities during the second six months of the Government fiscal year).

J. Distr bution Totals

OP-MS (1D)

SI-E, SI-E1, SI-E2, SI-E3, SI-B1 (5D)

45 CONS/LGCZC (1D)

NASA-HQ EMD Representatives (6D) NASA-HQ FRED Representatives (1D) D = Electronic Submission

No. Type

14 D

Data Requirement Description

1. Title

Report, Program and Performance Metrics

2. Number

1.3.4-001

3. Use

To assist with contract surveillance and to document compliance with the contract performance standards.

4. Date

06/21/2019

5. Organization

NASA-KSC/SI-E

6. References

PWS 1.3.4

7. Interrelationship

8. Preparation Information

Within 90 calendar days after the contract performance start date, the Contractor shall coordinate with the Government to:

- Identify metrics to document contract performance and to track the Contractor's progress in meeting the performance standards listed in the contract

- Determine the report content and format

Once the Contractor and the Government finalize the metrics and report format, a sample report will be incorporated into the contract as an attachment to this DRD form.

The Contractor shall track metrics, prepare reports, and submit reports as described above.

Contract Application Information for DRL NEMCON A. Item Number

1.3.4-002 B. Line Item Title

Workload Indicators and Work Backlog Report

C. OPR

SI-E

D. Type

E. Inspect / Accept

F. Frequency

SA

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

Reports are due April 10th (covering contract activities during the first six months of the Government fiscal year) and October 10th (covering contract activities during the second six months of the Government fiscal year).

J. Distr bution Totals

OP-MS (1D)

SI-E, SI-E1, SI-E2, SI-E3, SI-B1 (5D)

45 CONS/LGCZC (1D)

NASA-HQ EMD Representatives (6D) NASA-HQ FRED Representatives (1D) D = Electronic Submission

No. Type

14 D

Data Requirement Description

1. Title

Report, Workload Indicators and Work Backlog

2. Number

1.3.4-002

3. Use

To assist with contract surveillance, workload tracking, resource management, and future contract procurements.

4. Date

06/21/2019

5. Organization

NASA-KSC/SI-E

6. References

PWS 1.3.4

7. Interrelationship

8. Preparation Information

Within 60 calendar days after the contract performance start date, the Contractor shall coordinate with the Government to:

- Identify a comprehensive set of workload indicators (WLIs), by Performance Work Statement (PWS) paragraph, that tracks the work performed under this contract in a manner which promotes possible fixed price contracting of these requirements in the future

- Determine the report content and format

Once the Contractor and the Government finalize the WLI set and report format, a sample report will be incorporated into the contract as an attachment to this DRD form.

The Contractor shall track negotiated WLIs by month and report workload indicators in a spreadsheet. The spreadsheet will include columns such as PWS Paragraph Number, PWS Paragraph Title, WLI Name/Title, WLI Description, Contractor Functional Manager, Government Functional Manager, WLI Tracking Method, October, November, December, January, February, March, April, May, June, July, August, September, Current Fiscal Year Annual Total, Previous Fiscal Year Annual Total, Annual Variance Percentage, and Variance Explanation/Discussion.

The Contractor shall identify and track work backlogs by PWS section. As a minimum, the report shall include current and historical backlog data, discuss progress in eliminating or reducing backlogs, and discuss efforts taken/proposed to eliminate or reduce backlogs.

Contract Application Information for DRL NEMCON A. Item Number

1.4.1-001 B. Line Item Title

Annual Phased Contract Operating Plan

C. OPR

SI-B1

D. Type

E. Inspect / Accept

F. Frequency

AN/AD

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

The phased operating plan is an annual deliverable, however the Government reserves the right to require updates if needed.

The initial submittal of a draft operating plan is due 60 calendar days after contract performance start date, with a Government-approved final version due 90 days after contract performance start date, and will cover the remainder of the Government fiscal year the contract performance start date is in. Thereafter, draft versions of operating plans are due to the Government by August 15 of each Government fiscal year, and shall cover the next Government fiscal year's estimated requirements under this contract. A Government-approved final version of the operating plan shall be provided no later than October 5th each year.

SI-B1 (1D)

SI-E (1D)

GG-CF (1D)

OP-MS (1D)

45 CONS/LGCZC (1D)

D = Electronic submission

No. Type

5 D

Data Requirement Description

1. Title

Plan, Annual Phased Contract Operating

2. Number

1.4.1-001

3. Use

This report will be used by the Government to ensure that planned contract effort is consistent with requirements and planned funding levels.

4. Date

9/16/2019

5. Organization

NASA KSC/SI-B1

6. References

PWS 1.4.1

7. Interrelationship

8. Preparation Information

The Contractor shall prepare and manage the generation of an annual contract operating plan by Government fiscal year on the basis of customer, lowest level PWS number, and element of cost. The operating plan shall be phased monthly and include planned costs, hours, and WYE. The Government will require several views of this data, and may require updates to the plan during the operating year. The Contractor may need to gather information from the work units it provides services to, as well as Government Contract functional managers, to develop an accurate estimate of the upcoming fiscal years’ Contract requirements. The plan shall include an attachment showing a reconciliation of contract value to the operating plan value.

The operating plan submit shall be transmitted by e-mail with a cover letter. The submit shall include additional files detailing operating plan assumptions to the Agency/Customer/lowest level PWS/element of cost level, manifests used to develop the plan, proposed travel and training lists, comparisons to prior fiscal year estimate at complete values, and other information considered in developing the plan. The plan shall be submitted in Microsoft Excel compatible electronic files. The plan shall be available for query per PWS 1.4.2 requirements within 30 calendar days of operating plan approval by the Government.

Contractor format is acceptable as coordinated and agreed upon by the Government. A sample report format is provided.

Ensure data submitted as part of this DRD is reconcilable to the Contractor’s financial management systems.

NEMCON Attachment to DRD 1.4.1-001 80KSC019R0019

Notes:

Month Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total

FY Period 1 2 3 4 5 6 7 8 9 10 11 12 GFYXX Operating Days XX XX XX XX XX XX XX XX XX XX XX XX XXX

Straight Time Labor Hours - Prime

Overtime Labor Hours - Prime

Premium Time Labor Hours - Prime

DIRECT LABOR HOURS - Prime

WYE - Prime

Labor Hours - Sub

DIRECT LABOR HOURS - Sub

WYE - Sub

TOTAL HOURS

TOTAL WYE

Fringe Straight Time Labor Cost - Prime

Fringe Overtime Labor Cost - Prime

Fringe Premium Time Labor Cost - Prime

Total Straight Time Labor Cost - Prime

Total Overtime Labor Cost - Prime

Total Premium Time Labor Cost - Prime

Total Labor Cost - Sub

TOTAL DIRECT LABOR COST

Travel

Training

Materials and Supplies

Equipment Purchases

Subs - Hazardous Waste/Spills

Subs - Calibration and Maintenance

Subs - Labs

XXXX…

Non-Proposed Costs Subtotal

Misc. ODC

Rolling Stock

Operating Leases

Depreciation

Subs (Fee Bearing)

Subs (Non-Fee Bearing)

XXXX…

Proposed Costs Subtotal

TOTAL OTHER DIRECT COST

TOTAL DIRECT COST

Direct Allocation (Labor)

Direct Allocation (ODC Proposed Fee Bearing)

Direct Allocation (ODC Proposed Non-Fee Bearing)

Direct Allocation (ODC Non-Proposed Non-Fee Bearing)

TOTAL DIRECT ALLOCATION

G&A (Fee Bearing)

G&A (Non-Fee Bearing)

SUBTOTAL COST

Provisional Fee

Potential Additional Fee

TOTAL FEE

SUBTOTAL COST (with FEE)

GRAND TOTAL

Annual Phased Operating Plan

GFYXX

Content Description 2 Content Description 1

Contract Application Information for DRL NEMCON A. Item Number

1.4.1-002 B. Line Item Title

Monthly Operating Plan Versus Actuals Report

C. OPR

SI-B1

D. Type

E. Inspect / Accept

F. Frequency

MO

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

The initial submittal will be due to the Government 60 calendar days after the date of the first Government approved operating plan.

After the initial submittal, the report shall be submitted to the Government 15 working days after the close of the Contractor's accounting period.

SI-E (1D)

GG-CF (1D)

OP-MS (1D)

45 CONS/LGCZC (1D)

D = Electronic submission

No. Type

5 D

Data Requirement Description

1. Title

Presentation, Monthly Operating Plan Versus Actuals

2. Number

1.4.1-002

3. Use

This report will be used by the Government to monitor contract performance against the approved operating plan, as well as monitor contract operations impacting financial performance.

4. Date

9/16/2019

5. Organization

NASA KSC/SI-B1

6. References

PWS 1.4.1

7. Interrelationship

8. Preparation Information

The Operating Plan versus Actuals Report is a tool for the Contractor to communicate numerous aspects of financial and operational performance to Government functional managers. The basis for much of this analysis is a year to date (YTD) comparison of actual contract cost performance versus the approved Government fiscal year operating plan. In addition, the Contractor shall provide variance explanations that communicate to the Government the main drivers of cost variances, whether the variance is expected to increase or decrease in the future, and any associated operational risks. Ensure data submitted as part of this DRD is reconcilable to the Contractor’s financial management systems.

All file(s) in the report submission shall be compatible with the Microsoft Office product suite. Contractor format is acceptable as coordinated and agreed upon by the Government.

1. Cost Variances

The Contractor shall provide views of cost variances at various levels of detail. The views shall include combinations of the following fields:

a. Federal Agency

b. Contract line item number (CLIN)

c. Government fiscal year

d. NASA Program

e. Contract Customer

f. First level, second level, and third level PWS numbers, as applicable

g. Element of cost

The views above shall, at the minimum, provide cost variances of the below:

a. YTD cost plan vs. YTD cost actuals

b. Total annual cost plan vs. total estimate at complete

c. Current report’s variance vs. prior report’s variance

The Contractor shall include cost variance explanations in the report at the Customer by lowest level PWS number by element of cost level. Variance explanations using other combinations of fields shall be included in the report upon the request of the Government.

The exact combinations of fields that will be submitted in the reports shall be coordinated with the Government.

2. Additional Supplementary Data

The Contractor shall include the following separate analyses in the report:

a. PWS 1 allocation (or similar) summary, including: element of cost plan vs. actual, cost allocated by Customer, hours by labor category

b. YTD hours plan vs. YTD hours actuals by lowest level PWS number

c. Active and completed IDIQ task order summary, including cost with an operational update

Contract Application Information for DRL NEMCON A. Item Number

1.4.1-003 B. Line Item Title

Rate-Volume Variance Analysis Report

C. OPR

SI-B1

D. Type

E. Inspect / Accept

F. Frequency

MO

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

The initial submittal will be due to the Government 60 calendar days after the date of the first Government approved operating plan.

After the initial submittal, the report shall be submitted to the Government 15 working days after the close of the Contractor's accounting period.

J. Distr bution Totals

SI-B1 (1D)

SI-E (1D)

GG-CF (1D)

OP-MS (1D)

45 CONS/LGCZC (1D)

D = Electronic submission

No. Type

5 D

Data Requirement Description

1. Title

Report, Rate-Volume Variance Analysis

2. Number

1.4.1-003

3. Use

This report will be used by the Government to analyze variances between the operating plan and actual performance.

4. Date

9/16/2019

5. Organization

NASA KSC/SI-B1

6. References

PWS 1.4.1

7. Interrelationship

8. Preparation Information

The Contractor shall provide a rate and volume analysis of actual cost versus operating plan cost variances at the lowest level PWS number for each Customer. Variances will be at the element of cost level.

The Contractor shall partner with the Government on the development of variance explanations to ensure common understanding and reporting. Sample format attached, but Contractor format is acceptable as coordinated and agreed upon by the Government.

Ensure data submitted as part of this DRD reconcilable to the Contractor’s financial management systems.

RATE-VOLUME VARIANCE ANALYSIS REPORT

BY WBS BY CUSTOMER BY ELEMENT OF COST

RATE/VOLUME VARIANCE REPORT

Month, Year - Cum Prod Hrs: x,xxx.x

PLAN PLAN ACTUAL ACTUAL VARIANCE VARIANCE PLAN ACT RATE VOL RATE

WBS & TITLE HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT RATE RATE VAR VAR $ IMPACT

1.0 MANAGEMENT

TOTAL

xxxx S/T Labor - Prime xx xx xx xx xx xx xx xx xx xx xx xxxx S/T Labor - Subs xx xx xx xx xx xx xx xx xx xx xx Total S/T Labor xx xx xx xx xx xx xx xx xx xx xx xxxx O/T Labor - Prime xx xx xx xx xx xx xx xx xx xx xx xxxx O/T Labor - Subs xx xx xx xx xx xx xx xx xx xx xx Total O/T Labor xx xx xx xx xx xx xx xx xx xx xx xxxx Premium Labor - Prime xx xx xx xx xx xx xx xx xxxx Premium Labor - Subs xx xx xx xx xx xx xx xx Total Premium Labor xx xx xx xx xx xx xx xx

Total Labor xx xx xx xx Total FTE's

Overtime % xxxx Travel xxx xxx xxx xxxx Subcontracts xxx xxx xxx xxxx Training xxx xxx xxx xxxx Misc ODC xxx xxx xxx xxxx Equipment xxx xxx xxx Total Non-Labor xxx xxx xxx

Total Direct Cost xxx xxx xxx xxxx Overhead xxx xxx xxx xxxx G&A xxx xxx xxx Total OH & G&A xxx xxx xxx xxx xxx xxx Total Cost xxx xxx xxx xxxx Fee xxx xxx xxx Total xxxx xxx xxx xxx Overhead % xx.xx% xx.xx% x.xx% G&A % x.xx% x.xx% x.xx% Fee % x.xx% x.xx% x.xx%

VARIANCE EXPLANATION:

Attachment to DRD 1.4.1-003

Contract Application Information for DRL NEMCON A. Item Number

1.4.1-004 B. Line Item Title

Annual IT NASA Headquarters and Special IT Budget Report

C. OPR

SI-B1

D. Type

E. Inspect / Accept

F. Frequency

AN

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

Submit shall be due to the Government annually on or before the last working day of March.

SI-E (1D)

GG-CF (1D)

OP-MS (1D)

D = Electronic submission

No. Type

4 D

Data Requirement Description

1. Title

Report, Annual IT NASA Headquarters and Special IT Budget

2. Number

1.4.1-004

3. Use

This report will be used by the Government to provide NASA Headquarters with IT cost by Program, and to obtain data for OMB Exhibit 53 and OMB Exhibit 300.

4. Date

9/16/2019

5. Organization

NASA KSC/SI-B1

6. References

PWS 1.4.1

7. Interrelationship

8. Preparation Information

The Contractor shall electronically submit a detailed annual report categorizing cost by the following elements, as applicable: Voice Services, Wide Area Network Services, Local Area Network Services, Video Infrastructure, Desktop Services, Computer Engineering, Data Center, Applications Services, Messaging and Collaboration, IT Security, IT Management, and other IT services.

The cost should be segregated by customer, as well as specify WYE and development effort vs. steady state efforts.

A further break out of labor and other direct costs shall be provided with the following categories: Servers, Licenses, Maintenance, Depreciation, Software, Other.

The Government will provide a format on an annual basis.

Ensure data submitted as part of this DRD is reconcilable to the Contractor’s financial management systems.

Contract Application Information for DRL NEMCON A. Item Number

1.4.1-005 B. Line Item Title

Equipment Needs Forecast

C. OPR

SI-E

D. Type

E. Inspect / Accept

F. Frequency

AN/AR

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

Submits are due to the Government by July 15th of each Government fiscal year. Out-of-cycle updates to the forecast may be requested by the Government.

J. Distr bution Totals

SI-B1 (1D)

SI-E (1D)

GG-CF (1D)

OP-MS (1D)

45 CONS/LGCZC (1D)

D = Electronic submission

No. Type

5 D

Data Requirement Description

1. Title

Forecast, Equipment Needs

2. Number

1.4.1-005

3. Use

Allow the Government to evaluate proposed equipment needs of the Contract and take appropriate budget planning measures.

4. Date

7/22/2019

5. Organization

NASA KSC/SI-E

6. References

PWS 1.4.1

7. Interrelationship

8. Preparation Information

The Contractor’s submit shall present to the Government an itemized forecast of equipment needs for the next three Government fiscal years. Prior to final submission, the Contractor will coordinate and conduct review meetings with appropriate Government technical and functional managers to present and receive concurrence on each equipment line item. After submission of the forecast, the Government will provide guidance on what to include in next year's Operating Plan.

The equipment on this forecast is not limited to equipment that will be purchased through the Contract. Government provided equipment, irrespective as to whether it was purchased through the Contract or provided to the Contract, will be treated as Installation Accountable Government Property (IAGP).

Each equipment need line item in the forecast shall have the details listed in Attachment 1 specified in the forecast. The forecast shall be segmented by Government fiscal year, CLIN, and PWS. At times, cost splits between CLINs and/or Customers for one equipment item may be necessary. Equipment items not ultimately approved for purchase may be included in subsequent equipment needs forecast submissions.

The file(s) in the forecast submission shall be compatible with the Microsoft Excel software. Contractor format is acceptable as coordinated and agreed upon by the Government.

Contract Application Information for DRL NEMCON A. Item Number

1.4.2-001 B. Line Item Title

Contractor Financial Management Analysis, NF533M Report

C. OPR

GG-CF

D. Type

E. Inspect / Accept

F. Frequency

MO

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

Initial submit is due 10 working days after the close of Contractor's first accounting period following Contract performance start date.

Thereafter, submit is due monthly 10 working days after close of the Contractor's accounting period.

J. Distr bution Totals

SI-B1 (1D)

SI-E (1D)

GG-CF (1D)

OP-MS (1D)

45 CONS/LGCZC (1D)

D = Electronic submission

No. Type

5 D

Data Requirement Description

1. Title

Report, Contractor Financial Management Analysis, NF533M

2. Number

1.4.2-001

3. Use

Provides the Government with monthly, accumulated, and projected costs to fulfill program control, budgeting, and cost accounting responsibilities.

4. Date

9/16/2019

5. Organization

NASA KSC/GG-CF

6. References

PWS 1.4.2 and NPR 9501.2

7. Interrelationship

DRD 1.4.2-002, NF533M Flat File

8. Preparation Information

This DRD establishes the requirements for the NF533M cost reporting used in NASA accounting processes and reporting of supplementary financial data for financial management purposes. NF533Ms shall report cost and labor hour data for all Agencies and Customers of the Contract.

Electronic files shall be in Microsoft Office compatible format. NF533Ms specifically shall be in a Microsoft Excel compatible format. The due dates communicated by this DRD reflect the date that the submissions are to be received by personnel on the distribution list, not the date the reports are generated or sent by the Contractor. Ensure data submitted as part of this DRD is auditable and reconcilable to the Contractor’s financial management systems.

The following deliverables shall be submitted by the Contractor as part of this DRD:

1. NF533M Reporting

NF533M reports shall be prepared in accordance with NPR 9501.2, NASA Contractor Financial Management Reporting, as well as any supplementary information listed in this DRD. Any potentially conflicting instructions or confusion shall be clarified by coordinating with the Government.

There are no NF533Q requirements in this Contract.

The Contractor's accounting system shall be capable of accumulating, segregating, and reporting costs by each of the categories listed in the NEMCON PWS 1.4.2 b and PWS 1.4.2 c. Common descriptions of the elements of cost included in NF533M reporting are available in NPR 9501.2 Chapter 3.3.2.2.

Cost, labor hours, and Work Year Equivalents (WYEs) to be reported on the NF533M shall be consistent with the elements of cost structure shown in Attachment 1. Dollar values shall be rounded and stated to the nearest whole dollar, and productive hours to the nearest whole hour. Any deviation from the structure shown in Attachment 1 shall be coordinated with, and approved by, the Government.

The Contractor shall submit NF533Ms in various views, as listed in Attachment 2.

The grand total cost reported by the reporting category (e.g. JON) view of the NF533Ms shall represent the full cost of the work executed under that reporting category (e.g. JON). All indirect rates and allocations such as fringe benefits, PWS 1 program management allocation, G&A, award fee, or other indirect cost allocations shall be included in the grand total costs reported by the reporting category (e.g. JON) view NF533Ms. The same full cost concept described above shall apply to NF533Ms in any view shown in Attachment 2.

2. Indirect Rate Summary

The Contractor shall identify indirect rates charged to the Contract in a monthly Indirect Rate Summary submitted as part of this DRD. This summary will present rates for fringe benefits, G&A, and any other overhead rates charged in the NF533M submits. The actual rates used on the NF533M will be compared to their provisional and operating plan values. If variances between the rates exist, they shall be explained in the summary. Contractor format is acceptable as coordinated and agreed upon by the Government.

3. Accounting Calendar

By Contract performance start date, and by the first NF533M submission during the month of October of each new Government fiscal year thereafter, the Contractor shall furnish an accounting calendar based on a quarterly cycle of 4-4-5 week months. This accounting cycle shall start on October 1, and end on September 30, where four consecutive cycles represent one Government fiscal year. The Contractor’s accounting calendar shall also identify the number of work hours and non-productive hours in each monthly accounting period.

4. Element of Cost Contents

With the initial submission of the NF533M, and by the first NF533M submission during the month of October of each new Government fiscal year thereafter, the Contractor shall provide an Element of Cost dictionary describing the content reported under each element of cost. Contractor format is acceptable as coordinated and agreed upon by the Government.

5. Narrative

Any additional supporting explanations to the NF533M data, Indirect Rate Summary, or other financial discussion shall be included in a monthly narrative as part of this DRD. NPR 9501.2 Chapter 3.6 provides additional guidance. Contractor format is acceptable as coordinated and agreed upon by the Government.

NEMCON Attachment 1 to DRD 1.4.2-001 80KSC019R0019

a. Cost b. Fee

a. Type 4. Fund Limitation

1. Description of Contract

c. Scope of Work DATE

a. Invoice Amts. Billed b. Total Pyts. Rec'd.

6. Reporting Category

Current Mo. Next Mo. Current FY Total Contract Total Contract Actual Planned Actual Planned Estimate Estimate Balance of FY EAC EAC Value

MM/FY MM/FY MM/FY MM/FY MM/FY MM/FY FY FY

7a 7b 7c 7d 8a 8b 8c 8d 9a 9b

# Operating Days > XX XX XX XX XX XX XX

Straight Time Labor Hours - Prime

Overtime Hours - Prime

Premium Time Hours - Prime

Vo untary Overtime Hours - Prime DIRECT LABOR HOURS Prime

WYE - Prime

Labor Hours - Sub

DIRECT LABOR HOURS Sub

WYEs - Sub

TOTAL HOURS

TOTAL WYE

Fringe Straight Time Labor Cost - Prime

Fringe Overtime Labor Cost - Prime

Fringe Premium Time Labor Cost - Prime

Total Straight Time Labor Cost - Prime

Total Overtime Labor Cost - Prime

Total Premium Time Labor Cost - Prime

Total Labor Cost - Sub

TOTAL DIRECT LABOR COST

Travel

Training

Materials and Supplies

Equipment Purchases

Subs - Hazardous Waste/Spills

Subs - Ca ibration and Maintenance

Subs - Labs

XXXX…

Non Proposed Costs Subtotal

Misc. ODC

Rol ing Stock

Operating Leases and Equipment Rental

Depreciation

Subs (Fee Bearing)

Subs (Non-Fee Bearing)

XXXX…

Proposed Costs Subtotal

TOTAL OTHER DIRECT COST

TOTAL DIRECT COST

Direct Allocation (Labor)

Direct Allocation (ODC Proposed Fee Bearing)

Direct Allocation (ODC Proposed Non-Fee Bearing)

Direct Allocation (ODC Non-Proposed Non-Fee Bearing)

TOTAL DIRECT ALLOCATION

G&A Fee Bearing

G&A Non-Fee Bearing

SUBTOTAL COST

Fee Earned

Provisional Fee

Potential Additional Fee

TOTAL FEE

SUBTOTAL COST (with FEE)

GRAND TOTAL

5. Billing

Monthly Contractor Financial Management Report View Description Report for Month Ending and Number of Working Days:

3. Contract Value

b. Contract Number and Latest Definitized Modification No.

NASA Form 533M

Approved OMB # 2700 0003 FromTo

9. ESTIMATED FINAL COST/HOURS

Monthly Cum to Date

7. Cost Incurred/Hours Worked 8. Estimated Cost/Hours to Complete Detail Detail

d. Authorized Contract Representative

NEMCON Attachment 2 to DRD 1.4.2‐001 80KSC019R0019

1 Contract Total

2 Agency

3 Contract Line Item Number (CLIN)

4 Reporting Category (e.g. JON or equivalent)

5 Customer

6 First Level PWS Number

7 Lowest Level PWS Number

Notes: All views will use the same element of cost structure.

Each view shall be submitted as a separate MS Excel compatible file.

Views 6 and 7 shall be delivered upon Government request.

Views of NF533M to be Submitted by Contractor:

Contract Application Information for DRL NEMCON A. Item Number

1.4.2-002 B. Line Item Title

NF533M Flat File

C. OPR

GG-CF

D. Type

E. Inspect / Accept

F. Frequency

MO

G. Initial Sub.

See Block I H. As of Date

See Block I I. Remarks

Initial submit is due 10 working days after the close of Contractor's first accounting period following Contract performance start date. Thereafter, submit is due 10 working days after the close of the Contractor's accounting period.

GG-AB (1D)

GG-CF (1D)

OP-MS (1D)

SI-E (1D)

SI-B1 (1D)

D = Electronic submission

No. Type

5 D

Data Requirement Description

1. Title

Flat File, NF533M

2. Number

1.4.2-002

3. Use

Provides NASA with monthly and cumulative accumulated expenditures and projections of contract costs. The file will load financial data into NASA's accounting system.

4. Date

9/16/2019

5. Organization

NASA KSC/GG-CF

6. References

PWS 1.4.2 and NPR 9501.2

7. Interrelationship

DRD 1.4.2-001, Contractor Financial Management Analysis, NF533M Report

8. Preparation Information

A flat file shall be provided that contains detail information for each Reporting Category (RC). A RC correlates to a Job Order Number (JON) or equivalent and is the level at which cost is reported for this report. The Contractor is required to coordinate with the primary Government functional managers for finance assigned to the Contract in order to establish and maintain in use the RC that the Contractor shall use to comply with this data requirement. The values presented in the flat file shall mirror the RC values submitted in the NF533M submits.

Attachment 1 of this DRD describes the Agency defined data elements and formatting to be used in the flat file. Any formatting issues or changes will be discussed with, and approved by, the Government.

Ensure data submitted as part of this DRD is auditable and reconcilable to the Contractor’s financial management systems.

February 8, 2018

Electronic 533 File Format

In order to automate the submittal of the electronic 533 report, contractors must provide a file in the format below.

File names must be provided in a specific format. Each file name will begin with the SAP 2 Character center abbreviation listed below. The contract number and date will be included in the file name as well. Below is a sample file name.

KE80KSC017C0012_2018_01_30

SAP 2 Charter Center Abbreviations Headquarters HQ Dryden DR Marshall MA Goddard GO Ames AM Stennis ST Glenn GL Johnson JO Langley LA Kennedy KE

Attachment to DRD 1.4.2-002

Comments The data source for this integration is a 533 electronic submittal data file. It will contain a header record for Contract totals; detail records for Reporting Category totals; and a trailer record for file total record counts. If multiple Contracts are to be sent, then a separate file for each contract will need to be submitted.

Data Types Data Types:

CHAR – Character. Includes any letter of the alphabet, any number, and any of the symbols on the keyboard. Character fields are left justified and have a fixed length.

DATE – Date. Includes the digits 0 through 9. Dates consist of 8 numeric values in the following format: mmddyyyy (for example:

01012001).

NUMERIC (1) - Number. Includes the digits 0 through 9, implicit ONE decimal, and a leading minus sign, if necessary. Numbers are right justified, do not have leading zeros, and may contain values up to the explicit maximum field size.

CURRENCY (2) - Includes the digits 0 through 9, implicit TWO decimals, and a leading minus sign, if necessary. Numbers are right justified, do not have leading zeros, and may contain values up to the explicit maximum field size.

Agency Defined File Format

Header (Non-Repeating Segment)

CCR

Extension

Data Element

Description Contractor Initial Data Mapping

Require d/ Optional

Field Name St Pos

EndP os

Le n

Formt

HEADER:

Record Type

Used to determine the record type

‘HD’ for Header Required RECORD_TYPE 1 2 2 CHAR

Contract Number

Contract Number Header field— submitted with

CONTRACTOR

data or defaulted by interface or extension

Required CONTRACT_NUMBER 3 42 40 CHAR (Left Justified)

Latest definitive Modification Number

MOD_NUMBER 43 48 6 CHAR

Accrual Date

Date the data was generated for.

Accrual Date.

MM01YYYY,

where MM is the Accrual Month and YYYY is the fiscal year

Required ACCRUAL_DATE 49 56 8 DATE

MM01YYYY

Report Period End Date

Report Period End Date

Header field— submitted with

CONTRACTOR

data or defaulted by interface or extension

Required REP_END_DATE 57 64 8 DATE

CCR

Extension

Data Element

Description Contractor Initial Data Mapping

Require d/ Optional

Field Name St Pos

EndP os

Le n

Formt

Operating Days

Operating days Header field— submitted with

CONTRACTOR

data

Required OPER_DAYS 65 70 6 NUMERIC

Date Received

Date Received System Date upon which the cost data is loaded into the CCR Extension

Required DATE_REC 71 78 8 DATE

CCR

Format

‘M’ for Monthly and ‘Q’ for Quarterly

Submitted with

CONTRACTOR

data

Required CCR_FORMAT 79 79 1 CHAR

Cost Unit of Measure

Cost Unit of Measure

Submitted with

CONTRACTOR

data

Required COST_UOM 80 81 2 CHAR

HR/WYE

Unit of Measure

Hour/Work-Year- Equivalent Unit of Measure

Submitted with

CONTRACTOR

data

Required HR_WYE_UOM 82 83 2 CHAR

Authorized Contractor Representative – Name of Contractor Approving Officer

AUTH_SIGNATURE 84 108 25 CHAR

Authorized Contractor Representative Date Signed – Date CCR is approved/signed by authorized contractor representative

AUTH_SIGNATURE_DATE 109 116 8 DATE MMDDYYYY

Grand Total Cost Incurred Month (7a)

The Grand Total Contract Prior Month Actual Dollars Column 7a reports actual costs for the prior

Submitted with

CONTRACTOR

data

Required

GT_COST_INCUR_MONTH 117 129 13 CURRENCY(2)

CCR

Extension

Data Element

Description Contractor Initial Data Mapping

Require d/ Optional

Field Name St Pos

EndP os

Le n

Formt month.

Grand Total

HR/WYE

(7a)

The Grand Total Contract Prior Month Actual Hours Column 7a reports actual HR or WYE for the prior month.

Submitted with

CONTRACTOR

data

Required if detailed line item data is submitte d in…