eLibrary 14 Office of Education WO D23 Redacted.pdf
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- Attached to
- NRESS III Draft RFP 80HQTR25R7002
- Solicitation number
- 80HQTR25R7002
About this file
This document is a Work Plan for NASA's Established Program to Stimulate Competitive Research (EPSCoR) Solicitation Support for 2019, detailing three distinct support activities for NASA's research proposal review process. The work plan covers supporting three different solicitations: EPSCoR Research CAN 2019, EPSCoR ISS Flight Opportunity CAN 2019, and EPSCoR Rapid Response Solicitation, with activities including proposal intake, compliance checking, reviewer identification, online review coordination, and panel meeting support.
Specific details include processing 99 total expected proposals across the three activities, engaging 200 total reviewers (65 civil servants, 135 non-civil servants), conducting 30-day online peer review periods, and managing panel meetings in the Washington, DC area. The performance period runs from August 15, 2018 to January 31, 2019, with deliverables including solicitation posting, proposal screening, panel meetings, selection notifications, and post-panel activities. The contractor is responsible for coordinating reviewer logistics such as airfare, transportation, per diems, lodging, and honoraria payments where permitted by regulations.
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Work Plan D-23, EPSCoR Solicitation Support 2019 solicitation, review and selection process. This support will include assisting with panel set-up, identifying reviewers, and the on-line review. Additional deliverables or changes to the schedule (not significantly affecting the scope and/or costs of the Work Plan) may be designated from requirements specified by the appropriate NASA point-of-contact and documented in a signed milestone chart.
Basis made for the costing
• Number of expected proposals: 54
• Panel meeting location: Washington, DC area. (For the purpose of projecting cost, it is assumed that the panel meeting will be scheduled on a date when the NRESS suite is available. Otherwise, this Work Plan will have to be modified to reflect costs associated with meeting space outside of the NRESS suite.)
• Panel meeting date: April 2019 [Specific date TBD] (2 days)
• Number of reviewers: 120 (40 civil servants, 80 non-civil servants)
• On-line peer review period: 30 days
• Number of panelists: 10 (civil servants/IPAs) [No hotels or flights required.]
• Contractor to coordinate airfare, ground transportation, per diems, lodging, and honoraria for non-civil servant panelists, where permitted by regulations
• Contractor to provide AM/PM breaks and lunch in compliance with regulations
• Changes to the schedule will be specified and documented in a subsequent milestone chart.
• Honoraria: reviewers will be based on
• Coordinate and arrange honoraria payments for the reviewers
• For the purposes of projecting cost, it is assumed that each non-civil servant reviewer will read an average of 2 proposals.
Activity 2: Established Program to Stimulate Competitive Research (EPSCoR)
ISS Flight Opportunity CAN 2019
The ASTS Team will provide support for the entire EPSCoR Flight Opportunity CAN solicitation, review and selection process. This support will include assisting with panel set-up, identifying reviewers, and the on-line review. Additional deliverables or changes to the schedule (not significantly affecting the scope and/or costs of the Work Plan) may be designated from requirements specified by the appropriate NASA point-of-contact and documented in a signed milestone chart.
Basis made for the costing
• Number of expected proposals: 30
• Panel meeting location: Washington, DC area. (For the purpose of projecting cost, it is assumed that the panel meeting will be scheduled on a date when the NRESS suite is available. Otherwise, this Work Plan will have to be modified to reflect costs associated with meeting space outside of the NRESS suite.)
• Panel meeting date: May 2019 [Specific date TBD] (1 day)
• Number of reviewers: 45 (15 civil servants, 30 non-civil servants)
• On-line peer review period: 30 days
• Number of panelists: 10 (civil servants/IPAs) [No hotels or flights required.]
• Contractor to coordinate airfare, ground transportation, per diems, lodging, and honoraria for non-civil servant panelists, where permitted by regulations
• Contractor to provide AM/PM breaks and lunch in compliance with regulations
• Changes to the schedule will be specified and documented in a subsequent
• For the purposes of projecting cost, it is assumed that each non-civil servant reviewer will read an average of 2 proposals.
Activity 3: Established Program to Stimulate Competitive Research (EPSCoR)
Rapid Response Solicitation
The ASTS Team will provide support for the entire EPSCoR Rapid Response solicitation, review and selection process. This support will include assisting with proposal receipt, compliance checking, identifying reviewers, and the on-line review.
Additional deliverables or changes to the schedule (not significantly affecting the scope and/or costs of the Work Plan) may be designated from requirements specified by the appropriate NASA point-of-contact and documented in a signed milestone chart.
Basis made for the costing
• Number of expected proposals: 15
• Number of reviewers: 35 (10 civil servants, 25 non-civil servants)
• On-line peer review period: 30 days
• Panel meeting location: Per instructions from the Government, it is assumed that no face to face panel meeting will be held. It is further assumed that the SMD and commercial project officers will facilitate the selection process.
• Panel meeting date: N/A
• Number of panelists: N/A (civil servants/IPAs)
• For the purpose of projecting costs, because the Government has indicated that there will be no face to face panel meeting the following support is NOT costed:
o Coordination of airfare, ground transportation, per diems, lodging, and honoraria for non-civil servant panelists o Coordination of AM/PM breaks and lunch
• Changes to the schedule will be specified and documented in a subsequent
• For the purposes of projecting cost, it is assumed that each non-civil servant reviewer will read an average of 2 proposals. [It is further assumed that each proposal will be read 2 times.]
Performance Schedule
Activity 1: Established Program to Stimulate Competitive Research (EPSCoR)
Research CAN 2019
Primary Deliverable:
Solicitation posting, proposal intake, compliance checking, review process support, panel meeting support, and selection/non-selection notification support
Sept. – Nov. 2018 Pre-solicitation support December 2018 Release of solicitation on NSPIRES January 2019 Notice of Intent due date February 2019 Proposal due date/Solicitation closing date March 2019 Proposal screening completion date April 2019 Panel Meeting May 2019 Selection/Notification & Procurement packages June – Sept. 2019 Post-panel Activities, Lessons Learned & Monthly status reports due
Activity 2: Established Program to Stimulate Competitive Research (EPSCoR)
ISS Flight Opportunity CAN 2019
Primary Deliverable:
Solicitation posting, proposal intake, compliance checking, review process support, panel meeting support, and selection/non-selection notification support
Aug. – Oct. 2018 Pre-solicitation support and prior year close-out November 2018 Release of solicitation on NSPIRES February 2019 Proposal due date/Solicitation closing date April 2019 Proposal screening completion date May 2019 Panel Meeting May 2019 Selection/Notification & Procurement packages June – Sept. 2019 Post-panel Activities, Lessons Learned & Monthly status reports due
Activity 3: Established Program to Stimulate Competitive Research (EPSCoR)
Rapid Response Solicitation
Primary Deliverable:
Solicitation posting, proposal intake, compliance checking, review process support, panel meeting support, and selection/non-selection notification support
Aug. - Sept. 2018 Proposal screening completion
October 2018 On-line Review November 2018 Selection/Notification & Procurement packages Dec. 2018 – Feb. 2019 Post-selection reports & Lessons Learned Mar. – June 2019 Pre-solicitation support July 2019 Release of solicitation on NSPIRES August 2019 Proposal due date September 2019 Proposal compliance screening completion date
Performance Period
The performance period for this Work Plan is August 15, 2018 to January 31, 2019.
[Note: For the purpose of estimating costs, no projections are included for support that is requested beyond January 31, 2019, which is the current performance period end date for the OE Task Plan.]
Reporting
ASTS/NRESS will provide responses to inquiries and status updates as required by NASA. The reporting requirements are for the length of the performance period of this Work Plan.
Cost reporting (NF 533) will be by activity. In addition, frequent, informal communication with the COTR and the Customer Performance Monitor will be maintained. The contractor will provide responses to inquiries and status updates as required by NASA. The reporting requirements are for the length of the performance period of this task order.
A report will be provided naming each individual traveler, stating the purpose of their travel (e.g., peer review panel meeting), and with a breakdown of estimated costs for each traveler; e.g., for airfare, per diem, etc. This report will be provided to NASA before the travel occurs and must be approved by a civil servant that will serve as the authorization necessary for “invitational travel orders.” This report can be provided by email to the Program Manager and should be approved via return email to the contractor. Updates and changes to the report will be communicated also via email to the Program Manager.
This report will be due at least three weeks before the travel is to commence.
Labor Summary
A summary of proposed labor hours by labor category and Activity number is provided in the following table. Additional labor details and all cost information are provided in the attached cost sheets.
Attachment 1
Established Program to Stimulate Competitive Research (EPSCoR) Support
D-23
A. Performance Requirements
This work order invokes the following WBS Sections:
WBS 1.0 Research Announcement and Solicitation Planning and Support
Applies – All Sections AS REQUIRED
WBS 2.0 Notice of Intent to Propose
WBS 3.0 Proposal Documents, Panel, Review, and Selection Decision Support
Applies – All Sections AS REQUIRED
WBS 4.0 Panel and Peer Review Planning, Operations, Logistics, and Close-Out
Applies – All Sections AS REQUIRED
WBS 5.0 Programmatic Documentation, Analytics, and Reporting
Applies – All Sections AS REQUIRED
WBS 6.0 Process or Systems Improvements and User Acceptance
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