8-Technical Evaluation Score Sheet USBE-JB26085-RFP.pdf
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- Solicitation number
- USBE-JB26085-RFP
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This document is a Request for Proposal (RFP) Evaluation Scoresheet for the Utah State Board of Education (USBE) solicitation number USBE-JB26085-RFP for a Migrant Education Comprehensive Needs Assessment, Evaluation and Re-Interview project. The RFP outlines detailed mandatory requirements and technical evaluation criteria for potential offerors, with a comprehensive scoring system that assesses bidders across multiple dimensions including experience with migrant education programs, re-interview processes, and technical capabilities. The evaluation is structured in three stages, with a total possible points allocation of 658 points, broken down into 500 points for technical evaluation (75%), 125 points for cost evaluation (20%), and 33 points for a potential presentation (5%).
The scoresheet indicates a rigorous selection process with specific minimum requirements, including having at least 3-5 years of experience in various aspects of migrant education, such as completing comprehensive needs assessments, service delivery planning, and re-interview processes at the state level. Offerors must demonstrate experience in at least three other states and have specific capabilities like being bilingual (English and Spanish) and understanding migrant education eligibility criteria. The evaluation methodology uses a scoring system from 0-10, with 0 representing failure to meet requirements and 10 signifying that the proposed solution measurably exceeds expectations. To be considered, bidders must achieve a minimum of 80% (400 points) on the technical evaluation, and the final award will be based on a combination of technical merit, cost, and potentially a presentation.
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Other files
| File | Type | Posted |
|---|---|---|
| 7-Technical Criteria USBE-JB26085-RFP.pdf | ||
| 2-GRAMA-business-confidentiality.pdf | ||
| 6-RFP Prerequisites Document - USBE-JB26085-RFP.pdf | ||
| 1-Changing+Your+Time+Zone.pptx | PPTX presentation | |
| 10-Attachment B Scope of Work USBE-26085-RFP.pdf | ||
| 4-Attachment A - USBE Standard TsCs for Goods and Services (rev. 9-2025).docx | DOCX document | |
| 5-Mandatory Minimum Requirements USBE-JB26085-RFP.pdf | ||
| 9-Cost Proposal Form USBE-JB26085-RFP.xlsx | XLSX spreadsheet | |
| 3-PII+Questionnaire (1).xlsx | XLSX spreadsheet |
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Migrant Education Comprehensive Needs Assessment, Evaluation and Re-Interview
SOLICITATION # USBE-JB26085-RFP
RFP EVALUATION SCORESHEET
Scores will be assigned from 0-10 as follows:
Firm Name:
0 = the proposed solution does not meet requirements and expectations as described in the request for proposal.
5 = the proposed solution satisfactorily meets requirements and expectations as described in the request for proposal
Evaluator:
10 = the proposed solution measurably exceeds requirements and expectations as described in the request for proposal NOTE: The requirements and criteria listed in this RFP score sheet may be abbreviated headings. Offerors should refer to the corresponding RFP section for a complete description of criteria.Date:
Minimum Mandatory Requirements RFP Section Evaluation (Pass/Fail)
STAGE
Offeror must demonstrate ability to meet the scope of work described
If applicable, Offeror must protect any student-level data in a manner approved by USBE and consistent with USBE Standard Terms and Conditions for Goods and Services, which are attached to this RFP in the Files section
All deliverables and work completed under the contract resulting from this RFP that may be distributed to LEAs, schools, the public, or posted on the USBE website, must be compliant with Sections 504 and 508 of the Rehabilitation Act, as amended for the Workforce Investment Act of 1998 and WCAG 2.2 AA
Must have 3 years' experience in the completion of the continuous improvement cycle for Migrant Education
Must have 3 years' experience in Migrant Education, familiarity with eligibility criteria, and experience with the re-interview process
6 The re-interviewer must be fluent in both English and Spanish
Must have at least 5 years-experience with the implementation of Migrant Comprehensive Needs Assessment (CNA), Service Delivery Planning (SDP), and Evaluation at the state level
Must have experience in completing the CNA, SDP, and Evaluation for Migrant Education in a minimum of three other states
Must have 3 years' experience working with local Utah Migrant or related programs
Must have a minimum of 5 years' experience with the implementation of Migrant Re-Interview Processes at the state level
Must have experience completing the Re-Interview for Migrant Education in a minimum of three other states
Scoreable Technical Criteria RFP Section Evaluator
Score (0-10) Criteria Weight
% of Tech Criteria
Points Possible
Points Earned
STAGE
Experience with implementing/setting up Migrant CNA, SDP and Evaluation at the state level
Technical Criteria 0 9 18.0% 90.0 0.0
Experience in completing the CNA, SDP and Evaluation for Migrant Education
Technical Criteria 0 10 20.0% 100.0 0.0
Experience in working with local Utah Migrant or related programs
Technical Criteria 0 8 16.0% 80.0 0.0
Experience with the implementation of Migrant Re-Interview Process at the state level
Technical Criteria 0 6 12.0% 60.0 0.0
Experience completing the Re-Interview for Migrant Education
Technical Criteria 0 5 10.0% 50.0 0.0
6 Experience interviewing in USDOE format Technical Criteria
0 5 10.0% 50.0 0.0
7 Letters of Reference Technical Criteria 0 7 14.0% 70.0 0.0 100.0% 500.0 0.0
Required Technical Point Threshold RFP Section Min Percent Min Points Required
Points Earned Percent Earned
Evaluation
80% 400.0 0.0 0.0%
STAGE
RFP
Question Number
Presentation (if held at USBE option) Evaluator Score
(1-10) Criteria Weight
% of Stage 3 Points
Possible
Points Possible
Points Earned
N/A Presentation 3.3 100.0% 33.00 0.00
TOTAL 100.0% 33.00 0.00
Required Presentation Point Threshold Min Percent Min Points Required
Points Earned Percent Earned
Evaluation
65.0% 21.5 0.0 0.0% Fail
Cost Evaluation* RFP Section Low Cost Option
Offered Cost Percent of
Total Points
Possible Points Earned
20% 125.0 0.0
* USBE will use the following cost formula: The points assigned to each Offeror's cost proposal will be based on the lowest proposed cost. The Offeror with the Lowest Proposed Cost will receive 100% of the cost points. All other Offerors will receive a portion of the total cost points based on what percentage higher their Proposed Cost is than the Lowest Proposed Cost. An Offeror whose Proposed Cost is more than double (200%) the Lowest Proposed Cost will receive no cost points. The formula to compute the points is: Cost Points x (2- Proposed Cost/Lowest Proposed Cost).
Total Evaluation Points Percent of Total Points
Possible Points Earned
Minimum Percent
Required
Minimum Required
Evaluation Result
Total Technical Evaluation Points 75% 500.0 0.0 80% 400.0 FAIL Total Cost Evaluation Points 20% 125.0 0.0 N/A Total Presentation Points 5% 33.0 0.0
Total Evaluation Points 100% 658.0 0.0 N/A
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