10-Attachment B Scope of Work USBE-26085-RFP.pdf
PDF 137 KB Posted
- Solicitation number
- USBE-JB26085-RFP
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
The document is a Request for Proposal (RFP) #USBE-JB26085 issued by the Utah State Board of Education (USBE) for Migrant Education Comprehensive Needs Assessment, Evaluation, and Re-Interview services. The five-year contract will cover two primary components: a Comprehensive Needs Assessment (CNA) and Service Delivery Planning (SDP) process, and a Migrant Re-Interview Process. The contract is structured on a two-year cycle, with alternate years focusing on needs assessment/planning and program evaluation. The vendor is expected to have extensive experience in migrant education programming, including prior work in at least three other states, bilingual capabilities, and the ability to develop data collection formats, analyze data, and prepare comprehensive reports following USDOE Office of Migrant Education guidance.
The selected contractor will be responsible for facilitating meetings with Utah local migrant programs, conducting annual re-interviews using a valid random sample to verify student eligibility and recruitment quality, and maintaining ongoing communication with the Utah Department of Education MEP staff. The USBE reserves the right to terminate the contract at any time in accordance with Utah's Standard Terms and Conditions. The agency will support the contractor by assisting in scheduling meetings, contacting local program staff, reviewing reports, and providing feedback throughout the process. The RFP anticipates awarding the contract to a single contractor who can meet the comprehensive requirements for supporting Utah's Migrant Education Program.
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| 4-Attachment A - USBE Standard TsCs for Goods and Services (rev. 9-2025).docx | DOCX document | |
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Text version
Migrant Education Comprehensive Needs Assessment, Evaluation and Re-Interview
SOLICITATION #USBE-JB26085-RFP
Attachment B Scope of Work:
Comprehensive Needs Assessment, Service Delivery Planning and Program Evaluation
1. The vendor is expected to:
a. Have training and experience in evaluating an MEP, conducting a CNA and developing an SDP at the State level, for at least three other states.
b. Participate in ongoing communication (email/phone/face-to-face) with Utah
Department of Education MEP staff regarding the CNA/SDP updates and evaluation.
c. Have experience in developing materials and facilitating meetings to conduct a comprehensive needs assessment, service delivery planning and migrant program evaluation.
d. Be able to analyze and compile data and summarize results.
e. Have experience in preparing comprehensive needs assessment reports, service delivery plans and evaluation reports in migrant education that follow all guidance provide by the USDOE Office of Migrant Education staff input.
f. Have experience working with local Utah migrant education programs and the Utah State Department of Education in migrant education or related.
2. The agency will:
a. Assist in scheduling meetings and contacting local migrant program staff to support the CNA/SDP/Evaluation process.
b. Work in conjunction with the contractor to assist with data collection as appropriate.
c. Review all reports and provide feedback.
d. Participate in the process.
3. The vendor shall:
a. Develop the continuous improvement process based on OME guidance.
b. Facilitate the process at spring and fall meetings of the Utah local migrant programs each year.
c. Develop all data collection formats.
d. Analyze all data.
e. Write the CNA Reports, the Service Delivery Plan and the Evaluation Reports over the course of the contract based on the data results and input form the local and state programs.
4. Specifications for the contract:
a. The continuous improvement process will be based on a two year cycle. The first year of the cycle will require the completion of the comprehensive needs assessment and the service delivery plan. The second year of the cycle will require the completion of the program evaluation. Therefore contract year 1 will include the CNA and SDP, contract year 2 will include the evaluation, contract year 3 will include a new CNA and SDP, contract year 4 will include the evaluation, and contract year 5 will include the next CNA and
SDP.
Migrant Re-Interview Process
1. The vendor is expected to:
a. Have training and experience in migrant re-interview process at the State level, for at least three other states.
b. Participate in ongoing communication (email/phone/face-to-face) with Utah
Department of Education MEP staff regarding the re-interview.
c. Have experienced re-interview staff that can speak both English and
Spanish.
d. Be able to analyze and compile data and summarize results.
e. Have experience in preparing a migrant re-interview report that follows all guidance provided by the USDOE Office of Migrant Education.
f. Have experience working with local Utah migrant education programs and the Utah State Department of Education in migrant education or related.
2. The agency will:
a. Assist in scheduling meetings and contacting local migrant program staff to support the re-interview process.
b. Review the re-interview report and provide feedback.
c. Support the process.
3. The vendor shall:
a. Develop the re-interview process based on OME guidance.
b. Complete the re-interview with the assistance of Utah local migrant programs during the spring each year.
c. Develop all data collection formats.
d. Analyze all data.
e. Write the Re-interview Report.
4. Specifications for the contract:
a. The re-interview will be completed each year based on a valid random sample from each of the Utah MEP programs to ensure eligibility of all migrant students and quality of recruitment.
Contract Award
It is anticipated that this RFP may result in a contract award to a single contractor.
The contract resulting from this RFP will be for FIVE (5) years. However, USBE reserves the right to terminate the contract at any time in accordance with the provisions set forth in the State of Utah Standard Terms and Conditions.
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