8-Bid Item Key and Bid Acceptance Form Contract No. 25-11 FINAL.pdf

CONTRACT NO. 25-11 1

BERGEN COUNTY UTILITIES AUTHORITY

Bid Item Key and Bid Acceptance Form

MUNICIPAL AND COUNTY-WIDE MOBILE ON-SITE

SHREDDING EVENTS

Contract No. 25-11

Solicitation Ref. # BCUA-BID-25-11

TO THE BERGEN COUNTY UTILITIES AUTHORITY:

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with Owner in the form included in the Procurement Documents to furnish and deliver goods and special services as specified or indicated in the Procurement Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the Procurement

Documents.

It is understood that the Total Price for the entire contract, including options, stated by the undersigned in the Schedule is based on the lump sum in the awarding of the contract.

The estimated quantities of goods to be furnished and delivered under the proposed contract are set forth in the Bid Form. Those quantities are to be considered as maximums and are given solely for the comparison of Bids. The Owner does not expressly or by implication agree that the actual will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of this work that may be deemed necessary by the Engineer. Total value of goods under the contract shall not exceed 120 percent of contract price in accordance with local public contract law. The Contractor shall at no time make a claim for anticipated profit or loss of profits because of any difference between the quantities of goods actually furnished, and the estimated quantities.

Bidder agrees that goods and special services will be furnished and delivered in accordance with the Period of Contract specified in Section 1.2 of the specifications. Bidder also accepts the provisions of the agreement as to liquidated damages in the event of failure to furnish and deliver the goods and special services within the time stipulated.

The terms used in this Bid have the meanings assigned to them in the General Conditions.

CONTRACT NO. 25-11 2

BID FORM: BCUA CONTRACT NO. 25-11

TO BE COMPLETED ON THE EUNA E-PROCUREMENT PORTAL VIA BERGENBIDS.COM

Item# Description Quantity Required

Unit Description

Unit Cost

Total Cost

1 MUNICIPAL MOBILE ON-SITE

SHREDDING EVENTS

1-1 Initial Contract Period (January 1, 2026 - December 31, 2027) - One (1) 4-hour shredding event per participating municipality per year

140 Cost Per Event

1-2 Option Year (January 1, 2028 - December 31, 2028) - One (1) 4-hour shredding event per participating municipality per year

70 Cost Per Event

2 ADDITIONAL TRUCKS FOR

MUNICIPALITIES

2-1 Additional trucks for municipalities - Initial Contract Period (January 1, 2026 - December 31, 2027)

1 Cost Per

Additional Truck

2-2 Additional trucks for municipalities - Option Year (January 1, 2028 - December 31, 2028)

1 Cost Per Additional

Truck

3 COUNTY-WIDE SHREDDING

EVENTS

3-1 Initial Contract Period (January 1, 2026 - December 31, 2027) - County-wide events with five (5) trucks each (minimum 4 events per year × 2 years)

8 Cost Per Event

3-2 Option Year (January 1, 2028 - December 31, 2028) - County-wide events with five (5) trucks each (minimum 4 events per year)

4 Cost Per Event

Total Cost Calculation: Quantity Required × Unit Cost = Total Cost

CONTRACT NO. 25-11 3

EXPLANATION OF BID ITEMS

LINE ITEM 1 -- Municipal Mobile On-Site Shredding Events

1-1 Initial Contract Period: Provide one (1) mobile shredding truck event for each participating municipality. Events are 4 hours (9:00 AM - 1:00 PM). Estimated 70 municipalities per year for

2 years. See Specifications Article 2.0 and 3.0 for detailed requirements.

1-2 Option Year: Provide one (1) mobile shredding truck event for each participating municipality. Events are 4 hours (9:00 AM - 1:00 PM). Estimated 70 municipalities for one year.

Same specifications as initial period.

LINE ITEM 2 -- Additional Trucks for Municipalities

2-1 Initial Contract Period: Provide additional truck(s) for municipalities requiring two trucks due to high participation. Municipality pays directly for additional truck at contract rate. See

Specifications Article 4.0.

2-2 Option Year: Same as 2-1 but for option year period.

LINE ITEM 3 -- County-Wide Shredding Events

3-1 Initial Contract Period: Provide five (5) mobile shredding trucks for county-wide events.

Events are 5.5 hours (8:30 AM - 2:00 PM). Minimum 4 events per year (2 Saturdays, 2

Sundays). See Specifications Article 5.0 and 6.0.

3-2 Option Year: Same as 3-1 but for option year period.

BASIS OF AWARD

The contract may be awarded together or separately by line item to one or more contractors, as determined to be in the best interest of the OWNER. The OWNER reserves the right to reject any or all bids in accordance with N.J.S.A. 40A:11-13.2, if such action is deemed to be in its best interest.

CONTRACT TERM

The initial contract term is twenty-four (24) months from January 1, 2026 through December 31, 2027. One (1) twelve-month option period from January 1, 2028 through December 31, 2028 may be exercised at the sole discretion of the Owner with written notice to the CONTRACTOR at least sixty (60) calendar days prior to the expiration of the initial contract term.

BID GUARANTEE

Bid Bond: Not required

Consent of Surety: Not required

CONTRACT NO. 25-11 4

STATEMENT ON BID DOCUMENT SUBMISSION CHECKLIST

For this procurement the Bergen County Utilities Authority is utilizing the Euna Solutions E-

Procurement Portal via BergenBids.com through a shared service with the County of Bergen.

When preparing your bid, the system will alert you to those documents which are labeled as

"Mandatory Forms Which Shall Cause Your Submission to be Rejected" and "Other Requested

Documents Due Before Contracting". The system will not allow you to submit your bid without including an attachment in each of the mandatory criteria or forms. Therefore, it is the position of the Authority in consultation with the NJ Department of Community Affairs Division of Local

Government Services that this format satisfies as a checklist properly delineating those documents needed to be returned at time of bid.

BUSINESS REGISTRATION CERTIFICATE

In accordance with P.L. 2009, c.315, all business organizations doing business with any governmental agency (including the Bergen County Utilities Authority hereafter known as

Owner) are required to be registered with the State of New Jersey and provide proof of registration before the Owner may enter into a contract. Therefore, all bidders must submit prior to the time of contract award a copy of the bidder's "BUSINESS REGISTRATION

CERTIFICATE" issued by the Division of Revenue. Bidders can contact the Division of

Taxation, Regulatory Services Branch, at 609-292-5995 for information on the required form.

Bidder's named subcontractors, at all levels, must also provide proof of registration to their contractors until they reach the direct contractor. The bidder has the obligation to obtain these certificates and file them with the Owner prior to the time of contract award. A "subcontractor" is described as a business organization that "knowingly" supplies goods or services to a contractor

(bidder) in fulfillment of a contract with the Owner. "Knowingly" means the subcontractor has affirmative and clear knowledge that the specific goods or services being provided are for the

Owner.

AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the OWNER do hereby agree that the provisions of Title 11 of the Americans

With Disabilities Act of 1990 (the "Act") (42 U.S.C. S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, CONTRACT NO. 25-11 5 demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner's grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim. If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor's obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

CERTIFICATION OF EQUAL EMPLOYMENT OPPORTUNITY

The undersigned hereby agrees by the submission of this bid and in accordance with Executive

Order No. 11246, Section 202, dated September 24, 1965, the bidder, offeror, applicant, or subcontractor certifies that he shall not discriminate against any employee or applicant for employment because of race, color, creed, or national origin. This obligation not to discriminate in employment includes, but is not limited to, the following:

HIRING, PLACEMENT UPGRADING, TRANSFER OR DEMOTION, RECRUITMENT,

ADVERTISING, OR SOLICITION OF EMPLOYMENT, TRAINING DURING

EMPLOYMENT, RATES OF PAY OR OTHER FORMS OF COMPENSATION, SELECTION

FOR TRAINING INCLUDING APPRENTICESHIP, LAYOFF, OR TERMINATION.

He further agrees that (except where he has obtained identical certifications from proposed subcontractors for specific time periods) he will obtain identical certifications from proposed subcontractors prior to the award of subcontractors exceeding $10,000, which are not exempt

CONTRACT NO. 25-11 6

from the provision of Equal Opportunity clause: that he will retain such certifications in his files, and that he will post in a conspicuous place an forward Notice of Non-Discrimination to such proposed subcontractors (except where the proposed subcontractors have submitted identical certification for specific time periods).

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2.

CONTRACT NO. 25-11 7

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable

Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable

Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of

Federal Affirmative Action Plan Approval; Certificate of Employee Information Report; or

Employee Information Report Form AA-302 (electronically provided by the Division and distributed to the public agency through the Division's website at:

http://www.state.nj.us/treasury/contract_compliance).

The contractor and its subcontractors shall furnish such reports or other documents to the

Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Purchase &

Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27-1.1 et seq.

CONTRACT NO. 25-11 8

BID SUBMISSION FORMATS

Bid is submitted herewith if Bidder is:

AN INDIVIDUAL

BY ______________________________________________________________(Seal)

(Individual's Name - Print or Type)

Doing Business As _____________________________________________________

Business Address:______________________________________________________

Phone No.: ___________________________________________________________

(Signature)

A PARTNERSHIP

BY ______________________________________________________________(Seal)

(Firm Name)

(General Partner - Print or Type)

Business Address:______________________________________________________

Phone No.: ___________________________________________________________

(Note: Address of bidder shall not be a post office box.)

CONTRACT NO. 25-11 9

A CORPORATION

BY __________________________________________________________________

(Corporation Name)

(State of Incorporation)

BY __________________________________________________________________

(Name of Person Authorized to Sign - Print or Type)

(Corporate Seal)

Attest: ______________________________________________________________

(Secretary)

Business Address: _____________________________________________________

Phone No. ___________________________________________________________

A JOINT VENTURE

BY______________________________________________________________(Seal)

(Name)

(Address)

CONTRACT NO. 25-11 10

(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a part to the joint venture should be in the manner indicated above.)

CONTRACT NO. 25-11 11

BID ACCEPTANCE

BERGEN COUNTY UTILITIES AUTHORITY

Contract No. 25-11

Solicitation Ref. # BCUA-BID-25-11

The undersigned hereby agrees to provide all services in accordance with the specifications and schedule set forth in the Procurement Documents. The Contractor agrees to furnish mobile on-site shredding services at the dates and times coordinated with the Owner and/or participating municipalities, and to provide adequate personnel and equipment to complete each scheduled shredding event within the specified time frames (4 hours for municipal events, 5.5 hours for county-wide events).

The undersigned acknowledges that timely performance is essential to this contract and agrees to:

• Arrive at each scheduled event location at least 15 minutes prior to the event start time

• Maintain continuous shredding operations throughout the scheduled event hours

• Provide the specified number of trucks for each event type

• Comply with all service specifications outlined in the Procurement Documents

Upon request, the bidder will be expected to amplify the statements contained herein as necessary to satisfy the OWNER concerning their ability to successfully perform the services in a satisfactory manner.

The undersigned bidder submitting this proposal or bid certifies and affirms that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid, or that such other persons shall refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of said bidder or any other bidder or fix any overhead, profit or cost element of said bid price, or that of any other bidder, or to secure any advantage against the OWNER or any person interested in the proposed contract; and further, that such bidder has not, directly or indirectly, submitted this bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof; and, that no member of the OWNER'S Officials or Employees of said OWNER is interested directly or indirectly in the bid or in any portion of the bid, nor in the Contract or in any part of the Contract which may be awarded the undersigned on the basis of such bid.

Signed this ____________ day of ________________________, 20___.

Print Name / Title: ___________________________ /______________________________

Signature: X____________________________________

CONTRACT NO. 25-11 12

BIDDER'S AFFIDAVIT

BERGEN COUNTY UTILITIES AUTHORITY

Contract No. 25-11

Solicitation Ref. # BCUA-BID-25-11

STATE OF ________________________)

COUNTY OF _______________________)

_________________________________ being duly sworn, deposes and says that he resides at and that he is the _________________________________________________

(Give Title) of _______________________________________________________________ who signed the above Bid acceptance, that he was duly authorized to sign and that the Bid is the true offer of the Bidder, that the seal attached is the seal of the Bidder and that all declarations and statements contained in the Bid are true to the best of his knowledge and belief.

He further deposes that he has submitted herewith a list of names and addresses of all stockholders and/or partners owning a 10 percent or greater interest therein in compliance with

P.L. 1977, Chapter 33, effective March 8, 1977.

Affiant

Subscribed and Sworn to before me this _____________ day of_________________, 20__.

X_________________________________