INVITATION FOR BIDS FOR TRANSPORTATION’S

BIRD NETTING INSTALLATION SERVICES

Three (3) Bus Station Canopies

SOLICITATION # DH2707-BTN

This Invitation for Bids (IFB) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code.

SECTION 1: PROCUREMENT INFORMATION

1.1 Purpose of this Solicitation

The SLCSD is soliciting bids from qualified contractors to provide and furnish all labor, supervision, equipment, materials, tools, transportation, hardware, and incidentals necessary to install permanent avian exclusion netting at three (3) designated SLCSD bus station canopies.

The intent of this solicitation is to establish a five (5) year contract. Installation of all three canopy locations will be completed during the contract term as directed by the SLCSD through individual approved purchase orders.

It is anticipated that this IFB may result in an award of a purchase order to a single bidder.

1.2 Related Background Information

The Salt Lake City School District operates multiple transportation bus station canopies that experience bird activity resulting in maintenance concerns. The SLCSD intends to install permanent bird exclusion netting beneath the designated canopies to prevent bird access while preserving the structural integrity and appearance of the facilities.

This solicitation is limited to the installation of bird netting only.

Cleaning, sanitation, chemical treatments, bird removal, deterrent devices, pressure washing, disinfection, waste removal, or ongoing maintenance services are not included in the solicitation.

1.3 Procurement Unit Designation and Solicitation Number

The Salt Lake City School District (SLCSD) Purchasing Department is the procurement unit for this IFB. The reference number for this IFB is Solicitation #: DH2707-BTN. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the SLCSD relating to this IFB.

1.4 IFB Schedule

IFB Issue Date: 8/12/2026 @ 11AM Mandatory Site Visit: Wednesday 8/19/2026 @ 9:30AM Q&A Closing Date/Time: 8/25/2026 @ 10AM Bid Closing Date/Time: 9/1/2026 @ 10AM Anticipated Notice of Award: 9/4/2026

1.5 IFB Instructions

These provisions and all instructions in this document should be reviewed carefully to ensure that your bid documents are submitted correctly. Bidders must submit bids in accordance with all bid instructions contained in this document and attachments.

SECTION 2: GENERAL INSTRUCTIONS

2.1 Required Terms and Conditions

A contract that results from this IFB will include the required Contract Terms and Conditions for Goods and Services (Attachment A).

The SLCSD Terms and Conditions will not be negotiated. In addition, the SLCSD requires a bid to be rejected if it is not responsive or responsible. A bid that is not responsive includes a bid that: (a) is conditional; (b) attempts to modify the bid requirements; (c) contains additional terms or conditions; or (d) fails to conform with the requirements or specifications of the IFB.

Any bid that contains exceptions and/or additions to the SLCSD Terms and Conditions may be rejected as non-responsive. Further the SLCSD will not allow a bidder’s terms and conditions to become part of the contract resulting from this IFB. If a bidder’s terms and conditions are attached, referenced, or embedded into a bid, whether intentionally or inadvertently, the bid may also be rejected as nonresponsive. However, a bidder may request an exception and/or addition to the terms and conditions of this solicitation during the Question-and- Answer period.

Any exceptions to the specifications, terms, conditions and minimum requirements in this solicitation, not addressed and resolved during the Q&A period, may be protested in writing to the SLCSD Purchasing Department prior to the closing date for this solicitation.

2.2 Submitting a Bid

Bids must be received by the date and time specified on Bonfire (utah.bonfirehub.com) (the “closing date”). Bids received after the closing date will be late and ineligible for consideration.

The method of submitting your bid is electronically through Bonfire (utah.bonfirehub.com). When submitting a bid electronically through Bonfire (utah.bonfirehub.com), please allow sufficient time to complete the online forms and upload documents. This IFB will close at the designated closing time. If you are in the middle of uploading your bid at closing time, Bonfire (utah.bonfirehub.com) will stop the upload process, and your bid will not be received by Bonfire (utah.bonfirehub.com) and your bid will not be reviewed by the SLCSD.

Electronic bids may require uploading of electronic attachments. Bonfire (utah.bonfirehub.com) will accept a wide variety of document types as attachments. Documents containing embedded encryptions cannot be processed by Bonfire (utah.bonfirehub.com). Additionally, the submission of documents containing embedded documents, zip files, mov, wmp, and mp3 files is prohibited. All documents should be attached as separate files.

2.3 Question and Answer Period

The Question-and-Answer period closes on the date and time specified at Bonfire (utah.bonfirehub.com). All questions must be submitted through Bonfire (utah.bonfirehub.com) during the Question-and-Answer period.

Answers from SLCSD will be posted on Bonfire (utah.bonfirehub.com). Questions may include notifying the SLCSD of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this IFB. A question may also include a request to modify the Terms and Conditions. Questions are encouraged.

Questions may be answered individually or may be compiled into one document. Questions may also be answered via an addendum. An answered question or an addendum may modify the specifications or requirements of this IFB. Answered questions and addendums will be posted on Bonfire (utah.bonfirehub.com).

Bidders should periodically check Bonfire (utah.bonfirehub.com) for answered questions and addendums before the closing date. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in an answered question and/or addendums.

Prior to the closing date, the SLCSD may, at its sole discretion, issue addenda. Addenda may modify any minimum requirement or specification of this IFB. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in addenda issued by the SLCSD.

Bidder shall not contact any employee, board member, or evaluation committee member of the issuing procurement unit of this IFB. Failure to comply with this requirement may result in disqualification.

NOTE: Exceptions taken by a bidder to the scope/content of the solicitation that have not been addressed during the Question-and-Answer period may result in the bidder being disqualified.

2.4 Addenda

Any modification to this procurement will be made by formal addendum issued by the SLCSD Purchasing Department. Addenda to this IFB may be made for the purpose of making changes to the scope of work, the schedule, the qualification requirements, the criteria, the weighting, or other aspects of this IFB. Authorized and properly issued addenda shall constitute the official and binding position of SLCSD. Bidders are encouraged to periodically check Bonfire (utah.bonfirehub.com) for posted questions, answers, and addenda.

Any response to this IFB which has as its basis any communications or information received from sources other than this IFB, or related addenda, may be considered non-responsive and rejected at the sole discretion of

SLCSD.

SECTION 3: SOLICITATION REQUIREMENTS

3.1 Mandatory Minimum Requirements

This section contains mandatory minimum requirements that must be met for a bid to be considered responsive. These mandatory minimum requirements are non-negotiable. By submitting a bid in response to this IFB, bidders express their willingness, capability, and ability to satisfy these requirements. If it is determined that your bid does not meet these requirements, at any time during the solicitation process, it may be deemed non-responsive and disqualified from further consideration.

The mandatory minimum requirements are as follows: Current Utah business license, three references, minimum three years of experience installing bird exclusion netting.

3.2 Scope of Work

The Contractor shall furnish all labor, supervision, materials, equipment, lifts, fasteners, anchors, supports, hardware, transportation, and incidentals necessary to install bird exclusion netting at the three (3) designated bus station canopies located at the SLCSD Transportation Department at 1745 west 1700 south, SLC, Utah 84104.

The work specifically does not include cleaning bird droppings, sanitizing, pressure washing, bird trapping, removal, deterrents devices, or any chemical treatments.

3.3 Price Schedule

Bidders must complete and submit ‘Price Schedule’ according to the instructions provided on the price schedule.

Bidders shall not change the format of the price schedule and must submit pricing in the exact format requested for a fair comparison of pricing among all bidders. Bids received in an alternate format may be disqualified.

3.4 Annual Price Adjustments

The pricing submitted with the bid shall remain firm for the first contract year.

Beginning with Contract Year Two, the Contractor may request an annual price adjustment.

Any request shall be submitted at least thirty (30) calendar days before the anniversary date of the contract.

Include written justification, manufacturer documentation or supplier invoices supporting the increase, applicable Consumer Price Index (CPI) information, and subject to review and written approval by the SLCSD Purchasing Department.

Price adjustments shall not become effective unless approved in writing by the SLCSD.

3.5 Warranty

Contractor shall warrant all workmanship for a minimum of one (1) year from the acceptance.

3.6 Contract Term

The resulting contract shall be for a period of five (5) years.

Installation services shall be performed during the contract term as requested by SLCSD.

The SLCSD does not guarantee that all three canopy installations will occur during the first contract year.

Work will be authorized through individual purchase orders only.

3.7 Scheduling

The SLCSD reserves the right to install one, two, or all three canopies at its discretion during the contract term, subject to available funding and operational priorities.

SECTION 4: EVALUATION AND AWARD PROCESS

4.1 Bid Evaluation General Information

Pursuant to the Utah Procurement Code, this IFB shall be evaluated in accordance with the objective criteria described in this IFB. Bids submitted must comply with all requirements noted within this IFB. Any bid that does not comply may be deemed non-responsive and disqualified from further evaluation.

4.2 Bid Checklist

This checklist is intended to serve as a reminder to submit all the requested and required information. Full instructions are contained within the solicitation documents and must be followed.

Section 3.1 Reference Document saved as ‘Mandatory Minimums’, identify whether the bidder can meet the mandatory minimum requirements.

Section 3.2 Acknowledgment of Ability to Meet the Scope of Work ‘Scope of Work’.

Section 3.3 Cost Schedule saved as ‘Cost Schedule’.

Section 5 Confidential Information, if any, saved as ‘Confidential Information’.

4.3 Bid Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each bid received shall be evaluated for responsiveness in the following manner:

Criteria Determination Timely Receipt of Bid Pass/Fail Complete Bid Packet Pass/Fail Complete and Correct Documents Pass/Fail Mandatory Requirements Compliance Pass/Fail

Any bid that does not pass these administrative criteria and the mandatory minimum requirements will be deemed non-responsive and will be rejected from this solicitation.

4.4 Bid Evaluation Technical Specifications

Bids that pass the administrative and mandatory minimum requirements will be evaluated to determine whether they meet or exceed the scope of work. Any bid that does not meet or exceed the scope of work will be deemed as non-responsive and disqualified from further consideration.

4.5 Contract Award Process

All bids that meet or exceed the scope of work shall be evaluated on cost and the SLCSD Purchasing Department, pursuant to Section 63-6a-606(3) of the Utah Procurement Code, shall:

(a) award the contract as soon as practicable to:

(i) the lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or

(ii) if, in accordance with Subsection (4), the procurement officer or the head of the conducting procurement unit disqualifies the bidder described in Subsection (3)(a)(i), the next lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or

(b) cancel the invitation for bids without awarding a contract.

SECTION 5: PROTECED INFORMATION

The Government Records Access and Management Act (GRAMA), Utah Code Ann., Subsection 63G-2-305, provides in part that:

The following records are protected if properly classified by a government entity:

(1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309

(2) commercial information or non-individual financial information obtained from a person if:

(a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and

(c) the person submitting the information has provided the governmental entity with the information specified in Section 63G-2-309;

(6) records, the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except, subject to Subsections (1) and (2), that this Subsection (6) does not restrict the right of a person to have access to, after the contract or grant has been awarded and signed by all parties;

Pricing may not be classified as confidential or protected and will be considered public information.

Process for Requesting Non-Disclosure: Any Bidder requesting that a record be protected shall include with the bid a Claim of Business Confidentiality. To protect information under a Claim of Business Confidentiality, the Bidder must complete the Claim of Business Confidentiality form with the following information:

1. Provide a written Claim of Business Confidentiality at the time the information (bid) is provided to the SLCSD, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63G-2- 309(1)).

3. Submit an electronic “redacted” (excluding protected information) copy of the proposal. Copy must clearly be marked “Redacted Version.”

The Claim of Business Confidentiality form may be accessed at:

http://purchasing.utah.gov/wp-content/uploads/confidentialityclaimform.doc

An entire bid cannot be identified as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY” and may be http://purchasing.utah.gov/wp-content/uploads/confidentialityclaimform.doc considered non-responsive unless the Bidder removes the designation.

Redacted Copy: If a Bidder submits a bid that contains information claimed to be business confidential or protected information, the Bidder must submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and one non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential."

All materials submitted become the property of the SLCSD. Materials may be evaluated by anyone designated by the SLCSD as part of the bid evaluation committee. Materials submitted may be returned only at the SLCSD's option.