10-Mandatory Site Visit Questions and Answers.pdf

Solicitation # DH2707 BTN Q&A and Clarifications, 9:30 am Mandatory Site Visit.

Question #1

Will the SLCSD being doing one canopy at a time when we determine where we want to start?

Answer – Yes, but there is no guarantee that all three canopies will be completed the first year.

Question # 2

You mentioned zippers on the lights and then you stated you wanted the netting above it?

Answer – No, we want netting zipper access placed underneath the Wi-Fi – Routers and netting above the lighting and cameras. Everything else is okay to go over just please provide a zipper to access that location or equipment.

Question #3

Will drilling be allowed along the outer parameter beam?

Answer – Yes, if the result is professional.

Question #4

Can we do it in sections of nets?

Answer – Yes, we want to accomplish a simple, professional, and cost-effective result.

Question #5

You mentioned time of day, so what type of scheduling access can we expect to do the work?

Answer – Well, I can tell you when you can’t work and that is from - 5:30am to 10:00 am, then from 1:30pm to 4:30pm during school days. The Weekends are wide open. However, communication is a must and please be on site at the time you requested.

Questions #6

Once work has started, are we going to have buses here?

Answer – Yes, that is part of the communication, so we can shuffle buses based on the effected area. For example, if you come during the evening and state lift access is needed here and here. I can make sure the buses are out of the way. At the same time please don’t ask for an area cleared that won’t be finished the same day.

Question #7

How long can we work in the evening during school days and on weekends?

Answer – As long as you want during school days. On the weekends however we will have field trips activity during Saturday and Sunday Evenings, so we will need to know when you plan to be on site, so we can accommodate. Please make sure you are on-site at the time you say you will be.

Question #8

Are we just trying to deter pigeons or smaller birds?

Answer – We need to deter swallows and starlings.

Questions #9

Do you want netting below the conduit?

Answer – Yes.

Question #10

Is there an estimated start date?

Answer – We would like the start date to be at least 20 days after contract is issued. Please note that once this project is approved by the School Board. We will only allow work to commence with a Purchase Order in hand.

Question #11

Just wanted to confirm that this is a 5-year contract and are there other possibilities to complete additional canopies within the transportation site or other areas?

Answer – We need to stay within the Scope of Work for this 5-year contract period and that is just these 3 canopies.

If we were to work at those additional sites we would need to rebid those sites.

This IFB is only for the 3 Transportation Canopy stated within the documents and scope of work.

Question #12

Is there a section or area where we could stage our equipment?

Answer – Yes, on the south section of the middle canopy there are some empty spots we can provide.

Question #13

Is there a place to plug in our lifts?

Answer – Yes, there is 110v outlets available.

Question #14

I am looking at the lower boxes that will be below the netting are you going to want deterrent put in place?

Answer – No, the Scope of Work does not call for deterrents, so anything outside of the scope of work will be the SLCSD’s responsibility.

Question # 15

We will need to be the ones to provide maintenance for our warranty work, correct?

Answer – Yes, you will need to provide the maintenance.

Question # 16

Will there be a restroom on site?

Answer – No, however there is Maverick across the street, or you can provide your own facilities.

Question #17

Do the gates get locked at certain times? Can we have access to those if needed?

Answer – The gates get locked @5pm and open at 5:30am. Yes, I can get you access if needed but call first and a code will be provided.

Question #18

You stated the SLCSD wanted to start on the center canopy first. Once we completed that canopy, when can expect to get the next job to finish the remainder of the canopies?

Answer – The implementation of the next canopy to be completed will be determined by SLCSD budgets but will be initiated within that five-year contract period.

Question #19

So, once we receive a Purchase Order from SLCSD, when will the work be expected to be done?

Answer – From the time the Contractor receives the purchase order the SLCSD would expect it to be finished within 30 days.

Question #20

Are we allowed to come say in the daytime to do all the initial cabling, then maybe after hours come to do the netting, because the netting takes the longest to install?

Answer – That should be fine if we have open lines of communications of when the contractor will be here.