B05 A2-1 Pre-Proposal Inquiries 1-14.pdf

Amendment of Solicitation Amendment A00002 under Solicitation 75H701-24-R-00025 Wagner Clinic Pharmacy Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-24-R-00025

PROJECT: Wagner Clinic Pharmacy Renovation

LOCATION: 111 Washington Ave. NW Wagner, SD 57380

PROJECT NO: 131770

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00001 dated 05/09/2024

1. RFP

Within Volume I, for the “Specialized Experience,” will the IHS view our 3-5 project examples as “similar in scope, size, and magnitude”, even if they are not all specifically healthcare related? In addition to healthcare facilities, our team has also renovated and completed construction projects at similar facilities that includes mechanical, structural, electrical, and architectural trades, required for successful completion and execution.

Would these projects be viewed as similar in size, scope, and complexity, or no?

CO

As stated under Factor 1, “Relevant” is defined as construction at a healthcare facility that includes mechanical, structural, electrical and architectural trades was required for successful completion and execution. Therefore, projects that do not meet the definition of “Relevant” will not be viewed as similar in size, scope and complexity.

Wagner Clinic Pharmacy Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-24-R-00025

PROJECT: Wagner Clinic Pharmacy Renovation

LOCATION: 111 Washington Ave. NW Wagner, SD 57380

PROJECT NO: 131770

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

2. RFP

Based on the two portions of the RFP (listed below), are we able to use experience of our sister companies in Attachment J04, Company Specialized Experience Form, please confirm?

Volume I – Technical Proposal, General, d, (pages 52 of 60), If an Offeror is utilizing experience or past performance information from any entity that does not match the name, CAGE code, and / or Unique Entity ID (UEI) of the Offeror exactly as stated on the SF 1442 (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the proposal shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources are being committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience and past performance information to be considered not relevant and may result in lower ratings. This explanation shall be provided in paragraph (h) of Attachment J04, Company Specialized Experience Form, as applicable for each project.

Factor 1: Specialized Experience, c. (page 53 of 60) states: If any experience will be used for evaluation of other than the prime firm, (e.g.

affiliates, subsidiaries, parent companies, sister companies, etc.), a teaming arrangement shall be provided. If this is the case, clearly describe any teaming arrangements, describe which firms, firms’ resources, the relative firms’ roles and responsibilities and any contractual arrangements that have been established to constitute the offeror’s team. A teaming agreement is not required for subcontractors.

If the Offeror is a Joint Venture (JV), relevant experience should be submitted by that JV entity. If the JV does not have shared experience, projects shall be submitted for each JV partner relevant to their overall

CO

As stated in the solicitation, “If an Offeror is utilizing experience or past performance information from any entity that does not match the name, CAGE code, and / or Unique Entity ID (UEI) of the Offeror exactly as stated on the SF 1442 (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the proposal shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources are being committed to the contract…If any experience will be used for evaluation of other than the prime firm, (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.), a teaming arrangement shall be provided. If this is the case, clearly describe any teaming arrangements, describe which firms, firms’ resources, the relative firms’ roles and responsibilities and any contractual arrangements that have been established to constitute the offeror’s team.”

Based on the submission requirements stated in this excerpt, if all of these requirements are met, then experience from sister companies can be used.

Wagner Clinic Pharmacy Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-24-R-00025

PROJECT: Wagner Clinic Pharmacy Renovation

LOCATION: 111 Washington Ave. NW Wagner, SD 57380

PROJECT NO: 131770

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

JV partnership. Offerors who fail to submit experience for all JV partners may be evaluated as “UNACCEPTABLE.”

3. RFP

Do you want us to discuss a PAST project, or do you want the discussion of how we will handle this specific project? See the information from the RFP below for clarification.

Clarification – Factor 3, Technical Approach Narrative and Example Construction Schedule: Submittal Requirements: The Offeror shall provide a narrative and an example construction schedule for one of the projects submitted under Factor 1 Specialized Experience. The narrative shall explain the greatest risk(s) to completing the project on schedule, discuss any construction challenges the offeror foresaw and how they were overcome to ensure all contract work was successfully completed within contract requirements. The example construction schedule shall demonstrate that the offeror has a clear understanding of the numerous requirements of a healthcare construction project; include total contract duration in calendar days, sequencing of work for construction activities, mandatory tasks, specified time for construction submittals, long lead procurement items, any construction phasing of work, and contract closeout submittal items.

CO

As stated under Factor 3, the Offeror shall provide a narrative and an example construction schedule for one of the projects submitted under Factor 1 Specialized Experience. Thus, this is for a past project that is submitted under Factor 1 Specialized Experience.

4. RFP

Do the Table of Contents, List of Tables and Figures, Divider Sheets, and/or Key Personnel Resumes count towards the total 15-page allowance in Volume I?

CO

The table of contents, list of tables and figures, divider sheets, tabs and cover page do not count towards the 15 page limit.

Key Personnel Resumes do count towards the 15 page limit.

Wagner Clinic Pharmacy Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-24-R-00025

PROJECT: Wagner Clinic Pharmacy Renovation

LOCATION: 111 Washington Ave. NW Wagner, SD 57380

PROJECT NO: 131770

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

Amendment A00002 dated 05/20/2024

5. RFP Will the monitor in front of the current Pharmacy need to be moved to temporary pharmacy? If so, is this the Contractor’s responsibility? COR

Please see J01e Drawing and Specification Addendum 3, which has been issued with this Amendment. Addendum 3 shows Scriptpro moving the notice board when they relocate the Scriptpro robot. The Scriptpro representative is already including this in their pricing to the potential contractors. All the contractors will need to do is add the required electrical outlet and data port for the notice board in the temporary location.

6. RFP Will the lighting in the Narcotics room need to be changed since there is Security mesh in the ceiling? COR

Please see J01e Drawing and Specification Addendum 3, which has been issued with this Amendment. The contractor is required to change the lighting in the Narcotics room to a surface mounted light.

7. RFP With medical practices going to stay on-going during construction, what ICRA Class will be needed to build to? Class 4? COR

ICRA Class III. At a minimum, the contractor will be required to isolate the HVAC systems where work is to be done, install construction barriers, maintain negative air pressure in construction zone utilizing HEPA equipped air filtration units, sticky mats at all entrances, contain construction waste before transport, wet mop with disinfectant as needed. All vacuuming will be done with a HEPA vacuum.

8. RFP Has a laydown and storage area been established? COR

Per Section C, Paragraph 2.4 of the Scope of Work, the contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction. All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

9. RFP Has the facility been tested for Asbestos and/or lead? COR Yes, Asbestos abatement projects have been completed for the facility.

Wagner Clinic Pharmacy Renovation

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-24-R-00025

PROJECT: Wagner Clinic Pharmacy Renovation

LOCATION: 111 Washington Ave. NW Wagner, SD 57380

PROJECT NO: 131770

DOCUMENT

OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:

DATE: DEPARTMENT: IHS/DES

Item No.

10. RFP

Are there any wall guards needed for this project? From the site visit, it was noted that some may need to be either removed/modified or replaced.

COR

Please see J01e Drawing and Specification Addendum 3, which has been issued with this Amendment. Addendum 3 shows the areas where the wall guards will need to be modified/replaced for new door openings.

11. RFP

The Technical Information/Requirements state that the contractor shall obtain permits required to work in Charles Mix County. What are the permitting fees?

COR

Since the work is within the Wagner city limits, the city of Wagner permitting requirements shall apply to this project.

The zoning Administrator, Kesa Alexander was contacted and she stated since all work is internal to the facility and no additional square footage is being added, no building permit is required.

12. RFP Please provide the contact information for Johnson Controls representative. COR Gregory J Hintgen, gregory.j.hintgen@jci.com.

13. RFP What are the badging requirements to work in this facility? COR The contractors will be required to sign in/out daily. They may or may not be given temporary contractor badges. This will be determined at the pre-construction meeting.

14. RFP Does the site supervisor need to be directly employed by the general contractor? COR The site supervisor does need to be directly employed by the general contractor.

mailto:gregory.j.hintgen@jci.com