B05 A1-1 Pre-Proposal Inquiries 1-4.pdf
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- Solicitation number
- 75H70124R00025
About this file
This document is an Amendment to Solicitation 75H701-24-R-00025 for the Wagner Clinic Pharmacy Renovation project for the Indian Health Service Division of Engineering Service. The amendment provides responses to four pre-proposal inquiries. Key details are:
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The IHS will only view project examples as "similar in scope, size, and magnitude" if they are for healthcare facility construction projects that include mechanical, structural, electrical, and architectural trades. Projects in other sectors will not be considered relevant.
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The IHS will allow offerors to use experience from sister companies if they clearly demonstrate the sister company's meaningful involvement and commitment of resources to the contract. A teaming agreement must be provided.
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The technical approach narrative and construction schedule must be for one of the projects submitted under the specialized experience factor, not a new project.
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The table of contents, list of figures, divider sheets, and cover page do not count towards the 15-page limit for Volume I, but key personnel resumes do.
The overall solicitation is for the renovation of the outpatient pharmacy at the Wagner IHS Healthcare Facility in South Dakota to meet USP compounding standards.
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Amendment of Solicitation Amendment A00001 under Solicitation 75H701-24-R-00025 Wagner Clinic Pharmacy Renovation
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-24-R-00025
PROJECT: Wagner Clinic Pharmacy Renovation
LOCATION: 111 Washington Ave. NW Wagner, SD 57380
PROJECT NO: 131770
DOCUMENT
OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:
DATE: DEPARTMENT: IHS/DES
Item No.
Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response
Amendment A00001 dated 05/09/2024
1. RFP
Within Volume I, for the “Specialized Experience,” will the IHS view our 3-5 project examples as “similar in scope, size, and magnitude”, even if they are not all specifically healthcare related? In addition to healthcare facilities, our team has also renovated and completed construction projects at similar facilities that includes mechanical, structural, electrical, and architectural trades, required for successful completion and execution.
Would these projects be viewed as similar in size, scope, and complexity, or no?
CO
As stated under Factor 1, “Relevant” is defined as construction at a healthcare facility that includes mechanical, structural, electrical and architectural trades was required for successful completion and execution. Therefore, projects that do not meet the definition of “Relevant” will not be viewed as similar in size, scope and complexity.
Wagner Clinic Pharmacy Renovation
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-24-R-00025
PROJECT: Wagner Clinic Pharmacy Renovation
LOCATION: 111 Washington Ave. NW Wagner, SD 57380
PROJECT NO: 131770
DOCUMENT
OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:
DATE: DEPARTMENT: IHS/DES
Item No.
2. RFP
Based on the two portions of the RFP (listed below), are we able to use experience of our sister companies in Attachment J04, Company Specialized Experience Form, please confirm?
Volume I – Technical Proposal, General, d, (pages 52 of 60), If an Offeror is utilizing experience or past performance information from any entity that does not match the name, CAGE code, and / or Unique Entity ID (UEI) of the Offeror exactly as stated on the SF 1442 (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the proposal shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources are being committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience and past performance information to be considered not relevant and may result in lower ratings. This explanation shall be provided in paragraph (h) of Attachment J04, Company Specialized Experience Form, as applicable for each project.
Factor 1: Specialized Experience, c. (page 53 of 60) states: If any experience will be used for evaluation of other than the prime firm, (e.g.
affiliates, subsidiaries, parent companies, sister companies, etc.), a teaming arrangement shall be provided. If this is the case, clearly describe any teaming arrangements, describe which firms, firms’ resources, the relative firms’ roles and responsibilities and any contractual arrangements that have been established to constitute the offeror’s team. A teaming agreement is not required for subcontractors.
If the Offeror is a Joint Venture (JV), relevant experience should be submitted by that JV entity. If the JV does not have shared experience, projects shall be submitted for each JV partner relevant to their overall
CO
As stated in the solicitation, “If an Offeror is utilizing experience or past performance information from any entity that does not match the name, CAGE code, and / or Unique Entity ID (UEI) of the Offeror exactly as stated on the SF 1442 (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the proposal shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources are being committed to the contract…If any experience will be used for evaluation of other than the prime firm, (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.), a teaming arrangement shall be provided. If this is the case, clearly describe any teaming arrangements, describe which firms, firms’ resources, the relative firms’ roles and responsibilities and any contractual arrangements that have been established to constitute the offeror’s team.”
Based on the submission requirements stated in this excerpt, if all of these requirements are met, then experience from sister companies can be used.
Wagner Clinic Pharmacy Renovation
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-24-R-00025
PROJECT: Wagner Clinic Pharmacy Renovation
LOCATION: 111 Washington Ave. NW Wagner, SD 57380
PROJECT NO: 131770
DOCUMENT
OWNER: Shaukat Syed PHONE: 214-767-3934 DOCUMENTS:
DATE: DEPARTMENT: IHS/DES
Item No.
JV partnership. Offerors who fail to submit experience for all JV partners may be evaluated as “UNACCEPTABLE.”
3. RFP
Do you want us to discuss a PAST project, or do you want the discussion of how we will handle this specific project? See the information from the RFP below for clarification.
Clarification – Factor 3, Technical Approach Narrative and Example Construction Schedule: Submittal Requirements: The Offeror shall provide a narrative and an example construction schedule for one of the projects submitted under Factor 1 Specialized Experience. The narrative shall explain the greatest risk(s) to completing the project on schedule, discuss any construction challenges the offeror foresaw and how they were overcome to ensure all contract work was successfully completed within contract requirements. The example construction schedule shall demonstrate that the offeror has a clear understanding of the numerous requirements of a healthcare construction project; include total contract duration in calendar days, sequencing of work for construction activities, mandatory tasks, specified time for construction submittals, long lead procurement items, any construction phasing of work, and contract closeout submittal items.
CO
As stated under Factor 3, the Offeror shall provide a narrative and an example construction schedule for one of the projects submitted under Factor 1 Specialized Experience. Thus, this is for a past project that is submitted under Factor 1 Specialized Experience.
4. RFP
Do the Table of Contents, List of Tables and Figures, Divider Sheets, and/or Key Personnel Resumes count towards the total 15-page allowance in Volume I?
CO
The table of contents, list of tables and figures, divider sheets, tabs and cover page do not count towards the 15 page limit.
Key Personnel Resumes do count towards the 15 page limit.
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