B05 75H70123R00001 Amendment A000005.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A00005

N/A

KELLY J. BRITTON

Project: PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

Amendment A00005 is issued to extend the proposal due date from December 13, 2022 to December 20, 2022, incorporate Pre-Proposal Inquiries 30-84, replace Attachment J01 SOW - PIMC M&I Renovations, and replace solicitation clause L.12.

PROPOSAL PREPARATION INSTRUCTIONS and L.13. GENERAL INSTRUCTIONS.

SEE CONTINUATION PAGES

Division of Eng. Services Seattle 701 Fifth Avenue, Suite 1600 Seattle WA 98104

75H701-23-R-00001

PH22PH01H6

1 33

12/06/2022

10/27/2022

Amendment of Solicitation Amendment A00005 under Solicitation 75H701-23-R-00001 Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

Solicitation 75H701-23-R-00001, entitled, "PIMC Maintenance & Improvements (M&I) Renovations" is hereby amended as follows:

1. The purpose of Amendment A00005 is to extend the proposal due date, incorporate Pre-Proposal Inquiries 30-84, replace Attachment J01 SOW - PIMC M&I Renovations, and replace solicitation clauses L.12. PROPOSAL PREPARATION INSTRUCTIONS and L.13. GENERAL INSTRUCTIONS.

The following changed are incorporated:

a. Extend the proposal due date from December 13, 2022 to December 20, 2022, at 2:00 PM

MST.

b. IHS responses to Pre-Proposal Inquiries (30-84) dated December 6, 2022, 10 pages.

c. Replace Attachment J01 R1 - SOW - PIMC M&I Renovations FINAL, dated November 28, 2022 with Attachment J01 R2 - SOW - PIMC M&I Renovations FINAL, dated December 6, 2022, 13 pages.

i. Two versions are provided; 1) with changes identified as (changes in red) and 2) identified as FINAL, with all changes incorporated.

ii. Section II Background was revised to move the scope language to Section IV Scope of Work. Other revisions are based on Pre-Proposal Inquiries – Responses.

d. Section J – List of Attachment is revised to update Attachment J01 as follows:

Attachment # and Document Title Date # of Pages

J01 R2- SOW, PIMC M&I Renovations (Revised Amendment A00005) 12/06/2022 13

e. SECTION L – INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS, clauses L.12.

PROPOSAL PREPARATION INSTRUCTIONS and L.13. GENERAL INSTRUCTIONS are hereby replaced with the attached L.12. PROPOSAL PREPARATION INSTRUCTIONS (A00005) and L.13. GENERAL INSTRUCTIONS (A00005), 8 pages.

2. All other terms and conditions of this solicitation remain unchanged.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00005 dated 12/06/2022

30.

RFP

H.3.Work Hours

Given the nature of the renovation work and the need to NOT impact clinic operations will night work and/or multiple shifts be considered by the Gov’t?

Reference H.3. Work Hours

31.

RFP

H.3.Work Hours

Working nights or weekends on occupied buildings due to A. Tight areas B. Avoid asbestos contamination to patients, visitors, staff C. Working in empty buildings will expedite the work process

Reference H.3. Work Hours

32.

RFP

H.3.Work Hours

What are the working hours for teardown and removal? Reference H.3. Work Hours

33.

RFP

H.3.Work Hours

What are the furniture delivery hours? Reference H.3. Work Hours

34.

RFP

H.3.Work Hours

What are the furniture installation hours? Reference H.3. Work Hours

35. RFP Section L

The RFP and questions/answers state that responders to this RFP have 15 pages total for their response. Are the following to be included in the 15 page limit: resumes, the Org Chart, the draft Schedule, the ICRA plan(s), and the

CPARS?

Kelly

See amended page limits in Amendment A00005, reference solicitation clause L.12. Proposal Preparation Instructions, paragraph (a) Page Limits.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

36. Section L – Page Limits Does the ICRA Plan count towards page count?

See amended page limits in Amendment A00005, reference L.12. Proposal Preparation Instructions

(a) Page Limits.

37. Section L – Page Limits Do the FIRS count towards the 15 page limit? CO

No, Attachment J23 Financial Institution Reference Sheet is not part of the page limits identified in the solicitation.

38. Construction Schedule Is there a construction schedule available? CO/

COR

No, there is no construction schedule provided by the Government. The construction schedule shall be provided by the Contractor. Reference solicitation clause H.12 Project Schedule

39. Construction Schedule

Is there a construction schedule available for teardown and removal?

CO/

COR

No, there is no construction schedule provided by the Government. The construction schedule shall be provided by the Contractor, to include teardown and removal. Reference solicitation clause H.12 Project Schedule

40. Construction Schedule What is the start date? CO/

COR

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

41. Construction Schedule

What is the final date the furniture needs to be removed by?

CO/

COR

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

42. Construction Schedule New Furniture - Start date?

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

43. Construction Schedule New Furniture - Completion date?

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

44. Construction Schedule New Furniture - Move in date?

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

45. RFP Need fire alarm device count (inspection report). Reference Attachment J11 – PIMC 2021 Fire Alarm Testing Report.

46. RFP

Asbestos reports on A. Floor Tile B. Paint C. Old HVAV System

All available asbestos surveys in impacted areas are provided as Attachments J07 – PIMC Asbestos Survey Feb 2003 and J25 – Buildings 5 and 6 Asbestos Survey.

47. RFP

The Trash Bins enclosures in which direction will be facing A. North B. South C. East D. West

Reference Attachment J13 – Trash Enclosure Location.

48. RFP

Any kind of Traffic Control will be required, while outside construction in progress A. Crane B. Trash Bins under construction C. Painting outside of the building to prevent any overspray to POV’s, Facility vehicles, equipment

Reference revised Attachment J01 R2 - SOW - Section III General Conditions, paragraph A.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

49.

J01-SOW

Section IV.B.1.e

SOW states ‘facility will…removing furniture….”

How long should the contractor allow in their schedule for this task?

Allow a minimum of seven (7) calendar days for Government personnel to remove Government property from each phase.

50.

J01-SOW

Section

III.M.1

How long does it take to receive approval for an Above Ceiling Permit?

Attachment J01 SOW, Section III, paragraphs L. and M. were amended to require all applicable permits be submitted for approval 30 days prior to work beginning in each phasing area.

51.

J01-SOW

Section

III.K.2

States work in outbuilding Clinics as well as within the Hospital Tower must be done in two phases. Can Phase 1 or 2 work in one building overlap with a Phase in another building?

Yes, reference Attachment J01 SOW, Section III.K.3. Multiple areas may have work performed concurrently.

52.

J01-SOW

Section III.H.c.

Removable Wall Hangings

States ‘All……..shall be removed…’ Is this to be by the facility? If it is intended to be by the contractor will an itemized list with value of each be supplied to insure protection during removal, storage and reinstallation.

Attachment J01 R2 – SOW, Section III, paragraph H.1.c. was amended to read “Contractor shall not begin painting until the Government removes all wall hangings in the applicable work area.”

53. J01-SOW

Section III.F.8

States ‘Where existing…furnishings…contractor shall be responsible…remove…store…” Will space within each building be supplied for storage of these items, or should the cost of temporary storage be factored in?

The Government will not provide storage space within each building. Contractor is responsible to arrange for storage of furniture and furnishings, based on the approved phasing plan. Reference Attachment J01 R2 – SOW, Section III, paragraph F.7.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

54.

J01-SOW-

Section IV.C.2.d

States ‘Existing….will be removed, stored….’. Will space within the building be supplied or should the cost of temporary storage be factored in?

The Government will not provide storage space within each building. Contractor is responsible to arrange for storage of furniture and furnishings, based on the approved phasing plan. Reference Attachment J01 R2 – SOW, Section IV, paragraph C.2.d.

55.

J01-SOW-

Section IV.C.2.d

States ‘Dental and medical….by the Government.” How long does prior to needing the equipment moved does the Gov’t require?

Allow a minimum of seven (7) calendar days for Government personnel to remove Government property from each phase.

56.

J01-SOW-

Section IV.C.3.d

States ‘Existing exhaust fans…will need to be worked around.’ This may impact the warrantability of the roof without replacing/resetting storm collars and flashings. Is this the directive?

Attachment J01 R2 – SOW amends statement to clarify that if roof-mounted equipment must be removed, the work is to be coordinated with the interior work to minimize impacts to patient care.

Reference Attachment J01 R2 – SOW, Section IV, paragraph C.3.d.

57. J01-SOW

III.E.2.b.

States ‘…requires a state asbestos inspector….Alternately, the contractor may perform their own…” Please clarify if the contractor is to include the cost of a re-inspection for hazardous materials?

The Contractor is responsible for the cost to verify the asbestos reports or perform their own survey.

58. J01-SOW III.B

States ‘All work to include necessary permits…’ Are these buildings subject to City of Phoenix or State of Arizona inspections?

The IHS is the Authority Having Jurisdiction, therefore city and state permits are not required.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

59. J01-SOW-

II.D.6

States ‘Power wash and paint exterior walls.’ This is similar for all outbuilding clinics. As all these buildings have several different materials on their exterior skin, some of which is not currently, nor intended to be painted, could the Gov’t clarify exactly which elements of the exteriors of these buildings are to be repainted?

The Outpatient Buildings do not require power wash or exterior painting. Reference Attachment J01 R2 – SOW, Sections II.C and IV.C.

60. J01-SOW-

II.D.6

States ‘Power wash and paint exterior walls.’ What is the intention for the various bird roosting measures, including the full netting?

Bird roosting measures are to be considered permanently attached to the building. Painting is be cut around in accordance with Attachment J01 R2 – SOW, Section III, paragraph H.2.d

61. J01-SOW

IV.D.9.i

States ‘If the existing conditions are not sufficient…contractor shall upgrade…’As this is unknowable prior to the work commencing will this be treated as a Change in Condition to the contract?

Attachment J01 R2 – SOW was amended, see SOW, Section IV, paragraph D.9.i

62. Cx The RFP and SOW mentions little in regards to commissioning of systems. Will this be simple start up, test and train, or is the Gov’t requiring full Cx requirements?

The scope is primarily architectural in nature. The COR is not aware of methods to commission architectural work. Inspection, testing, and acceptance is required for fire panel and fire sprinkler sections of the scope, in accordance with NFPA 13, NFPA 25, and NFPA 72. Contractor shall provide training to facility staff on the use of the new equipment. Reference Attachment J01 R2 – SOW, Section IV, paragraph 4, F, 3.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

63. The Gov’t have the CADD data files for the pdf drawings issued with the RFP? Refer to questions 7 and 8 above.

64. J01-SOW

IV.C

No reference is made in this section to exterior power washing and/or exterior painting. Confirm Bldgs 255, 12, 238, 239, 254, 12 and both wings of Bldg 10 do not get exterior work.

The Outpatient Buildings do not require power wash or exterior painting. Reference Attachment J01 R2 – SOW Sections II.C and IV.C.

65. IV.E.e.b

Reference: Central Supply Room, flooring, and walls replace 1488sf of lead-containing ceramic floor and wall tile.

Will a lead survey report be provided, or will the contractor need to provide one?

CO/CO

R

Reference Amendment A00004, this scope was removed from the solicitation.

66. J01-SOW II

Background

Para 3 of II states ‘Project areas are briefly described below....in more detail in Section IV.’ II.B.3 speaks to replacing all ceiling tiles, but Section IV is silent on ceiling work. Does Behavioral Health Building receive new ceilings? Please advise if Section IV contains ALL the details for the scopes outlined in Section II.

Yes, Behavioral Health Building receives new ceiling tiles.

Attachment J01 R2 – SOW amended to make Section II, Background a brief statement on each sub-project and all scoping items moved to Section IV, Scope of Work.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

67. Is all power to be supplied via power poles?

Power poles are an acceptable method to provide power and data to the systems furniture. The Contractor is to review existing conditions with their proposed furniture layout to determine the appropriate method to provide power and data to the work stations.

68.

New Furniture Questions

Will Power/Data poles be required, or will power/data come from floor and walls?

Power from poles, floor receptacles and walls are all acceptable methods to provide power and data to the systems furniture. The Contractor shall review existing conditions with their proposed furniture layout to determine the appropriate method to provide power and data to the work stations.

69. Confirm “hoteling” stations are to have higher (approx..

66”H) panels along the spine.

The required dividers are identified in the SOW.

Reference Attachment J01 R2 – SOW, Section IV, paragraph D.9.d.

70. Are dual monitor arms to be included?

No, dual monitor arms are not required.

Reference Attachment J06 R1 – Main Tower Maintenance Areas, page 5.

71.

Teardown Removal Questions

Will low voltage cables be cut and removed prior to furniture teardown? Contractor is responsible for demolition and safety, including any lock-out/tag-out required.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

72.

Teardown Removal Questions

Will furniture infeeds/power connections be disconnected prior to furniture teardown? Contractor is responsible for demolition and safety, including any lock-out/tag-out required.

73.

Teardown Removal Questions

Are there any non-furniture related items, that should be factored into teardown and disposal? Reference the Attachment J01 R1 – SOW, Section

IV.D for the scope of work.

74.

Teardown Removal Questions

Can a dumpster be placed on site for disposal?

Yes, dumpsters may be placed on-site.

Reference Attachment J02 R1 – PIMC Campus Map for potential staging areas.

Contractor shall comply with H.24 Demolition and H.25 Waste.

75.

Teardown Removal Questions

Are there any kind of disposal documents needed?

No disposal documentation is required by IHS.

Contractor shall comply with H.24 Demolition and H.25 Waste.

76. Elevator Will the elevator need to be shared at time of teardown and furniture removal?

Use of the elevator is only anticipated for the 3rd floor nurses’ station. Attachment J01 R2 – SOW, Section IV. Paragraph A.2 clarifies that use of the staff elevators is shared with facility personnel.

77. Elevator Will the elevator have protection, or shall protection be provided by furniture team?

Contractor shall provide protection for the elevators. Reference FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements.

78. Elevator Can you provide the size of the elevator to be used? Elevators are 59-18” wide, 89-3/4” wide, and 96- 1/2” tall.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

79. Loading Dock

Does the building offer a loading dock for use of loading trucks for removal?

Similar Question: Is there a loading dock that can be used at time of offloading into the building?

A loading dock can be made available for the Contractor, with prior coordination. Reference solicitation clause D.1. PACKAGING AND MARKING

80. Phasing Teardown and removal to take place during one continuous phase? Reference Attachment J01 R2 – SOW, Section III.K.

81. Phasing Will this install in one continuous phase? Reference Attachment J01 R2 – SOW, Section III.K.

82.

Teardown Removal Questions

Will all areas be ready for teardown on day one? Reference Attachment J01 R2 – SOW, Section III.K.

83.

New Furniture Questions

Will all areas be ready to start install on day one or are there priority areas? Reference Attachment J01 R2 – SOW, Section III.K.

84.

New Furniture Questions

Security requirements for install crew?

Reference solicitation clause H.45. CONTRACTOR

EMPLOYEE SECURITY CLEARANCE

RESPONSIBILITIES

PH22PH01H6, PIMC M&I Renovations Page 1 of 13 Revised December 2022

SCOPE OF WORK

For

PH22PH01H6, Phoenix Indian Medical Center (PIMC) Maintenance & Improvements (M&I) Renovations Phoenix, AZ

Revision 2 – 12/05/2022

I. Project Description Title: PH22PH01H6, PIMC M&I Renovations

Purpose: Complete a number of maintenance and improvement (M&I) projects on the PIMC campus, including within the main hospital building and the surrounding clinics.

Location: Phoenix Indian Medical Center, 4212 N 16th St, Phoenix, AZ 85016

II. Background Several areas in PIMC require maintenance to replace old equipment and furnishings, as well as address code deficiencies. Old cabinetry and countertops in the microbiology lab and the 3rd floor nurse’s station are being replaced with updated materials and layouts to improve cleanliness and workflow. The roof of the Dental Annex building is being replaced to address numerous leaks. The existing standard response fire sprinkler pendants are being upgraded to quick response pendants.

The hospital will also receive a building-wide 20 year inspection. Additionally, the existing fire alarm panel and control software is being replaced with new, more user friendly and intuitive equipment.

The purpose of this project is for the completion of a number of maintenance and improvement (M&I) projects on the PIMC campus with an overall effort to address code compliance as well as improve general safety, cleanliness, and appearance. Some of the projects are within the main hospital building, while others are within the surrounding patient clinics. The work includes abatement of asbestos containing VCT and mastic, as well as replacement of VCT and rubber cove base, ceramic floor and wall tiles, ceiling tiles and t-grid, countertops and workstations, and office furniture. Work also includes interior and exterior painting, roof replacement, trash enclosure construction, fire sprinkler inspection and replacement, and fire alarm panel replacement.

The project areas are briefly described below, and in more detail in Section IV, Scope of Work. Refer to Attachment J02 – PIMC Campus Map for the locations of the referenced clinics.

A. 3rd Floor Nurse’s Station Replacement

1. The nurse’s station, approximately 150 SF, on the 3rd floor of PIMC has peeling laminate and is no longer capable of being disinfected.

B. Behavioral Health Building Maintenance

1. The Behavioral Health Building requires new flooring, new ceiling system, interior painting, and exterior painting.

C. Outpatient Clinic Maintenance

1. Several of the clinic buildings on the PIMC campus require the existing flooring to be demolished and replaced.

2. The existing roof of the dental annex has numerous leaks and requires replacement.

PH22PH01H6, PIMC M&I Renovations Page 2 of 13

D. Hospital Tower Maintenance

1. Architectural features in specified areas of the hospital have failed and require replacement.

Some of these areas require abatement of existing asbestos containing material.

2. An asbestos report is included as Attachment J07 – PIMC Asbestos Survey Feb 2003.

3. Existing office furniture in some office spaces on the ground floor have failed and require replacement.

4. Exterior surface around the hospital require re-painting.

E. Fire Sprinkler Replacement and Inspection

1. The hospital requires replacement of standard response sprinkler heads and 20-year testing of quick response sprinkler heads.

F. Fire Alarm Panel Replacement

1. The primary fire alarm panel is to be replaced to achieve the following:

a. Improve the user interface and user experience

b. Decrease the amount of training required to effectively use the system

c. Control all panels and devices in other buildings on the campus from the central panel

d. Integrate with the existing Building Automation System (BAS), Automated Logic

e. Send notifications to relevant staff members when an alarm event occurs

f. Allow for streamlined system testing and digital report generation

G. Microbiology Lab Renovations

1. Asbestos-containing materials are to be removed and abated and replaced with modern materials.

2. The renovation area is approximately 525 sf and will replace eight (8) workstations, including two (2) sinks H. Trash Enclosure

1. Two outdoor enclosures are to be built to contain existing trash receptacles

III. General Conditions A. Contractor shall include all signage necessary to redirect patients, staff, and visitors. Interior signage shall include any signage necessary to ensure safety of staff and patients and to meet Interim Life Safety Measures. Exterior signage shall be included as necessary to redirect vehicles and pedestrians.

B. All work to include necessary permits, labor, and materials.

C. All material to be installed per manufacturer recommendations.

D. Contractor shall site verify all existing conditions and measurements.

E. Asbestos Abatement

1. 2003 Asbestos Reports

a. Contractor to verify that areas marked as “Asbestos Containing Material (ACM)” and areas marked as Non-ACM in Attachment J06 – Main Tower Maintenance Areas match the provided asbestos reports and maps from 2003. Any discrepancies are to be brought to the COR immediately.

b. Due to the age of the Asbestos Report, the State of Arizona requires a state asbestos inspector to perform a site visit to verify the existing report is still accurate for the areas

PH22PH01H6, PIMC M&I Renovations Page 3 of 13 of work defined in this scope before a permit is issued for abatement. Alternatively, the contractor may perform their own asbestos survey of the existing flooring in the project areas.

F. Flooring Installation

1. Vinyl Composition Tile (VCT)

a. Contractor shall propose three (3) tiling patterns for the facility to choose from. Each pattern shall consist of three (3) colors.

b. All VCT shall be 12”x12” Armstrong Standard Excelon Imperial Texture, or approved equivalent.

c. Adhesive shall be per tile manufacturer’s installation instructions

d. 1” black transition strips to be placed under the door at each room.

e. VCT pattern will be centered in the room (i.e. the pattern from the corridor will not continue into the room)

f. VCT cuts at the wall shall be no smaller than 4”.

g. Water, moisture, alkalinity, and bonding tests to be performed.

h. Bonding tests to be comprised of a number of tests spread throughout the VCT area.

Number of tests are noted in the relevant attachments.

(1). Each test will consist of 4 tiles placed in a square.

(2). The COR or COR-appointed representative will witness the bonding test after 72 hours.

(3). Bonding will be considered failed if tiles can be removed by hand without breaking.

i. New VCT shall be finished as follows

(1). Tile installed in corridors shall be stripped per manufacturer’s recommendations and finished with four coats of Buckeye Clarion 25, or approved equivalent.

(2). Tile installed in rooms shall be stripped per manufacturer’s recommendations and finished with four coats of Buckeye Castle Guard, or approved equivalent.

(3). Finish shall have 20-25% solid composition (4). Alternating coats shall be applied in a perpendicular pattern (5). Finish shall result in a shiny surface, allowing for the identification of pimples due to foreign debris from installation.

(6). Pimpled tiles to be replaced, stripped, and finished before floor is accepted.

2. Glazed Porcelain Tile

a. Tile shall be white, 12”x12” economy tile. Utilize Daltile Glazed Porcelain with Stepwise

Technology, or approved equivalent.

b. Epoxy grout shall be used to grout the tiles.

3. Underlayment

a. Where specified, new underlayment shall be ¾” tongue in groove plywood with a vapor barrier

4. Rubber Cove Base

a. Rubber cove base shall be Johnsonite TightLock, or approved equivalent.

b. New rubber cove base to match size and color of existing cove base.

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5. The Contractor shall provide a third-party inspector to supervise flooring preparation and installation.

a. The inspector shall be present for work in each area and shall witness the water, moisture, alkalinity, and bonding tests.

b. The inspector shall generate daily reports that will be provided to the COR with the

Contractor’s daily report.

c. The inspector shall be an installer certified by the flooring manufacturer.

6. Once flooring is completed in an area, contractor shall utilize Ram Board or equivalent to protect the floor until all construction work is complete in that area.

7. Where existing furniture and furnishings are not indicated to be demolished but will conflict with other work, contractor shall be responsible to carefully disassemble and remove existing furniture and furnishings, store the furniture and furnishings, and re-install the furniture and furnishings.

G. Walls

1. Glazed Porcelain Tile

a. Tile shall be white, 12”x12” economy tile. Utilize Daltile Glazed Porcelain with Stepwise Technology, or approved equivalent.

b. In rooms where existing wall tile only goes partway up the wall, new tile shall mate with the existing drywall and the drywall shall be cleaned and re-painted.

c. Epoxy grout shall be used to grout the tiles.

d. Epoxy grout shall not be washed down any drains in the building.

H. Painting

1. Interior

a. Clean and properly dry all walls prior to painting.

b. All interior walls to be painted shall utilize Sherwin Williams Semi-Gloss Toque White, or approved equivalent.

c. Contractor shall not begin painting until the Government removes all wall hangings in the applicable work area.

2. Exterior

a. Power wash all exterior walls prior to painting.

b. All exterior walls to be painted with Sherwin Williams Duration Exterior Acrylic Latex paint, or approved equivalent.

c. For the Behavioral Health Buildings (Bldgs 5 & 6), the contractor shall submit 3 colors for the facility to select from in accordance with modern color trends.

d. The repainting of the hospital surfaces shall match existing. Contractor shall cut around items that are permanently attached to the building.

I. Ceilings

1. All impacted ceiling devices, such as smoke detectors, duct detectors, registers, motion sensors, etc. shall be properly protected during construction and reinstalled in the same location that they were originally located.

2. Special attention shall be given to fire alarm components to ensure fire alarm is not unintentionally initiated.

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3. When working with smoke detectors it is advisable to have the facility put the fire alarm panel into test mode.

4. Any trouble, supervisory, or alarm errors on the panel caused by the contractor must be corrected by contractor within the same work shift, resulting in the fire alarm panel reading “System Normal”

5. Ceiling Tiles & Grid

a. Provide and install 2’x4’ healthcare grade acoustical ceiling tiles, Rockfon 31101RF

Hygenic Plus 2’x4’x3/4” or approved equivalent.

b. New 2’x4’ T-grid shall be from the same manufacturer as the ceiling tiles and installed per the manufacturer’s recommendations.

c. New tiles must fit the new T-grid, as well as the existing T-grid, where remaining.

d. All air registers in affected ceiling areas are to be cleaned and painted.

J. Wall Mounted Fixtures

1. All wall mounted fixtures interfering with tile demolition and replacement are to be removed and protected during construction. Finishes hidden by these fixtures shall be replaced to match the surrounding areas prior to reinstalling the fixtures.

2. Existing angle stop shutoff valves shall be replace with new ¼ turn angle stop shut off valves.

3. Inspect all fixture drainage pipes. Replace excessively corroded or damaged drain pipes as necessary.

K. Phasing

1. Contractor shall propose phasing plan to minimize disruptions to patient care.

2. Phasing:

Area Work Summary Minimum number of phases 3rd floor nurses station Replace nurses’ station 2 Behavioral Health Building (Buildings 5 and 6)

Replace flooring, underlayment, and ceiling tiles, repaint interior and exterior

Pathology (Bldg 255) Replace flooring and underlayment

Pediatric Clinic (Bldg 12) Replace flooring and underlayment

Dental Clinic (Bldg 239) Replace flooring and underlayment

Dental Clinic Annex (Bldg 238)

Replace flooring and roofing

Specialty Services (Bldg 254)

Replace flooring and underlayment

Women’s/Vaccine Clinic (Bldg 253)

Replace flooring and underlayment

PCMC North & South (Buildings 10 & 252)

Replacement flooring and underlayment

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Hospital Tower First Floor and Ground Floor patient care areas

Replace flooring, ceiling, interior painting

2 per department

Hospital Tower First Floor and Ground Floor public areas

Replace flooring, ceiling, interior painting

4 per area

Hospital Tower Ground Floor offices

Replace flooring, ceiling, interior painting, new systems furniture

1 area at a time, in the following order: General office space, 3rd party billing, PRC, Engineering

3. Multiple areas may have work performed concurrently.

4. Contractor shall notify the Project Manager and COR a minimum of 30 days prior to work beginning in each phasing area.

5. An Infection Control Risk Assessment (ICRA) shall be submitted and approved for each phasing area.

6. Contractor shall ensure that all trades have completed all required work in a phase before proceeding to the next phase.

L. Infection Control

1. An Infection Control Risk Assessment (ICRA) must be performed and approved for each phase prior to work commencing. Refer to Attachment J15 – ICRA Permit for the form that must be completed and approved. Contractor shall submit the ICRA for approval 30 days prior to work beginning in each phasing area.

2. When submitting an ICRA for approval, also submit a schematic of the project area depicting the infection control measures that are to be implemented.

3. The contractor shall establish a checklist demonstrating the efficacy of ICRA measures are being reviewed a minimum of once per day. This checklist and approved ICRA permit shall be prominently displayed at each barrier.

4. When solid barriers are required, fire resistant Coroplast (or approved equivalent) shall be used.

a. All cutting of Coroplast shall be done outside of the hospital

5. When negative air is required, HEPA filters shall be utilized. Negative air pressure shall be verified by the contractor before work begins and shall be maintained at all times.

6. When ante rooms are required, they shall be set up with securable doors and an air pressure gauge. The pressure gauge shall indicate the air pressure difference between the patient care area and the construction zone.

7. When sticky mats are required, they shall be placed at the exit of the construction zone. The contractor shall ensure that the mats remain clean.

8. When HEPA-filtered vacuuming is required, it shall be completed at the conclusion of each shift. All workers shall vacuum clean shoes and clothing when leaving the worksite.

M. Above Ceiling Work

1. For any work occurring above the ceiling the contractor shall submit an Above Ceiling Work

Permit. Refer to Attachment J16 – Above Ceiling Work Permit.

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2. A permit shall be submitted for each phase where work above the ceiling is required.

Contractor shall submit the permit for approval 30 days prior to work beginning in each phasing area.

3. A Facilities Management Representative must brief the contractor before any work is performed above the ceiling.

4. Once work above the ceiling is complete, a Facilities Management Representative will review the work to close out the permit.

N. Pre-Construction Risk Assessment (PCRA)

1. A minimum of two week prior to the start of each phase, the Contractor shall schedule a meeting with the subcontractors, PIMC Safety Officer, PIMC Engineering Department, and

COR.

2. PIMC will have questions regarding the work that impacts noise, vibration, utility impacts, interim life safety measures that will be needed.

3. Interim life safety measures will be needed any time evacuation routes or life safety measures (hallways, stairwells, fire sprinklers, fire alarms) are impacted.

4. The Contractor shall submit a daily checklist verifying that they have checked life safety measures and removed any barriers and combustibles from hallways and stairwells prior to the end of the work day.

5. The PCRA is a Government-generated document based upon contractor input.

O. Hoisting and cranes

1. Any work that involves cranes or shutting down walkways, parking areas, or driveways will be submitted at least one month prior to the expected shutdown.

2. The plan will visually show the area of impact (swing area of crane, staging area, parking/walking areas to be closed).

3. The plan will include times of impact. Important information includes when the hospital has to close the impacted area, when the crane will arrive, when walkways/driveways need to be clear of traffic, and when the hoisting operation will conclude and traffic can resume, and when the crane will leave the site.)

IV. Scope of Work A. 3rd Floor Nurse’s Station Replacement

1. Construction shall be completed in two (2) phases so that the station is not shut down entirely at any point

2. Contractors may use the staff side elevators during construction. However, usage is shared with facility personnel.

3. Refer to Attachment J03 – 3rd Floor Nurse Station Replacement for schematics of the project area and dimensions of the station

4. New counter shall be constructed using steel 2x4s. One sheet of 5/8” gypsum board shall be installed on each side of the 2x4s.

5. The lower work top shall be approximately 30” off the ground, and the upper work top shall be approximately 43” off the ground.

6. The backsplash shall have 6 equally spaced PVC conduits connecting the backsplash to the wall below the work top, allowing phone and computer cables to be passed through

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7. Provide and install new IT cable junction boxes and power outlets. New equipment shall be built into the new countertop in the same location as existing.

8. Upper and lower work tops shall be solid surface engineered stone, or approved equivalent.

a. Provide three (3) colors to select from

9. Gypsum board shall be coated with orange peel texture and painted. Color to match existing station

10. 4” rubber cove base shall be installed to match existing color

11. Submittals

a. Contractor shall provide phasing plan and shop drawings for the new nurse station for approval

B. Behavioral Health Building Maintenance

1. Building Interior

a. Refer to Attachment J04 – Behavioral Health Schematics for project location schematics

b. Contractor shall demolish existing flooring, rubber cove base, and wooden underlayment

c. Contractor shall provide and install new wooden underlayment, VCT flooring, and rubber cove base

Location Underlayment Flooring SF (Approx)

Cove Base LF (Approx)

Behavioral Health, South (Bldg 5) Wood 5,000 1,250 Behavioral Health, North (Bldg 6) Concrete 1,000 250

d. Contractor shall paint interior walls (approximately 11,350 SF) with a minimum of two

(2) coats of Sherwin Williams Semi-Gloss Toque White, or approved equivalent.

e. All ceiling tiles throughout the building (approximately 6,000 SF) are to be replaced.

f. The Facility will be responsible for removing furniture as necessary.

2. Building Exterior

a. Contractor shall power wash the exterior of the building

b. Contractor shall paint the exterior (approximately 4,660 SF) of the building, utilizing

Sherwin Williams exterior paint, or approved equivalent. Three (3) colors shall be submitted to PIMC to select from

3. Contractor shall provide phasing plan and material specifications for all materials to be used C. Outpatient Clinic Maintenance

1. Refer to Attachment J05 – Outpatient Floor Plans for project locations.

2. Flooring

a. Contractor shall demolish and replace flooring and underlayment in the outpatient clinics

b. Contractor shall replace all existing wood underlayment with ¾” tongue in groove plywood underlayment with a moisture barrier

c. Contractor shall replace all flooring with VCT, 12”x12” Armstrong Standard Excelon Imperial Texture, or approved equivalent

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d. Existing furniture that will conflict with the execution of this work, except furniture and furnishings indicated to be replaced, will be removed, stored, and reinstalled by the Contractor. Dental and medical equipment will be removed, stored, and reinstalled by the Government.

Location Underlayment Flooring SF (Approx)

Cove Base LF (Approx)

Pathology (Bldg 255) Wood 3,000 750 Pediatric Clinic (Bldg 12) Wood 10,000 2,500 Dental Clinic (Bldg 239) Wood 10,000 2,500 Dental Annex (Bldg 238) Concrete 5,700 1,425 Specialty Services (Bldg 254) Wood 13,000 3,250 Women’s/Vaccine Clinic (Bldg 253) Wood 4,000 1,000 PCMC, North (Bldg 10) Concrete 5,000 1,250 PCMC, South (Bldg 252) Wood 5,000 1,250

3. Dental Annex Roof

a. Contractor shall demolish and replace the existing roof system of the Dental Annex

Clinic. The existing roof is a membrane with felt underlayment.

b. Contractor shall provide and install a new membrane style roof, Duro-Last TPO Single

Ply Membrane roof system or approved equivalent.

(1). Thickness shall be a 60 mil or greater

c. Contractor shall confirm that the existing roof decking is in good condition to support the new roofing system.

d. Existing exhaust fans and air vents on the roof will need to be worked around if possible.

If roof-mounted equipment must be removed to preserve the roofing warranty, coordinate work with interior work to minimize impacts to patient care.

e. New roof shall be applied under the existing roof top duct work.

D. Hospital Tower Maintenance

1. Refer to Attachment J06 – Main Tower Maintenance Areas for project areas. The contractor shall:

2. Contractor shall abate and replace existing asbestos tile and mastic with new VCT.

3. Contractor shall abate and replace lead floor and wall tiling with new glazed porcelain tiles

4. Contractor shall replace existing VCT with new VCT.

5. Contractor shall remove and replace existing T-grid and ceiling tiles

a. Provide an additional 10,000 SF of ceiling tiles as attic stock.

6. Contractor shall paint interior walls with a minimum of two (2) coats of Sherwin Williams

Semi-Gloss Toque White, or approved equivalent.

7. Contractor shall power wash and paint exterior painted surfaces with Sherwin Williams

Duration Exterior Acrylic Latex exterior paint, or approved equivalent. Colors shall match existing. Refer to Attachment J24 – Hospital Exterior Painting for areas included.

a. Surfaces include existing painted surfaces such as concrete architectural pre-case concrete, stem walls, retaining walls, security walls, and metal hand rails. Estimated quantities of railing are as follows:

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(1). Single rail: 425 LF (2). Two rail: 751 LF (3). Three rail: 374 LF (4). Four rail: 291 LF (5). Eight rail: 162 LF (6). Ten rail: 133 LF (7). Rail with webbing: 16 LF (8). ½ square tube 4’ OC: 79 LF

8. Contractor shall paint all exterior curbs to match existing color

9. Contractor shall replace existing office furniture in indicated areas

a. Refer to Attachment J06 – Main Tower Maintenance Areas for desired new furniture plan

b. All existing office furniture in affected rooms shall be removed and disposed of.

c. New modular furniture shall be Herman Miller Action Office 2, or approved equivalent.

Each workstation shall have at least one dedicated area for users to store personal items and office supplies.

d. Dividers (1). Cubicle dividers shall be acoustical panels to reduce noise.

(2). Dividers in the General Office space and PRC shall be 48” tall (3). Dividers in 3rd Party Billing and Engineering shall be 66” tall

e. General Office Space specialty furniture (1). Contractor shall provide and install acoustical panels to enclose an approximately

16’x20’ conference room in the north-east corner of the general office space (2). Contractor shall provide and install three (3) 4’x4’ enclosed work stations.

Workstations shall have a door with a window. Workstations shall include a desk and electrical/data connections. Desk is not required to be a motorized workstation or have a monitor mount.

f. Furniture to be replaced in one phase per area. Phases shall be in the following order:

(1). General office space (2). 3rd party billing

(3). PRC

(4). Engineering

g. Install all furniture in compliance with manufacturer’s written instructions and installation procedures.

h. Power and data entry modules shall be hardwired to the building’s power and network.

When removing existing furniture, remove data and power to the junction boxes where the existing furniture connects to house power and house data.

i. Contractor shall investigate the existing power and network is sufficient to support the new furniture layouts. If the existing conditions are not sufficient to support the new furniture layouts, the Contractor shall notify the Contracting Officer, in accordance with FAR 52.236-2 Differing Site Conditions. If new data lines are needed, contact the COR to work with PIMC’s IT department to run new data lines to a junction box. If locations of

PH22PH01H6, PIMC M&I Renovations Page 11 of 13 power or data lines need to be moved, the Contractor shall be responsible to move the infrastructure and patch/paint any holes from the abandoned utilities.

j. There is potential for future purchases of motorized standing desks to replace the primary work surfaces in all of these spaces. Contractor shall ensure adequate electrical connections for the standing desks, computers, and two monitors. Primary work surface shall be sized to be easily replaced with a stand-alone motorized desk and shall be free of obstructions such as overhead storage that prevents the use of standing desks.

10. Contractor shall provide phasing plan, furniture plans, and material specifications for all materials and products to be used

11. All maintenance work shall be completed and accepted in a phase area before moving on to the next area.

E. Fire Sprinkler Replacement and Inspection

1. Refer to Attachment J10 – Fire Sprinkler Replacement and Testing for project areas

2. Contractor shall replace approximately 370 standard response pendants on the ground floor with fast response sprinkler pendants, in accordance with NFPA 13 (2022) – Standard for the Installation of Sprinkler Systems.

a. Consult with a fire safety engineer to determine the appropriate temperature rating for the installed pendants.

b. Contractor shall provide a written report of the recommendation to IHS

c. Pendants shall be from the same manufacturer as existing equipment

3. Contractor shall perform all testing for newly installed sprinklers as required by NFPA 13

4. Contractor shall…