B04 Pre-Proposal Inquiries (23R00001) 1-29.pdf
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- Solicitation number
- 75H701-23-R-00001
About this file
This document summarizes pre-proposal inquiries and responses for a solicitation notice seeking construction services. The Indian Health Service is soliciting proposals for maintenance and improvement projects at the Phoenix Indian Medical Center, including asbestos abatement, flooring replacement, mechanical HVAC work, interior and exterior painting, roof replacement, and fire alarm and sprinkler work. The period of performance is 300 calendar days from notice to proceed, and the construction value is estimated between $1 million and $5 million. The solicitation will use lowest price technically acceptable evaluation criteria and result in a single firm fixed price contract. The pre-bid meeting was held on November 29th and responses addressed questions on specifications, drawings, and scope details.
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Amendment of Solicitation Amendment A00004 under Solicitation 75H701-23-R-00001 Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/29/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response
Amendment A00002 dated 11/14/2022
1. RFP
Section L Page 57, Section L.13.(1)(i)(C) States “The technical proposal must be legible and not exceed fifteen (15) pages, single sided”. There’s contradictory information on page 59 Factor 3 Submittal Requirements that states, “The Offeror shall submit a narrative, not-to exceed twenty (20) single sided, ten (10) double-sided, 8 ½”x11” pages”. Please confirm if technical proposal is limited to 15 or 20 pages.
CO Technical proposals shall not exceed 20 pages.
2. RFP Does IHS have letter authorizing GSA schedule pricing for systems furnishings?
CO Yes, a Letter of Authorization will be provided after contract award, as requested by the awardee.
3. Tile SOW calls for "Replace approximately 1,488 sf of lead containing ceramic floor and wall tile with new ceramic tile with epoxy grout", has a hazardous material survey been completed and if so, can a copy be provided?
COR/
PM
The latest asbestos survey is included on SAM.gov as “Attachment J07 – PIMC Asbestos Survey Feb 2003.pdf.”
Amendment A00003 dated 11/17/2022
4. General Will the contractor have use of an elevator? COR/
PM
Yes, staff elevators will be available for use by the Contractor. Reference SOW Section IV. Scope of Work, Paragraph A. 2 and 3.
5. General Will hospital staff remove items from the walls and from the nurse’s stations, work stations, etc.?
COR/
PM
Yes, the Government will move small personal property items that are not intended to be demolished, prior to start of this work in this area.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/29/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
6. Furniture What is the disposition process for the old furniture? Does it need to be turned in to a specific location or will it be trashed?
COR/
PM
Contractor shall remove and dispose of old furniture at an approved off-site location in accordance with applicable Local, State and Federal laws and regulations, and pay any related fees. Reference SOW Section IV. Scope of Work, Paragraph, D, 9.b. and Clause H.25 Waste.
7. Furniture Can CAD files be provided for the spaces receiving new system furnishings?
COR/
PM
Any available CAD drawings will be provided to the awardee, upon request. SAM.gov does not allow .dwg files to be uploaded to the website.
8. Furniture Can you please send me the cad drawings for furniture areas on the attached? The General Office Space, 3rd Party Billing, P/RC and Engineering?
COR/
PM
Any available CAD drawings will be provided to the awardee, upon request. SAM.gov does not allow .dwg files to be uploaded to the website.
9. Flooring SOW states to remove and replace ¾” tongue in groove plywood underlayment (as applicable), for bidding purposes can assumed estimated quantities be provided?
COR/
PM
The intent is to replace the underlayment in the building. Quantities should be equal to the flooring.
10. Flooring On buildings receiving new rubber base, please confirm if new base is acceptable to be ½” taller than what’s existing.
COR/
PM
The intention is to have 4” base that can be easily replaced in the future with a commercial off-the-shelf item that does not show obvious signs of different sizes used.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/29/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
11.
Outpatient Clinic Maintenan ce (multiple locations)
SOW states work in each of these buildings shall be phased in order to ensure continuity of patient care, does IHS have anticipated phasing plans available?
COR/
PM
SOW Section III, Paragraph K calls for a minimum of two (2) phases to minimize disruptions to patient care. Contractor shall propose phasing plan to minimize disruptions to patient care.
12.
Behavioral Health Building
SOW states contractor shall provide phasing plan, how many phases are required?
COR/
PM
SOW Section III, Paragraph K calls for a minimum of two (2) phases to minimize disruptions to patient care. Contractor shall propose phasing plan to minimize disruptions to patient care.
13.
3rd Floor Nurses Station
Who's responsible to replace the signage on the front of the casework?
COR/
PM
Contractor shall replace lettering to match existing.
14.
3rd Floor Nurses Station
As the project is broken into two phases to keep the station operational, please confirm understanding that there will be a middle seam in the casework & countertop.
COR/
PM
Understood that the requirement to keep the nurses station open during construction will result in a seam at the phasing point.
15.
Behavioral Health Building
SOW states all ceiling tiles are to be replaced, please provide specifications for the tiles.
COR/
PM
Reference SOW Section III, Paragraph I.5 for the basis of design ceiling system.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/29/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
Amendment A00004 dated 11/29/2022
16.
Central Supply Room
(CSR)
Furnishings - Is the contractor responsible for relocating all of the equipment to be installed in the temporary sterilization trailer?
COR/
PM
After further consideration, this scope has been removed from this solicitation. See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).
17.
Central Supply Room
(CSR)
Furnishings - Please provide an itemized list of the equipment that will be moved to the temporary sterilization trailer.
COR/
PM
After further consideration, this scope has been removed from this solicitation. See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).
18.
Central Supply Room
(CSR)
SOW states we’re to provide a temporary sterilization trailer, (including connection of water, sewer, electrical & data) while work is occurring in the Central Supply Room (CSR) and that the contractor is responsible for all preventative maintenance of the trailer while in use. Please provide further details on this requirement such as relevant size, occupants, space needs etc.
COR/
PM
After further consideration, this scope has been removed from this solicitation. See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).
19. Painting
On Page 11, Item D.7 states, “Constractor shall power wash and paint exterior walls..” This item is for the Tower Building. Those exterior walls are the original “marble crete) surfaces. Are you wanting us to paint all that marblecrete?
COR/
PM
See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).
Added Attachment J24 – Hospital Exterior Painting to clarify scope.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/29/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
20. Signage On Sheet A-4 of the drawings it seems to indicate some signage for the dental clinic. Are we to provide this signage?
COR/
PM
Sheet A-4 has been updated to clarify that the intention is to show the roof. Extraneous details and comments have been removed.
21. Fire Alarm The current fire alarm system is Notifier, does the new system need to stay Notifier?
COR/
PM
As stated in Attachment J01, SOW, Section IV, Notifier NFS2-3030 or approved equivalent.
22. Fire Alarm
The RFP states change the fire alarm panel, but keep all existing field devices. If the answer to question #21 is NO, then most of the devices would have to be changed to match the manufacturer. Please advise.
COR/
PM
The intention is to update the panel to meet the goals of Section II, paragraph H on page 4.
Replacement of endpoint devices is not anticipated, but will be approved if necessary to achieve the goals and technical requirements outlined in the Scope.
23.
Are there any other asbestos surveys for the other buildings besides #233? Bidding accurately for the abatement would require this information and if a recertification on the survey or new asbestos inspection required in the SOW is part of this bid this information will not be available until after the bid is awarded.
COR/
PM
Added Attachment J25 – Buildings 5 & 6 Asbestos Survey. All other buildings in the scope were built 1997 or later, therefore should not have ACM. For any additional asbestos findings in addition to what is in the surveys, the Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer in accordance with FAR 52.236-2 Differing Site Conditions.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/29/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
24.
Duct seam tape and pipe insulation materials containing asbestos are not specified for removal but have been identified to contain asbestos? Are we to try to figure out what will be impacted by the SOW and perform spot abatement as necessary?
COR/
PM
The intention is for the Contractor to abate only as necessary to replace flooring.
25.
Because the duct seam tape and elbows contain asbestos and the ceiling tiles do not, can the demo contractor remove the ceiling tiles, or does the abatement contractor have to remove the tiles because of possible damage and dust accumulation?
COR/
PM
If ceiling tiles can be removed without disturbing asbestos-containing materials (ACM), it can be accomplished as general demolition and disposed of as construction and demolition waste. If removing the tiles is determined to disturb the asbestos-containing materials, the Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer in accordance with FAR 52.236-2 Differing Site Conditions.
26. Is there an abatement specification for this project other than the items mentioned in the SOW?
COR/
PM
See new Attachment J26 – Asbestos Abatement Specification
27. Will there be full time third Party oversight of the abatement and if so, who is responsible for that cost?
COR/
PM
Third-party oversight of the abatement is not a scope requirement. Refer to new Attachment J26
– Asbestos Abatement Specification.
28.
The SOW mentions final clearance air sampling and wipe sampling as clearance possibilities. Is it either/or, or is it both?
COR/
PM
See new Attachment J26 – Asbestos Abatement Specification
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/29/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
29. What is the weight limit of the service elevator? COR/
PM
PIMC does not have a service elevator. Refer to RFI 4 above regarding elevator use. Elevators have a rated capacity of 4000 pounds.
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