B04 Pre-Proposal Inquiries (23R00001) (1-84).pdf

Amendment of Solicitation Amendment A00005 under Solicitation 75H701-23-R-00001 Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00002 dated 11/14/2022

1. RFP

Section L

Page 57, Section L.13.(1)(i)(C) States “The technical proposal must be legible and not exceed fifteen (15) pages, single sided”. There’s contradictory information on page 59 Factor 3 Submittal Requirements that states, “The Offeror shall submit a narrative, not-to exceed twenty (20) single sided, ten (10) double-sided, 8 ½”x11” pages”. Please confirm if technical proposal is limited to 15 or 20 pages.

CO Technical proposals shall not exceed 20 pages.

2. RFP Does IHS have letter authorizing GSA schedule pricing for systems furnishings? CO Yes, a Letter of Authorization will be provided after contract award, as requested by the awardee.

3. Tile

SOW calls for "Replace approximately 1,488 sf of lead containing ceramic floor and wall tile with new ceramic tile with epoxy grout", has a hazardous material survey been completed and if so, can a copy be provided?

COR/

PM

The latest asbestos survey is included on SAM.gov as “Attachment J07 – PIMC Asbestos Survey Feb 2003.pdf.”

Amendment A00003 dated 11/17/2022

4. General Will the contractor have use of an elevator? COR/

PM

Yes, staff elevators will be available for use by the Contractor. Reference SOW Section IV. Scope of Work, Paragraph A. 2 and 3.

5. General Will hospital staff remove items from the walls and from the nurse’s stations, work stations, etc.?

COR/

PM

Yes, the Government will move small personal property items that are not intended to be demolished, prior to start of this work in this area.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

6. Furniture What is the disposition process for the old furniture? Does it need to be turned in to a specific location or will it be trashed?

COR/

PM

Contractor shall remove and dispose of old furniture at an approved off-site location in accordance with applicable Local, State and Federal laws and regulations, and pay any related fees. Reference SOW Section IV. Scope of Work, Paragraph, D, 9.b. and Clause H.25 Waste.

7. Furniture Can CAD files be provided for the spaces receiving new system furnishings?

COR/

PM

Any available CAD drawings will be provided to the awardee, upon request. SAM.gov does not allow .dwg files to be uploaded to the website.

8. Furniture Can you please send me the cad drawings for furniture areas on the attached? The General Office Space, 3rd Party Billing, P/RC and Engineering?

COR/

PM

Any available CAD drawings will be provided to the awardee, upon request. SAM.gov does not allow .dwg files to be uploaded to the website.

9. Flooring SOW states to remove and replace ¾” tongue in groove plywood underlayment (as applicable), for bidding purposes can assumed estimated quantities be provided?

COR/

PM

The intent is to replace the underlayment in the building. Quantities should be equal to the flooring.

10. Flooring On buildings receiving new rubber base, please confirm if new base is acceptable to be ½” taller than what’s existing.

COR/

PM

The intention is to have 4” base that can be easily replaced in the future with a commercial off-the-shelf item that does not show obvious signs of different sizes used.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

11.

Outpatient Clinic Maintenan ce (multiple locations)

SOW states work in each of these buildings shall be phased in order to ensure continuity of patient care, does IHS have anticipated phasing plans available?

COR/

PM

SOW Section III, Paragraph K calls for a minimum of two (2) phases to minimize disruptions to patient care. Contractor shall propose phasing plan to minimize disruptions to patient care.

12.

Behavioral Health Building

SOW states contractor shall provide phasing plan, how many phases are required?

COR/

PM

SOW Section III, Paragraph K calls for a minimum of two (2) phases to minimize disruptions to patient care. Contractor shall propose phasing plan to minimize disruptions to patient care.

13.

3rd Floor Nurses Station

Who's responsible to replace the signage on the front of the casework?

COR/

PM

Contractor shall replace lettering to match existing.

14.

3rd Floor Nurses Station

As the project is broken into two phases to keep the station operational, please confirm understanding that there will be a middle seam in the casework & countertop.

COR/

PM

Understood that the requirement to keep the nurses station open during construction will result in a seam at the phasing point.

15.

Behavioral Health Building

SOW states all ceiling tiles are to be replaced, please provide specifications for the tiles.

COR/

PM

Reference SOW Section III, Paragraph I.5 for the basis of design ceiling system.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

Amendment A00004 dated 11/29/2022

16.

Central Supply Room

(CSR)

Furnishings - Is the contractor responsible for relocating all of the equipment to be installed in the temporary sterilization trailer?

COR/

PM

After further consideration, this scope has been removed from this solicitation. See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).

17.

Central Supply Room

(CSR)

Furnishings - Please provide an itemized list of the equipment that will be moved to the temporary sterilization trailer.

COR/

PM

After further consideration, this scope has been removed from this solicitation. See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).

18.

Central Supply Room

(CSR)

SOW states we’re to provide a temporary sterilization trailer, (including connection of water, sewer, electrical & data) while work is occurring in the Central Supply Room (CSR) and that the contractor is responsible for all preventative maintenance of the trailer while in use.

Please provide further details on this requirement such as relevant size, occupants, space needs etc.

COR/

PM

After further consideration, this scope has been removed from this solicitation. See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).

19. Painting

On Page 11, Item D.7 states, “Constractor shall power wash and paint exterior walls..” This item is for the Tower Building. Those exterior walls are the original “marble crete) surfaces. Are you wanting us to paint all that marblecrete?

COR/

PM

See attached revised Attachment J01 - SOW - PIMC MI Renovations dated 2022.11.29, changes are identified as strikethroughs in (changes in red doc).

Added Attachment J24 – Hospital Exterior Painting to clarify scope.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

20. Signage On Sheet A-4 of the drawings it seems to indicate some signage for the dental clinic. Are we to provide this signage?

COR/

PM

Sheet A-4 has been updated to clarify that the intention is to show the roof. Extraneous details and comments have been removed.

21. Fire Alarm The current fire alarm system is Notifier, does the new system need to stay Notifier?

COR/

PM

As stated in Attachment J01, SOW, Section IV, Notifier NFS2-3030 or approved equivalent.

22. Fire Alarm

The RFP states change the fire alarm panel, but keep all existing field devices. If the answer to question #21 is NO, then most of the devices would have to be changed to match the manufacturer. Please advise.

COR/

PM

The intention is to update the panel to meet the goals of Section II, paragraph H on page 4.

Replacement of endpoint devices is not anticipated, but will be approved if necessary to achieve the goals and technical requirements outlined in the Scope.

23.

Are there any other asbestos surveys for the other buildings besides #233? Bidding accurately for the abatement would require this information and if a recertification on the survey or new asbestos inspection required in the SOW is part of this bid this information will not be available until after the bid is awarded.

COR/

PM

Added Attachment J25 – Buildings 5 & 6 Asbestos Survey. All other buildings in the scope were built 1997 or later, therefore should not have ACM. For any additional asbestos findings in addition to what is in the surveys, the Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer in accordance with FAR 52.236-2 Differing Site Conditions.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

24.

Duct seam tape and pipe insulation materials containing asbestos are not specified for removal but have been identified to contain asbestos? Are we to try to figure out what will be impacted by the SOW and perform spot abatement as necessary?

COR/

PM

The intention is for the Contractor to abate only as necessary to replace flooring.

25.

Because the duct seam tape and elbows contain asbestos and the ceiling tiles do not, can the demo contractor remove the ceiling tiles, or does the abatement contractor have to remove the tiles because of possible damage and dust accumulation?

COR/

PM

If ceiling tiles can be removed without disturbing asbestos-containing materials (ACM), it can be accomplished as general demolition and disposed of as construction and demolition waste. If removing the tiles is determined to disturb the asbestos-containing materials, the Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer in accordance with FAR 52.236-2 Differing Site Conditions.

26. Is there an abatement specification for this project other than the items mentioned in the SOW?

COR/

PM

See new Attachment J26 – Asbestos Abatement Specification

27. Will there be full time third Party oversight of the abatement and if so, who is responsible for that cost?

COR/

PM

Third-party oversight of the abatement is not a scope requirement. Refer to new Attachment J26

– Asbestos Abatement Specification.

28.

The SOW mentions final clearance air sampling and wipe sampling as clearance possibilities. Is it either/or, or is it both?

COR/

PM

See new Attachment J26 – Asbestos Abatement Specification

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

29. What is the weight limit of the service elevator? COR/

PM

PIMC does not have a service elevator. Refer to RFI 4 above regarding elevator use. Elevators have a rated capacity of 4000 pounds.

Amendment A00005 dated 12/06/2022

30.

RFP

H.3.Work Hours

Given the nature of the renovation work and the need to NOT impact clinic operations will night work and/or multiple shifts be considered by the Gov’t?

COR/

PM Reference H.3. Work Hours

31.

RFP

H.3.Work Hours

Working nights or weekends on occupied buildings due to A. Tight areas B. Avoid asbestos contamination to patients, visitors, staff C. Working in empty buildings will expedite the work process

COR/

PM Reference H.3. Work Hours

32.

RFP

H.3.Work Hours

What are the working hours for teardown and removal? COR/ PM Reference H.3. Work Hours

33.

RFP

H.3.Work Hours

What are the furniture delivery hours? COR/ PM Reference H.3. Work Hours

34.

RFP

H.3.Work Hours

What are the furniture installation hours? COR/ PM Reference H.3. Work Hours

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

35. RFP Section L

The RFP and questions/answers state that responders to this RFP have 15 pages total for their response. Are the following to be included in the 15 page limit: resumes, the Org Chart, the draft Schedule, the ICRA plan(s), and the

CPARS?

CO

See amended page limits in Amendment A00005, reference solicitation clause L.12. Proposal Preparation Instructions, paragraph (a) Page Limits.

36. Section L – Page Limits Does the ICRA Plan count towards page count? CO

See amended page limits in Amendment A00005, reference L.12. Proposal Preparation Instructions

(a) Page Limits.

37. Section L – Page Limits Do the FIRS count towards the 15 page limit? CO

No, Attachment J23 Financial Institution Reference Sheet is not part of the page limits identified in the solicitation.

38. Construction Schedule Is there a construction schedule available? CO/

COR

No, there is no construction schedule provided by the Government. The construction schedule shall be provided by the Contractor. Reference solicitation clause H.12 Project Schedule

39. Construction Schedule

Is there a construction schedule available for teardown and removal?

CO/

COR

No, there is no construction schedule provided by the Government. The construction schedule shall be provided by the Contractor, to include teardown and removal. Reference solicitation clause H.12 Project Schedule

40. Construction Schedule What is the start date? CO/

COR

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

41. Construction Schedule

What is the final date the furniture needs to be removed by?

CO/

COR

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

42. Construction Schedule New Furniture - Start date? CO/

COR

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

43. Construction Schedule New Furniture - Completion date? CO/

COR

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

44. Construction Schedule New Furniture - Move in date? CO/

COR

This question cannot be answered until after contact award, the notice to proceed is issued and the construction schedule is approved.

45. RFP Need fire alarm device count (inspection report). CO/

COR

Reference Attachment J11 – PIMC 2021 Fire Alarm Testing Report.

46. RFP

Asbestos reports on A. Floor Tile B. Paint C. Old HVAV System

CO/

COR

All available asbestos surveys in impacted areas are provided as Attachments J07 – PIMC Asbestos Survey Feb 2003 and J25 – Buildings 5 and 6 Asbestos Survey.

47. RFP

The Trash Bins enclosures in which direction will be facing A. North B. South C. East D. West

CO/

COR

Reference Attachment J13 – Trash Enclosure Location.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

48. RFP

Any kind of Traffic Control will be required, while outside construction in progress A. Crane B. Trash Bins under construction C. Painting outside of the building to prevent any overspray to POV’s, Facility vehicles, equipment

CO/

COR

Reference revised Attachment J01 R2 - SOW - Section III General Conditions, paragraph A.

49.

J01-SOW

Section IV.B.1.e

SOW states ‘facility will…removing furniture….”

How long should the contractor allow in their schedule for this task?

CO/

COR

Allow a minimum of seven (7) calendar days for Government personnel to remove Government property from each phase.

50.

J01-SOW

Section

III.M.1

How long does it take to receive approval for an Above Ceiling Permit?

CO/

COR

Attachment J01 SOW, Section III, paragraphs L. and M. were amended to require all applicable permits be submitted for approval 30 days prior to work beginning in each phasing area.

51.

J01-SOW

Section

III.K.2

States work in outbuilding Clinics as well as within the Hospital Tower must be done in two phases. Can Phase 1 or 2 work in one building overlap with a Phase in another building?

CO/

COR

Yes, reference Attachment J01 SOW, Section III.K.3. Multiple areas may have work performed concurrently.

52.

J01-SOW

Section III.H.c.

Removable Wall Hangings

States ‘All……..shall be removed…’ Is this to be by the facility? If it is intended to be by the contractor will an itemized list with value of each be supplied to insure protection during removal, storage and reinstallation.

CO/

COR

Attachment J01 R2 – SOW, Section III, paragraph H.1.c. was amended to read “Contractor shall not begin painting until the Government removes all wall hangings in the applicable work area.”

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

53. J01-SOW

Section III.F.8

States ‘Where existing…furnishings…contractor shall be responsible…remove…store…” Will space within each building be supplied for storage of these items, or should the cost of temporary storage be factored in?

CO/

COR

The Government will not provide storage space within each building. Contractor is responsible to arrange for storage of furniture and furnishings, based on the approved phasing plan. Reference Attachment J01 R2 – SOW, Section III, paragraph F.7.

54.

J01-SOW-

Section IV.C.2.d

States ‘Existing….will be removed, stored….’. Will space within the building be supplied or should the cost of temporary storage be factored in?

CO/

COR

The Government will not provide storage space within each building. Contractor is responsible to arrange for storage of furniture and furnishings, based on the approved phasing plan. Reference Attachment J01 R2 – SOW, Section IV, paragraph C.2.d.

55.

J01-SOW-

Section IV.C.2.d

States ‘Dental and medical….by the Government.” How long does prior to needing the equipment moved does the Gov’t require?

CO/

COR

Allow a minimum of seven (7) calendar days for Government personnel to remove Government property from each phase.

56.

J01-SOW-

Section IV.C.3.d

States ‘Existing exhaust fans…will need to be worked around.’ This may impact the warrantability of the roof without replacing/resetting storm collars and flashings. Is this the directive?

CO/

COR

Attachment J01 R2 – SOW amends statement to clarify that if roof-mounted equipment must be removed, the work is to be coordinated with the interior work to minimize impacts to patient care.

Reference Attachment J01 R2 – SOW, Section IV, paragraph C.3.d.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

57. J01-SOW

III.E.2.b.

States ‘…requires a state asbestos inspector….Alternately, the contractor may perform their own…” Please clarify if the contractor is to include the cost of a re-inspection for hazardous materials?

CO/

COR

The Contractor is responsible for the cost to verify the asbestos reports or perform their own survey.

58. J01-SOW III.B

States ‘All work to include necessary permits…’ Are these buildings subject to City of Phoenix or State of Arizona inspections?

CO/

COR

The IHS is the Authority Having Jurisdiction, therefore city and state permits are not required.

59. J01-SOW-

II.D.6

States ‘Power wash and paint exterior walls.’ This is similar for all outbuilding clinics. As all these buildings have several different materials on their exterior skin, some of which is not currently, nor intended to be painted, could the Gov’t clarify exactly which elements of the exteriors of these buildings are to be repainted?

CO/

COR

The Outpatient Buildings do not require power wash or exterior painting. Reference Attachment J01 R2 – SOW, Sections II.C and IV.C.

60. J01-SOW-

II.D.6

States ‘Power wash and paint exterior walls.’ What is the intention for the various bird roosting measures, including the full netting?

CO/

COR

Bird roosting measures are to be considered permanently attached to the building. Painting is be cut around in accordance with Attachment J01 R2 – SOW, Section III, paragraph H.2.d

61. J01-SOW

IV.D.9.i

States ‘If the existing conditions are not sufficient…contractor shall upgrade…’As this is unknowable prior to the work commencing will this be treated as a Change in Condition to the contract?

CO/

COR

Attachment J01 R2 – SOW was amended, see SOW, Section IV, paragraph D.9.i

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

62. Cx The RFP and SOW mentions little in regards to commissioning of systems. Will this be simple start up, test and train, or is the Gov’t requiring full Cx requirements?

CO/

COR

The scope is primarily architectural in nature. The COR is not aware of methods to commission architectural work. Inspection, testing, and acceptance is required for fire panel and fire sprinkler sections of the scope, in accordance with NFPA 13, NFPA 25, and NFPA 72. Contractor shall provide training to facility staff on the use of the new equipment. Reference Attachment J01 R2 – SOW, Section IV, paragraph 4, F, 3.

63. The Gov’t have the CADD data files for the pdf drawings issued with the RFP?

CO/

COR Refer to questions 7 and 8 above.

64. J01-SOW

IV.C

No reference is made in this section to exterior power washing and/or exterior painting. Confirm Bldgs 255, 12, 238, 239, 254, 12 and both wings of Bldg 10 do not get exterior work.

CO/

COR

The Outpatient Buildings do not require power wash or exterior painting. Reference Attachment J01 R2 – SOW Sections II.C and IV.C.

65. IV.E.e.b

Reference: Central Supply Room, flooring, and walls replace 1488sf of lead-containing ceramic floor and wall tile.

Will a lead survey report be provided, or will the contractor need to provide one?

CO/

COR

Reference Amendment A00004, this scope was removed from the solicitation.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

66. J01-SOW II

Background

Para 3 of II states ‘Project areas are briefly described below....in more detail in Section IV.’ II.B.3 speaks to replacing all ceiling tiles, but Section IV is silent on ceiling work. Does Behavioral Health Building receive new ceilings? Please advise if Section IV contains ALL the details for the scopes outlined in Section II.

CO/

COR

Yes, Behavioral Health Building receives new ceiling tiles.

Attachment J01 R2 – SOW amended to make Section II, Background a brief statement on each sub-project and all scoping items moved to Section IV, Scope of Work.

67. Is all power to be supplied via power poles? CO/

COR

Power poles are an acceptable method to provide power and data to the systems furniture. The Contractor is to review existing conditions with their proposed furniture layout to determine the appropriate method to provide power and data to the work stations.

68.

New Furniture Questions

Will Power/Data poles be required, or will power/data come from floor and walls?

CO/

COR

Power from poles, floor receptacles and walls are all acceptable methods to provide power and data to the systems furniture. The Contractor shall review existing conditions with their proposed furniture layout to determine the appropriate method to provide power and data to the work stations.

69. Confirm “hoteling” stations are to have higher (approx..

66”H) panels along the spine.

CO/

COR

The required dividers are identified in the SOW.

Reference Attachment J01 R2 – SOW, Section IV, paragraph D.9.d.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

70. Are dual monitor arms to be included? CO/

COR

No, dual monitor arms are not required.

Reference Attachment J06 R1 – Main Tower Maintenance Areas, page 5.

71.

Teardown Removal Questions

Will low voltage cables be cut and removed prior to furniture teardown?

CO/

COR

Contractor is responsible for demolition and safety, including any lock-out/tag-out required.

72.

Teardown Removal Questions

Will furniture infeeds/power connections be disconnected prior to furniture teardown?

CO/

COR

Contractor is responsible for demolition and safety, including any lock-out/tag-out required.

73.

Teardown Removal Questions

Are there any non-furniture related items, that should be factored into teardown and disposal?

CO/

COR

Reference the Attachment J01 R1 – SOW, Section IV.D for the scope of work.

74.

Teardown Removal Questions

Can a dumpster be placed on site for disposal? CO/

COR

Yes, dumpsters may be placed on-site.

Reference Attachment J02 R1 – PIMC Campus Map for potential staging areas.

Contractor shall comply with H.24 Demolition and H.25 Waste.

75.

Teardown Removal Questions

Are there any kind of disposal documents needed? CO/

COR

No disposal documentation is required by IHS.

Contractor shall comply with H.24 Demolition and H.25 Waste.

76. Elevator Will the elevator need to be shared at time of teardown and furniture removal?

CO/

COR

Use of the elevator is only anticipated for the 3rd floor nurses’ station. Attachment J01 R2 – SOW, Section IV. Paragraph A.2 clarifies that use of the staff elevators is shared with facility personnel.

Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00001

PROJECT:

PIMC Maintenance & Improvements (M&I) Renovations

LOCATION: Phoenix, AZ

PROJECT NO: PH22PH01H6

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 12/06/2022 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

77. Elevator Will the elevator have protection, or shall protection be provided by furniture team?

CO/

COR

Contractor shall provide protection for the elevators. Reference FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements.

78. Elevator Can you provide the size of the elevator to be used? CO/

COR

Elevators are 59-18” wide, 89-3/4” wide, and 96- 1/2” tall.

79. Loading Dock

Does the building offer a loading dock for use of loading trucks for removal?

Similar Question: Is there a loading dock that can be used at time of offloading into the building?

CO/

COR

A loading dock can be made available for the Contractor, with prior coordination. Reference solicitation clause D.1. PACKAGING AND MARKING

80. Phasing Teardown and removal to take place during one continuous phase?

CO/

COR Reference Attachment J01 R2 – SOW, Section III.K.

81. Phasing Will this install in one continuous phase? CO/ COR Reference Attachment J01 R2 – SOW, Section III.K.

82.

Teardown Removal Questions

Will all areas be ready for teardown on day one? CO/ COR Reference Attachment J01 R2 – SOW, Section III.K.

83.

New Furniture Questions

Will all areas be ready to start install on day one or are there priority areas?

CO/

COR Reference Attachment J01 R2 – SOW, Section III.K.

84.

New Furniture Questions

Security requirements for install crew? CO/

COR

Reference solicitation clause H.45. CONTRACTOR

EMPLOYEE SECURITY CLEARANCE

RESPONSIBILITIES