B05 75H70123R00001 Amendment A000003.pdf
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- Solicitation number
- 75H701-23-R-00001
About this file
This document summarizes an amendment to a solicitation for construction services at the Phoenix Indian Medical Center in Phoenix, Arizona. The amendment provides responses to twenty pre-proposal inquiries regarding various aspects of the required renovations, which include replacing flooring, casework, ceilings, furniture, and mechanical systems across multiple buildings. Offerors must acknowledge receipt of the amendment by the specified date and time to be eligible for award. The base scope involves abatement, flooring, casework, mechanical, and other renovations across the main hospital building and surrounding clinics to address code compliance, safety, and appearance issues. The period of performance is 300 calendar days and the contract type will be firm-fixed-price.
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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE
2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)
7. ADMINISTERED BY (If other than Item 6) CODE
STANDARD FORM 30 (REV. 11/2016)
Prescribed by GSA FAR (48 CFR) 53.243
FACILITY CODE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED (SEE ITEM 11)
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED (SEE ITEM 13)
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.
12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.
IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.
CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER
NUMBER IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER (Specify type of modification and authority)
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15C. DATE SIGNED
15A. NAME AND TITLE OF SIGNER (Type or print)
16C. DATE SIGNED
16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)
14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
PAGE OF PAGES
6. ISSUED BY CODE
8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)
CODE
15B. CONTRACTOR/OFFEROR
(Signature of person authorized to sign)
16B. UNITED STATES OF AMERICA
(Signature of Contracting Officer)
Previous edition unusable
A00003
N/A
KELLY J. BRITTON
Project: PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
1. Amendment A00003 is issued to incorporate Pre-Proposal Inquiries 4-15, dated November 17, 2022.
2. All other terms and conditions of this solicitation remain unchanged.
Division of Eng. Services Seattle 701 Fifth Avenue, Suite 1600 Seattle WA 98104
75H701-23-R-00001
PH22PH01H6
1 5
11/17/2022
10/27/2022
Amendment of Solicitation Amendment A00003 under Solicitation 75H701-23-R-00001 Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/17/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response
Amendment A00002 dated 11/14/2022
1. RFP
Section L Page 57, Section L.13.(1)(i)(C) States “The technical proposal must be legible and not exceed fifteen (15) pages, single sided”. There’s contradictory information on page 59 Factor 3 Submittal Requirements that states, “The Offeror shall submit a narrative, not-to exceed twenty (20) single sided, ten (10) double-sided, 8 ½”x11” pages”. Please confirm if technical proposal is limited to 15 or 20 pages.
CO Technical proposals shall not exceed 20 pages.
2. RFP Does IHS have letter authorizing GSA schedule pricing for systems furnishings?
CO Yes, a Letter of Authorization will be provided after contract award, as requested by the awardee.
3. Tile SOW calls for "Replace approximately 1,488 sf of lead containing ceramic floor and wall tile with new ceramic tile with epoxy grout", has a hazardous material survey been completed and if so, can a copy be provided?
COR/
PM
The latest asbestos survey is included on SAM.gov as “Attachment J07 – PIMC Asbestos Survey Feb 2003.pdf.”
Amendment A00003 dated 11/17/2022
4. General Will the contractor have use of an elevator? COR/
PM
Yes, staff elevators will be available for use by the Contractor. Reference SOW Section IV. Scope of Work, Paragraph A. 2 and 3.
5. General Will hospital staff remove items from the walls and from the nurse’s stations, work stations, etc.?
COR/
PM
Yes, the Government will move small personal property items that are not intended to be demolished, prior to start of this work in this area.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/17/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
6. Furniture What is the disposition process for the old furniture? Does it need to be turned in to a specific location or will it be trashed?
COR/
PM
Contractor shall remove and dispose of old furniture at an approved off-site location in accordance with applicable Local, State and Federal laws and regulations, and pay any related fees. Reference SOW Section IV. Scope of Work, Paragraph, D, 9.b. and Clause H.25 Waste.
7. Furniture Can CAD files be provided for the spaces receiving new system furnishings?
COR/
PM
Any available CAD drawings will be provided to the awardee, upon request. SAM.gov does not allow .dwg files to be uploaded to the website.
8. Furniture Can you please send me the cad drawings for furniture areas on the attached? The General Office Space, 3rd Party Billing, P/RC and Engineering?
COR/
PM
Any available CAD drawings will be provided to the awardee, upon request. SAM.gov does not allow .dwg files to be uploaded to the website.
9. Flooring SOW states to remove and replace ¾” tongue in groove plywood underlayment (as applicable), for bidding purposes can assumed estimated quantities be provided?
COR/
PM
The intent is to replace the underlayment in the building. Quantities should be equal to the flooring.
10. Flooring On buildings receiving new rubber base, please confirm if new base is acceptable to be ½” taller than what’s existing.
COR/
PM
The intention is to have 4” base that can be easily replaced in the future with a commercial off-the-shelf item that does not show obvious signs of different sizes used.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/17/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
11.
Outpatient Clinic Maintenan ce (multiple locations)
SOW states work in each of these buildings shall be phased in order to ensure continuity of patient care, does IHS have anticipated phasing plans available?
COR/
PM
SOW Section III, Paragraph K calls for a minimum of two (2) phases to minimize disruptions to patient care. Contractor shall propose phasing plan to minimize disruptions to patient care.
12.
Behavioral Health Building
SOW states contractor shall provide phasing plan, how many phases are required?
COR/
PM
SOW Section III, Paragraph K calls for a minimum of two (2) phases to minimize disruptions to patient care. Contractor shall propose phasing plan to minimize disruptions to patient care.
13.
3rd Floor Nurses Station
Who's responsible to replace the signage on the front of the casework?
COR/
PM
Contractor shall replace lettering to match existing.
14.
3rd Floor Nurses Station
As the project is broken into two phases to keep the station operational, please confirm understanding that there will be a middle seam in the casework & countertop.
COR/
PM
Understood that the requirement to keep the nurses station open during construction will result in a seam at the phasing point.
15.
Behavioral Health Building
SOW states all ceiling tiles are to be replaced, please provide specifications for the tiles.
COR/
PM
Reference SOW Section III, Paragraph I.5 for the basis of design ceiling system.
Project PH22PH01H6, PIMC Maintenance & Improvements (M&I) Renovations
INDIAN HEALTH SERVICE
DIVISION OF ENGINEERING
SERVICE
PRE-PROPOSAL INQUIRIES
Solicitation 75H701-23-R-00001
PROJECT:
PIMC Maintenance & Improvements (M&I) Renovations
LOCATION: Phoenix, AZ
PROJECT NO: PH22PH01H6
DOCUMENT
OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:
DATE: 11/17/2022 DEPARTMENT: IHS/PAO/DFE
Item No.
Reference
Amendment A0000X dated XX/XX/2022
16.
Central Supply Room
(CSR)
Furnishings - Is the contractor responsible for relocating all of the equipment to be installed in the temporary sterilization trailer?
COR/
PM To be answered in a future Amendment.
17.
Central Supply Room
(CSR)
Furnishings - Please provide an itemized list of the equipment that will be moved to the temporary sterilization trailer.
COR/
PM To be answered in a future Amendment.
18.
Central Supply Room
(CSR)
SOW states we’re to provide a temporary sterilization trailer, (including connection of water, sewer, electrical & data) while work is occurring in the Central Supply Room (CSR) and that the contractor is responsible for all preventative maintenance of the trailer while in use. Please provide further details on this requirement such as relevant size, occupants, space needs etc.
COR/
PM To be answered in a future Amendment.
19. Painting
On Page 11, Item D.7 states, “Constractor shall power wash and paint exterior walls..” This item is for the Tower Building. Those exterior walls are the original “marble crete) surfaces. Are you wanting us to paint all that marblecrete?
COR/
PM To be answered in a future Amendment.
20. Signage On Sheet A-4 of the drawings it seems to indicate some signage for the dental clinic. Are we to provide this signage?
COR/
PM To be answered in a future Amendment.
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