Attachment J- Appendix X - Utilities Inventory Condition Assessment and Mapping Data C.pdf

Mission Support Business Model

Configuration Standard

Technical Order

Utilities Inventory, Condition Assessment, and Mapping Data SILC-CSTO-36-71 81 15 15-02 / yyyymmdd

Commander U.S. Coast Guard Shore Infrastructure Logistics Center

300 East Main Street, Suite 800 Norfolk, VA 23510-9104 Staff Symbol: SILC (esd) Phone: (757) 628-4277

SSIC NUMBER [completed at CCB]

SIGNATURE DATE <DD MONTH YYYY> [completed at CCB]

Subj: UTILITIES MAPPING AND ASSESSMENT DATA CONFIGURATION STANDARD

TECHNICAL ORDER (CSTO)

Ref: a) Civil Engineering Manual, COMDTINST M11000.11 (series)

b) Shore Infrastructure – Mission Support Business Model Requirements Directive Technical Order (RDTO), SILC-RDTO-36-11 29 11 00-01 (latest)

1. PURPOSE. This CSTO defines the inventory, condition assessment, and mapping data requirements for utility equipment. It defines for each utility Category Code (CATCODE) the equipment that must be inventoried, the data for each equipment type that must be maintained, data standards, and business rules. Additionally, this CSTO defines mapping standards for utilities (CADD and Geographic Information System (GIS)).

2. ACTION. All Inventory surveys, condition assessments, and mapping for CG utility assets and associated equipment shall comply with the requirements of this technical order. This technical order shall be used by all who oversee the delivery of Civil Works' utilities assets related to shore infrastructure products and services operating under CG- 43 - Office of Civil Engineering technical authority. Specifically:

Design engineers (Civil Engineering Units (CEUs), Facilities Design and Construction Center (FDCC) and Unit Level Facility Engineering Departments) shall adhere to this technical order when establishing and modifying Equipment inventory, and mapping files to plan, design, and construct Civil Works' Utilities Assets and associated equipment.

Facility Asset Managers, Facility Engineers, Sector Engineering Officers, Engineering Petty Officers shall adhere to this technical order when performing assessments, verifying locations, and modifying or replacing existing utility assets and associated equipment.

Shore Infrastructure Logistics Center (SILC) personnel (Business Operations Division -Business Information Services Branch (BOD-BISB), Engineering Support Division - Facilities Management Branch (ESD-FMB), and Product Line shall adhere to this technical order for additions or modifications to SAM and GIS data structure and content.

3. AUTHORIZATION. This technical order has been reviewed and is authorized for use by the SILC Configuration Control Board (CCB).

SILC

Subj: UTILITIES MAPPING AND ASSESSMENT DATA CSTO

4. DIRECTIVES / TECHNICAL ORDERS AFFECTED.

Section 2.4 of the Utility Systems Infrastructure Management RDTO discusses the data requirements for utility assets and equipment. The RDTO should be updated so that it references, and is in alignment with, this CSTO.

The detailed equipment inventory requirements that have been defined and documented in this CSTO should be added to the Equipment Enrollment Technical Guide.

5. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS.

a. The development of this technical order and the general policies contained within it have been thoroughly reviewed by the SILC and are categorically excluded under current USCG categorical exclusion #33 from further environmental analysis, in accordance with the National Environmental Policy Act Implementing Procedures and Policy for Considering Environmental Impacts, COMDTINST M16475.1 (series).

b. All future specific actions resulting from the general policies in this technical order must be individually evaluated for compliance with the National Environmental Policy Act (NEPA), Council on Environmental Quality NEPA regulations at 40 CFR Parts 1500-1508, DHS and Coast Guard NEPA policy, and compliance with all other environmental mandates.

6. DISTRIBUTION. SILC Business Operations Division (BOD) posts an electronic version of this technical order in CG-TIMS and will place a link to the document in the Approved Technical Order Library on SILC's Configuration Management Page on the CG Portal.

7. SCOPE. The standards described in this technical order shall be implemented in accordance the following constraints.

a. TECHNICAL AUTHORITY. The technical authority for this technical order is SILC Commander. Additional roles and responsibilities associated with executing this configuration standard are identified in Section 1.3 of this technical order.

b. ASSETS / SERVICES. This technical order applies to utilities products and services associated with the Civil Works Asset Line, as indicated in Appendix A of this technical order.

8. TRAINING. Implementation of this technical order does not require training beyond standard Coast Guard requirements for personnel.

9. DEVELOPMENT TEAM. The following authorities and subject matter experts were significantly involved in producing this technical order.

Name Position Organization

CDR Michael Roschel Mission Support Product Line Manager

CEU Providence

LCDR Michael Cost Deputy Mission Support Product Line Manager

CEU Providence

SILC

Subj: UTILITIES MAPPING AND ASSESSMENT DATA CSTO

LCDR Lars Tormey Product Line Branch Chief CEU Providence LCDR Ryan Miller OLM Execution Manager SILC-ESD-FMB Catherine LaBranche Author, Civil Works Asset Line

Manager CEU Providence

Peter Spinella Real Property Analyst, GIS Subject Matter Expert

CEU Providence

Gary Haskell CADD Manager CEU Providence Kelly Weber Technical Information Specialist BOD-ISB Jeff Claus Subject Matter Expert Jacobs Engineering

10. FORMS / REPORTS. None.

11. REQUEST FOR CHANGES. Submit recommendations for technical order improvements, waivers, or corrections through the Engineering Change Proposal (ECP) process detailed in the ECP PGTO available in the Approved Technical Order Library in SILC's Configuration Management site on the CG Portal.

A.B. SEAMAN [completed at CCB].

Captain, U.S. Coast Guard

SILC-CSTO-36-71 81 15 15-02

Utilities Inventory, Condition Assessment, and Mapping Data i

TABLE OF CONTENTS

1 Overview

1.1 Configuration Standard Summary

1.2 Applicability

1.3 Roles and Responsibilities

2 Technical Requirements

2.1 Organization

2.2 Utility Equipment Enrollment Requirements (Business Rules)

2.2.1 General Requirements

2.2.2 SAM Inventory Requirements

2.2.3 GIS Inventory Requirements

2.2.4 Example of Inventory Requirements

2.3 Data Requirements

2.3.1 SAM Data Requirements

2.3.2 GIS Data Requirements

2.3.3 CAD Data Requirements

2.4 Condition Assessments

2.4.1 Condition Assessment Hierarchy

2.4.2 Condition Index Rubric

2.4.3 Condition Assessment Methodology

3 References

4 Definitions

Appendix A – Utilities Category Codes ................................................................................................ A-1

Appendix B – Utilities Equipment Enrollment Requirements by Catcode ........................................ B-1

Appendix C – Utilities Equipment Enrollment Catalog ....................................................................... C-1

Appendix D – Common Equipment Attributes in SAM ....................................................................... D-1

Appendix E – SAM Specification Attributes ..........................................................................................E-1

Appendix F – GIS Feature Classes ......................................................................................................... F-1

1 OVERVIEW

1.1 Configuration Standard Summary

One of the four cornerstones of the Shore Infrastructure Mission Support Business Model (SI- MSBM) is Total Asset Visibility (TAV). This Configuration Standard Technical Order (CSTO) helps define how the Civil Works Asset Line will achieve TAV for utilities by specifying the equipment that must be inventoried for each utilities asset type, the data that must be collected and maintained, and how assessments should be performed.

This CSTO defines data standards related to the inventory, condition assessment, and mapping of utilities equipment. These standards support the SILC’s enterprise objectives for asset management, the execution of projects by the Civil Works Asset Line, and the ongoing creation and management of the utility equipment inventory in the Coast Guard’s (CG) Shore Asset Management (SAM) and Geographic Information System (GIS).

Requests for deviations, accompanied by supporting rationale, shall be forwarded to the Civil Works Asset Line Manager.

1.2 Applicability

This technical order applies to all CG owned utility assets and associated equipment, as defined by the CG Facilities Classification Guide under the Civil Works Asset Line. The Category Codes (CATCODES) covered by this CSTO are included in Appendix A.

1.3 Roles and Responsibilities

The technical authority for this configuration standard is the SILC Commander. Table 1-1 enumerates the roles and responsibilities for executing the standards defined in this technical order. The following “RASCI” codes are used:

R = Responsible: Those who do the work (typically only one Responsible per task).

A = Approver: The one ultimately accountable for the deliverable or task (must have only one Approver per task).

S = Supports: Those who provide resources, information, expertise or other assistance in completing the task. A Supports role indicates more intensive and consistent involvement than just being identified in a Consulted role.

C = Consulted: Those whose opinions are sought (two-way communications).

I = Informed: Those who are kept up-to-date on progress (one-way communication).

Table 1-1: Roles and Responsibilities RASCI Matrix

Task, Deliverable, or Responsibility SIL

C

PL

M

Ci vil

W or ks A

LM

SIL

C-

BI

SB

SIL

C-

FM

B

FD

&CC

De sig n E ng in ee rs

CA

DD

M an ag er

FA

M

Fa cil ity En gin ee rs

Update CSTO as requirements change A C R C I I I I I I Manage data configuration in SAM C C A R C I I I I I Manage data configuration in GIS C C A R I I I I I I Update CAD Standard A C C I I I I R I I Maintain equipment inventory in SAM I R S C C C C C C Maintain equipment inventory in GIS I R S I C C C C C

2 TECHNICAL REQUIREMENTS

2.1 Organization

Specific utilities equipment enrollment and data requirements are outlined by system, (SAM, GIS, and computer aided design and drafting (CADD)) where applicable. Section 2.2 defines the utility equipment that must be inventoried in SAM and the GIS. For the purposes of this CSTO, the term “equipment” includes components as well. Section 2.3 defines the equipment data that must be collected and managed in SAM and GIS to support the Utilities asset management objectives of the Civil Works Asset Line. It also defines the linear segmentation rules for utilities, the spatial data accuracy requirements for future GIS development efforts, and mapping (CADD) requirements. Section 2.4 defines the protocol for assessing the condition of utility equipment and components.

2.2 Utility Equipment Enrollment Requirements (Business Rules) While real property enrollment captures the general contours of the utilities systems that are in place, the details of those systems (e.g. the components or equipment that comprise those systems) also need to be captured. This section and related appendices define the utilities equipment and components that must be inventoried in SAM and GIS.

2.2.1 General Requirements

Appendix B, Utilities Equipment Enrollment Requirements by CATCODE, defines the equipment that must be enrolled for each type of utilities asset. To understand where each asset begins and ends refer to the demarcation points in Tab C of the Facilities Classification Guide. The general enrollment requirements that governed the development of Appendix B are as follows:

Every CG-owned operating utility equipment or component that meets one or more of the following requirements must be inventoried:

• Requires recurring or preventive maintenance

• Performs a critical function within the system

• Would be repaired rather than replaced if it fails

Appendix B is useful to those responsible for developing and maintaining the equipment inventory because it defines the requirements for each asset type. See Appendix C for an alternative representation of these utility equipment enrollment requirements. It is the utilities portion of the SAM O-Level Equipment Enrollment Catalog from the Facilities Component and Equipment Hierarchy CSTO. It lists the equipment that must be enrolled by Uniformat as opposed to CATCODE. Both Appendix B and Appendix C reflect the same requirements, the only difference is how the information is organized.

2.2.1.1 GIS and SAM Integration

Achieving TAV for utility assets will require the use of both SAM and GIS. The utility equipment enrollment requirements that follow for each system reflect the capabilities and limitations of these systems and the nature of the asset types managed by the Civil Works Asset Line. SAM can store spatial data (i.e., latitude and longitude) for equipment records but it cannot replicate the essential mapping capabilities that GIS provides for linear utility equipment and components. Unfortunately, because there is no automatic synchronization of equipment data between SAM and GIS, the equipment inventory will need to be managed in both SAM and GIS.

This obviously creates additional work and the risk that the inventories will get out of sync.

The equipment for linear assets must be fully represented in the GIS due to the importance of spatial data for the associated equipment records. Most of the components of these linear systems must also be individually enrolled in SAM. Because of the difficulty of managing and using detailed linear data in SAM, there are permissible exceptions to this rule. See section

2.2.2 for a list of these exceptions. The equipment records that do get entered in both the GIS and SAM will share a common equipment number. This unique identifier is assigned automatically in SAM and will relate the two datasets when entered in the GIS. The equipment number will also be utilized to associate SAM and GIS equipment records with documents (e.g., manuals, photographs) stored in CG-TIMS (Technical Information Management System).

2.2.2 SAM Inventory Requirements

Non-Linear Assets

SAM is the system of record for equipment associated with non-linear assets. This means that SAM is the most reliable and complete source for information on non-linear equipment. All equipment identified in Appendix B that also meets the General Requirements in 2.2.1 must be individually enrolled in SAM. Both Appendix B and the General Enrollment Requirements must be considered because two instances of a single equipment type (e.g., Pump) within a Non- Linear asset may perform different functions or have different management strategies (e.g., configured versus run to fail).

Linear Assets

With only a few exceptions, each piece of equipment listed in Appendix B for linear assets must be maintained as a unique record in SAM. Without a spatial interface, it is impractical to use and maintain individual records in SAM for every linear segment of pipes or electric lines, for example. For other components (e.g., cleanouts, shutoff valves on water service lines, or discharge points) it is critical to represent them in the GIS but because they are not maintained, there is very little or no return on investment (ROI) in simultaneously managing the information in SAM.

The following are the permissible exceptions to the requirement to maintain every equipment/component in Appendix B as an individual record in SAM:

• Electric poles may be grouped into a single record per asset with the appropriate quantity.

• System Valves less than 2” that perform a common function (e.g., potable water main valves, potable water service line shutoff valves, or hydrant valves) may be grouped into a single record per asset with the appropriate quantity.

• Linear segments in the GIS (e.g., manhole to manhole gravity main segments) do not need to be individually inventoried in SAM. It is sufficient to create one SAM record per Real Property Unique Identification (RPUID) and pipe or electric line type.

Example: A CG Station has one RPUID for its sanitary sewer line asset. The station owns and maintains a gravity system that feeds into a lift station and a force main leaving the lift station. In SAM, the minimum equipment enrollment requirements in this example are one gravity main and one force main. Additional equipment records may be created in SAM for pipe segments in order to differentiate between sizes, materials, conditions, or other characteristics, but this is not required since these details are more appropriate to manage in GIS.

2.2.3 GIS Inventory Requirements

Non-Linear Assets

Equipment associated with Non-Linear assets, as determined by the CATCODEs in Appendix A, do not need to be reflected in the GIS unless they are external to a building. Representing the complicated horizontal and vertical arrangements of water treatment, steam production, pumping facilities, and other non-linear systems in the GIS is difficult and has limited value.

Just as all shore infrastructure building assets should be represented in the GIS, non-linear utility asset records must be represented in the GIS to indicate where they are physically located, but the equipment within the buildings do not need to be represented in the GIS.

Linear Assets

GIS is the system of record for utility equipment and components associated with linear assets.

This means that the GIS is the most reliable and complete source for information on linear equipment. It is essential to include as much detail as possible. For example, while the ROI would not be high enough to require that every ¾” service line valve be individually inventoried in SAM, knowing where each valve is physically located and what they are connected to is critically important to understanding and operating utility systems.

All equipment and components that must be enrolled in SAM, as specified in Appendix B, that are not located within a building must also be individually captured in the GIS regardless of whether or not they meet the General Requirements in 2.2.1. In addition, the GIS must also be populated with additional equipment and component types that are not typically maintained but that are vitally important for visualizing, operating, and maintaining distribution and collection systems. Equipment of the following types are not listed in Appendix B but must be individually represented as separate features in the GIS.

Table 2-1: Equipment Types that are to be inventoried in GIS but not SAM

Utility Equipment Type Feature ID abbreviation

Storm Water Culverts SWCV

Storm Water Headwalls SWHW

Storm Water Outlet/Discharge Points SWDP

Sanitary Sewer Cleanouts SSCO

Sanitary Sewer Distribution Boxes SSDX

Electric Voltage Regulators ELVR

Utility Equipment Type Feature ID abbreviation

Gas Alcohol Injection Equipment NGAI, LPAI, WGAI

Gas Controllable Fittings NGCF, LPCF, WGCF

Gas Line Heaters NGLH, LPLH, WGLH

Multiple Drips Utility Prefix + DRP

Multiple Pipe Casings Utility Prefix + CSG

Multiple Utility Demarcation Points Utility Prefix + UDP

Multiple Sampling Sites Utility Prefix + SMP

Multiple Expansion Joints Utility Prefix + EJ

The feature ID abbreviation information in Table 2-1 supplements the Feature ID abbreviations in Appendix B, Utility Equipment Enrollment Requirements by CATCODE. The equipment types listed in Table 2-1 are not included in Appendix B.

2.2.4 Example of Inventory Requirements

Figure 2-1 is an illustration of the requirements presented in sections 2.2.1 through 2.2.3 for example assets. Together the requirements in these sections define for both Linear and Non- Linear asset types the equipment that must be inventoried and the system(s) where the equipment must be managed (SAM and/or GIS).

Figure 2-2: Example Inventory Requirements

2.3 Data Requirements

This section defines the data requirements for equipment maintained in SAM and GIS.

2.3.1 SAM Data Requirements

Appendix D defines the attributes that are common to all equipment types and that must be captured and maintained in SAM. Appendix D expands on the guidance in the SAM Organizational Level Maintenance (OLM) User Guide in order to clearly define and convey the requirements for utility equipment.

A wide variety of equipment is used in the production, treatment, distribution, and collection of utility services. Appendix E defines the specification attributes that should be recorded in SAM for each equipment type. Many of these specification attributes have associated domain lists

(i.e. picklists of valid values) in SAM, helping to facilitate data collection and improve standardization. These domain lists have been defined separately and established in SAM.

As noted in Section 2.2.2, the simplified pipe and electric line records in SAM will reflect the entire RPUID. Variations in material, diameter, installation date, condition, and other attributes will be captured in GIS, but not in SAM. The condition of pipe and electric line equipment records in SAM should be the length-weighted average condition score for all segments associated with the RPUID in GIS. This will yield a condition score that most accurately reflects the overall condition of the pipe or electric line because a long pipe in good condition will affect the length-weighted average score more than a short pipe in poor condition, and vice versa. If other attributes (e.g., material, diameter) are not consistent across the entire area represented by the RPUID, the value that reflects the largest portion of the asset should be assigned to the equipment record in SAM.

2.3.2 GIS Data Requirements

This section defines the data that must be collected in GIS, how the segmentation of linear systems should be performed, the spatial accuracy that is required, and the appropriate reference datum to use.

The attribute information that must be collected for utility segments and the organization of the GIS data are governed by the Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE). SDSFIE is “the Department of Defense (DoD) family of spatial standards and models that supports common implementation and maximizes interoperability for installation, environment, and civil work missions.” The Coast Guard has elected to adopt SDSFIE as its GIS data standard.

The GIS must contain details for the linear assets that SAM is not equipped to manage or display. These details include the spatial location (latitude and longitude) for all equipment and components, as well as the specific installation date, material, diameter, condition, and other attributes for each pipe and electric line segment.

Appendix F defines the GIS feature classes to be used in the CG’s adaptation of the SDSFIE data model.

2.3.2.1 Linear Segmentation

The DoD mandated the segmentation of the linear assets because it supports real property accountability and the accurate calculation of Plant Replacement Value (PRV) for linear assets.

Segmenting linear assets also greatly expands the level of detail that can be collected and analyzed for linear systems. The rules that follow define the CG’s adaptation of the DoD’s Guide for Segmenting Types of Linear Structures.

Linear assets, as defined in Appendix A, must be broken into segments according to these rules:

• Pipe and electric line segments must be broken where the attribute information changes (e.g., installation date, condition, material, diameter, overhead/underground, type of service, etc.).

• Pipe and electric line segments must be broken at intersections or nodes (e.g., manholes, valves, pipe fittings, hydrants, transformers, utility demarcation points, etc.) even if the characteristics of the pipe or electric line do not change.

No minimum or maximum length is required when segmenting linear assets in the GIS. New nodes and segments result when repairs are made or new construction is completed.

2.3.2.2 Data Quality Rating

The American Society of Civil Engineers Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data (ASCE 38-02) presents a standard for classifying the quality of data associated with subsurface utilities. This classification allows the Coast Guard to develop strategies to “reduce risk by improving the reliability of information on existing subsurface utilities in a defined manner.” The standard defines four existing utility data quality levels, each of which is established by different methods of data collection and interpretation.

Quality Level ASCE 38-02 Definition

A Precise horizontal and vertical location of utilities obtained by the actual exposure (or verification of previously exposed and surveyed utilities) and subsequent measurement of subsurface utilities, usually at a specific point. Minimally intrusive excavation equipment is typically used to minimize the potential for utility damage. A precise horizontal and vertical location, as well as other utility attributes, is shown on plan documents. Accuracy is typically set to 15-mm vertical and to applicable horizontal survey and mapping accuracy as defined or expected by the project owner.

B Information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate horizontal position of subsurface utilities.

Quality level B data should be reproducible by surface geophysics at any point of their depiction. This information is surveyed to applicable tolerances defined by the project and reduced onto plan documents.

C Information obtained by surveying and plotting visible above-ground utility features and by using professional judgment in correlating this information to quality level D information.

D Information derived from existing records or oral recollections.

In order to establish an efficient baseline of the utility systems in the GIS, the utility equipment enrollment effort is utilizing the quality levels indicated in Table 2-2. The quality level B surveys conducted to develop the equipment baseline should be performed to achieve an acceptable horizontal tolerance of 1 ft. After the baseline enrollment effort is complete, all future utilities projects must obtain quality level A data.

Table 2-3: Quality Levels for Baseline Utility Equipment Enrollment

Utility

ASCE 38-02

Quality Level

Potable Water B

Fire Protection Water B

Non-Potable Water B

Sanitary Sewer C

Storm Water C

Electric B

Chilled Water B

Heat / Steam B

Compressed Air B

Petroleum, Oil, and Lubricants (POL) B

2.3.2.3 Geospatial Requirements

GIS databases, developed by the CG or provided by contractors, must be in a geo-database to the proper state plane in an ESRI compatible format of ArcMap 10.1. Contractors developing GIS data must include between two and four survey points tied to the reference datum below to facilitate the comparison of the final database with alternate federal databases.

Vertical Datum Standard: NAVD88

Horizontal Datum Standard: NAD 83

2.3.2.4 GIS Symbology

GIS databases, developed by the CG or provided by contractors, must adhere to the SDSFIE-P (Portrayal) standard being developed. This standard will define the symbols, colors, labeling, and other presentation details for the full range of CG utilities. This approach to consistent symbology will greatly improve the understanding of GIS data across CG locations.

2.3.3 CAD Data Requirements

Utilities projects that include CAD deliverables should require contractors to adhere to the following requirements:

Conformance with National CAD Standard (NCS)

• Drawings shall be prepared in accordance with the NCS as applied by the US Coast Guard and the requirements herein.

• The National CAD Standard defines the standard that should be used for:

1. Plotting

2. Drawing Set Organization

3. Symbology

4. Schedules

5. Drawing Conventions

• If the NCS cannot be met in any way after working with the CG CADD Manager, due to its technical shortcomings, a Statement of Substantial Conformance (found within NCS) must be filled out describing the discrepancies.

Additional Requirements

• Drawings shall become the property of the U.S. Coast Guard. If printing is required, drawings shall be printed at 300 dpi or better on 22" x 34" (ANSI D) bond.

• Plot Plan of Record (PPOR) layering conventions shall adhere to the layer names in Appendix A and the U.S. Coast Guard adaptation of SDSFIE and as presented in Appendix F.

• Construction contract drawings and other types of drawings will consider these guidelines as appropriate.

• Drawings shall be completed using software capable of producing an Autodesk AutoCAD Release 2013 compatible .dwg file format or earlier.

• Drawings shall not contain Proxy Graphics. If third party or add-on software is used with the main CAD software, it typically creates and stores proxy graphics within the .dwg format file. If using AutoCAD software, use ExportToAutoCAD command to eliminate proxy graphics from file.

• The latest CG-provided electronic drawing border template must be used.

• Title Blocks shall be used as is and not be altered or externally referenced.(XREF)

• AutoCAD Models and XReferencing include master drawings such as plans of record, common views, symbology, etc. At final submittal, XREF's (cross referencing) shall be bound with the insert option, within each file, so that each drawing resides completely within one file (.dwg). Layers shall not contain file prefixes and shall maintain NCS conformance.

• Remove all extraneous graphics and drawing entities existing outside of the drawing border and those in Model Space that shall not be used in the final version of the sheet’s presentation.

• Drawings shall be composed with proper use of AutoCAD's Model and Paper Spaces, typically with full scaled vectors in Model Space and notations pertaining to the drawing sheet in Paper Space.

• A single drawing file shall not contain multiple layout views to represent multiple drawing sheets. One drawing file shall equal one drawing sheet.

• Surveyed PPOR shall be tied to and oriented to the project location’s State Plane. See 2.3.2.3.

• PPOR entity completion shall follow standard GIS geodatabase topology rules (i.e.

proper use of polygons, lines, and points). See 2.3.2.1.

• Updated Plan of Record file(s) used in the completion of all other files shall be submitted as separate file(s) with new information added to compliant layer with a status code of “N”.

• Ensure that the only font type used in the drawing is ROMANS.SHX.

• The NCS plot table(s) shall be utilized to produce printed line weights.

• All electronic files provided by the CG shall be considered as reference only.

• A separate copy of all inserted file objects shall be submitted following the file naming convention below.

• The following must be included in the as-built drawings:

a. The actual location, kinds and sizes of all sub-surface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, show by offset dimensions to two permanently fixed surface features the end of each run including each change in direction on the record drawings. Locate valves, splice boxes and similar appurtenances by dimensioning along the utility run from a reference point. Also record the average depth below the surface of each run.

b. The location and dimensions of any changes within the building structure.

c. Layout and schematic drawings of electrical circuits and piping.

d. Correct grade, elevations, cross section, or alignment of roads, earthwork, structures or utilities if any changes were made from contract plans.

• Provide CADD "base" colors of red, green, and blue. Color code for changes as follows:

a. Deletions (Red) - Over-strike deleted graphic items (lines), and lettering in notes and leaders.

b. Additions (Green) - Added items, lettering in notes and leaders.

c. Special (Blue) - Items requiring special information, coordination, or special detailing or detailing notes. This is in addition to the usual wording.

CAD Deliverable Naming Convention All file names must adhere to the following format (P#######A##.dwg, *.pdf, *.jpg, etc.). The components of the naming convention are shown in Table 2-3.

Table 2-4: CAD Deliverable Naming Convention Data Elements

Element Description / Examples

P “P” = CEU Providence, “O” = CEU Oakland, etc.

####### USCG Project Number-Site Number

Z A 8 1/2" x 11" or 14 (letter or legal) B 11" x 17" (ledger) C 17" x 22" D 22" x 34" (CG Std full size Dwg) E 34" x 42" P “P”hotos I Scanned “I”mages V “V”ideo

## 2 Digit Sequential Sheet or Document Number used within a Document Series (01, 02, 03, etc.) which gives the filename uniqueness from the other similar document

2.4 Condition Assessments

2.4.1 Condition Assessment Hierarchy

The following hierarchy represents four distinct levels of condition assessment that require a different amount of effort, present different impacts of service to the customer, and result in a greater granularity of detail for the asset or equipment.

Type I: Destructive testing or an inspection that requires significant disassembly of the equipment. Performing the testing or inspection will typically require a service disruption to the customer. Possible techniques include CCTV inspection of pipe or removing a cross section of pipe or further examination.

Type II: Nondestructive testing of the asset or equipment that involves a disruption of service to the customer. Possible techniques could include (but are not limited to): partial or entire pipe length CCTV/or extended camera shots, steam testing, meg and continuity tests.

Type III: Nondestructive testing of the asset or equipment with no disruption of service to the customer. Possible techniques could include (but are not limited to): acoustical leak detection, ultrasonic thickness gauging to determine the thickness of a pipe.

Type IV: A purely visual inspection of the asset or equipment. This requires no testing and results in no disruption of service to the customer. This type of assessment aligns with the requirements in the Facility Assessments PGTO.

USCG personnel that are not trained or equipped to perform nondestructive or destructive testing methods should perform Type IV assessments. Contractors that are tasked with performing assessments on utility equipment shall, at a minimum, provide Type II assessments for water and wastewater equipment and Type III assessments for all other utilities. The assessment methods that should be used for Types I, II, and III are utility-specific and will be defined in utility-specific condition assessment PGTOs as described in 2.4.3.

2.4.2 Condition Index Rubric

The condition of all utility equipment and components must be evaluated using the rubric presented in Table 2-4. This 1 to 9, green/amber/red methodology is consistent with the Life Cycle Direct Condition Rating definitions presented in Appendix B of the Facility Assessments PGTO. Each assessment type presented in 2.4.1 must ultimately derive a 1 to 9 condition score consistent with Table 2-4. Any condition scoring method that differs from this scale must be converted to the 1 to 9 scale. For example, sanitary sewer inspections that result in a 1 to 5 PACP score will need to be converted to the 1 to 9 scale by comparing the definitions of the scores.

Table 2-5: Condition Index Rubric

Likelihood Category Condition Index

Fu lly

F un ct io na l 1 = Negligible

GreenPlus (G+) No noticeable defects. Some aging or wear may be visible.

Fully functional.

2 = Not Very Likely Green (G)

Minor deterioration or defects may be evident. Noticeable wear or aging is visible. Fully functional.

3 = Not Likely Green Minus (G-)

Some deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional.

Fu nc tio n

Af fe ct ed

4 = Moderately Possible AmberPlus (A+)

Some deterioration or defects are evident in at least some portion of the equipment. Significant wear or aging is visible.

Functionality is adequate but somewhat impaired.

5 = Possible Amber (A-)

Serious deterioration or defects are evident in at least some portion of the equipment. Extensive aging or wear is visible.

Functionality is impaired. Minor repairs or replacement required.

6 = Likely AmberMinus (A-)

Serious deterioration or defects are evident throughout the equipment. Extensive aging or wear is visible. Function is significantly affected. Repairs or replacement required.

Fu nc tio n

Si gn ifi ca nt ly

Af fe ct ed o r N on

Fu nc tio na l

7 = Very Likely RedPlus (R+)

Extensive deterioration or defects are evident. Function is significantly affected. Repairs or replacement required.

8 = Significant Red (R)

Extensive deterioration or defects are evident. Barely functional. Major rehabilitation or replacement required.

9 = Absolute RedMinus (R-)

Complete failure or major functional component failure. No longer functions. Major rehabilitation or replacement required.

2.4.3 Condition Assessment Methodology

Specific methods, technologies, and processes used to perform condition assessments on the wide variety of utility systems and associated equipment owned by the CG will be defined in utility-specific PGTOs. As of the writing of this CSTO, only the Water Utilities Condition Assessment PGTO has been developed.

3 REFERENCES

The documents listed in the following tables are referenced or were used to develop standards in this technical order. In order to identify process relationships and potential revisions, applicable documents are identified in the Purpose column as Parent, Sibling, or Child, as described in Figure 3-1.

Figure 3-1: Process Relationship Descriptions

Table 3-1: Coast Guard Publications

Document Name Document No. Rev / Date Purpose

Civil Engineering Manual COMDTINST M11000.11 Series (Parent) Establishes framework for the CE program

Shore Infrastructure – Mission Support Business Model RDTO

SILC-RDTO-36-

11 29 11 00-01 Latest

(Parent) Authority for creating SILC technical orders to further define the

MSBM

Utility Systems Infrastructure Management RDTO N/A Latest

(Parent) Establishes the asset management strategy for Coast Guard utilities with specific emphasis on configuration management

Facilities Classification Guide Tab U, Facilities Classification Guide Tab C (Sibling) Defines Utility Category

Codes and points of demarcation.

Graphical Representation

Parent

THIS

DOCUMENTSibling

Child

Parent

PA

R

EN

TS

C H

IL

D

R

EN

SI

B

LI

N

G S

Parent

Child

Sibling

Process Relationship Revision Potential

Superior directives, business processes, and regulatory documents that provide authority or guidance

Documents that interact with this TO, but are not in a superior or subordinate relationship

Process outputs and subordinate documents generated by this TO

If requirements in the parent documents change, this TO may need to be changed

If requirements in the sibling documents change, this TO may need to be changed, and vice versa

If requirements in this TO change, child documents may need to be changed

Facility Component and Equipment Hierarchy CSTO

SILC-CSTO-36-

11 29 15 00-02 Latest

(Parent) Establishes ASTM E 1557, Standard Classification for Building Elements and Related Sitework - UNIFORMAT II, as the CG’s classification system for facility asset components and equipment.

Equipment Enrollment Technical Guide N/A

September

(Sibling) Documents how to gather facilities equipment data in the field and enrolling that data into the Shore Asset Management (SAM) System

Facility Assessment Program PGTO

SILC-PGTO-36-

71 81 17 13-03 2016

Standardizes the facility assessment (FA) program processes used to plan, collect, analyze and report shore infrastructure assessment data for owned or leased assets.

SAM O Level Job Guide - Equipment Enrollment Business Rules

SILC-JG-36-11

29 13 15-02

4.0 / June

(Sibling) Provides the standard operating procedures necessary for the Organizational-Level Maintenance (OLM)/Facility Engineering (FE) community to utilize the SAM application to maintain Coast Guard shore infrastructure.

Water Utilities Condition Assessment PGTO N/A Latest

Provides detailed guidance for conducting condition assessments of Coast Guard water distribution systems, both potable and non-potable.

Table 3-2: Other Government Publications

Department of Defense Guide for Segmenting Types of Linear Structures

N/A 2009 Guidelines and methodology for consistently segmenting and measuring linear structures.

Table 3-3: Technical Publications

ASTM E1557 Standard Classification for Building Elements and Related Site work- UNIFORMAT II

ASTM E1557-

09 09 / 2015

(Parent) This standard establishes a classification of building elements and related site work. UNIFORMAT II is an accepted standard for ensuring consistency in the economic evaluation of buildings projects, developed through an industry and government consensus.

Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) - Vector

SDSFIE-V

Gold 4.0 / 22 April

(Sibling) SDSFIE-V Gold is the core vector data model for DoD, and contains the common data elements resulting from the SDSFIE modeling efforts across all installation, environment, and civil works business mission areas.

Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) - Portrayal

SDSFIE-P TBD

Will specify the presentation of geospatial information, including map portrayal and symbology.

United States National CAD Standard NCS V6

V6 / September

(Sibling) is comprised of The American Institute of Architect's CAD Layer Guidelines, the Construction Specification Institute's Uniform Drawing System (Modules 1-8), and the National Institute of Building Sciences BIM Implementation & Plotting Guidelines.

Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data

ASCE 38-02 Latest (Sibling) Defines data quality levels for subsurface utilities.

Table 3-4: Other Documents

4 DEFINITIONS

See the Shore Infrastructure Lexicon for common glossary terms.

Table 4-1 lists key terms that are important for understanding this technical order. Table 4-2 lists acronyms and abbreviations that are used in this document.

Table 4-1: Key Terms

Term Definition

Point Feature A digital map feature that represents a place or thing that has neither length nor area (e.g., valve, manhole, transformer).

Linear Feature A map feature that has length but not area, such as a pipe or electric line.

Node In a GIS geodatabase, the point representing the beginning or ending point of an edge, topologically linked to all the edges that meet there.

System of Record The information system that is the authoritative data source for a given data element or piece of information. Other systems may replicate the information but the system of record is reliable source.

Equipment For the purposes of this CSTO, this refers to any equipment or components associated with a real property asset.

Table 4-2: Acronyms and Abbreviations

BOD Business Operations Division

BISB Business Information Services Branch

CADD Computer-aided Design and Drafting

CCB Configuration Control Board

CEUs Civil Engineering Units

CSTO Configuration Standard Technical Order

DoD Department of Defense

ESD-FMB Engineering Support Division – Facilities Management Branch

FDCC Facilities Design and Construction Center

GIS Geographic Information System

NCS National CAD Standard

NEPA National Environmental Policy Act

POL Petroleum, Oil, and Lubricants

PPOR Plot Plan of Record

PRV Plant Replacement Value

ROI Return on Investment

RPUID Real Property Unique Identification

SAM Shore Asset Management

SDSFIE Spatial Data Standards for Facilities Infrastructure and Environment

SILC Shore Infrastructure Logistics Center

TAV Total Asset Visibility

A-1

Appendix A – Utilities Category Codes The following Category Codes define the applicability of this CSTO. It also characterizes each Category Code as Linear or Non Linear and defines the applicable layer name used in the USCG’s implementation of the National CAD Standard (NCS).

Utility CATCODE CATCODE Description Linear or Non-Linear USCG NCS Layer

Electric

812-01 Electrical Distribution System Non-Linear C-POWR-INST-E

812-20 Ext Lighting, Pole Non-Linear C-LITE-POLE-E

812-31 Electrical Power Distribution Line, Overhead Linear C-POWR-OVHD-E

812-32 Electrical Power Distribution Line, Underground Linear C-POWR-UGND-E

811-46 Electric Power - Wind Turbine Non-Linear C-WIND-E

811-48 Alt Energy Source Power not Solar/Wind Non-Linear C-POWR-SPCL-E

811-50 Solar Array or Photovoltaic Sys Non-Linear C-PVMD-E

811-60 Emergency Power Plant Non-Linear C-POWR-EMER-E

813-20 Electrical Power Substation Non-Linear C-POWR-SBST-E

Potable Water

842-10 Water Distribution Line, Potable Linear C-WATR-PW~~-PIPE-E

841-10 Water Treatment Plant Non-Linear C-WATR-PW~~-BLDG-E

841-25 Desalinization Plant Non-Linear C-WATR-RO~~-BLDG-E

841-30 Water Storage, Potable Non-Linear C-WATR-PW~~-TANK-E

841-50 Water Well, Potable Non-Linear C-WATR-PW~~-WELL-E

841-51 Water Reservoir, Potable Non-Linear C-WATR-PW~~-POND-E

842-15 Water Pump Facility, Potable Non-Linear C-WATR-PW~~-EQPM-E

Non-Potable Water

845-20 Water Distribution Line, Non-Potable Linear C-WATR-NPW~-PIPE-E

844-30 Water Pump Facility, Non-Potable Non-Linear C-WATR-NPW~-EQPM-E

844-40 Water Storage Tank, Non-Potable Non-Linear C-WATR-NPW~-TANK-E

844-50 Water Reservoir, Non-Potable Non-Linear C-WATR-NPW~-POND-E

Fire Protection Water

843-10 Water Distribution Line, Fire Protection Linear C-FIRE-PIPE-E

843-20 Water Pump Facility, Fire Protection Non-Linear C-FIRE-EQPM-E

843-30 Water Tank, Fire Protection Non-Linear C-FIRE-TANK-E

843-35 Water Retention Facility, Fire Protection Non-Linear C-FIRE-POND-E

Heating 822-12 Heat Distribution Line Linear C-STEM-PIPE-E

824-10 Heat Gas Distribution Line Linear C-NGAS-PIPE-E

A-2

Utility CATCODE CATCODE Description Linear or Non-Linear USCG NCS Layer

821-00 Heat Source Non-Linear C-STEM-EQPM-E

821-60 Heating Operating Fuel Storage Non-Linear C-FUEL-TANK-E

823-20 Heat Gas Bulk Storage Non-Linear C-NGAS-TANK-E

Chilled Water

827-20 Chilled Water and Refrigerant Distribution Line Linear C-CWTR-PIPE-E

826-20 Refrigeration and Air Conditioning Source Non-Linear C-REFG-EQPM-E

Sanitary Sewer

832-10 Sewer and Industrial Waste Line Linear C-SSWR-PIPE-E

831-10 Sewage Treatment Plant Non-Linear C-SSWR-BLDG-E

831-16 Oil/Water Separation Facility Non-Linear C-SSWR-IW~~-E

831-30 Septic Tank, Drain Field, and Lagoon Non-Linear C-SSWR-STRC-E

832-31 Sewage OR Storm Lift Station Non-Linear C-SSWR-STAN-E

Storm Water

871-10 Storm Drainage - Sewer Linear C-STRM-PIPE-E

871-20 Storm Drainage - Ditch Linear C-STRM-DTCH-E

832-31 Sewage OR Storm Lift Station Non-Linear C-STRM-STAN-E

871-16 Storm water Retention Pond Non-Linear C-STRM-POND-E

871-25 Dams and Dikes Non-Linear C-STRM-DAM~-E

Compressed Air 890-21 Compressed Air Distribution System Linear C-CMPA-PIPE-E

POL

125-10 POL Pipeline Linear C-FUEL-PIPE-E

121-10 Aircraft Direct Fueling Station Non-Linear C-FUEL-EQPM-E

121-20 Aircraft Truck Fueling Facility Non-Linear C-FUEL-EQPM-E

121-50 Aircraft Operating Fuel Storage Tank Non-Linear C-FUEL-TANK-E

122-10 Marine Fueling Facility - Large Non-Linear C-FUEL-EQPM-E

122-20 Marine Fueling Facility - Small Non-Linear C-FUEL-EQPM-E

122-30 Marine Operating Fuel Storage Non-Linear C-FUEL-TANK-E

Other

890-46 Utility Tunnel Linear C-UTIL-TRAL-UGND-E

411-01 Miscellaneous Bulk Liquid Fuel Storage Non-Linear C-FUEL-STOR-TANK-E

412-44 Operational Liquid Storage, Other Than Fuel Non-Linear C-LIQD-TANK-E

412-45 Bulk Liquid Storage, Other Than Fuel Non-Linear C-LIQD-TANK-E

890-40 Miscellaneous Liquid Containment/Storage Basin Non-Linear C-LIQD-BASN-E

B-1

Appendix B – Utilities Equipment Enrollment Requirements by Catcode The following table defines which equipment types must be enrolled in SAM for each utility Catcode.

Utility Category Code Catcode Description Equipment /

Component Feature ID abbreviation

Uniformat Level IV Uniformat Description

Chilled Water 826-20 Refrigeration and Air Conditioning Source Chiller CWCH G305099 OTHER COOLING DISTRIBUTION

Chilled Water 826-20 Refrigeration and Air Conditioning Source Control System CWCS G305099 OTHER COOLING DISTRIBUTION

Chilled Water 826-20 Refrigeration and Air Conditioning Source Cooling Tower CWCT G305006 ON-SITE COOLING TOWERS

Chilled Water 826-20 Refrigeration and Air Conditioning Source Pump CWPU G305099 OTHER COOLING DISTRIBUTION

Chilled Water 826-20 Refrigeration and Air Conditioning Source System Valve CWGV,CWCV, etc.. G305099 OTHER COOLING DISTRIBUTION

Chilled Water 826-20 Refrigeration and Air Conditioning Source Tank CWTK G305099 OTHER COOLING DISTRIBUTION

Chilled Water 827-20 Chilled Water and Refrigerant Distribution Line

Chilled Water Main CWMN G305001

G305002

OVERHEAD COOLING SYSTEMS

UNDERGROUND COOLING SYSTEMS

Chilled Water 827-20 Chilled Water and Refrigerant Distribution Line System Valve CWGV,CWCV, etc..

G305001 G305002

OVERHEAD COOLING SYSTEMS

UNDERGROUND COOLING SYSTEMS

Compressed Air 890-21 Compressed Air Distribution System

Compressed Air Pipe CAMN G307001 COMPRESSED AIR DISTRIBUTION

Compressed Air 890-21 Compressed Air Distribution System Compressor CACM G307002 COMPRESSED AIR PRODUCTION

Compressed Air 890-21 Compressed Air Distribution System Control System CACS G307002 COMPRESSED AIR PRODUCTION

Compressed Air 890-21 Compressed Air Distribution System Control Valve CACTV G307001 COMPRESSED AIR DISTRIBUTION

Compressed Air 890-21 Compressed Air Distribution System Relief Valve CARV G307001 COMPRESSED AIR DISTRIBUTION

Compressed Air 890-21 Compressed Air Distribution System System Valve CAGV G307001 COMPRESSED AIR DISTRIBUTION

B-2

Utility Category Code Catcode Description Equipment /

Component Feature ID abbreviation

Uniformat Level IV Uniformat Description

Compressed Air 890-21 Compressed Air Distribution System Tank CATK G307003 COMPRESSED AIR STORAGE

Electric 811-46 Electric Power - Wind Turbine Wind Turbine ELWT G401099 OTHER ELECTRIC TRANSMISSION AND

DISTRIBUTION

Electric 811-50 Solar Array or Photovoltaic Sys Photovoltaic System ELPV G401099 OTHER ELECTRIC TRANSMISSION AND

DISTRIBUTION

Electric 811-60 Emergency Power Plant Automatic Transfer Switch ELTS G409003 EMERGENCY POWER GENERATION

Electric 811-60 Emergency Power Plant Generator ELEG G409003 EMERGENCY POWER GENERATION

Electric 812-01 Electrical Distribution System Circuit Breaker ELCB G401003…