DHS Lexicon_Terms and Definitions-2016 Edition.pdf

DHS Lexicon Terms and Definitions 2016 Edition

Management Directorate

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Prepared by:

DHS Lexicographer DHS Lexicon Program Office of the Under Secretary for Management Management Directorate U.S. Department of Homeland Security lexicon@hq.dhs.gov

Version Table

No. Version No Date Description Author 0 081007-1 10/07/2008 First Release DHS Lexicographer 1 081007-1.1 12/16/2008 Revision and update. DHS Lexicographer 2 081007-2 10/23/2009 2009 Edition DHS Lexicographer 3 081007-3 01/26/2010 2010 Edition DHS Lexicographer 4 081007-3.1 07/01/2010 Revision and update DHS Lexicographer 5 081007-4 07/14/2011 2011 Edition DHS Lexicographer 6 081007-5 06/10/2013 2013 Edition DHS Lexicographer 7 081007-5.1 10/01/2013 Revision and update DHS Lexicographer 8 081007-6 02/17/2014 2014 Edition DHS Lexicographer 9 081007-6.1 04/23/2014 Revision and update DHS Lexicographer

10 081007-7 09/01/2015 2015 Edition DHS Lexicographer 081007-8 05/13/2016 2016 Edition

Additions – 171 Revisions – 43

DHS Lexicographer mailto:lexicon@hq.dhs.gov

TABLE OF CONTENTS

1 Overview ...................................................................................................................... i 2 Structured Definitions................................................................................................... i 3 Use of Definitions ....................................................................................................... iii 4 Addition and Revision Instructions ............................................................................ iii 5 Terms and Definitions

A B C D

E F G H

I J K

L M N O

P Q R S

T U V W

X Y Z No Longer In Use

6 Supplemental Information

2016 Edition i

1 Overview On March 31, 2004, the Department of Homeland Security’s (DHS’s) Homeland Security Advisory Council (HSAC) Lexicon Working Group recommended to the DHS Secretary Tom Ridge that DHS should create a Homeland Security Lexicon. HSAC believed that a lexicon was vital to DHS’s success and to the future of the United States, and recommended that DHS “create, sustain, and promote the Homeland Security Lexicon” so that all language associated with DHS’s work would be as descriptive, accurate, precise, and as widely understood as possible. In response, the Secretary created the DHS Lexicon Program in June 2004.

The DHS Lexicon is a unified controlled vocabulary that DHS and its Components can use when communicating and sharing data. We created this lexicon by combining and standardizing the different vocabularies used by the Department. By providing a common definition for the terms we use every day, the Lexicon reduces the possibility of misunderstandings when communicating across the Department and helps DHS to develop and manage knowledge, information, and data. The DHS Lexicon is the official source for terms and definitions supporting the Department and the homeland security community.

2 Structured Definitions We define terms within the DHS Lexicon using an easy to follow format to help users rapidly and consistently understand the meaning of terminology used across Component’s and all other areas of the homeland security community, as well as by other government agencies and the general public.

Definitions for terms within the DHS Lexicon are required to:

• Be in plain language and clearly defined;

• Express only a single meaning; and

• Not require additional interpretation.

Complete instructions on how we defined terms are available in the document Standardization of Homeland Security Terminology and Definitions. You may request this document by emailing lexicon@hq.dhs.gov.

2.1.1 Definition Fields

In Part 5 “Terms and Definitions,” you will find the terms listed in a chart. The columns contain the standard fields for expressing the meaning of any DHS Lexicon term.

They include the following:

Definition – A statement of the meaning of a particular word or phrase. In its construction, a definition will always state the main object or root meaning first, followed by appropriate modification if necessary.

Extended Definition – If the term expresses a highly complex thought, a further explanatory statement or more detail may be required. An extended definition provides this supplemental information without

2016 Edition ii repeating or contradicting the definition. Instead, it provides additional statements of fact further clarifying the definition, such as:

• Identification of distinguishing characteristics;

• Supporting facts or information; and

• What is included or not included in the definition.

Annotation – An annotation is not considered part of the definition. Where necessary, an annotation provides additional comment or notation about the definition. For example, annotations can provide examples of the use of the definition, offer deeper elaboration, or cite legal use or interpretation.

Usage Sample – Usage samples are not considered part of the definition. A usage sample shows how a term is used in a sentence in order to illustrate the context of the term in application or use.

2.1.2 Additional Fields

Acronym – If a standard acronym or abbreviation is available for the term, it is also presented with the term and definition.

Synonym – The DHS Lexicon recognizes instances where more than one term is commonly used to express a specific meaning. All such synonyms for any definition are identified with the main term and definition and are also referenced back to the main term.

See Also – Sometimes, it is helpful to include references to additional items within the subject area or contrasting areas. “See also” identifies associated terms in the DHS Lexicon.

Supplemental Information – When we have provided an illustration or additional information to help you understand or interpret the term or to show its relationship to other terms, we identify it by providing the name of the illustration in this field.

2016 Edition iii

3 Use of Definitions You may use your discretion to choose how much information you extract from the DHS Lexicon to develop a glossary for a document or for single citation. If you believe your audience and purpose requires extra information, you may combine both the definition and extended definition in your glossary or citation.

1. Here is an examples of referencing “continuity” from the DHS Lexicon:

continuity Definition: state or quality of being consistent, uninterrupted, or unbroken Extended Definition: maintain uninterrupted support to essential functions in spite of natural or man-made disasters; efforts to assure continuance of minimum essential functions across a wide range of potential emergencies, including localized act or nature, accidents, technologies and/or attack related emergencies Annotation: A generally broad term used to define the ability to continue operations with minimum interruption.

2. Possible ways to use the information from the reference term:

a. continuity - state or quality of being consistent, uninterrupted, or unbroken

b. continuity - state or quality of being consistent, uninterrupted, or unbroken; maintain uninterrupted support to essential functions in spite of natural or man-made disasters; efforts to assure continuance of minimum essential functions across a wide range of potential emergencies, including localized act or nature, accidents, technologies, and/or attack related emergencies

c. continuity - state or quality of being consistent, uninterrupted, or unbroken (Note: A generally broad term used to define the ability to continue operations with minimum interruption.)

d. continuity - state or quality of being consistent, uninterrupted, or unbroken; maintain uninterrupted support to essential functions in spite of natural or man-made disasters; efforts to assure continuance of minimum essential functions across a wide range of potential emergencies, including localized act or nature, accidents, technologies and/or attack related emergencies (Note: A generally broad term used to define the ability to continue operations with minimum interruption.)

4 Addition and Revision Instructions You may recommend including a term not currently listed in the DHS Lexicon, or request a revision to an existing item, by emailing the DHS Lexicographer at lexicon@hq.dhs.gov - DHS Lexicon term addition or revision.

mailto:lexicon@dhs.gov?subject=Term%20addition%20or%20revision mailto:lexicon@dhs.gov?subject=Term%20addition%20or%20revision

2016 Edition iv

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LEGEND:

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

2016 Edition Page 1

5 Terms and Definitions We developed the terms and definitions in this document through a consensus process of subject matter experts engaged in the various topical or subject areas.

Consensus does not necessarily mean unanimous agreement among those participating. Send questions or comments on the DHS Lexicon to:

lexicon@hq.dhs.gov - Lexicon Question or Comment

New terms and definitions will be incorporated as developed.

Terms marked on the left in the Status (S) column with “N” are new additions to DHS Lexicon; “R” are revisions of previously published information; and those marked in the DHS/GOV (D) column with “*” are DHS- or Federal Government-specific terms.

A

S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

100-year floodplain

(See - base floodplain) DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual

N * 28 Code of Federal Regulations Part 23

28 CFR

Part 23 regulation and guideline for law enforcement agencies that contains implementing standards for operating multijurisdictional criminal intelligence systems receiving federal grant funding provides guidance in five primary areas: (1) submission and entry of criminal intelligence information; (2) security;

(3) inquiry; (4) dissemination; and (5) the review-and-purge process

This regulation also helps ensure the protection of the privacy, civil rights, and civil liberties of individuals during the collection and exchange of intelligence information.

DHS/DHS/I&A

Intelligence and Information Sharing Lexicon (As of 03/21/2016)

500-year floodplain

(See - critical action floodplain)

DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual

* 5W document describing the “who, what, where, when, why” of a general problem.

None This is an S&T-specific term. The 5W document supports the S&T requirements generation process.

DHS/S&T Glossary mailto:lexicon@dhs.gov?subject=DHS%20Lexicon%20Comment

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

2016 Edition Page 2

S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

abatement (See - lead-based paint abatement)

DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual aboveground storage tank

AST storage tank where more than 90 percent of its capacity is above the ground may contain petroleum or regulated hazardous substances

None DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual absolute risk level of risk expressed with real-world units of measurement that allows for independent interpretation without comparison to estimates of other risks

None 1) The absolute risk value of a scenario has a meaningful independent interpretation in contrast to relative risk that is meaningful only in comparison to other similarly constructed risk values.

2) Can be measured using annualized lives lost, expected economic impact, or other metrics but it is not a ratio of risks.

3) Can measure absolute level of risk pre- or post-risk reduction measures.

Analysts used the absolute risk estimate for a particular scenario to determine if a mitigation measure was cost effective.

relative risk DHS/PLCY/SPAR

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

absolute risk [unmitigated] level of risk that exists without risk controls hypothetical condition that would exist if risk mitigation measures were absent

1) The application of absolute risk to natural hazards is straightforward. It is a reasonable approximation of what the risk would be if all countermeasures were actually removed. It is commonly used as a step in calculating the risk-reduction value of existing or prospective countermeasures.

2) The use of absolute risk for crime and terrorism involves limitations. In this context, absolute risk involves imagining that no countermeasures are in place. However, it does not involve imagining the response of adaptive intelligent adversaries in this absence of countermeasures. As a result, it is a poor approximation of what the actual risk would be if the countermeasures were removed.

3) It is critical to be transparent about these assumptions when comparing any crime-or terrorism-related absolute risk (or calculation derived therein) to any other absolute risk-derived calculation.

An absolute risk value for the facility, assuming no security measures, was determined at the outset of the analysis.

raw risk DHS/PLCY/SPAR

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

acceptable risk level of risk at which, given costs and benefits associated with reduction measures, no action is deemed to be warranted at a given point in time

None None Extremely low levels of water-borne contaminants can be deemed an acceptable risk.

DHS/PLCY/SPAR

R acceptance testing formal testing conducted to determine whether or not a product or system satisfies its acceptance criteria and to enable the customer to determine whether or not to accept the product, system, or component

None None combined developmental and operational testing;

developmental test and evaluation;

operational test and evaluation;

test and evaluation

DHS/S&T Glossary;

DHS Instruction 102- 01b - Appendix B Systems Engineering Life Cycle access (See - classified information access (*))

DHS Instruction 121- 01-013 - Sensitive Compartmented Information (SCI) Program Management

* access and functional need accommodation circumstances that are met for providing physical, programmatic, and effective communication access to the whole community by accommodating individual requirements through universal accessibility and/or specific actions or modifications includes assistance, accommodation or modification for mobility, communication, transportation, safety, health maintenance, etc.;

need for assistance, accommodation or modification due to any situation (temporary or permanent) that limits an individual’s ability to take action in an emergency

When physical, programmatic, and effective communication access is not universally available, individuals may require additional assistance in order to take protective measures to escape to and/or from, access either refuge and/or safety in an emergency or disaster, and/or may need other assistance, accommodations or modifications in an emergency or disaster through pre-planning by emergency management, first access and functional needs

PPD-8 Access and Functional Needs Working Group 2014

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

2016 Edition Page 5

S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

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SOURCE

response agencies and other stakeholders or in sheltering or other situations from notification and evacuation, to sheltering, to return to pre-disaster level of independence.

Individuals having access and functional needs may include, but are not limited to, people with disabilities, older adults, and populations having limited English proficiency, limited access to transportation, and/or limited access to financial resources to prepare for, respond to, and recover from the emergency.

Federal civil rights law and policy require nondiscrimination for certain populations, including on the bases of race, color, national origin, religion, sex, age, disability, English proficiency, and economic status. Many individuals with access and functional needs are protected by these provisions.

access and functional needs

(See - access and functional need accommodation)

PPD-8 Access and Functional Needs Working Group 2015

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

* Access Approval Authority

AAA individual responsible for final special access program (SAP) access approval and/or denial determination

None The AAAs are responsible for coordination with the Program Security Officer in validating a nominee’s need-to-know (NTK) and material contribution to the SAP.

DHS Instruction 140- 04-001 - Special Access Program Management, Administration and Oversight

* access eligibility review process and procedure addressing the suitability indicators of the person recommended for Special Access Program access

None It is used during the initial special access program (SAP) eligibility determination process and is also applied during annual reviews of personnel security questionnaire updates or to address issues identified (self or third-party) that may impact an individual’s ability to adequately protect SAP or prospective special access program (PSAP) information.

DHS Instruction 140- 04-001 - Special Access Program Management, Administration and Oversight

* access eligibility waiver access eligibility granted or continued despite the presence of substantial issue(s) information that would normally preclude access

None None waiver DHS Instruction 140- 04-001 - Special Access Program Management, Administration and Oversight

* access to classified information

(See - classified information access (*)

DHS Instruction 121- 01-007-01 - The Department of Homeland Security Personnel Security and Suitability Program

* accession (See - records management accession

DHS Instruction 141- 01-001-01 - General User Record Management Procedures

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

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ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

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accidental hazard source of harm or difficulty created by negligence, error, or unintended failure

None None The chemical storage tank in the loading area without a concrete barrier may present an accidental hazard.

DHS/PLCY/SPAR

accreditation approval given to an organization for performing specific functions after it has met defined requirements

None The accreditation process sets the requirements, determines the competency, authority and/or credibility of an organization or individual to meet specific requirements to perform specific capabilities, and documents the results of the determination.

DHS Instruction 102- 01-001 - Acquisition Management Instruction/Guideboo k, Appendix L - Test and Evaluation Master Plan (TEMP)

* Accrediting Official

AO (See - Security Accrediting Official

DHS Instruction 121- 01-013 - Sensitive Compartmented Information (SCI) Program Management

* acknowledged special access program special access program established and administered so that its existence may be affirmed (e.g., may be publicly acknowledged) however, specific details, technologies, materials, techniques, etc., of the program are classified as specified in the applicable security classification guide and made known only to those individuals approved for access to the special access program

None DHS Instruction 140- 04-001 - Special Access Program Management, Administration and Oversight acoustic sensor sensor that passively detects and utilizes the presence of sound in order to activate a device

None None DHS/S&T - DHS Standards Council - [Based on -

DIA/JIEDDO WTI

IED Lex]

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

2016 Edition Page 8

S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

* acquirer organization responsible for the design, development, and delivery of capabilities (capital assets and services).

None None DHS Instruction 102- 01-001 - Acquisition Management Instruction/Guideboo k action (See - DHS federal action (*))

DHS Instruction 023- 01-001 - Environmental Planning & Historic Preservation actionable information information and/or intelligence that allows a decision to be made or action to be taken by the appropriate party

None None DHS/PLCY/OSP - Domain Awareness Working Group activation [message] message providing notice of intended potential reaction

None When an incident occurs that could result in the activation of Federal response resources, the FEMA Operations Center (FOC) will issue an Activation notification via the Communicator system. Other Federal departments and agencies should immediately advise the FOC of their intended response and deploy their representatives to staff the teams at the Headquarters or Regional level(s), as specified in the Activation notification.

Upon receipt of the activation notification the response teams of the Department of Energy where authorized to procure transportation services.

DHS/I&A Alert, Warning and Notification Working Group active infrared sensor

AIR sensor that emits an infrared beam to a receiver forming an invisible link that, when broken, acts as a trigger to activate a device

None These sensors act like an electronic version of the trip wire.

DHS/S&T - DHS

Standards Council - [Based on -

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

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ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

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active ingredient [pesticide] substance (or group of structurally similar substances if specified by the Agency) that prevents, destroys, repels or mitigates any pest, or that functions as a plant regulator, desiccant, or defoliant within the meaning of FIFRA Section 2(a).

None active ingredient

DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual active lock electric locking device that holds a portal closed and cannot be opened for egress by normal operation of the door hardware e.g. magnetic locks None DHS Instruction 121- 01-010 - Physical Security active sensor detecting device that transmits some type of energy and detects a change in the received energy created by the presence of motion of the target

None None DHS Instruction 121- 01-010 - Physical Security activity action or collection of actions performed in completing a task

None None DHS/PLCY/OSP - Domain Awareness Working Group adaptation adjustment of natural or human systems to a new or changing environment includes anticipatory and reactive adaptation, private and public adaptation, and autonomous and planned adaptation

Adaptation to climate change refers to adjustment in natural or human systems in response to actual or expected climatic stimuli or their effects, which moderates harm or exploits beneficial opportunities.

DHS Instruction 025- 01 - DHS Sustainable Practices Guidance Manual adaptive risk category of risk that includes threats intentionally caused by humans

None Adaptive risks can include civil disturbances, terrorism, or transnational crime.

Threats are caused by people that can change their behavior or characteristics in reaction to prevention, protection, response, or

A terrorist plot to attack a public transportation system can be categorized as an adaptive risk.

DHS/PLCY/SPAR

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

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SOURCE

recovery measures taken.

* adjudication [security] examination of an individual's character and conduct over a sufficient period of time designed to make a determination as to their suitability or fitness for employment, eligibility for access to classified information, special access programs (SAP), materials, or areas, or for their retention in federal employment and continued access to classified information and special access programs

None None DHS Instruction 121- 01-007-01 - The Department of Homeland Security Personnel Security and Suitability Program

* administrative withdrawal [classified information] previously authorized access eligibility level downgraded or withdrawn, as appropriate, when regular access to a prescribed level of classified information is no longer required in the normal course of an individual's duties

None None DHS Instruction 121- 01-007-01 - The Department of Homeland Security Personnel Security and Suitability Program

N administrative workweek period of 7 consecutive 24-hour periods

None The DHS administrative workweek begins on Sunday at 12:01 a.m.

and ends on the following Saturday at 12:00 midnight.

DHS/I&A

Intelligence and Information Sharing Lexicon (As of 03/21/2016)

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

2016 Edition Page 11

S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

R adversary individual, group, organization, or government that conducts or has the intent to conduct detrimental activities

None 1) An adversary can be hypothetical for the purposes of training, exercises, red teaming, and other activities.

2) An adversary differs from a threat in that an adversary may have the intent, but not the capability, to conduct detrimental activities, while a threat possesses both intent and capability.

3) Within the homeland security community, detrimental activities are endeavors that (1) relate to terrorism; (2) present some other threat to homeland security; or

(3) unlawfully interfere with the authorized missions of the Department, including its Components.

Al-Qaeda is considered an adversary of the United States.

detrimental activity

DHS/PLCY/SPAR;

DHS/CRCL

N adverse event occurrence or condition that caused harm may be due to acts of commission or omission

None DHS/OHA; DHS Instruction 248-01- 001 - Medical Quality Management advisory [message] message highlighting trends, developments, or situations that may threaten life and/or property issued for information purposed only and not requiring formal action

Within the homeland security community an advisory warns of a credible terrorist threat to U.S. personnel, facilities, or interests with information that is general in both timing and target, or details significant trends and developments in terrorism that may lead to an increased threat situation.

The regional FEMA office logged the most recent weather advisory to be certain the information was sharable by all individuals involved.

DHS/I&A Alert, Warning and Notification Working Group

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

INFO

SOURCE

* affirmative procurement program

APP acquisition program assuring the purchase of environmentally preferable products and services in accordance with federally mandated “green” procurement preference programs to the maximum extent possible

None The Departments APP is found in Subchapter

3023.4 of the Homeland Security Acquisition Manual. The APP addresses the following mandatory program elements:

1. Recovered materials as designated in the

EPA CPG;

2. Energy- and Water- Efficient Products as listed under the Energy Star® and FEMP Energy-Efficient Products list;

3. AFVs, alternative fuels, and fuel-efficient vehicles;

4. Bio-based products (from renewable plant and animal sources and usually biodegradable) as identified by the

USDA;

5. Environmentally preferred products;

6. Alternatives to ozone depleting substances;

and

7. Substitutes for the EPA Priority Chemicals.

DHS Instruction 025- 01 - DHS Sustainable Practices Guidance Manual

* affordable readiness optimal balance between operational effectiveness and dollar efficiency at a level that meets mission requirements

None None DHS Directive 252- 04 - Readiness Support Business Integration

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

DEFINITION

ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

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SOURCE

N * agency IT investment portfolio summary budget information for all agency major and non-major IT investments required by OMB Circular A-11

None None Exhibit 53 DHS Instruction 102- 01-001 Acquisition Management Instruction/Guideboo k

* agency records management schedule agency specific record schedule developed for all records not covered by the General Records Schedule from the National Archives and Records Administration schedules are submitted for NARA approval on an SF 115 and contains descriptions of record series or systems and disposition instructions for each; the instructions specify when the series is to be cut off, when eligible temporary records are to be destroyed or deleted, and when permanent records are to be transferred to National Archives and Records Administration

The Office of the Secretary and DHS Components fulfill these requirements through two primary instruments; Enterprise Records Schedules and Component Records Schedules.

The National Archives and Records Administration (NARA) approves a schedule before it is implemented. This approval authorizes and makes mandatory the retention periods contained in the schedule as well as the disposition instructions to be carried out upon expiration of the prescribed retention period.

agency schedule;

agency records schedule

Component records schedule;

enterprise records schedule

DHS Instruction 141- 01-001-01 - General User Record Management Procedures

* agency records schedule

(See - agency records management schedule

DHS Instruction 141- 01-001-01 - General User Record Management Procedures

* agency schedule (See - agency records management schedule

DHS Instruction 141- 01-001-01 - General User Record

Procedures

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

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ANNOTATION USAGE SAMPLE SYNONYM SEE ALSO SUPPL

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air domain sphere of knowledge, influence and activity concerning areas and things of global airspace includes domestic, international, and foreign airspace, as well as all manned and unmanned aircraft operating, and people and cargo present in that airspace, and all aviation-related infrastructures

None DHS/PLCY/OSP - Domain Awareness Working Group air domain awareness effective understanding of information, threats, and anything associated with the air domain that could impact the security, safety, or economy of the United States

None None DHS/PLCY/OSP - Domain Awareness Working Group air dropped bomb explosive article dropped from an aircraft

None It may contain a flammable liquid with a bursting charge, a photo-flash composition or a bursting charge.

DHS/S&T - DHS

Standards Council - [Based on -

DIA/JIEDDO WTI

IED Lex] air pollutant chemical, particulate, biological, or radioactive material emitted into or otherwise enters the ambient air that cause discomfort, disease, or death to humans, damage to other living organisms such as food crops, or damage to the natural or built environment can be in the form of solid particles, liquid droplets, or gases

“Air pollutant” includes any precursors to the formation of any air pollutant, to the extent the U.S. EPA has identified such a precursor or precursors for the particular purpose for which the term “air pollutant” is used.

DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual air pollution source [man-made -stationary] fixed, non-moving producer of air pollution, such as power plants and other facilities example of a pollutant source include industrial combustion processes, paint spray booths, fuel storage tanks, and solvent cleaning facilities (to name a few)

Any stationary source of air pollutant(s) that is built or modified after publication of final or proposed regulations that prescribe a standard of performance intended to apply to that type of air pollutant produced.

DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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S D TERM ACRONYM DEFINITION EXTENDED

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air quality degree to which ambient air is pollution free assessed by measuring a number of indicators of pollution

None DHS Instruction 023-

02-002-01 - DHS

Environmental Management Manual air-borne IED (See - air-borne improvised explosive device)

DHS/S&T - DHS

Standards Council - [Based on -

DIA/JIEDDO WTI

IED Lex] air-borne improvised explosive device

ABIED improvised explosive device (IED) held aloft by aerodynamic means or buoyancy and/or serves as concealment means for explosives with an initiating device

None None air-borne IED DHS/S&T - DHS Standards Council - [Based on -

DIA/JIEDDO WTI

IED Lex] aircard high speed wireless broadband card that gives users mobile access to systems and networks on laptops using an approved cellular data service

None None DHS Instruction 139- 03-001 - Management of Personal Communications Device Distribution airfield (See - airport) DHS/PLCY/OSP - Domain Awareness Working Group airport defined geographic area intended to be used either wholly or in part for the arrival, departure, and surface movement of aircraft includes all buildings, installations, equipment, and infrastructures

For the purposes of the Air Domain awareness RPT, this term encompasses airports used by commercial, general, and private aviation, as well as those facilities used by all potential conveyances (see definition for “conveyance”).

airfield;

heliport

DHS/PLCY/OSP -

Domain Awareness Working Group alien individual not a citizen or national of the United States

None None DHS/PLCY/OSP - Domain Awareness Working Group;

[Immigration and Nationality Act]

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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* alien removed confirmed movement of an inadmissible or deportable alien out of the United States based on the compulsory execution of the alien’s order of removal includes “self-deportation” or “self-execution” of the same order

An alien who is removed has administrative or criminal consequences placed on subsequent reentry owing to the fact of the removal.

Ineligibility to remain in the United States is based on grounds of inadmissibility (INA §

212) or deportability

(INA § 237).

The alien was considered removed after verification of the alien's departure followed issuance of a final order of removal.

DHS/PLCY/OIS -

Immigration Data Community of Interest; DHS/CRCL;

DHS/OGC

* alien returned confirmed movement of a potentially inadmissible or deportable alien out of the United States not based on an order of removal, but through either voluntary departure or voluntary return voluntary departure may occur from anywhere in the United States including a border, port of entry, immigration court, or detention facility, and be facilitated by CBP or ICE; voluntary return may only take place at a border, and be facilitated by CBP

Ineligibility to remain in the United States is based on grounds of inadmissibility (INA §

212) or deportability

(INA § 237)

The alien returned to his home country after agreeing to voluntarily depart the United States.

DHS/PLCY/OIS -

Immigration Data Community of Interest; DHS/CRCL;

DHS/OGC

N all crimes approach that incorporates terrorism and other high-risk threats into the existing crime-fighting framework to ensure that possible precursor crimes are screened and analyzed for linkages to larger-scale terrorist or other crimes recognizes that there is a nexus between types of criminal activity (for example; illegal drug operations, gangs, money laundering, fraud, identity theft, and terrorism)

None DHS/I&A Intelligence and Information Sharing

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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all hazards grouping classification encompassing all conditions, environmental or man-made, that have the potential to cause injury, illness, or death; damage to or loss of equipment, infrastructure services, or property; or alternately causing functional degradation to societal, economic or environmental aspects

None All hazards preparedness ensures that if disaster occurs, people are ready to get through it safely, and respond to it effectively.

FEMA began development of an Integrated Emergency Management System with an all-hazards approach that included "direction, control and warning systems which are common to the full range of emergencies from small isolated events to the ultimate emergency - war."

COOP exercises are conducted in preparation for an all hazards incident.

DHS/ESEC

* allocated requirement requirement that is established by dividing or otherwise allocating a high-level requirement into multiple lower-level requirements

None At S&T, allocated requirements are established by breaking down high-level, operational requirements that have been developed and validated.

DHS/S&T Glossary

* allocation subdivision of obligational authority below the apportionment, allotment, or sub-allotment level within a federal entity may involve a transfer of funds from an agency, bureau, or account to fund a specific purpose

None DHS Components provide allocations of funds to other Components who own investments that serve their organizational business needs.

DHS/MGMT -

Business Intelligence Dashboard Working Group

R alternate facility location, other than the primary operating facility, used to carry out Mission Essential Functions (MEFs), particularly in a continuity event includes not only other work locations, but also nontraditional locations such as a telework locations or mobile offices

None alternate site DHS Instruction 250- 05-001, Designation of Essential and Exempt Personnel

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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N alternate site (See - alternate facility DHS Instruction 250- 05-001, Designation of Essential and Exempt Personnel

R alternate worksite approved location where official duties are performed away from the official worksite

None An alternate worksite may be the employee's residence, a telework center, a satellite office or another approved location and equipped with appropriate office technology.

DHS Instruction 123- 05-001 - Telework Program alternating current

AC electric current that flows through a circuit in both directions with the change in direction occurring with a well-defined and specified frequency

None None DHS/S&T - DHS Standards Council - [Based on -

DIA/JIEDDO WTI

IED Lex] alternative energy energy derived from nontraditional sources such as; compressed natural gas, solar, hydroelectric, wind

None DHS Instruction 025- 01 - DHS Sustainable Practices Guidance Manual alternative fuel fuel type other than petroleum-based gasoline or diesel as defined by the EPAct of 2005 such as; ethanol, methanol, compressed natural gas, propane, and electrical energy

None DHS Instruction 025- 01 - DHS Sustainable Practices Guidance Manual alternative fuel vehicle

AFV motor vehicle that uses a type of fuel other than petroleum-based gasoline or diesel, as defined by the EPAct of 2005 includes electric-fueled vehicles, hybrid electric vehicles, plug-in hybrid electric vehicles, dedicated AFVs, dual-fueled alternative fuel vehicles, qualified fuel-cell motor vehicles, advanced lean-burn technology motor vehicles, self-propelled vehicles, such as bicycles, and any other alternative fuel vehicles that are defined by statute

None DHS Instruction 025- 01 - DHS Sustainable Practices Guidance Manual

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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alternative futures analysis process using a set of techniques to explore different future states developed by varying a set of key trend, drivers, and/or conditions includes forecasts, scenario analysis, and visioning

1) This type of analysis can be used to test assumptions about future conditions, as well as identify “weak signals” of trends that could be significant in the future and “wildcard events” that – while unlikely – would have high impact should they occur.

2) Alternative futures analysis can also test the robustness of alternative strategies, policies, or capabilities by evaluating the effectiveness of each, and evaluating trade-offs or complementarities among them, in a variety of potential future states ranging from the highly challenging to the visionary.

3) Similar methods can be used to develop a statement of vision to motivate an organization to create the future it prefers in light of changes taking place in the environment.

Strategic analysts used alternative futures analysis to investigate the effectiveness of a proposed policy in different possible futures.

horizon scanning

DHS/PLCY/SPAR

alternative work schedule

AWS work schedule that differs from the traditional, fixed work schedule it allows more flexibility than traditional, fixed work schedules (e.g., 8 hours per day – 40 hours per week)

There are two categories of AWS – flexible work schedules and compressed work schedules.

DHS Instruction 123- 05-001 - Telework Program; DHS/TSA

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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N * alternatives analysis

AA process of assessing the different methods for accomplishing functions, achieving performance requirements, and developing and documenting alternate concepts based on scenario and functional definitions used when the preferred solution is already narrowed down to a specific materiel solution and examines more detailed performance characteristics of various alternative ways to implement the materiel solution, and may be affected by cost and schedule constraints and trade-offs.

Alternatives analysis also occurs more broadly in analyzing the potential environmental impacts of a proposed action as required by the National Environmental Policy Act (NEPA)

DHS Instruction 102- 01-001 - Acquisition Instruction Guidebook;

DHS/OGC;

DHS/OLA

analysis of alternatives

AOA systematic analytic and decision making process to identify and document the optimal solution for satisfying an identified mission capability gap nominally, the analysis of alternatives process primarily supports and informs the development of the Operational Requirements Document (ORD) and the evolution of the Concept of Operations (CONOPS);

however other development sequences are acceptable depending on many variables

The AOA explores alternatives with the goal of identifying the most promising approach to achieve required capabilities within practical cost, schedule, and risk limits. Within S&T, AOAs are conducted in it's Project Management Lifecycle in the Project Analysis Phase.

trade study DHS/S&T Glossary;

DHS Instruction 102- 01-001 - Acquisition Instruction Guidebook;

DHS/OGC;

DHS/OLA

* analysis phase project execution phase that occurs once a project has been formally approved to start in the analysis phase, requirements are validated, a project team is established, and an initial project management plan is developed

This is an S&T-specific term.

project phase;

development phase; request for information;

transition phase

DHS/S&T Glossary

N analytic production plan [Fusion Center] document that describes the types of analysis and products a fusion center intends to provide for customers and partners, how often or in what circumstances the products will be produced, and how each product type will be disseminated

None None DHS/I&A Intelligence and Information Sharing

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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N anarchist extremist group or individual who facilitate or engage in acts of unlawful violence as a means of changing the government and society in support of the belief that all forms of capitalism and corporate globalization should be opposed and that governing institutions are unnecessary and harmful to society

None None DHS/I&A Intelligence and Information Sharing Lexicon (As of 03/21/2016)

N animal rights extremist group or individual who facilitate or engage in acts of unlawful violence directed against people, businesses, or government entities perceived to be exploiting or abusing animals

None None DHS/I&A Intelligence and Information Sharing Lexicon (As of 03/21/2016) animal-borne

IED

(See - animal-borne improvised explosive device)

DHS/S&T - DHS

Standards Council - [Based on -

DIA/JIEDDO WTI

IED Lex] animal-borne improvised explosive device improvised explosive device (IED) delivered to a target by means of an animal

None None animal-borne

IED

DHS/S&T - DHS

Standards Council - [Based on -

DIA/JIEDDO WTI

IED Lex] annunciator device that signals a change of protection zone status in a security system and provides status information about a circuit, condition, system, or location normally contains one or more indicator lamps, alphanumeric displays, computer monitors, or other equivalent means of identification

None DHS Instruction 121- 01-010 - Physical Security

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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R anomaly deviation or departure from the normal or common order, form or rule

None In the context of Air Domain awareness, an anomaly may be regarded as a potential threat.

In the context of counterintelligence, an anomaly is considered information inconsistent with expected norms giving rise to a reasonable, articulable belief that a foreign entity (foreign power, organization, person, terrorist organization) or its agents, possesses knowledge of U.S.

national security information, processes, capabilities, or activities.

DHS/PLCY/OSP -

Domain Awareness Working Group;

DHS Instruction 264-

01-001, DHS

Intelligence Enterprise; DHS Instruction 264-01-

002 - DHS

Counterintelligence Program anomaly detection identification of deviations by looking for activity that is different from normal behavior

None None DHS/PLCY/OSP - Domain Awareness Working Group

N anti-abortion extremist group or individual who facilitate or engage in acts of unlawful violence directed against the providers of abortion related services, their employees, and their facilities in support of the belief that the practice of abortion should end

None None DHS/I&A Intelligence and Information Sharing Lexicon (As of 03/21/2016) anti-aircraft

IED

(See - anti-aircraft improvised explosive device)

DHS/S&T - DHS

Standards Council - [Based on -

Terms marked on the left with N = new addition to DHS Lexicon; R = revision of previously published information; and those marked with “*” are DHS- or Federal Government-specific.

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anti-aircraft improvised explosive device improvised explosive device (IED) primarily intended to damage or destroy aircraft and/or…