70RWMD24R00000001 Amendment 003 SF 1449 RFP Conformed Copy 15March24.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

The Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Countering Weapons of Mass Destruction Acquisition Division (CWMDAD), intends toissue a single-award Indefinite-Delivery Indefinite Quantity (IDIQ) contract for Countering Weapons of Mass Destruction (CWMD) Operations Support Directorate (OSD) Chemical Preparedness (ChemPREP) Program Support. This Request for Proposal (RFP) is issued as an unrestricted procurement.

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

70RWMD24R00000001

Conformed Unofficial Copy

TABLE OF CONTENTS:

Section II: Continuation of SF30 Section III: Contract Clauses Section IV: List of Documents, Exhibits, and other Attachments Section V: Solicitation Provisions

Conformed Copy

Section II: Continuation of SF30

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 Base Period: Review and Integration (not-to-exceed)

1 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0002 Base Period: Chemical Inventory and Commodity Flow Assessment

(not-to-exceed)

4 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0003 Base Period: Model the Chemical Defense System (not-to-exceed)

1 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Conformed Copy

Item Number Base Item Number

Supplies/Services Quantity Unit

0004 Base Period: Capability Evaluation and Gap Analysis (not-to-exceed)

4 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0005 Base Period: Cognitive Decision- Making Framework (not-to-exceed)

2 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0006 Base Period: Chemical Preparedness Capabilities

Resource Catalog (not-to-exceed)

1 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

IDC Type: Not Applicable

Conformed Copy

Item Number Base Item Number

Supplies/Services Quantity Unit

0007 Base Period: Capstone Exercise(not-to-exceed)

2 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0008 Base Period: Training and Documentation(not-to-exceed)

1 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0009 Base Period: Travel(not-to-exceed) 1 LO Contract Type:Cost Contract

Total Estimated Cost

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

0010 Base Period: Other Direct Costs (ODCs)(not-to-exceed)

1 LO

$100,000.00

Conformed Copy

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

IDC Type: Not Applicable

Item Number Base Item Number

Supplies/Services Quantity Unit

1002 Option Period 1: Chemical Inventory and Commodity Flow

Assessment(not-to-exceed)

5 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

1004 Option Period 1: Capability Evaluation and Gap Analysis(not-to-exceed)

5 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

$85,000.00

Conformed Copy

Item Number Base Item Number

Supplies/Services Quantity Unit

1005 Option Period 1: Cognitive Decision-Making Framework(not-to-exceed)

3 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

1007 Option Period 1: Capstone Exercise(not-to-exceed)

2 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

1009 Option Period 1: Travel(not-to-exceed)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

$160,000.00

Conformed Copy

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

1010 Option Period 1: Other Direct Costs (ODCs)(not-to-exceed)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

2002 Option Period 2: Chemical Inventory and Commodity Flow

Assessment(not-to-exceed)

5 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

$69,000.00

Conformed Copy

2004 Option Period 2: Capability Evaluation and Gap Analysis(not-to-exceed)

5 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

2005 Option Period 2: Cognitive Decision-Making Framework(not-to-exceed)

3 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

2007 Option Period 2: Capstone Exercise(not-to-exceed)

2 LO

Contract Type:Time and Materials Unit Price

Other Direct Costs Extended Price

Description:

Conformed Copy

Item Number Base Item Number

Supplies/Services Quantity Unit

2009 Option Period 2: Travel(not-to-exceed)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

Item Number Base Item Number

Supplies/Services Quantity Unit

2010 Option Period 2: Other Direct Costs (ODCs)(not-to-exceed)

1 LO

Contract Type:Cost Contract Total Estimated Cost

Description:

Purchase Requisitions

Section III: Contract Clauses

Refer to RFP Continuation pages 70RWMD24R00000001 Amendment 003

$66,800.00

$200,000.00

Conformed Copy

Section IV: List of Documents, Exhibits, and other Attachments

RFP Amendment 003 Continuation pages 70RWMD24R00000001, 92 Pages Attachment 4 - CWMD OSD ChemPREP RFP 70RWMD24R00000001 Questions and Answers 15 March

2024Section V: Solicitation Provisions

Refer to RFP Continuation pages 70RWMD24R00000001 Amendment 003.

INTENTIONALLY LEFT BLANK

Request for Proposal (RFP)

No. 70RWMD24R00000001 Amendment 002003 for

The Department of Homeland Security (DHS)

Countering Weapons of Mass Destruction (CWMD), Operations Support Directorate (OSD)

Chemical Preparedness (ChemPREP) Program Support

Indefinite-delivery Indefinite-Quantity (IDIQ) Contract

Request for Proposal for 70RWMD24R0000001 CWMD OSD ChemPREP Program Support Amendment 003

I. INSTRUCTIONS FOR SUBMISSION OF PROPOSAL

1.0 Compliance to the RFP Requirements

The offeror shall examine and follow all RFP instructions. Failure to comply with the instructions contained herein in any way may result in a determination that the proposal is not responsive and will not be further evaluated by the Government. This RFP does not commit the Government to pay any costs for the preparation and submission of a proposal in response to this RFP. The Contracting Officer (CO) is the only individual who can legally commit the Government to the expenditure of public funds in connection with this procurement.

2.0 Description of Requirement

Scope

The selected Contractor will support CWMD’s community-wide approach in working with emergency management officials through a defined process of understanding the current capability, understanding the unique chemical threats to a community, and through scenario-based response training and exercises. This approach will allow CWMD to support communities throughout the country in agile decision making and response capabilities during a chemical incident, to include the identification of those critical decision points, information flows, and decision making defined by position and affiliation during a response to a chemical incident.

This approach will be accomplished with a chemical vulnerability, threat, and unmitigated risk assessment process that over the course of CWMD’s engagement with a community will align the entire response capability.

Threat and Vulnerability - Within each community, map the framework of all known high-risk chemicals, prevention resources available, response resources available, interconnections between responders, and response coordination across every stakeholder.

Risk Assessment - Using this mapped framework build scenarios for each community to work through risk and identify gaps in capabilities.

Enhanced Readiness - Build a repeatable process for CWMD to use across every community in the United States regardless of size to build their community into a national prevention and response capability.

The jurisdictional specific tools to be developed include Community Chemical Inventory, Community Chemical Commodity Flow and Gap Analysis; a Cognitive Decision-Making Framework; and a Federal Resource Compendium.

The process should be piloted and validated in at least one jurisdiction during the Period of Performance. Developing digital, IT, software, or other automated tools is outside the scope of this project. In addition, the Contractor shall also develop procedures and training materials to be used to instruct others independent from the Contractor. The Contractor will establish and maintain technical assistance teams to work with CWMD and the local jurisdiction to implement the specified tools.

1) Contract Type

The Government anticipates awarding one (1) Single-Award Indefinite Delivery Indefinite Quantity (IDIQ) contract via full and open competition and will not be set-aside for small business. The resulting Single Award IDIQ contract award will allow for time and materials (T&M), cost-reimbursement (CR), and a hybrid of T&M and CR orders without further competition.

2) Place of Performance

The Contractor shall perform all tasks identified in the Statement of Work (SOW) (Attachment

1) at various locations including, but not limited to Contractor facilities; CWMD-identified jurisdictions (will vary based on DHS priorities, stakeholder interest and operations tempo) and potential for periodic visits to the Department of Homeland Security located at 2707 Martin Luther King Jr. Ave SE, Washington, DC 20528.

3) Period of Performance/Ordering Period

The government anticipate the following ordering period for the resultant IDIQ contract:

Base Period: 12 months from date of award Option Period One: 12 months from end date of base period Option Period Two: 12 months from end date of Option Period 1

The ordering period above is tentatively established and subject to change. Period of performance at the task order level will be specified in each individual order.

3.0 Proposal Submission

Volume 1, 2, 3, 4, and 5 Proposal Submission:

The Offeror is required to submit separate volumes of its Technical and Price Proposal to the Contract Specialists by email at Sara.Toni@hq.dhs.gov and Marcus.Datcher@hq.dhs.gov as well as the Contracting Officer by email at William.Grimm@hq.dhs.gov no later than the Proposal cut-off time of March 26, 2024 10:00AM Eastern. The Proposal shall be in Microsoft Word or PDF compatible file type, Times New Roman font, 12 point. The page spacing shall be single spaced, having a 1-inch perimeter border. Any charts appearing in the Proposal may have a font size not less than 8.5 point.

Email size limit shall not exceed 10MB, to allow for email submissions to be successfully received by the Government’s email server.

The Proposal shall be submitted, subject to the page limitations, as follows:

Volume 1, Factor 1 Small Business Subcontracting Plan Proposal Submission (This Section Does Not Apply to Small Businesses):

The Offeror shall provide a Volume 1 as part of its Technical Proposal that addresses Factor 1:

Offerors shall submit a small business subcontracting plan in accordance with FAR 52.219-9;

and the goals stated below shall be utilized for developing the small business subcontracting plan.

In addition, Offerors shall provide a record of previous performance in carrying out the goals of subcontracting plans by including two (2) Individual Subcontracting Reports (SF 294) for recent individual contracts. If the Offeror has had no previous contracts requiring a subcontracting plan, include a statement to that effect. A vendor’s subcontracting plan will be determined to be Acceptable or Not Acceptable as compared to the percentages in the table below.

A subcontracting plan that is determined Not Acceptable, will not be eligible for award. The subcontracting plan must be approved by the Contracting Officer prior to award.

The DHS subcontracting goals for Fiscal Year 2024 are listed below:

SB Subcontracting Goals

SB Category SB Goal

SB 43%

SDB 5%

WOSB 5%

HUBZone 3%

SDVOSB 3%

Volume Title Technical Proposal Cover Page & Table of Contents (Cover page and any Table of Contents will not count toward page limitations) Executive Summary detailing the Prime Contractor and team/sub-contractor(s) Name, Address, Phone Number, Unique Entity ID, Cage Code, point of contact email and phone number.

(limited to 2 pages) Volume 1 Technical Factor 1: Small Business Subcontracting Plan is limited to 3 pages.

Volume 2 Technical Factor 2: Technical Approach is limited to 10 pages.

Volume 3 Technical Factor 3: Management Approach/Staffing Plan is limited to 10 pages.

Resumes do NOT count against the page limit

Volume 4 Technical Factor 4: Past Performance is limited to 6 pages.

Price Proposal (This is required to be a separate submission and not included in the Technical Proposal)

Volume 5 Price Factor 5: Price has no page limitation. (If submitting Price narrative, the price narrative is limited to 2 pages).

Volume 2, Factor 2 Technical Approach and Implementation Proposal Submission:

The Offeror shall provide a Volume 2 as part of its Technical Proposal that addresses Factor 2:

1) A detailed discussion of the understanding of the goals and objectives as described in the Statement of work (SOW);

2) A complete, feasible, and sound technical approach for accomplishing the requirements of the SOW;

3) Identify difficulties or potential problems that may occur in the performance of the SOW requirements and recommendations that mitigate risks;

Volume 3, Factor 3 Management Approach/Staffing Plan Proposal Submission:

The Offeror shall provide a Volume 3 as part of its Technical Proposal that addresses Factor 3, and includes:

1) A Staffing Plan which includes a description of proposed key personnel resources for the requirement and the methods it will implement to retain qualified personnel throughout the task order period of performance;

2) A personnel portion of the Proposal that includes the resumes (limited to two pages per resume) for the personnel proposed to fill key personnel positions that demonstrably shows their qualifications, including:

a. A description of the experience and capability for the personnel proposed for your project addressing such items as the individual’s background, education, work experience, and accomplishments that meets or exceeds the minimum requirements outlined in the SOW for these positions;

b. A description of the knowledge that proposed personnel have gained through completed and ongoing efforts that are similar in nature to the requirements of this solicitation.

3) Describe their personnel security policies and procedures for screening new employees;

4) Describe their knowledge and understanding of the DHS Headquarters Office of Security contractor personnel onboarding process; and the OPM eQIP process;

5) Describe their corporate policies and procedures for resolving, and escalating if necessary, any technical or personnel issues related to the task order;

6) Describe their invoicing systems and process for recording time and attendance, identifying how the contractor’s employee labor hours, rates and categories will be accurately tracked and monitored;

7) Policies and procedures for work-load assignment, management and staff accountability;

and

8) Internal quality control procedures for reviewing staff assignments and deliverables prior to submission to the government.

9) Describe their policies and procedures to manage, adjust or reallocate staffing based on workload changes or staffing attrition; and

10) Describe their policies and procedures to provide staff continuing education and training.

Volume 4, Factor 4 Past Performance Proposal Submission:

The Offeror shall provide a Volume 4 as part of its Technical Proposal that addresses Factor 4 and includes the following:

The Offeror shall reference a minimum of three (3) and a maximum of five (5) relevant past performance projects performed within the last three (3) years and provide past performance questionnaires to these references for completion. Past performance references must submit completed past performance questionnaires to the Contract Specialists by email to Sara.Toni@hq.dhs.gov and Marcus.Datcher@hq.dhs.gov with a copy to the Contracting Officer at William.Grimm@hq.dhs.gov no later than March 1226, 2024, 10:00AM ET. Relevant past performance references must be similar in size (e.g. experience in performing and delivering services for federal contracts of $10 million dollars or higher which involve a large and complex level of effort. Experience in staffing a large and diverse number of employees which can successfully deliver a large volume of services), scope (e.g. experience in providing personnel who have worked with all levels of government to execute multiple taskings with differing objectives but which are interrelated and interdependent), and complexity (e.g. experience with fielding teams which have successfully executed taskings simultaneously and in multiple jurisdictions throughout the country that involved complex systems engineering solutions and complex issues related to chemical preparedness, chemical vulnerability, threat, and unmitigated risk assessment processes).

No more than 3 past performance references (out of the total of 5) can be for a teaming partner or subcontractor(s). In order for a contractor to receive a rating other than “neither favorable or unfavorable” it must provide a minimum of three and no more than 5 relevant PP projects of which no more than three can be for a teaming partner or subcontractor.

The Government may contact all of the referenced companies/organizations and others to verify past performance information.

If the Government receives an “unsatisfactory” rating from a past performance reference or obtains negative past performance information from any other source on which the Offeror has not had a previous opportunity to comment, the Offeror (and on behalf of any teaming partner or subcontractor) will be afforded the opportunity to comment on the negative information.

If the Offeror or teaming partner or subcontractor is a new entity or none of its principals have ever performed work for others in past efforts that are similar to this requirement in term of size, complexity, and scope, the Offeror will be rated neither favorable nor unfavorable on the past performance factor.

For each past performance reference submitted, provide the following information in the Volume 4, Factor 4: Past Performance Proposal submission, in the format provided, CONTRACTOR MAY CHANGE TABLE SIZE FORMATTING in their Volume 4 proposals, to accommodate for the information they are providing.:

PAST PERFORMANCE*

Name of 70RWMD24R00000001 contractor (Prime Contractor or team/sub-contractor):

Unique Entity ID:

Reference Identifier:

Contract number:

Period of Performance:

Contract Value:

Reference Contact Information (company/Government agency name; point of contact name, email address and phone number):

Description of the Work:

Volume 5, Factor 5 Price Proposal (SEPARATE) Submission:

The Offeror’s Volume 5 of its Price Proposal shall include all resources required to accomplish the requirements. The Offeror is required to provide estimated pricing as follows:

The Offeror shall include the following information in the cover letter of its price Proposal:

• Unique Entity ID

• Contact Name

• Contact Telephone and E-mail Address

• Complete Business Mailing Address

In its price Proposal, the Offeror shall:

The Offeror is required to submit pricing for the labor categories/descriptions and travel indicated in the Technical Proposal for the base period and two 12-month option periods.

The Offeror is required to submit pricing for the three (3) key personnel in accordance with the Pricing Tables. The three (3) key personnel include the Project Manager, Chemical Subject Matter Expert (SMEs), and Critical Decision-Making SME. Offeror’s shall submit their proposed hours and rates in accordance with their technical proposal methodology.

The Offeror shall submit pricing for additional labor categories as needed in accordance with their technical proposal.

For any full-time Contractor personnel proposed, the Offeror shall propose hourly labor rates based on 1,920 hours per full-time employee per year. For any part- time Contractor personnel proposed, the Offeror shall propose actual estimated labor hours.

Offeror is required to propose pricing for estimated Time-and-Materials CLINs in accordance with the Pricing Tables.

Travel pricing cannot include profit or fee. (A list of travel is not required for Price Proposal submission.

The Offeror is required to propose ANNUAL estimated pricing for Travel and Other Direct Costs (ODCs) as follows:

CLIN 0009: Base Period: Travel (not-to-exceed): $100,000.00.

CLIN 0010: Base Period: Other Direct Costs (ODCs) (not-to-exceed): $85,000.00.

CLIN 1009: Option Period 1: Travel (not-to-exceed): $160,000.00.

CLIN 1010 Option Period 1: Other Direct Costs (ODCs) (not-to-exceed): $69,000.00.

CLIN 2009: Option Period 2: Travel (not-to-exceed): $200,000.00.

CLIN 2010: Option Period 2: Other Direct Costs (ODCs) (not-to-exceed): $66,800.00.

Any assumptions used by the Offeror in the submission of its Volume 5 Price Proposal must be included in a section explicitly marked as “Pricing Narrative.” Any Pricing Narrative submitted in response to this RFP shall not exceed 2 pages (single-spaced, Times New Roman, 12-pt font).

Offerors must not include any information pertaining to its Technical Approach, Management Approach, Staffing Plan, Subcontracting Plan, or Past Performance in its Pricing Narrative, if submitted.

4.0 Question Submission

Questions concerning this solicitation shall be made in writing, via e-mail to Contract Specialists Sara Toni, at Sara.Toni@hq.dhs.gov and Marcus Datcher, at Marcus.Datcher@hq.dhs.gov and the Contracting Officer, William B. Grimm, at William.Grimm@hq.dhs.gov. The Government will accept additional questions which must be submitted by March 19, 2024 at 10:00 AM EST, after which no, additional questions will be accepted. no later than February 26, 2024, 10:00AM ET.

Responses to comments will be provided to all prospective offerors via an RFP amendment to be posted to SAM.gov, giving due regard to the proper protection of proprietary information. In order to receive responses to questions, offerors shall cite the section, paragraph number and page number of the RFP provision in question. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries or comments for this purpose and will not receive a response from DHS. Inquiries requesting a Government’s response that would compromise a fair competition will not be answered. Further, offerors are reminded that DHS will not address hypothetical questions aimed toward receiving a potential “evaluation decision” from DHS.

II. EVALUATION

Basis for Award

The Proposals received under this RFP will be evaluated in accordance with the instructions contained in this evaluation plan. One (1) award will be made to the contractor whose Proposal is determined to best meet the needs of the Government after consideration of all factors, that is, the Proposal that provides the best value to the Government. The Small Business Subcontracting Plan evaluation factor will be evaluated on an acceptable or not acceptable basis in which the offeror will submit a small business subcontracting plan and provide a record of previous performance in carrying out the goals of subcontracting plans by including two (2) Summary Subcontracting Reports (SF 295) for recent individual contracts to meet or exceed the DHS FY23 Small Business Contracting Goals of 43%.For this procurement, best value is defined as the Proposal that results in the most advantageous acquisition decision for the Government as determined by trade off analysis among the non- price and price factors. Trade-off analysis and other analytic means involve the evaluation of superior technical capability (e.g., benefits clearly attributable to increased productivity, probability of successful agreement performance, ability to control cost, maintain schedule, and/or unique and innovative approaches to the work effort) versus the added cost.

This effort will include a Small Business Subcontracting Plan acceptable/not acceptable determination and an evaluation of the strengths, weaknesses, and risks associated with each of the other stated evaluation factors (factors 2-4) to produce an overall confidence rating of High, Some, or Low confidence in the ability of the Offeror to meet the Government’s requirements. This may result in an award to higher-priced Offerors when a technical Proposal represents the best value to the Government. As the evaluations of the non-price evaluation factors become equal between the Offerors, price becomes more important in making the award determination. If two or more Proposal/Proposals are determined not to have any substantial technical differences (i.e., are substantially equivalent with respect to the non-price factors), award may be made to the lower priced Proposal. It should be noted that an award may be made to other than the lower priced Proposal if the Government determines that a price premium is warranted due to technical merit.

The Government may also make an award to other than the highest rated Proposal, if the Government determines that a price premium is not warranted.

The Government intends to make an award upon the basis of initial Proposals. Discussions are not anticipated; however, the Government reserves the right to hold discussions at the sole discretion of the Contracting Officer. Offerors are therefore cautioned that each initial Proposal should contain the Offeror’s best Proposal.

Evaluation Factors

Technical (non-price) Factors Business Price/Cost Factor

1.Small Business Subcontracting Plan 5.Price 2.Technical Approach 3.Management Approach/Staffing Plan 4.Past Performance

Relative Importance of the Evaluation Factors

Factor 1 is acceptable/not acceptable and is not weighed relative to the other factors. Offerors that do not pass this evaluation factor will not be further evaluated.

Factors 2 and 3 are weighed equally and both are weighed more than Factor 4.

When combined together, Factors 2, 3, and 4 non-price evaluation Factors are weighed significantly more important than price Factor 5.

The evaluation factors for this award are:

Factor 1: Small Business Subcontracting Goal (This Section Does Not Apply to Small Businesses

The Government will evaluate each offeror’s proposed small business participation as follows:

1. Subcontracting Plan. Evaluate the subcontracting plan for compliance with FAR 19.704; the proposed approach in meeting or exceeding subcontracting goals with small, small disadvantaged, women-owned, service-disabled veteran-owned, veteran-owned, and HUBZone small businesses will be evaluated; and the offeror’s past experience in meeting proposed subcontracting goals on past contracts will also be evaluated.

Offerors must meet or exceed the DHS FY24 Small Business Subcontracting Goal of 43% of the subcontracted dollarsOfferors must meet or exceed the DHS FY24 Small Business Subcontracting Goal of 43% of the total proposed value of this Task Order.

The DHS subcontracting goals for Fiscal Year 2024 are listed below:

SB Subcontracting

Goals SB Category SB Goal

SB 43%

SDB 5%

WOSB 5%

HUBZone 3%

SDVOSB 3%

Factor 2: Technical Approach

The Government will assess its level of confidence that the contractor will successfully perform the requirements set forth in the SOW. The Offeror’s overall Technical Approach shall demonstrate its understanding of the requirements by providing details about how it plans to accomplish all required tasks set forth in the SOW. The Proposal shall include a sound, thorough, and reasonable technical approach to meet those requirements. The Offeror shall identify any performance risks it may encounter during execution of its technical approach/performance and present a reasonable plan to mitigate/neutralize those performance risks. The Offeror shall demonstrate a feasible plan that implements its proposed technical approach.

Simple restatements of the SOW, or mere assurances that the work will be done satisfactorily, will not achieve a high technical rating. The Proposal shall be structured and supported in a way that adequately convinces the technical evaluators that the Offeror thoroughly understands the requirement, presents a sound, reasonable, and thorough approach to meet the requirement, and has selected the best method to implement the proposed approach.

Factor 3: Management Approach/Staffing Plan

The Government will assess its level of confidence that the contractor will successfully manage the requirements set forth in the SOW. The Offeror’s overall Management Approach/Staffing Plan shall demonstrate its approach to effectively manage this requirement, and staff it with an appropriate labor mix of personnel skilled and experienced enough to support implementation of the Offeror’s Factor 2 Technical Approach. The Proposal shall include a proposed labor mix including labor categories, position descriptions, and the total number of personnel for each position that is reasonable for implementation of the Offeror’s proposed technical approach, and performance of the support services sought under this RFP. The Offeror’s management approach shall demonstrate the feasibility and accountability of the organizational approach of the Offeror’s team, including the management and roles of any teaming partners and/or subcontractors.

The Offeror shall provide well-qualified Key Personnel that meet the requirements of the roles for which they are proposed and satisfy the minimum requirements outlined in the SOW for these positions. Key Personnel resumes must demonstrate the knowledge the key personnel gained from past experience, as well as from ongoing efforts that are similar in nature to the services required under this RFP.

Simple restatements of the SOW or mere assurances that the work will be done satisfactorily, will not achieve a high technical rating. The proposal must demonstrate that the Offeror is experienced in managing an effort of this size, scope and complexity, that the Offeror has thought out how to manage the tasks, how to staff the tasks, how to avoid staff turnover, etc. The Proposal shall demonstrate to the evaluators that the Offeror’s Management Approach and Staffing Plan, if implemented, would fully support the Offeror’s proposed technical approach, with minimal risk and maximum success.

Factor 4: Past Performance

The Government will assess its level of confidence that the contractor will successfully perform the requirements based on the contractor’s past performance on other similar Government contracts or programs. The past performance evaluation will examine the extent to which the Offeror’s past performance demonstrates their capability to deliver high quality service. Only recent (or ongoing) and relevant past performance data regarding work will be evaluated. Recent is defined as within the last three (3) years. Relevant is defined as work similar in size (e.g.

experience in performing and delivering services for federal contracts of $10 million dollars or higher which involve a large and complex level of effort. Experience in staffing a large and diverse number of employees which can successfully deliver a large volume of services), scope (e.g. experience in providing personnel who have worked with all levels of government to execute multiple taskings with differing objectives but which are interrelated and interdependent), and complexity (e.g. experience with fielding teams which have successfully executed taskings simultaneously and in multiple jurisdictions throughout the country that involved complex systems engineering solutions and complex issues related to chemical preparedness, chemical vulnerability, threat, and unmitigated risk assessment processes).

Past Performance evaluations will be based on: (a) Offeror’s proposal submission describing a minimum of three (3) and a maximum of five (5) projects previously or currently performed; (b) Information obtained in Government past performance reference checks related to the project descriptions submitted as well as other inquiries on Offeror’s past performance, and (c) Information obtained from Government past performance databases. Neither a favorable nor unfavorable rating will be provided for this Factor if the Offeror does not have relevant past performance or if past performance information is not available.

Factor 5: Price

The Offeror’s price will be evaluated to determine if the contractor has proposed a price for the labor categories/descriptions and travel indicated in the Technical Proposal for the base period and two 12-month option periods. The total price for the base and option periods will be added to the total proposed price. Evaluation of the option periods does not obligate the Government to exercise the option(s).

The price will also be evaluated to determine if the labor rates are based on 1,920 hours per full time employee per year. The Government expects to receive price competition through the submission of price Proposals from multiple vendors, so Offerors are encouraged to offer discounted labor rates.

Cost realism analysis may be performed, at the Government’s discretion. Cost Proposals should be realistic and balanced.

III. IDIQ TERMS AND CONDITIONS

Only the Contracting Officer (CO) for the IDIQ is authorized to change the terms and conditions at the IDIQ level by issuing a modification bilaterally signed by the CO and the Contractor, which is also referred to as the IDIQ Holder.

1.0 IDIQ Contract Period of Performance/Ordering Period

This is a single award IDIQ contract. The Period of Performance of this IDIQ contract, which will also be referred to as the Ordering Period, will be twelve (12) months from the date of IDIQ contract award with two (2) 12-month option periods.

Orders may be issued at any time during the IDIQ contract period of performance and may extend for a period of twelve (12) months after the expiration date of the IDIQ contract. The period of performance of each order will be specified at the order level.

2.0 Place of Performance

The Contractor shall perform all tasks identified in the Statement of Work (SOW) at various locations including, but not limited to Contractor facilities; CWMD-identified jurisdictions (will vary based on DHS priorities, stakeholder interest and operations tempo) and potential for periodic visits to the Department of Homeland Security located at 2707 Martin Luther King Jr.

Ave SE, Washington, DC 20528.

3.0 Type of Orders

The IDIQ contract will allow for Time and Materials (T&M), Cost-Reimbursement (CR), and hybrid type orders. The type of order will be identified at the order level.

4.0 Flow Down of Clauses

All clauses on the Contractor’s IDIQ contract will flow down to each order.

5.0 Guarantee and Maximum Contract Limitation

Minimum. The minimum guaranteed award amount for this IDIQ contract is $2,500 for only the base period of performance of this contract (inclusive of any fee). An option exercise under FAR clause 52.217-9 does not re-establish the contract minimum.

(a) Maximum. The cumulative dollar ceiling value of the resulting single award IDIQ contract is TBD.

(b) The Government has no obligation to issue Orders to the Contractor beyond the amount specified in paragraph (a) of this section.

6.0 IDIQ Ordering Procedures

6.1 IDIQ orders and their administration will be performed by duly appointed COs assigned by DHS Headquarters and Components within their warrant authority. The order-level CO shall award and administer orders in accordance with the ordering procedures described in an ordering guide that will be issued immediately after the IDIQ award, and the procedures outlined in FAR 16.505(a) Ordering from Single-award IDIQ contract. Task orders are subject to the terms and conditions of the IDIQ contract.

6.2 All costs associated with the preparation of the Contractor’s order proposals will be at the

Contractor’s expense.

6.3 When a requesting office identifies a need that is within the scope of this IDIQ contract, the requesting office’s CO and COR shall follow all Headquarters/Component procedures for ordering off a single-award IDIQ contract.

6.4 IDIQ orders may only be issued from the date of the IDIQ contract establishment through the IDIQ contract’s expiration date. The maximum period of performance for the order after the expiration date of the IDIQ contract shall be no longer than twelve (12) months.

6.5 Each order issued under this IDIQ contract will include the following information, as applicable:

(1) IDIQ contract number and order number;

(2) Date of the order;

(3) Description of the work to be performed;

(4) The work schedule, period of performance, or required completion date (include the requesting office’s typical hours of operation, if applicable);

(5) Place of performance;

(6) Deliverables;

(7) CLIN number and description, quantity, unit price, and extended total;

(8) The firm-fixed-price to complete the requirements or labor-mix table with labor categories and rates identified;

(9) The security requirements;

(10) The payment schedule; and

(11) Accounting and appropriation data.

7.0 Special Requirements for T&M Orders

For each order against this IDIQ contract that is issued on a T&M basis, additional provisions and clauses required for and/or applicable to T&M will be incorporated by the Component ordering office in its solicitation and a resultant task order award.

8.0 Organizational Conflicts of Interest Notice

The Offeror should be aware that they may be deemed ineligible to participate in task orders by reason of an organizational conflict of interest (OCI) (see FAR 9.5, Organizational and Consultant Conflicts of Interest). The Contractor’s eligibility or ineligibility related to the existing or potential OCI to participate in task orders is determined by the task order level CO.

9.0 Termination

Notwithstanding any other provision relating to this IDIQ contract, DHS may terminate the IDIQ contract at any time in accordance with FAR 52.212-4 (l) or (m). Any disputes will be handled in accordance with, FAR 52.212-4 (d).

10.0 Invoicing

Invoices shall be prepared in accordance with FAR Clause 52.232-25, Prompt Payment, and 52.232-1, Payments. In addition to invoice preparation as required by the FAR, the Contractor’s invoice shall include the following information:

(1) Cover sheet identifying DHS;

(2) Order and Contract Number;

(3) Modification Number, if any;

(4) UEI Number;

(5) Month services provided

(6) CLIN and Accounting Classifications The Contractor shall submit the invoice electronically as directed through the subsequent task orders. The contractor shall provide an electronic copy of the invoice to the order level COR for IDIQ expenditure tracking purposes and rate validation.

The Contractor shall prepare and submit a sufficient and procurement regulatory-compliant invoice and receiving report for technical certification of inspection/acceptance of services and approval for payment. The Contractor shall attach back up information to the invoices and receiving reports substantiating all costs for services performed. A written or electronic acceptance by the COR and date of acceptance shall be included as part of the backup documentation. If the invoice is submitted without all required back up documentation, the invoice shall be rejected. The Government reserves the right to have all invoices and backup documentation reviewed by the CO prior to payment approval.

Additional order invoicing information will be specified at the order level.

11.0 Discounts

11.1 The Contractor is encouraged to provide additional discounts at the order level from their IDIQ established rates for any contract line items (CLINs). The Contractor shall make efforts to have any discounted rates, which are given to DHS Components in future orders and are more advantageous than the IDIQ rates, available for other future Components orders.

12.0 Travel

The Contractor is expected to travel in support of this SOW. To execute the tasks and sub-tasks specified, the Contractor shall liaison with Federal, State, and local organizations/offices across the nation and other Government and commercial organizations as directed by the Government.

All Contractor personnel may be required to travel on commercial and/or Government provided transportation at Government cost. All travel shall be IAW the Joint Travel Regulation (JTR), Volume 2 and will be reimbursed by the Government on a non-fee bearing, cost-only basis. The COR will authorize all travel in writing prior to each trip. Local travel will not be reimbursed for travel within a 50-mile radius, except for attendance of meetings for parking, cab fare, or subway only, and as directed by the Government. Travel reimbursement requests shall be submitted in sufficient time for the COR to give prior approval and shall identify (i) the name of travel, (ii) destination (s) including itinerary, (iii) purpose of the travel, and (iv) cost breakdown. To be reimbursed, invoices, including travel expenses shall provide a detailed breakdown of the actual expenditures invoiced. Contractor shall provide legible copies of all receipts/transaction records that support the reimbursable travel expenses of each individual respectively as well maintain the original or legible copy of receipts for all travel expenses invoiced.

13.0 Other Direct Cost (ODC) - Other than Travel

ODCs such as product printing and production, material shipping and software licensing may be incurred in the course of performing the requirements of this contract. When materials/ODC expenses should become necessary, the Contractor shall first contact the COR in writing prior to the planning or commencement of any Contractor procurements. Items to be procured in excess of $3,000 during the life of this IDIQ are subject to the pertinent FAR competition requirements and the Government will require documentation supporting compliance with such requirements prior to invoice approval. The Contractor shall not incur any ODCs without the expressed prior written approval of the COR. All receipts supporting ODC costs shall be submitted with the respective invoice for the month the Contractor incurred charges.

14.0 Non-Personal Services

The Government and the Contractor understand and agree that the services delivered by the Contractor to the Government are non-personal services. The parties also recognize and agree that no employer-employee relationship exists or will exist between the Government and the Contractor. The Contractor and the Contractor’s employees are not employees of the Federal Government and are not eligible for entitlement and benefits given federal employees.

Contractor personnel under the task order shall not (i) be placed in a position where there is an appearance that they are employed by a Federal Official, or are under the supervision, direction, or evaluation of a Federal Official, or (ii) be placed in a position of command, supervision, administration, or control over Government personnel.

15.0 Identification of Contractor Personnel

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

16.0 Security Requirements

Contractor access to unclassified, but Security Sensitive Information may be required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination.

Requests for Exception to U.S. Citizenship Requirement Special procedures apply for exception to the requirement that persons accessing DHS systems be U.S. citizens. Under normal circumstances, only U.S. citizens are allowed access to DHS systems and networks; but there is a need at times to grant access to foreign nationals. Access for foreign nationals is normally a long-term commitment, and exceptions to citizenship requirements are treated differently from security policy waivers. Exceptions to the U.S. citizenship requirement should be requested by completing a Foreign National Visitor Access Request, DHS Form 11052- 1, which is available online or through the DHS Office of the Chief Security Officer (OCSO).

Components who have access may file their request via the Foreign National Vetting Management System (FNVMS), a part of the DHS OCSO Integrated Security Management System’s (ISMS).

For further information regarding the citizenship exception process, contact the DHS OCSO

This Policy Directive and the DHS 4300A Sensitive Systems Handbook apply to all DHS employees,…