Section_J_Attachment 20 - Section_F_Deliverable_Schedule.xlsx
XLSX spreadsheet 36 KB Posted
- Solicitation number
- 70FBR427R00000001
About this file
This file is a deliverable schedule template in spreadsheet format for a Labor Hour solicitation for Level II Armed Guard Security Services.
The solicitation (70FBR427R00000001) is issued by the Federal Emergency Management Agency Region 4 to procure armed guard security services supporting the Long Term Recovery Office (LTRO) in Lake Mary and Fort Myers, Florida, in response to Disaster Declaration DR4834 FL. The RFP represents Amendment 0003, dated October 29, 2026, which updated evaluation factors for award and incorporated additional vendor questions and answers (Questions 31-59). The question submission deadline was October 29, 2026 at 2:30 p.m. Eastern Time, with proposals due November 4, 2026 at 2:30 p.m. Eastern Time. Technical inquiries should be directed to Mimie Preston (mimie.preston@fema.dhs.gov) or Betty Phillips (betty.phillips@fema.dhs.gov). This is a labor hour contract type, meaning compensation is based on hourly rates for security personnel rather than fixed prices. The attachment serves as a template document for contractors to present their proposed deliverable schedule aligned with the government's performance requirements for armed security services at the specified locations.
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Section F - Deliverable(s) PWS
| Item # | Reference | |||||
| PWS or Clause | Deliverable Event | Occurance | Suspense Date | Time | Distribution | Template Provided |
| by FEMA | Applicability | FEMA | ||||
| Logging/Accountability | 11/16/26 | Start | ||||
| Date | 12/31/27 | End Date | ||||
| 1 | PWS 2.2.1 | Level II Armed Protective Security Officers will be required to perform a variety of security-related duties, depending on the type of posts to which they are assigned. Each post will have a Level II Armed Protective Security Officers Post Assignment Record (Post Orders). Specific duties and responsibilities associated with each post will be described in the Post Orders. | Contract | |||
| Per Location/Post | TBD | TBD | COR | Attachment 01 - Blank Task Order | Contract | Primary & Alternate COR |
| 2 | PWS 2.10.1 | |||||
| PWS 2.10.2 | The Prime Contractor shall be responsible for scheduling all work and notifying Level II Armed Protective Security Officers of their work schedules in a manner consistent with effective Attachment 01 - Guard Task Order Form. |
| When requested by the CO or COR, the Contractor shall furnish a copy of the most current schedule of times, and Level II Armed Protective Security Officers by name that will be on post to the Government and provide a weekly schedule. | Weekly | Tuesday | 8:00 AM | COR | Prime contracotr or Template is available | Contract | Primary & Alternate COR | |||
| 3 | PWS 2.10.4 | The Prim Contractor and subcontractor's employees shall sign in when reporting for work, and shall sign out when leaving, on Attachment 10 - GSA Form 139, Level II Armed Protective Security Officers Duty Register. Guards working overnight will sign out at 2400 and sign in at 0001 for billing purposes at the change of the calendar day. A copy of the 139’s will be maintained by the contractor and submitted attached to the invoice. | Daily | Daily - See Seperate Schedule 139 | Per Shift | COR | DHS Form 139, Armed Protective Security Officers Duty Register | Contract | Primary & Alternate COR | |
| 4 | PWS 3.0 | The Contractor shall provide qualified and approved personnel to perform all requirements specified in this PWS. The contactor will be tasked with specific sites and location, hours required, and duty responsibilities. The sites, hours and locations could change on a daily basis at the direction of FEMA OCSO Security personnel through the Contracting Officer and COR. |
| Contractor will have the capability of providing (See PWS) Level II Armed Protective Security Officers as employees at the time of signing of the Contract. | Initial Contract | 11/16/26 | 8:00 AM | COR | ||||||
| Attachment 01 - Blank Task Order | Contract | Primary & Alternate COR | ||||||||
| 5 | PWS 3.1.1 | Security Guard minimum Qualifications | Post Award Conference of Contract | |||||||
| & per occurrence of new employee | 11/17/26 | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 6 | PWS 3.1.2 | Records of Firearms Qualifications | Post Award Conference of Contract | |||||||
| & per occurrence of new employee | 11/17/26 | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 7 | PWS 3.1.2.1 | Use of Force Policy | Post Award Conference | 11/17/26 | TBD | COR | No | Contract | Primary & Alternate COR | |
| 8 | PWS 3.1.3 | Work experience requirement | Post Award Conference of Contract | |||||||
| & per occurrence of new employee | 11/17/26 | TBD | Contracting Officer |
COR No Contract Contracting Officer Primary & Alternate COR 9 PWS 3.3 Suitability, Specifically PWS 3.3.1
All Level II Armed Protective Security Officers may begin working Post when the following documents (Suitability Package Documents) are received by the COR:
• Attachment 11 - Contractor DHS Fitness Form 11000-25
| • | Attachment 12 - Optional Form 306, Declaration for Federal Employment (OF306) | ||||
| • | Attachment 13 - Lautenberg | ||||
| • | Attachment 14 -DHS Form 11000-6, Sensitive but Unclassified Non-Disclosure Agreement Amendment Statement | ||||
| • | Attachment 15 - DHS Form 11000-9 | Per Level II Armed Protective Security Officer working the Contract | After Award of Contract | After Award of Contract | Contracting Officer |
| COR | Attachments 11 - 15 | Contract | Primary & Alternate COR |
| 10 | PWS 3.4.4.3 | The Contractor shall notify the FEMA COR of all terminations/resignations within five calendar days of occurrence. The Contractor must account for all forms of Government-provided identification issued to contractor employees under a contract (i.e., the PIV cards or other similar badges) and must return such identification to FEMA as soon as any of the following occurs: |
o When no longer needed for performance.
o Upon completion of a contractor employee’s employment.
| o Upon Contract completion or termination. | Per Occurrence | TBD | TBD | COR | Turn in Card | Contract | Primary & Alternate COR | |||
| 11 | PWS 3.4.4.4 | If an identification card or building pass is not available to be returned, the Contractor shall submit a report to the FEMA COR, referencing the pass or card number, name of the individual to whom it was issued, and the last known location and disposition of the pass or card | Per Occurrence | TBD | TBD | COR | No | Contract | Primary & Alternate COR | |
| 12 | PWS 3.4.4.8 | If the supervisor or Contractor management becomes aware that an employee or subcontractor has been arrested at any time after the initial suitability was granted, the Contractor must notify the COR in writing within 12 hours of receiving that information. | Per Occurrence w/in 12 hours | N/A | N/A | COR | No | Contract | Primary & Alternate COR | |
| 13 | PWS 3.4.4.11 | The Contractor shall submit a minimum of (See PWS) vetted Guard packets at the start of the Contract at no cost to the Government. | Contract | 11/17/26 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | |
| 14 | PWS 3.5 | The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all Contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e- mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement. | Per Occurrence | Per Occurrence | N/A | COR | No | Contract | Primary & Alternate COR | |
| 15 | PWS 3.6 | Project Manager and Alternate Project Manager | Contract | Contract | Contract | COR | No | Contract | Primary & Alternate COR | |
| 16 | PWS 4.1.1.4 | Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information Non – Disclosure Agreement (NDA), as a condition of access to such information. Other individuals not assigned to or contractually obligated to DHS or FEMA, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon publication of this directive and not applied retroactively. | Contract | |||||||
| Per Occurrencce/Employee | Each Employee | Each Employee | Contracting Officer |
| COR | See attachment 0014. | ||
| DHS Form 11000-6, Sensitive but Unclassified Non-Disclosure Agreement | Contract | Primary & Alternate COR | |
| 17 | PWS 4.1.2 | OPERATIONS SECURITY (OPSEC) an OPSEC Awareness Brief. Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec |
Send the certificate of completion to the FEMA COR
| (30 calendar days after awarded contract) | Contract | 12/16/26 | 8:00 AM | COR | OPSEC Awareness for Military Members, DOD Employees and Contractors | Contract | Primary & Alternate COR |
| 18 | PWS 4.1.2 | Contractors and Subcontractors who are working on this Contract shall receive an OPSEC Awareness Brief. Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec | |||||
| (New Employee within ten (10) business days of joining the contract Contract & Task Order Awardt) | New Employee within ten (10) business days of joining the contract | TBD | 8:00 AM | COR | OPSEC Awareness for Military Members, DOD Employees and Contractors | Contract | Primary & Alternate COR |
| 19 | PWS 4.1.3.1 | Unauthorized Disclosure of Classified or Unclassified Information training (New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.) |
| HSAR 3052.204-72 SAFEGUARDING OF CONTROLLED UNSLASSIFIED INFORMATION (JULY 2023) | New Employee within ten (10) business days of joining the contract | TBD | 8:00 AM | COR | https://www.dhs.gov/dhs-security-and-training-requirements-contractors. | Contract | Primary & Alternate COR |
| 20 | PWS 4.1.3.2 | Unauthorized Disclosure of Classified or Unclassified Information training |
(30 calendar days after awarded contract)
| HSAR 3052.204-72 SAFEGUARDING OF CONTROLLED UNSLASSIFIED INFORMATION (JULY 2023) | Contract | 12/16/26 | 8:00 AM | COR | https://www.dhs.gov/dhs-security-and-training-requirements-contractors. | Contract | Primary & Alternate COR | ||||
| 21 | PWS 4.4.2 | ||||||||||
| The limitation on hours may be orally waived by the COR in emergencies that are beyond the control of the Contractor (i.e., weather conditions that prevent the next shift from getting to the facility, civil disturbances, natural disasters, emergencies, etc.). The Contractor shall provide the COR the written waiver request within 1 hour of identification of pending need. The COR will sign and return the wavier to the Contractor. | Per Occurrence | W/in 1 hour | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 22 | PWS 4.6 | Post Award Conference - Establish Date | Three (3) business days after the date of Contract | 11/19/26 | TBD | COR | No | Contract | Primary & Alternate COR | ||
| 23 | PWS 4.7 | The Contractor shall provide an updated Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 30 days after the Post Award Conference. | 30 days after the Post Award Conference | 12/16/26 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||
| 24 | PWS 4.8 | Business Continuity Plan - The Contractor shall update the Business Continuity Plan (BCP) to the Government. The BCP Plan shall be due 30 days after the date of the Contract. The BCP shall document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. | 30 days after the Post Award Conference | 12/16/26 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||
| 25 | PWS 4.9 | Progress Reports - Project Manager shall provide a weekly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period. | Weekly | Tuesday | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||
| 26 | PWS 4.12.1.3 | 4.12.1.3. | The Contractor shall provide a transition plan within fourteen (14) working days after the Contract has been awarded. The transition plan shall include at a minimum all preliminary licensing and certifications required to initiate performance; process for transitioning predecessor employees; recruitment of new employees; and timeline showing procurement of requirement equipment and uniforms. | Contract | 11/30/26 | 8:00 AM | OMB | No | Contract | OMB |
Contracting Officer 27 PWS 4.12.2.1 Contractor shall provide a list with the total number of employees and their names performing on the Contract with any applicable suitability and certification expiration dates when requested by the CO in preparation for a new solicitation for follow-on services. Prior to Contract expiration, and after a follow-on contract is awarded, the Contractor shall exercise its best efforts and cooperation to affect an orderly and efficient transition to a successor contractor. Contract TBD TBD Contracting Officer
| COR | No | Contract | Primary & Alternate COR | |
| 28 | PWS 4.12.2.2 | After a Contract is awarded, the Contractor shall disclose necessary personnel records sufficient to allow the successor Contractor to conduct interviews for possible transition (if the Contractor is now awarded the successor Contract). These records shall be provided to the successor at least five (5) days prior to date of contract expiration. If any incumbent employees are selected by the successor and are agreeable to the change, the incumbent employees are selected by the successor and are agreeable to the change, the incumbent Contractor should cooperate to grant the employees release at a mutually agreed date. | Contract |
These records shall be provided to the successor at least five (5) days prior to date of contract expiration. 12/26/27 TBD Contracting Officer COR No Contract Contracting Officer Primary & Alternate COR
| 29 | PWS 4.12.2.3 | As part of the closeout process, the Contractor shall, within 5 days of the final day of performance, turn over all incumbent officer training, suitability and security records to the successor contractor. Failure to do so shall result in a 10% withholding of final payment until this action is accomplished as stated in the Contractor’s Personnel Filing System. | Within 5 days of the final day of performance | 12/26/27 | 8:00 AM | No | No | Contract | Primary & Alternate COR | |
| 30 | PWS 7.2.13 | The Contractor shall provide a list of serial numbers of all firearms that will be carried during this Contract. The list shall be kept current; the Contractor must document and forward any changes to the COR when a change occurs. | Contract | |||||||
| Per Occurrence | Per Occurrence | TBD | COR | See APPENDIX C - Attachment 1 - Weapons Roster | Contract | Primary & Alternate COR | ||||
| 31 | PWS 7.2.14 | In the event that a firearm is discharged, lost or stolen, the Contractor shall notify the FEMA Security Manager and COR immediately and shall relay all the particulars known regarding the discharge, loss or theft of the weapon. Additionally, the Contractor shall provide a detailed written report to the COR within 4 hours of the incident, including the date and time of the incident. The Contractor shall also notify the COR of the serial number for the replacement weapon. | Per Occurrence | Within 4 hours | Within 4 hours | Contracting Officer |
| COR | No | Contract | Primary & Alternate COR | |||||||
| 32 | PWS 10.4 | Performance Requirements Summary (PRS) | Contract | - | - | COR | Attachment 21 - Performance Requirements Summary (PRS) | Contract | Primary & Alternate COR | |
| 33 | PWS 11.4 | The Contractor shall provide any official bond(s) and insurance required, and pay any fees or costs involved or related to authorization for the arming of any employees engaged in providing services specified under the Contract. | Contract | |||||||
| Post-award Conference | 1/1/28 | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 34 | PWS 11.5 | The Contractor shall maintain current, valid copies of all licenses, permits, and certifications required to perform the services described in this PWS. The CO, COR, and all other authorized Government personnel shall have the express authority to examine these documents upon request at any time during the duration of this Contract. The Contractor shall complete and certify via e-mail a spreadsheet showing employee compliance in accordance with contract Contract policy. The spreadsheet shall reflect names and issue dates for each employee having each and all legally required licenses, permits, training and certifications as identified herein. The Contractor will validate and certify that the information on the spreadsheet is true and correct so as to ensure that all legal requirements have been fulfilled prior to the commencement of any and all work under the Contract. |
| See Attachment 22 - 11.5 Spreadsheet | Contract | Per Request | Per Request | COR | No | Contract | Primary & Alternate COR |
| 35 | PWS 12.0 | Contractor's Personnel Filing System | Contract | ||||
| And Per new hirer | 1/2/28 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | |
| 36 | PWS 12.3 | File Transition - After the award of a new Contract, the outgoing Contractor shall provide personnel records, including, but not limited to training, medical, suitability, and security records to the incoming Contractor. The outgoing Contractor shall provide these records to the successor at least 45 days prior to date of Contract expiration. The Government reserves the right to inspect all documentation provided to the incoming Contractor. Failure to provide all records to the successor Contractor as required may result in FEMA withholding of final payment until completion of this action and may negatively impact the outgoing Contractor’s performance evaluation. | 45 days prior to Contract Ending | ||||
| if applicable | 11/16/27 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | |
| 37 | PWS 13 | 11. The Contractor shall CC fema-ocso-contracts@fema.dhs.gov on all e-mails |
12. The Contractor shall use the following subject E-mail on the subject line: DR-DR#-2 digit state – Contract # - Subject
| o Example of Subject Line: DR-4673-FL - 70FBR426F00000001 – Subject | All Email Traffic | All Email Traffic | All Email Traffic | All Email Traffic | N/A | Contract - Email Trafficc | fema-ocso-contracts@fema.dhs.gov | |||
| 38 | PWS 13 | The Contractor shall utilize the following naming conventions in documentation: See Page 31 | All Deliverable Items | Per Occurrence | Per Occurrence | COR | See Page 31 | Per Deliverable | Contracting Officer |
Primary & Alternate COR 39 PWS 17 Information Technology Security and Privacy Training See below two courcese titled:
Cyber Awareness Challenge 2026
| Privacy at DHS: Protecting Personal Information | See below two courses titled | |||||
| 12/16/26 | 8:00 AM | COR | http://www.dhs.gov/dhs-security-and-training-requirements-contractors | Contract | Primary & Alternate COR | |
| 39 | PWS 17 | Information Technology Security and Privacy Training | ||||
| Provides guidance for online conduct and proper use of information technology. The Challenge presents cybersecurity and information systems security awareness instructional topics through first-person simulations and mini-game challenges that allow the user to practice and review cybersecurity concepts in an interactive manner. The training takes approximately one (1) hour to complete. Completion of the training is required before access to DHS systems can be provided. The e-mail notification shall state the required training has been completed for all Contractor and subcontractor employees. | w/in 30 days of award, |
10 days of new hire,
| and annually by October 31, 2026 | 12/16/26 | 8:00 AM | COR | https://www.cyber.mil/cyber-awareness-challenge | Contract | Primary & Alternate COR |
| 39 | PWS 17 | Privacy Training | ||||
| Defines Personally Identifiable Information (PII); identifies the required methods for collecting, using, sharing, and safeguarding PII; lists the potential consequences of not protecting PII; and requirements for reporting suspected or confirmed privacy incidents. The training takes approximately one (1) hour to complete. Completion of the training is required before access to PII can be provided.. The e-mail notification shall state the required training has been completed for all Contractor and subcontractor employees. | w/in 30 days of award, |
10 days of new hire,
| and annually by October 31, 2026 | 12/16/26 | 8:00 AM | COR | https://www.dhs.gov/publication/privacy-dhs-protecting-personal-information-transcript | Contract | Primary & Alternate COR | ||||
| 40 | SPECIAL CLAUSE INFORMATION TECHNOLOGY SECURITY AWARENESS TRAINING (JULY 2023) | The DHS Rules of Behavior is accessible at http://www.dhs.gov/dhs- security-and-training-requirements-contractors. Unless otherwise specified, the DHS Rules of Behavior shall be signed within thirty (30) days of contract award. The Contractor shall maintain signed copies of the DHS Rules of Behavior for all Contractor and subcontractor employees as a record of compliance. Unless otherwise specified, the Contractor shall e-mail copies of the signed DHS Rules of Behavior to the COR not later than thirty (30) days after contract award for each employee. The DHS Rules of Behavior will be reviewed annually, and the COR will provide notification when a review is required. | w/in 30 days of award | 12/16/26 | 8:00 AM | COR | Behavior & Rules | Contract | Primary & Alternate COR | |
| 41 | SECURITY LANGUAGE – Unclassified only | OPSEC Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/opsec/index.htm |
| Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. | w/in 30 days of award | 12/16/26 | 8:00 AM | COR | Link | Contract | Primary & Alternate COR |
| 42 | SECURITY LANGUAGE – Unclassified only | OPSEC Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/opsec/index.htm |
| Send the certificate of completion to the FEMA Contracting Officer Representative. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract. | New Employee within ten (10) business days of joining the contract | TBD | 8:00 AM | COR | Link | Contract | Primary & Alternate COR |
| 43 | SECURITY LANGUAGE – Unclassified only | Insider Threat Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/itawareness/index.htm |
| Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. | w/in 30 days of award | 12/16/26 | 8:00 AM | COR | Link | Contract | Primary & Alternate COR |
| 44 | SECURITY LANGUAGE – Unclassified only | Insider Threat Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/itawareness/index.htm |
Send the certificate of completion to the FEMA Contracting Officer Representative. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract. New Employee within ten (10) business days of joining the contract TBD 8:00 AM COR Link Contract Contracting Officer Primary & Alternate COR https://securityawareness.dcsa.mil/itawareness/index.htmhttps://urldefense.us/v3/__https:/securityawareness.dcsa.mil/opsec/index.htm__;!!BClRuOV5cvtbuNI!HA4fEy7SHd_9ne130MPcIVDGP1LDaAYVcYvl-WKYoQwcEFh96MVWvtV0w0QD8REwuOqtfoRGyvsyL09bta5c7n7VQpTbBi4e4mDzWjNp$https://urldefense.us/v3/__https:/securityawareness.dcsa.mil/itawareness/index.htm__;!!BClRuOV5cvtbuNI!HA4fEy7SHd_9ne130MPcIVDGP1LDaAYVcYvl-WKYoQwcEFh96MVWvtV0w0QD8REwuOqtfoRGyvsyL09bta5c7n7VQpTbBi4e4ufPY_ly$https://www.cyber.mil/cyber-awareness-challengehttps://www.dhs.gov/publication/privacy-dhs-protecting-personal-information-transcripthttps://urldefense.us/v3/__https:/securityawareness.dcsa.mil/opsec/index.htm__;!!BClRuOV5cvtbuNI!HA4fEy7SHd_9ne130MPcIVDGP1LDaAYVcYvl-WKYoQwcEFh96MVWvtV0w0QD8REwuOqtfoRGyvsyL09bta5c7n7VQpTbBi4e4mDzWjNp$https://www.dhs.gov/sites/default/files/2023-06/4300A%20ITSSP%20SS%20Attachment%20G%20%20Rules%20of%20Behavior.pdfhttp://www.dhs.gov/dhs-security-and-training-requirements-contractorshttps://securityawareness.usalearning.gov/opsec/index.htmhttps://securityawareness.usalearning.gov/opsec/index.htmhttps://www.dhs.gov/dhs-security-and-training-requirements-contractors.https://www.dhs.gov/dhs-security-and-training-requirements-contractors.mailto:fema-ocso-contracts@fema.dhs.gov
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