Questions and Answer 002_Amd 0003.docx

Questions and Answers 70FBR427R00000001 Questions are annotated by # with the Answer below.

Amendment 0002 Answer Questions 1 – 30

1. Is there an instruction to offer for this solicitation?

Answer: FAR Provision 52.212-1 has been added.

2. Is there the criteria for evaluations for an award?

Answer: See Amendment 0001 - Changes, uploaded the - Proposal Attachment 10 Evaluation Factors for Award. Amendment 0002 has the updated criteria for evaluations titled in Attachment(s)

· 2 .2.1 Evaluation Factors for Award - Amendment 0002 – 20261026

· Updated Instructions

· 2.2.1 Proposal Attachment 2 APPENDIX - Weapons Roster - Amendment 0002 – 20261026

· Added column of Prime or Subcontractor

· 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 – 20261026

· Added TAB: FAR Clause 52.216-31

· Updated TAB: Schedule

· 2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List - Amendment 0002 – 20261026

· Added column of Prime or Subcontractor

3. Is this a new contract?

Answer: Yes.

4. Is there going to be a standard form 1449 to sign?

Answer: 1449 has been uploaded to sam.gov and will need signed.

5. Small Business and Geographic Eligibility: The solicitation is designated as a Total Small Business Set-Aside and includes the disaster-area representation requirements under FAR 52.226-3. May a small-business prime contractor headquartered outside Florida submit a proposal using an established Florida-based, licensed security subcontractor? Must the prime independently satisfy the Florida local-area requirements, or may the subcontractor's Florida operations and experience be considered in determining eligibility?

Answer: No. A Florida-based subcontractor’s location and experience may support the prime contractor’s proposed performance approach, but they do not independently satisfy the prime offeror’s representations under FAR 52.226-3. A small-business prime located outside Florida may submit a proposal only if it can truthfully make all required disaster-area representations and comply with FAR 52.219-14 and 13 CFR 125.6 limitations on subcontracting. The prime contractor must perform the required share of the work (50%) and may not use a subcontractor arrangement to circumvent small-business or disaster-area eligibility requirements.

· No. A prime contractor headquartered outside Florida would not meet that requirement merely by teaming with or subcontracting to a Florida-based firm.

6. Security Agency Licensing: Is the prime contractor required to independently possess a Florida security agency license, or may it fulfill the operational licensing requirements through a properly licensed Florida Class B security agency subcontractor performing the armed security services?

Answer: Yes, the Prime Contractor must hold the required Florida Security Agency License (Class B).

7. Subcontractor Qualifications and Past Performance: May the prime contractor rely on its proposed security subcontractor's relevant federal security experience, personnel qualifications, and past performance to demonstrate technical capability? Will subcontractor references be considered in the technical evaluation?

Answer: No. The prime contractor may not rely exclusively or predominantly on a proposed security subcontractor’s past performance, personnel qualifications, or security-company experience to establish the prime contractor’s technical capability. The prime must demonstrate its own relevant experience and capacity to manage and perform a meaningful portion of the required services.

Subcontractor qualifications may be identified only as supporting information for the proposed team; they will not replace the prime contractor’s own qualifications or past performance. An arrangement in which the prime serves principally as a pass-through while the subcontractor performs the substantive security functions would not meet the Government’s requirement for meaningful prime-contractor performance and may raise compliance concerns under FAR 52.219-14 and 13 CFR 125.6.

8. Required Personnel: The PWS identifies seven primary officers and four standby officers across Fort Myers and Lake Mary. Are the four standby officers required to remain exclusively dedicated to this contract, or may they support other assignments provided they remain available when needed?

Answer: The four standby officers may support other assignments provided they remain available when needed.

9. Estimated Labor Hours: Please confirm whether the 19,925.5 estimated base-year hours and 3,440 option-period hours in the pricing schedule represent anticipated billable hours for the seven primary positions only, or whether they include standby, relief, or other staffing requirements.

Answer: The hours only represent the anticipated billable hours of PSOs working at the facilities. Not standby PSOs.

10. Operating Schedules: Are the identified guard posts expected to operate 24 hours per day, seven days per week, or will FEMA provide specific operating schedules and shift requirements for each location?

Answer:

· See 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 – 20261026. Go to TAB: Schedule, that is the anticipated schedule.

· The Program Office will then issue Attachment 01 - Guard Task Order Form for location, dates, and times to have the Level II Armed Protective Officers performance that may decrease or increase the hours.

· Site 1 – Office Ft. Myers – 12651 Gateway Blvd, Ft. Myers, FL 33913

· 3 x PSO, with 2 on standby (5 total).

· Hours at this time: 06:30 – 17:00 (10.5 Hours)

· Site 2 – Office Lake Mary – 701 International Pkwy, Lake Mary, FL 32746

· 4 x PSO Primary, with 2 on standby (6 total)

· Hours at this time: 06:30 – 17:30 (11 Hours)

11. Task Orders and Additional Locations: If FEMA requires services at additional Florida locations, will staffing levels, hours, and any associated mobilization requirements be established through separate task orders or contract modifications?

Answer: The Program Office will then issue Attachment 01 - Guard Task Order Form for location, dates, and times to have the Level II Armed Protective Officers performance that may decrease or increase the hours depending on urgency.

If a new disaster occurs, FEMA may utilize Attachment 01 - Guard Task Order through the result of this solicitation/contract, a modification, or a new contract. That is to be determined.

12. Overtime Billing: Does the pricing structure permit separate regular and overtime hourly billing rates? Specifically, may authorized overtime exceeding 40 hours per employee per workweek be billed at 1.5 times the contractor's regular hourly rate?

Answer: No overtime billing is not authorized. In accordance with FAR Subpart 22.101-2 Overtime: Contractors must perform all contracts, so far as practicable, without using overtime, particularly as regular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs. Any approved overtime, extra-pay shifts, and multishifts should be scheduled to achieve these objectives.

13. Standby Personnel Compensation: Are standby personnel compensated for their availability, or are they billable only when activated and performing security services?

Answer: Only billable when activated and performing security services on this contract.

14. Billing and Payment: Will invoices be submitted monthly based on verified hours worked, and what is the anticipated payment cycle following receipt and acceptance of a properly submitted invoice?

Answer: Invoices will be submitted monthly.

· See 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 – 20261026. Go to TAB: Invoice #.

· This tab would be a projection.

· The Program Office will then issue Attachment 01 - Guard Task Order Form for location, dates, and times to have the Level II Armed Protective Officers performance that may decrease or increase the hours. The Schedule and Invoice will be adjusted.

· The Awardee of the Contractor performing will utilize FAR Subpart 2.10 Assignment and Sign-in, Attachment 10 - GSA Form 139, Level II Armed Protective Security Officers Duty Register to validate performance. This is submitted weekly and with the Invoice.

15. Florida security-agency licensing: Must the prime offeror hold its own Florida security-agency license at proposal submission, or may a licensed security subcontractor satisfy this requirement? If teaming is permitted, which licensing documents must each company submit?

Answer: Yes. The Prime Offeror must hold its own current and valid Florida security-agency license at the time of proposal submission. A licensed security subcontractor may support the Prime Offeror’s proposed performance, but the subcontractor’s license does not satisfy the Prime Offeror’s licensing requirement.

Teaming and subcontracting are permitted, provided the arrangement complies with all solicitation requirements and applicable small-business subcontracting limitations, including FAR 52.219-14, Limitations on Subcontracting. The Prime Offeror remains responsible for overall contract performance.

Required documentation:

· Prime Offeror: Submit a copy of its current, valid Florida security-agency license applicable to the services required under the solicitation.

· Proposed security subcontractor(s): Submit a copy of each subcontractor’s current, valid Florida security-agency license applicable to the specific security services it will perform.

· Individual personnel licenses or credentials: Submit only if expressly required by the solicitation. This may include documentation for armed security officers, qualifying agents, instructors, or other personnel where applicable to the proposed role.

· Both companies must/shall be registered to perform in Florida.

· The FAR provisions and clauses listed below establish the applicable small-business and subcontracting requirements; they do not replace the requirement for the Prime Offeror to independently hold the required Florida security-agency license.

The following FAR Provisions are added:

· 52.219-1 Small Business Program Representations.

The following FAR Clauses are added:

· 52.219-6 Notice of Total Small Business Set-Aside.

· 52.219-8 Utilization of Small Business Concerns.

· 52.219-14 Limitations on Subcontracting.

· 52.219-28 Postaward Small Business Program Rerepresentation.

· 52.244-2 Subcontracts.

· 52.244-6 Subcontracts for Commercial Products and Commercial Services.

16. Local-area eligibility: Please confirm the documentation required to establish the prime offeror’s Florida eligibility and whether a Florida subcontractor’s qualifications may be considered.

Answer:

· Subfactor 1 State License Registration. Offeror must provide a copy of the State of Florida License Registration - https://search.sunbiz.org/Inquiry/CorporationSearch/ByName

· Subfactor 2 Security Company/Business License. Offeror must provide the State of Florida’s Security Company/Business License - https://licensing.fdacs.gov/access/agency.aspx

· Florida Class "B" License is the official business license issued by the Florida Department of Agriculture and Consumer Services (FDACS) required for any person or entity to operate a private security agency or provide security services for consideration

· The Prime Contractor must be located within the State of Florida.

· See FAR Provision: 52.226-3 Disaster or Emergency Area Representation.

· For example, if the Prime is in Texas and does not have the above licenses. The Prime will be determined to be unresponsive.

17. Startup staffing: May the 11 required guards—seven primary and four standby—be provided through a combination of prime and subcontractor personnel? Must all 11 be identified and fully documented with the proposal, or before performance begins?

Answer:

· The Prime Contract has to perform 50% or more in accordance with the added FAR Clause 52.219-14 Limitations on Subcontracting.

· See https://www.ecfr.gov/current/title-13/chapter-I/part-125/section-125.6 § 125.6 What are the prime contractor's limitations on subcontracting?

· See https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFRd133f03f6d8398b/section-121.103#p-121.103(h) § 121.103 How does SBA determine affiliation?

· Yes, the 11 must be identified and fully documented with the proposal.

· IAW the performance work statement 2.10.3 All Level II Armed Protective Security Officers must be in Prime Contractor company uniform and ready to begin work promptly at the start of their shift and shall remain on the job and in full company uniform until the end of their full tour of duty. No mix matching uniforms or Prime/Subcontractors.

18. Standby requirements: Are standby hours billable? Please specify required availability, duty location, response time, and whether standby personnel must remain onsite.

Answer: Standby personnel will not be retained onsite. Standby personnel are not billable hours.

· Site 1 – Office Ft. Myers – 12651 Gateway Blvd, Ft. Myers, FL 33913

· 3 x PSO, with 2 on standby (5 total).

· Hours at this time: 06:30 – 17:00 (10.5 Hours)

· Site 2 – Office Lake Mary – 701 International Pkwy, Lake Mary, FL 32746

· 4 x PSO Primary, with 2 on standby (6 total)

· Hours at this time: 06:30 – 17:30 (11 Hours)

· The Program Office will then issue Attachment 01 - Guard Task Order Form for location, dates, and times to have the Level II Armed Protective Officers performance that may decrease or increase the hours.

19. Schedule and quantities: Please confirm the required daily schedules, weekend and holiday coverage, and whether the workbook’s labor-hour quantities are estimates or guaranteed minimums. How should overtime and changes in operating hours be priced?

Answer:

· The Labor-Hour is the current estimate. There is not a guaranteed minimum.

· See 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 – 20261026. Go to TAB: Schedule, that is the anticipated schedule.

· The Program Office will then issue Attachment 01 - Guard Task Order Form for location, dates, and times to have the Level II Armed Protective Officers performance that may decrease or increase the hours.

· Overtime is not paid for by FEMA.

· In accordance with FAR Subpart 22.101-2 Overtime: Contractors must perform all contracts, so far as practicable, without using overtime, particularly as regular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs. Any approved overtime, extra-pay shifts, and multishifts should be scheduled to achieve these objectives.

20. Option period: The PWS describes a two-month option, but the pricing workbook shows November 16–December 31, 2027. Please confirm the intended dates and provide a corrected workbook, including any necessary formula corrections.

Answer: The dates are correct. FEMA understands that it isn’t the full two months.

21. Wage determination: Please provide the applicable wage determination or determinations, including required wages and fringe benefits for both locations.

Answer: The two following wage determinations have been added to the solicitation in Amendment 0002

· Service Contract Act WD #: 2015-4529 – State Florida – County Lee – Revision 32 – Published 20260826

· Service Contract Act WD # 2015-4553 – State Florida – County Seminole– Revision 35 – Published 20260821

The following FAR Clauses have been added:

· 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

· 52.222-41 Service Contract Labor Standards

· 52.222-42, Statement of Equivalent Rates for Federal Hires

· 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts)

22. Personnel suitability: Does the PWS’s stated 120-day disaster waiver apply to this procurement? What approvals and documentation are required before personnel may begin work, and what processing time should offerors allow?

Answer: Due to the current disaster; which has exceeded 120 days. The waiver is not applicable in this requirement. The PWS is not updated due to potential future disasters.

23. Additional locations and equipment: Which statewide deployment costs and supplemental items—including vehicles, guard shacks, and fencing—must be included in the hourly rate? How will additional locations or equipment be authorized and compensated?

Answer: Vehicles, Guard Shacks, and Fencing are not required in the hourly rate. If additional locations are needed. It will usually occur during the beginning of the disaster. FEMA will see if the offeror who is awarded the contract can perform. An additional CLIN is usually added to account for it. The additional locations would be utilizing Attachment 01 - Guard Task Order Form to annotate the location and what is needed. When it comes to additional equipment such as vehicles, guard shacks, and fencing, that is a separate CLIN and would be requested. That would be negotiated before the modification is added to the contract, adding the funding and CLIN for the requested added items and compensation.

24. Financial responsibility: Please confirm how the required one-month financial capacity will be calculated and which supporting documents are acceptable.

Answer: For example, 12 months on the base CLIN, the offeror proposes $1.2 million. The required one-month financial capacity/capability would be $100,000. The supporting document for Financial Responsibility is: 2.2.1 Proposal Attachment 6 Determination of Finance Responsibility

25. Past-performance questionnaires: Attachment 4 directs customer submission to the Contracting Officer, while Attachment 10 requests completed questionnaires with the proposal. Should references submit directly, should offerors include the completed forms, or are both required?

Answer: The Proposal and all attachments to the proposal shall/must be submitted to the Contracting Officer at one time.

26. Missing attachments and submission instructions: Please provide the PWS-referenced attachments that were not included in the package and confirm the controlling proposal checklist, submission recipients, and page limits where instructions differ.

Answer:

1. Document Incorporation: Amendment 0001 - The following documents are hereby added and incorporated into the solicitation package:

· 02.1.1 Sol_70FBR427R00000001

· Proposal Attachment 10 Evaluation Factors for Award

2. See updated attachments in Amendment 0002:

· 2 .2.1 Evaluation Factors for Award - Amendment 0002 – 20261026

· Updated Instructions

· 2.2.1 Proposal Attachment 2 APPENDIX - Weapons Roster - Amendment 0002 – 20261026

· Added column of Prime or Subcontractor

· 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 – 20261026

· Added TAB: FAR Clause 52.216-31

· Updated TAB: Schedule

· 2.2.1 Proposal Attachment 5 Technical Evaluation Document -PSO Document List - Amendment 0002 – 20261026

· Added column of Prime or Subcontractor

27. Submission method: Attachment 10 indicates proposals are submitted by email to you at mimie.preston@fema.dhs.gov. Would you please confirm that is the correct and only submission route?

Answer: Proposal submissions shall be submitted to the following email address: mimie.preston@fema.dhs.gov It is the only submission route.

28. SAM.gov registration: Redacted submitted its SAM.gov entity registration on October 25, 2026 (Redacted); validation and activation are in process. Does FAR 52.204-7 Alternate I apply to this solicitation, and will an offeror whose registration is submitted and pending activation be considered eligible at proposal submission?

Answer: FAR Clause 52.204-7 - System for Award Management—Registration (DEVIATION DATE) has been added.

· “Active”

· The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.

29. Is there anything further you would like offerors to know at this stage — for example, whether answers to questions will be issued by amendment, or anything about how you would like the proposal package organized?

Answer: Amendment 0002 will have the Questions and Answers posted due to the questions received. FEMA will answer the remaining Questions and Answers by the specific date: The reason Amendment 0002 is to mitigate duplicated questions. See Amendment 0001 and 0002 for updates to the solicitation.

30. The SF 1449, Block 8, lists the offer due date as 11/2/2026 at 1430 ET. Proposal Attachment 10, Evaluation Factors for Award, lists the due date as October 28, 2026 at 2:30 PM ET. Please confirm which date controls. Please also confirm whether FEMA will accept additional questions, since Attachment 10 set the question deadline for today at 12:00 PM ET.

Answer:

· Questions are due: Thursday, October 29, 2026, at 14:30 PM ET.

· Proposals are due: Wednesday, November 4, 2026, at 14:30 PM ET

Amendment 0003 Answer Questions 31 – 59 Date October 27 – 29, 2026.

31. Local-area eligibility and corporate documentation Redact Prime Contractor would be the prime offeror and has no Florida office. Redact Subcontractor Contractor would be our Florida-based security subcontractor. What Redact Prime Contractor -specific evidence must accompany Attachment 7 for FEMA’s assessment under FAR 52.226-3(d)? Under Attachment 10, Subfactors 1 and 2, which Florida registration and security-agency licensing records must be held by the prime, and which may be provided by the performing subcontractor?

Answer: See 2.2.1 Proposal Attachment 7 Local Area Documentation Requirement..pdf; which annotates Additional Local Area Documentation Requirement.

The Prime Offeror must independently provide the documentation required by Attachment 7 to support its representations under FAR 52.226-3(d). Subcontractor’s Florida location, registration, licensing, or experience may be provided as supporting subcontractor information, but it does not substitute for the required Prime Offeror documentation or representations.

Because the Prime Offeror does not maintain a Florida office, The Prime Offeror must accurately identify its own principal office location and business operations in Attachment 7 and must not represent that it is a Florida-based or local-area firm unless it independently meets the solicitation’s applicable definition and representation requirements. The Government will evaluate Prime Contractor’s eligibility and representations based on the Prime Contractor’s own corporate status and documentation, not solely on the status of its proposed subcontractor.

Under Attachment 10:

· Subfactor 1, Florida registration/corporate documentation: Prime Contractor must provide its own applicable Florida business-registration, authorization-to-do-business, or other corporate-registration documentation required by the solicitation.

· The Prime Contractor must provide the Subcontractor’s Florida registration documents only to support its proposed role as a subcontractor.

· Subfactor 2, Florida security-agency licensing: The Prime Contractor must provide its own current and valid Florida security-agency license at proposal submission. A subcontractor’s Florida security-agency license cannot satisfy the Prime Offeror’s licensing requirement.

· The Prime Contractor must provide the Subcontractors valid Florida security-agency license for the armed-security services it proposes to perform.

· If the Prime Offeror/Business does not reside within the State of Florida. In accordance with FAR Provision 52.226-3 Disaster or Emergency Area Representation, specifically (d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include-

(1) Physical location(s) of the offeror’s permanent office(s) and date any office in the set-aside area(s) was established;

(2) Current state licenses;

(3) Record of past work in the set-aside area(s) (e.g., how much and for how long);

(4) Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area;

(5) Percentage of the offeror’s gross revenues attributable to work performed in the set-aside area;

(6) Number of permanent employees the offeror employs in the set-aside area;

(7) Membership in local and state organizations in the set-aside area; and

(8) Other evidence that establishes the offeror resides or primarily does business in the set-aside area. For example, sole proprietorships may submit utility bills and bank statements.

(e) If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation.

· The Offeror must provide proof that primarily does business in the set-aside area.

· FAR Clause 52.226-4 Notice of Disaster or Emergency Area Set-Aside. (a) Set-aside area. Offers are solicited only from businesses residing or primarily doing business in FLORIDA Contracting Officer to fill in with definite geographic boundaries.] Offers received from other businesses shall not be considered.

· FAR Clause 52.226-5(b)(1) Restrictions on Subcontracting Outside Disaster or Emergency Area.

· The Contractor agrees that in performance of the contract in the case of a contract for- (1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the Contractor or employees of other businesses residing or primarily doing business in the area designated in the clause at FAR 52.226—4, Notice of Disaster or Emergency Area Set-Aside.

· FAR Clause 52.219-14(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for— (1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

· The Prime Contractor must meet provided the proposal clearly identifies its role and the arrangement complies with all requirements of the solicitation.

32. Insurance coverage and limits Attachment 10, Subfactor 3 identifies claims-made Commercial General Liability coverage but specifies an each-occurrence limit. Is occurrence-form CGL acceptable? Please confirm the required umbrella/excess liability limits, whether excess liability satisfies the umbrella requirement, and which coverage records must identify the prime and performing subcontractor.

Answer:

· If the Prime Contractor is Subcontracting. The Prime Contractor with their proposal must provide Prime’s and Subcontractor’s Commercial General Liability Coverage. The Certificate of Liability Insurance is being requested for evaluation.

33. Base-period pricing quantity CLIN 0001 specifies 19,926 hours. Attachment 3 displays that quantity, but Pricing Schedule cell F4 contains 19,925.5 hours, which cell H4 uses to calculate the extended price. Which quantity governs evaluation and award? Will FEMA issue a corrected workbook or specify any authorized correction?

Answer:

· Amendment 0002 to this Solicitation has updated/resolved the 19,925.5 and change it to 19,926 hours. This has been corrected.

34. Option period The PWS and evaluation document describe a two-month option, while the solicitation and Attachment 3 show November 16–December 31, 2027. FAR 52.217-9 also contains “1 MONTHS” as the maximum total duration. Please confirm the controlling option dates and duration, the correct maximum contract duration, and whether the 3,440 option hours remain unchanged.

Answer:

· The dates are correct. FEMA understands that it isn’t the full two months

· This is a Labor-Hour Contract.

· The Program Office will utilize Attachment 01 - Guard Task Order Form to change locations, dates, and times for the performance of the Level II Armed Protective Officers. This may decrease or increase the hours but will not exceed the hours annotated within the CLIN Structure, unless a modification is executed.

35. Standby requirements and expanded coverage For the two standby PSOs required at each location, must those officers remain on site, or may they be off site and available to meet the two-hour replacement requirement? Please confirm their required availability hours and pricing treatment. Also, are Attachment 3’s weekend and expanded evening/overnight schedules the intended estimating and pricing basis, subject to authorized Call Orders?

Answer: Standby personnel will not be retained onsite. Standby personnel are not billable hours.

· See 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 – 20261026. Go to TAB: Schedule, that is the anticipated schedule.

· The Program Office will then issue Attachment 01 - Guard Task Order Form for location, dates, and times to have the Level II Armed Protective Officers performance that may decrease or increase the hours.

· Site 1 – Office Ft. Myers – 12651 Gateway Blvd, Ft. Myers, FL 33913

· 3 x PSO, with 2 on standby (5 total).

· Hours at this time: 06:30 – 17:00 (10.5 Hours)

· Site 2 – Office Lake Mary – 701 International Pkwy, Lake Mary, FL 32746

· 4 x PSO Primary, with 2 on standby (6 total)

· Hours at this time: 06:30 – 17:30 (11 Hours)

36. Initial staffing and startup deadlines We understand that eleven PSOs must be employees at contract signing and eleven vetted packets are required at contract start. Please reconcile the 24-hour coverage provisions in PWS §§1.2 and 3.4.4.10 with the seven-day startup provision in §4.12.1.3. What event starts the controlling initial deployment clock, and when must officers physically assume the initial posts?

Answer: The Performance Work Statement will not be reconciled. The initial deployment start clock will be when the company receives the contract. See 1.2 Scope - The immediate requirement will be for armed guard services to be provided within 24 hours of the execution of Attachment 01 - Guard Task Order Form against the Contract.

37. Government authorization before duty For new and previously FEMA-vetted PSOs, what written suitability or entry-on-duty authorization must the contractor receive before an officer may assume post? Please clarify how the package-receipt language in PWS §3.3.1 aligns with §§3.4.3–3.4.3.1 and the appended temporary-eligibility provisions, including transfers from another FEMA contract.

Answer:

· The Performance Work Statement will not be revised/appended. The Program Office will notify the Company when the PSOs will be allowed to stand post. When the Contract is awarded, the Prime Contractor will submit in accordance with PWS 3.3 Suitability.

· PWS 3.3.4. All Level II Armed Protective Security Officer(s) who have been EOD approved, worked for a prior company, or on another Contract, must submit Attachment 11 - Contractor DHS Fitness Form 11000-25 to be switched to the current Contract.

· Personal Security (PER SEC) may approve/disapprove submit Attachment 11 - Contractor DHS Fitness Form 11000-25 or request resubmittal of Suitability Package Documents (See 3.3.1).

38. Referenced documents Please provide or identify access to the referenced Guard Task Order form, site Post Orders, Performance Requirements Summary, Section F deliverable schedule and §11.5 spreadsheet. Please also identify the applicable Guard II wage determination number(s), revision(s), and wage/fringe requirements for Lake Mary and Fort Myers.

Answer: The documents will be uploaded to sam.gov.

39. Would our company be eligible to bid as the prime contractor under the solicitation’s Florida local-area requirements with the Florida company as our subcontractor? Also, must the prime itself hold a Florida security agency license, or may the licensed subcontractor satisfy that requirement?

Answer: Your first question, all companies are eligible to bid, but to be considered/eligible for award will be addressed in your second question/answer. The second question is that the Prime must hold the Florida Security Agency License, and The Subcontractor would have to, to satisfy the requirement Read the following answers to the following questions: 5, 6, 15, 16, and 31.

40. Contract Structure and Activation. Please confirm whether FEMA intends to establish a one-year, disaster-response security services contract under which the successful contractor will provide Level II Armed Protective Security Officers as individual Guard Task Orders are issued in response to operational requirements.

Answer: The requirement is primarily for Fort Myers and Lake Mary, Florida.

· This is not to establish a Florida One Year Disaster-Response Security Service Contract.

· If a new disaster occurs, FEMA may utilize Attachment 01 - Guard Task Order through the result of this solicitation/contract. But FEMA may not, and a modification may be utilized to add the PSO, or a new contract maybe be completed. That is to be determined at the time of the new disaster.

41. Initial Deployment Requirements. The Performance Work Statement identifies Fort Myers and Lake Mary as initial locations requiring seven primary officers and four standby officers. Please clarify whether these locations represent immediate operational assignments expected to commence upon contract award or baseline staffing capabilities to be maintained for future activation.

Answer: See answer to # 40. Fort Myers and Lake Mary, Florida are the current locations, and not future locations have been identified.

42. Multiple Disaster-Response Deployments. During the contract's period of performance, may the successful contractor receive multiple concurrent or successive Guard Task Orders for security services at different FEMA facilities throughout Florida, subject to operational requirements and contractor capacity?

Answer: See answer to 23, and 40.

43. Deployment Staffing and Expansion. Will the contractor be limited to the initial 11 Level II Armed Protective Security Officers identified in the PWS, or may FEMA authorize additional personnel and assignments under the same contract as disaster-response requirements expand?

Answer: The initial 11 Level II Armed Protective Security Officers (PSOs) identified within the Proposal; FEMA will be evaluating for the proposal. Those PSOs will have to go through Suitability (see Performance Work Statement 3.3). FEMA will authorize additional PSOs outside of the proposal to be vetted for performance in this contract. Those same PSOs may be requested for disaster-response requirements, if a future disaster occurs.

44. Contractor Readiness Between Deployments. Please clarify whether the contractor is required to maintain 11 dedicated officers exclusively available for FEMA assignments throughout the contract period, including periods when no Guard Task Order is active, or whether qualified personnel may perform other assignments provided the contractor meets FEMA's mobilization requirements.

Answer: See answer # 8

45. Personnel Vetting and Replacement. For additional deployments, may the contractor submit qualified personnel for FEMA suitability review as operational needs arise? Please also clarify the procedures and anticipated approval requirements for adding or replacing previously identified officers.

Answer: Suitability review will be only for the PSOs assigned to this contract (performing/standby). If a PSO needs replaced due to quitting, firing, removal, etc. In accordance of the Performance Work Statement See 3.5, 3.6.

46. Mobilization and Deployment Notice. Please confirm whether the 24-hour mobilization requirement applies to all Guard Task Orders, including newly established disaster-response locations, and whether longer mobilization periods may be authorized based on deployment size, geographic location, or operational conditions.

Answer: The immediate need is annotated in the Performance Work Statement on page 2 of 52. Also see PWS 1.2 Scope - The immediate requirement will be for armed guard services to be provided within 24 hours of the execution of Attachment 01 - Guard Task Order Form against the Contract. The vendor shall have 11 Level II Armed Protective Security Officers available at the start of the contract. The Program Office will then issue Attachment 01 - Guard Task Order Form for location, dates, and times to have the Level II Armed Protective Security Officers performance. Other FEMA facilities could be open in other areas of the declared state which would require Level II Armed Protective Security Officers in facilities located in any or all counties throughout Florida.

The 24-hour mobilization requirement does not apply to all guard task orders. If a new facility/location is needed. It is management expectations. Is the Company capable of performing, Immediate need, etc. Communication will occur. It is known that not all Security Companies have the capability to expand throughout the State and perform additional disasters. From the experience of the Program Office, companies have stated they cannot support additional outside of the Contract.

47. Established Contract Rates. Please confirm whether the hourly rates established under the resulting contract will apply to all authorized deployments throughout Florida, including additional disaster-response facilities, or whether location-specific rates or other pricing adjustments may be negotiated through subsequent task orders or contract modifications.

Answer: The hourly rate being provided is for both Ft. Myers and Lake, Mary Florida offices. The other locations, if requested by FEMA, would be subject to the same hourly rate for Attachment 01 - Guard Task Order Form to be utilized.

· If the hourly rate changes. A new contract would be utilized, due to the change of hourly rate.

48. Overtime, Holidays, and Extended Operations. Please clarify how overtime, holiday coverage, extended shifts, and continuous operations will be compensated under the resulting contract, including whether the pricing schedule permits separate rates for these circumstances.

Answer: The answers are as follows:

· Overtime - No overtime billing is authorized. In accordance with FAR Subpart 22.101-2 Overtime: Contractors must perform all contracts, so far as practicable, without using overtime, particularly as regular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs. Any approved overtime, extra-pay shifts, and multishifts should be scheduled to achieve these objectives.

· Overtime, Holiday Coverage, Extended Shifts, and Continuous Operations there is not a separate line item/CLIN to be charged against.

· Pricing schedule permits separate rates for these circumstances – does not provide separate rates.

· See 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 – 20261026. Go to TAB: Schedule, that is the anticipated schedule.

· The Prime Contractor will compensate the employees in accordance to city, county, state, and federal laws.

49. Travel, Lodging, and Deployment Expenses. PWS Section 4.5 indicates that travel expenses are included in the contract rate. Please confirm whether this provision applies to all statewide deployments, including assignments requiring overnight lodging, and whether FEMA may authorize separate reimbursement or rate adjustments for extraordinary deployment-related expenses.

Answer: Travel expenses are included in the Contract Rate. This provision applies to all statewide deployments. FEMA will not authorize separate reimbursement or rate adjustments for extraordinary deployment-related expenses. See also answer to question # 40 and 41.

50. Deployment Duration and Demobilization. Will individual Guard Task Orders specify an anticipated deployment duration, and what procedures will govern reductions in staffing, early demobilization, cancellation, or extension of an active deployment?

Answer: Yes.

51. Local-area eligibility: Can Servexo qualify under FAR 52.226-3(d) based on its Florida office, licensure, and past work? What supporting documentation will the Contracting Officer require to make that determination?

Answer: See the answers to Questions 5, 6, 15, 16, 31, 39, and updated: 2.2.1 Evaluation Factors for Award - Amendment 0003 - 20261029

52. Personnel suitability: What suitability approvals must the 11 proposed officers have at proposal submission versus before starting work, and what processing time should we allow?

Answer: See PWS 3.3.

All personnel MUST have an active on a valid contract with a FEMA EOD approval BEFORE working on a FEMA contract.

· If currently active with company ABC on contract 123 and moving to contract 345 with the same company (ABC) then just the submission of an updated mass submission sheet or fitness form (11000-25) is required.

· If currently active with company ABC on contract 123 but moving to another contract with a different company and contract, then the fitness form and docs need to be sent. **Cannot begin working on the new contract until the new position and an EOD approval has been sent.

· Timing depends on type of submission. If within 120 days of a DR declaration, then 24-48 hours (normals business day). If long term recovery or beyond 120 then it will take longer as the processing will be via full submission of investigation.

53. Break coverage: Must all seven primary posts remain continuously staffed during meal and rest breaks, and are relief coverage hours included in the estimated hours?

Answer: Relief Coverage Hours are not included in the estimated hours. The PSO staff can be utilized to relieve for breaks and lunch. See PWS 4.12.1.3. Transition Plan, “Relief and break plan.”

54. Missing attachments: Please provide the PWS-referenced Post Orders, Deliverable Schedule, and Performance Requirements Summary, and confirm whether any related forms must accompany the proposal.

Answer: 2.2.1 Proposal Attachment 1 Performance Work Statement.pdf was uploaded on October 23, 2026. The related forms that must accompany the proposal are annotated in 2.2.1 Evaluation Factors for Award - Amendment 0003 - 20261029.docx. has the updated documents.

55. Attachment 10 (Evaluation Factors for Award) and the Pricing Proposal appendix were deleted from SAM.gov on October 27. Will they be reissued, by when, and will the proposal deadline be extended if they are reissued close to the cutoff?

Answer: Both of these documents were updated and re-posted on October 27, 2026.

· 2.2.1 Evaluation Factors for Award - Amendment 0002 - 20261026.docx.

· 2.2.1 Proposal Attachment 3 APPENDIX - Pricing Proposal - Amendment 0002 - 20261026.xlsx

· The Proposal deadline will not be extended.

· See the replacement document of 2.2.1 Evaluation Factors for Award - Amendment 0002 - 20261026.docx. with 2.2.1 Evaluation Factors for Award - Amendment 0003 - 20261029.docx

56. What is the required proposal submission method (portal, email, or other)? The instructions section as posted currently contains only a protest-filing notice.

Answer: See 2.2.1 Evaluation Factors for Award - Amendment 0002 - 20261026.docx. posted October 27, 2026, on https://sam.gov; which specifically states, The Offeror’s proposal shall be submitted via e-mail to mimie.preston@fema.dhs.gov. Late submissions will not be accepted. FEMA is not responsible for any delays in transmission of proposals.

· See the replacement document of 2.2.1 Evaluation Factors for Award - Amendment 0002 - 20261026.docx. with 2.2.1 Evaluation Factors for Award - Amendment 0003 - 20261029.docx

57. What evidence establishes that an offeror resides or primarily does business in Florida under the disaster-area set-aside, and how is the 50% in-area personnel-cost rule measured and documented?

Answer: See answer 31, and 39 on evidence that establishes that an offeror resides or primarily does business in Florida under the disaster-area set-aside.

How is the 50% in-area personnel-cost rule measured and documented?

1. The simple answer is Labor Hours by company and performance and payment to similarly situated entities, would need annotated within the proposal.

2. All Employees will be checked against https://licensing.fdacs.gov/access/individual.aspx to validate their license D&G.

3. License D&G are a part of submitted documents for the proposal that must be provided.

4. FAR Clause 52.226-4 Notice of Disaster or Emergency Area Set-Aside is Set-Aside for Florica only.

5. The 50% in-area personnel-cost rule measured and documented as follows:

· FAR Clause 52.226-5(b)(1) Restrictions on Subcontracting Outside Disaster or Emergency Area. The Contractor agrees that in performance of the contract in the case of a contract for- (1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the Contractor or employees of other businesses residing or primarily doing business in the area designated in the clause at FAR 52.226—4, Notice of Disaster or Emergency Area Set-Aside In regard to the in-area personnel-cost rule measured:

· FEMA will review the proposal received.

The documented/documentation will be during the proposal and after award. The below is for after award.

1. 2.2.1 Proposal Attachment 1 Performance Work Statement.pdf has listed 3.3 Suitability, and 3.3.1 All Level II Armed Protective Security Officers may begin working Post when the following documents (Suitability Package Documents) are received by the COR:

· Attachment 11 - Contractor DHS Fitness Form 11000-25

· Attachment 12 - Optional Form 306, Declaration for Federal Employment (OF306)

· Attachment 13 - Lautenberg

· Attachment 14 -DHS Form 11000-6, Sensitive but Unclassified Non-Disclosure Agreement Amendment Statement

· Attachment 15 - DHS Form 11000-9

· Attachment 15 will have their home address annotated. FEMA will be authorized to perform Suitability; which will credit check, driver’s license/history, criminal record search, etc. This will confirm that the person resides within the State of Florida.

· NOTE: The attachments are annotated in the Solicitation in Section J, and uploaded on October 29, 2026.

2. Anytime during the performance of the Contract in accordance with FAR Clause 52.222-41 Service Contract Labor Standards. FEMA will request Records. If a Subcontractor is annotated. FEMA will request Prime and Subcontractor payroll to be provided by submitting their invoices. FEMA can also conduct one on one inquiries with Prime/Subcontractor employees to validate the payroll records are correct.

(i) Records.

(1) The Contractor and each subcontractor performing work subject to the Service Contract Labor Standards statute must make and maintain for 3 years from the completion of the work, and make them available for inspection and transcription by authorized representatives of the Wage and Hour Division, a record of the following:

(i) For each employee subject to the Service Contract Labor Standards statute-

(A) Name and address and social security number;

(B) Correct work classification or classifications, rate or rates of monetary wages paid and fringe benefits provided, rate or rates of payments in lieu of fringe benefits, and total daily and weekly compensation;

(C) Daily and weekly hours worked by each employee; and

(D) Any deductions, rebates, or refunds from the total daily or weekly compensation of each employee.

(ii) For those classes of service employees not included in any wage determination attached to this contract, wage rates or fringe benefits determined by the interested parties or by the Administrator or authorized representative under the terms of paragraph (c) of this clause. A copy of the report required by subdivision (c)(2)(ii) of this clause will fulfill this requirement.

(iii) Any list of the predecessor Contractor’s employees which had been furnished to the Contractor as prescribed by paragraph (n) of this clause.

(2) The Contractor must also make available a copy of this contract for inspection or transcription by authorized representatives of the Wage and Hour Division.

(3) Failure to make and maintain or to make available these records for inspection and transcription shall be a violation of the regulations and this contract, and in the case of failure to produce these records, the Contracting Officer, upon direction of the Department of Labor and notification to the Contractor, must take action to cause suspension of any further payment or advance of funds until the violation ceases.

(4) The Contractor must permit authorized representatives of the Wage and Hour Division to conduct interviews with employees at the worksite during normal working hours.

3. If it is determined that Prime Business does not/is not meeting the 50% rule in accordance with FAR 52.219-14 and 13 CFR 125.6 limitations on subcontracting. The Program Office will recommend the Contracting Officer conduct the following:

· Verify the calculation and gather evidence

· Obtain a complete subcontracting and payment breakdown.

· Identify subcontractors, their socioeconomic status, size status, NAICS/size-standard applicability, work performed, amounts paid, and whether they qualify as similarly situated entities.

· Confirm whether the issue is an actual violation, a projected violation, or a failure to provide adequate documentation.

· Provide written notice and an opportunity to respond

· Explain the apparent noncompliance, the data supporting the concern, and the information needed from the contractor.

· If performance remains, require a corrective-action plan that explains how the contractor will comply for the…