TE 11 Mobile Device Agreement DRAFT.docx
DOCX document 103 KB Posted
- Attached to
- FEMA Housing Inspection Services Programs Federal contract opportunity
- Solicitation number
- 70FB8022I0FEMAHIS
About this file
This document is a Mobile Device Agreement that outlines the Rules of Behavior for using FEMA-issued mobile devices, such as iPads and Android tablets, by FEMA employees and contractors. The agreement covers requirements related to password protection, authorized use, protecting privileged information, reporting lost or stolen devices, using only FEMA-approved software and configurations, and reporting IT security violations. It also states that users have no expectation of privacy when using the devices and that the government may monitor, intercept, search, and seize any communications or data. The user and their supervisor must certify that they have read and agree to comply with the rules.
This Mobile Device Agreement is related to a pre-solicitation Request for Information (RFI) for FEMA's Housing Inspection Services Program. The RFI is seeking vendor feedback on the attached Performance Work Statement (PWS) for the program. Responses to the RFI are due by May 13, 2022.
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Text version
2024 Housing Assessment Services Technical Exhibit #XX Mobile Device Rules of Behavior User Agreement
Rules of Behavior for MOBILE devices
PURPOSE
These Rules of Behavior apply to all employees and contractors of the Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), who use Mobile devices (iPads, android tablets).
RELATIONSHIP TO OTHER POLICY AND DIRECTIVES
The Rules of Behavior are written to complement existing DHS policy and enhance the awareness of each user’s responsibilities. If there is a conflict between the Rules of Behavior and a higher DHS directive, the higher directive shall take precedence. The Rules of Behavior are designed to work in parallel with the DHS Information Technology (IT) Security directives and policies.
RULES OF BEHAVIOR
By signing the attached User Agreement, the user acknowledges receipt, review, and understanding of the Rules of Behavior pertaining Mobile devices --
· Follow FEMA password policy and protect password from unauthorized disclosure.
· Use the FEMA-issued device for authorized purposes only, to include limited personnel use.
· Protect privileged information from public disclosure.
· Report immediately a lost or stolen device to your supervisor and to the FEMA Enterprise Service Desk (ESD) (fema-enterprise-service-desk@fema.gov). Device will be deactivated.
· Use only FEMA-approved software and applications. Use of other than approved software for the Mobile device or computer resources violates acceptable DHS use policy.
· Use only FEMA-approved device configurations. Modification of the Mobile device configuration or computer resources violates acceptable DHS use policy.
· Report immediately (within the first hour of discovery) any IT security violations or unusual device behavior per instructions outlined in the FEMA Network Security Guide.
· Be aware that use of the FEMA-issued mobile devices and other technology resources are subject to periodic audits and their use does not ensure personal privacy.
· DO NOT use personal or non-DHS issued wireless devices on any government network without specific written permission from the OCIO.
· DO NOT process or transmit classified information
· DO NOT leave the mobile device logged-on or unattended.
· You have no reasonable expectation of privacy when you use this information system; this includes any communications or data transiting or stored on this information system. At any time, and for any lawful government purpose, the government may, without notice, monitor, intercept, search and seize any communication or data transiting or stored on this information system.
· The government may disclose or use any communications or data transiting or stored on this information system for any lawful government purpose, including but not limited to law enforcement purposes.
Mobile Device User Agreement
Name of Requester: ______________________________________________________
As an employee of, or contractor working with, the Department of Homeland Security (DHS), Federal Emergency Management Agency, I agree to comply with the DHS policy and FEMA Rules of Behavior concerning use of, and security for, the mobile device in my possession.
Requestor Certification I certify that I have read the above statements and Rules of Behavior, fully understand my responsibilities, and agree to comply. I understand that violation of the above policy may result in the taking of disciplinary action against me, in withdrawal of the mobile device from my possession and use, or both.
Name (please print): _____________________________________________________________ Signature:
Date: ________________________________________________________________________
Supervisor Certification I approve of the above request based on operational need. I certify that I have read the above statements, and fully understand and accept my responsibilities regarding use of the mobile device.
Name (please print): _____________________________________________________________ Title: _________________________________________________________________________ Signature: _____________________________________________________________________
2024 IHP Field Services Contract Technical Exhibit #11 Date: _________________________________________________________________________
TE 11 Mobile Device Agreement.docx 1 10/1/2023 image1.png
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