7-27002JBD Geoscience and Honors Geoscience Textbook Adoptions.docx

Request for Proposal

*THIS IS NOT AN ORDER*

Date of RFP Opening: _May 28, 2026_______________________

CLARK COUNTY SCHOOL DISTRICT

Request for Proposal – For State of Nevada Adopted Textbooks and Instructional Materials

This is not an Order

Title of RFP: Geoscience and Honors Geoscience Textbook Adoptions RFP No: 27002JBD Date and Time of RFP Opening: May 28, 2026

SUBMIT RFP TO:

Clark County School District Attn: Director of Purchasing and Warehousing 4212 Eucalyptus Avenue, Bldg. #7 Las Vegas, Nevada 89121

Questions Due by: May 8, 2026 Submit Questions to: 0071-Bid-Questions-Inbox@nv.ccsd.net in accordance with the Textbook RFP General Terms and Conditions

INVITATION TO RFP

*THIS IS NOT AN ORDER*

Date of RFP Opening: ________________________

Form PUR-F0073 Revised January 26, 2023

Page 2 of 8 PUR-F0026 Revision Date September 24, 2009 Table of Contents RFP: 27002JBD Geoscience and Honors Geoscience Textbook Adoptions Cover 1

Table of Contents 2

Respondent’s Instructions and General Conditions 3

A. Submitting an RFP:…....………………………………………………………………………………………. 3

B. Submit RFPs to:…..…………………………………………………………………………………………… 3

C. Clark County School District Ordering Policy: 3

D. Order Placement Options and Requirements: 3

E. Freight Instructions: 3

F. Delivery Instructions: 3

G. Contract Term: 3

H. Standard Terms and Conditions:……………………………………………………………………………. 3

I. Additional documents attached hereto and made part of this RFP: 4

J. Form of Agreement: 4

K. Shipping Instructions: 4

Specifications:……………………………………………………………………………………………………………….. 5

Special Conditions:………………………………………………………………………………………………………….. 7

Signature Page:……………………………………………………………………………………………………………

Respondent’s Instructions and General Conditions The Clark County School District, herein referred to as “District”, is requesting Responses for goods and/or services as specified herein.

A. Submitting a RFP via Bonfire: The District requires an electronic proposal submission via Euna Procurement at https://ccsd.bonfirehub.com.. RFP Responses will be evaluated using Bonfire. Any hard copy (including flash drives) RFP Responses received will be uploaded into Bonfire by the deadline. The District accepts no responsibility or liability for Bidder errors or omissions in Bid documents uploaded by the District.

B. Submitting a Hard Copy Bid: One (1) copy of the response must also be mailed or delivered in a sealed envelope with RFP number clearly displayed on outside of envelope. Respondent must submit one (1) original copy of all pages with signature blocks. Each response shall also include one (1) clearly labeled response in electronic form in Microsoft Excel, Microsoft Word, or PDF file on a formatted flash drive. All items requested must be submitted together or the RFP may be considered non-responsive by the deadline. Faxed RFPs are not acceptable.

Submit the hard copy RFP Responses to:

C. Clark County School District Ordering Policy: Schools and departments may purchase items up to $3,000.00 on their individual District credit cards. Purchases over $3,000.00 must be processed through the District’s centralized Purchasing Department. Respondent(s) that ignore or circumvent this policy are jeopardizing their future business with the District. Respondent(s) are put on notice that the District will not honor purchases made by individuals who disregard this policy.

D. Order Placement Options and Requirements: None

E. Freight Instructions: All items must be offered F.O.B. Destination with shipping charges being included in the unit price of each item.

F. Delivery Instructions:

i. Direct to: Mountain State Schoolbook Depository, or

ii. Other as specified by the District.

G. Contract Term: This contract will be in effect for seven (7) years in accordance with State of Nevada Department of Education and incorporated with the referenced District Textbook Price Agreement (TPA).

H. Standard Terms and Conditions: By this reference, the attached The District’s Textbook General RFP Terms and Conditions, Form PUR-RFP-003 Dated January 13, 2023 are made a part of this RFP. You may obtain a copy at https://www.ccsd.net/resources/purchasing-and-warehousing

Respondent’s Instructions and General Conditions Continued

I. Additional documents attached hereto and made part of this RFP: Please use a separate form for each student textbook title submitted.

i. Appendix A Publisher Information

ii. Attachment A Questionnaire

iii. Course Scope and Goals

iv. Customer Reference Form RFP 27002JBD Geoscience & Honors Geoscience Textbook Adoptions

v. District’s Textbook Price Agreement (TPA)

vi. Schedule A Text Materials RFP Sheet

vii. Schedule A.1 Supplementary Material RFP Sheet

viii. Schedule B Incentives

ix. Data Share Agreement Amendment 1

x. Data Share Agreement Amendment 1 Attachment A Schedule of Data

xi. Data Share Agreement Amendment 1 Attachment B Certificate of Destruction – Return of Data

xii. IRS Letter CP-575, 147C or SS-4

xiii. Public Disclosure Form

xiv. Request for Sample Textbooks

xv. Student Data Questionnaire Form

xvi. Supplier Application Update Form

xvii. Supplier Contact List Designation Form

xviii. Supplier Direct Deposit Authorization Form

xix. Supplier Federal 2 CFR 200 Certification Form

xx. W-9 Request for Taxpayer Identification Number and Certification

J. Form of Agreement: The District’s TPA shall serve as the contract between the parties. The District’s: Textbook RFP General Terms and Conditions (specifically Parts 1 and 4), Schedules A Material Description Sheet, and A.I Supplemental Materials and Services Description attached hereto and made part of this Request for Proposal are incorporated into the TPA. In the event of conflict between these documents, the Terms and Conditions expressed in the TPA shall take precedence.

K. Shipping Instructions:

_______Complete shipments only- no backorders / partial orders not accepted

X Ongoing shipments allowed

X Backorders/partial shipments accepted

Specifications A. Non-Negotiable Overview: Submitted programs must include evidence of meeting one of the following:

I. The program/instructional materials “Meet Expectations” of Gateway 1, Gateway 2, and Gateway 3 for the indicated high school science course(s) on EdReports (https://www.edreports.org/).

II. The program/instructional materials include units that have been awarded the NGSS Design Badge based on the EQuIP Peer Review Panel for Science (PRP) evaluations (https://www.nextgenscience.org/resources/ngss-design-badge).

III. The program/instructional materials have been evaluated and sufficient evidence to support claims of Next Generation Science Standards (NGSS) alignment are presented, with full access to collected evidence, on any NGSS adopted state’s instructional materials website, large school district website (e.g. Louisiana Department of Education: Instructional Materials Reviews, Maryland State Department of Education: Instructional Materials Reviews, Massachusetts Department of Education: CURATE reports, etc.), or other third-party, independent, evidence-based websites.

B. Copyright Year: To be considered for award, Programs/Textbooks shall be officially published on or before the RFP opening date.

C. Nevada Academic Content Standards for Science Alignment: The program/instructional materials must be a comprehensive Science program aligned to the depth and breadth of the Nevada Academic Content Standards for Science based on the Next Generation Science Standards for instruction in geoscience/ geoscience honors.

D. Instructional and Support Materials: Each program/instructional materials must be comprehensive to include instructional and support materials, and may include manipulatives and laboratory supplies, needed to support all students.

E. Criteria Standards: Each comprehensive science program/instructional materials must include explicit, cited evidence of alignment to the depth of the Nevada Academic Content Standards for Science based on the Next Generation Science Standards based on the criteria of:

I. Phenomena-Driven or Problem-Driven units with teacher support material provides embedded supports for teachers to recognize student sense-making strategies/processes, in multiple ways, depending on their unique cultural and socioeconomic perspectives.

II. Material contains suggested supports for students at different levels of language proficiency and literacy levels that enable participation in reading, writing, speaking, and listening activities.

III. Material contains guidance and support (e.g. phenomena outlines, representations, tasks, scaffolding, graphic organizers, etc.) to teachers for students who are struggling to communicate their understanding and/or those that lack an understanding of the grade-level expectation.

IV. Material contains extensions and opportunities, beyond additional reading/assignments, for students with high interest or who have already met the performance expectations to develop deeper understanding of the practices, disciplinary core ideas, and crosscutting concepts.

Specifications Continued V. The material focuses on supporting students in making sense of phenomena or designing solutions to problems.

VI. Materials are designed for students to build and connect their knowledge and use of the three dimensions across the series.

End Specifications

Special Conditions

A. Schedule of Events:

B. Clark County School District Textbook Price Agreement (TPA):

I. Effective in 2020, the District now utilizes and executes its own TPA for textbooks and supplemental materials adopted by the State of Nevada and then subsequently selected through the District’s RFP process. The TPA will guarantee the price and availability of each selected item for the term of the 7-year adoption.

II. After completion of the fourth year of the TPA, the Publisher will have an opportunity to request a one-time price increase for the remaining three years of the adoption period. Any such changes will be evidenced by the issuance of a District generated contract amendment signed by both parties. The District reserves the right to negotiate additional unique specifications which will become a requirement of the TPA.

III. Please sign the TPA and return it with this RFP response. Should your textbook be selected, the TPA will be executed by the District and a copy will be returned to the Publisher.

IV. Appendix A of this RFP package is a publishing information form, please complete and return this form with the RFP response.

Special Conditions - Continued

C. Click-to-Accept Disclaimer:

I. No ‘click-to-accept agreement” (i.e. terms of use, privacy policy, references to other documents) which prompts or requires District staff or its End Users to approve and/or acknowledge references to the same for access to software and/or the Supplier’s Website shall apply.

II. The Parties acknowledge that End User(s) may be required to click “accept” as a condition of access to the Software and/or the Supplier’s Website, but the provisions of such ‘click to accept’ agreements or referenced therein shall have no force or bearing upon this Agreement. Only the provisions of this written Agreement shall apply to the conduct of the Parties. The Respondent shall submit a letter acknowledging the aforementioned requirements.

D. Consumable Supplemental Materials: Any recurring consumable supplemental materials required for the ongoing fidelity of the program shall be provided GRATIS for the life of the adoption as stated as such on the Schedule A.1 and/or B form.

E. Delivery Requirements: After receipt of purchase order, the Supplier shall make delivery within 30 calendar days to Mountain State Schoolbook Depository. If the Respondent is unable to comply with this requirement, it shall state its best delivery time for the District’s consideration.

F. Depository: The District predominately utilizes the services of Mountain State Schoolbook Depository for textbook purchases. All Publishers who submit textbook RFPs shall agree to utilize Mountain State Schoolbook Depository as the distributor for all textbook purchases. Should the Publisher have issues with this Depository or the use of this Depository, the Respondent shall submit a letter expressing the issues to the Director of Purchasing one week prior to RFP due date. For additional depository information, please contact Mountain State Schoolbook Depository, Freeport Center, Building 7, PO Box 160250, Clearfield, Utah 84016-0250, (800) 995-1444.

G. Gratis Items: The District has set the following standardized gratis teacher material ratios for each course title: 1:25. If textbooks are ordered in increments of 25, the Supplier shall provide one teacher’s edition and resource package at no additional cost.

I. All school pricing per book shall include the teacher edition and resource package in accordance with the ratios defined above.

II. Textbook prices are governed by the Most Favored Nation Clause; however, Respondent may offer additional incentives such as; reduced or free freight, additional classroom sets of materials, ancillary support materials, etc. for the District’s consideration. Provide a listing of incentives for the District’s consideration on Schedule B.

H. NIMAS/NIMAC: By submitting an RFP, the Publisher agrees to prepare and submit a NIMAS file set to the NIMAC that complies with the terms and procedures set forth by the NIMAC. The materials marked with "NIMAS" on this contract or purchase order shall be submitted to the NIMAC on or before the contract start date. Should the Supplier be a distributor of the materials and not the Publisher, the Supplier agrees to immediately notify the Publisher of its obligation to submit NIMAS file sets of the purchased products to the NIMAC. The files will be used for the production of alternate formats as permitted under the law for students with disabilities.

I. No Sampling/No Collusion: Upon release of this RFP and throughout the evaluation/adoption process, Respondents/Publishers are prohibited from contacting any District employee(s) or elected/appointed officials relating to materials offered in this RFP. This prohibition includes the submission of presentations and promotional materials. Failure to adhere to this requirement may lead to the rejection of the RFP and/or eliminate the Publisher’s textbook from consideration.

J. Online Textbooks: By submitting an RFP response, the Publisher agrees that the full textbook version is currently available online, and that it shall remain online throughout the duration of the adoption cycle.

K. Orientation Video: The Respondent may provide the following orientation video for reviewers (preferred):

I. It must include a description of the components of the materials and how they work together or integrate, how to navigate digital materials, special sections or features the Respondent wants to highlight, and any other important information about the materials that are important for viewers as they review the materials.

II. The Respondent must provide a copy of slides from the presentation, if applicable, for reference.

III. The Respondent must provide any collateral material, such as handouts or resources, to help make the series easier to navigate or understand.

IV. The video must be no longer than 20 minutes in length.

V. If a orientation video is not feasible, the Respondent shall include detailed instructions to allow evaluators to navigate the Respondent’s system and materials.

L. Party Rostering & Learning Management Systems:

I. Comprehensive Assessment Software: The software shall meet the following technical requirements for digital or online components in order to be considered:

a. Curricular and instructional materials in digital or online formats are accessible from any Internet-enabled device, including but not exclusive to personal computers, laptop computers, Chromebooks, tablets, Macs, iPads, and smartphones.

b. Curricular and Instructional Materials in digital or online formats support single sign-on (SSO) using the Security Assertion Markup Language (SAML) or Lightweight Directory Access Protocol (LDAP) against the District’s Active Directory (AD) environment for all students and staff.

c. Curricular and Instructional Materials support rostering and single sign-on through a Clever integration.

d. Curricular and instructional materials are compatible with all modern Internet browsers, including but not exclusive to Microsoft Edge, Internet Explorer, Chrome, and Safari, using default installation settings and without additional system hardware or software components required on end-users’ devices.

Special Conditions - Continued

e. Curricular and instructional materials include student-facing and teacher-facing materials and resources with digital or online formats compatible with Google Suite for Education.

f. Curricular and instructional materials support integration with Canvas by Instructure, the District’s Learning Management System (LMS).

g. Curricular and instructional materials, in part or in whole, are in editable formats including but not exclusive to Google Docs and Microsoft Word or are customizable within the platform for the purposes of tailoring assessments on an as-needed basis.

h. Respondents shall have the ability to configure a nightly (or more frequent) transfer of student data.

i. For digital or online assessments, assessment systems shall have the capability to automate the transfer of student assessment data. If this cannot be done via direct connection, assessment data can be readily imported in at least one of the following file formats into Unify: csv (comma delimited) or tsv (tab-delimited).

j. Support for Application Programming Interface (API). Infinite Campus (IC) is the District’s Student Information System (SIS) and provides API (IMS Global 1.2) through the Schools Interoperability Framework (SIF). A District resource with SIF knowledge can set all configurations and manage the SIF connections. (Desirable)

k. Roster student data through Clever, IMS Global 1.2 API, or Canvas (Mandatory) II. System Integration Requirements: The technology-based systems shall be, consist of, support, and/or provide the following:

a. Capable of using the District standard username for students (prior to the “@” sign in student District email addresses) as the unique student identifiers. Currently, the District standard username for students consists of the student’s first name (up to 5 letters), followed by a period, followed by a unique identifying number. (Mandatory if student log-in is required)

b. Support for Application Programming Interface (API): Infinite Campus (IC), the District’s Student Information System (SIS), supports API integration (IMS Global 1.2) via the Schools Interoperability Framework (SIF). A designated District resource with SIF expertise will handle all configurations and manage the SIF connections. (Mandatory if student/teacher log-in is required)

c. Roster student data through Clever, IMS Global 1.2 API, or Canvas. (Mandatory if student log-in is required)

d. Single sign-on with Clever is required. (Mandatory if student and/or teacher log-in is required)

Special Conditions - Continued

e. Able to integrate with Infinite Campus (IC) the District’s student information system and Canvas the District’s Learning Management System for rostering and grade passback. The Supplier, in conjunction with District staff, shall participate in a requirements gathering process to develop a solution with IC. Once there is an understanding of the request, IC shall provide the District with a proposed solution and estimate for the Work. If the District accepts the proposal the solution shall be scheduled and delivered. Specific components for integration shall include (1) account activation, (2) account provisioning, (3) course section creation, (4) student enrollment into sections, (5) grade/transcription of final grade, (6) completion of course information and (7) SSO for staff. (Mandatory if student log-in is required.)

M. Proofing/Editing: When customized materials are ordered, the Publisher shall provide electronic proofs for the District’s review and approval. The Publisher shall allow the District a minimum of ten working days to review materials; thereafter, the Publisher shall incorporate all of the District edits into the final version. The Publisher shall obtain written acceptance from the District which clearly evidences its edits have been incorporated into the final version and that the materials are deemed acceptable. In the event the Publisher does not follow this process:

I. The District shall not be liable for the cost of the materials nor, any associated cost e.g. freight handling charges, etc.

II. The Publisher shall be responsible for al costs associated with the removal and return of the materials and with the replacement of materials.

N. Respondent/Publisher/Supplier: The term Publisher is used interchangeably with the terms Respondent and Supplier throughout all the RFP documents.

O. Response Openings and Negotiations: Responses shall not be opened publicly. Response information shall not become public record until an award recommendation has been made and posted publicly on www.demandstar.com, prior to the Board of School Trustees voting on the recommendation. The District may, at its sole option, open negotiations with responsive Respondent(s) after submission of RFP responses. The District also reserves the right to award without negotiations by accepting the response(s) as submitted.

P. Sample Distribution (Post Adoption): Publisher shall provide, at no cost, one student edition for each adopted title and one corresponding teacher’s edition for the University of Nevada Las Vegas, for use in its curriculum materials center. A second set of these materials shall also be provided, at no cost, to the District’s Professional Development Library located at 3950 South Pecos-McLeod, Las Vegas, Nevada, 89121.

Q. Sample Requirements and Shipping Instructions (RFP Submission):

I. Respondent shall provide, at no cost to the District, ten copies of student editions, and ten copies of teacher editions not to exceed ten copies of ancillary/supplemental resources, per title, including digital versions with its RFP response. Packages containing samples shall be clearly labeled as “samples” with the appropriate RFP number and name.

II. Late Proposals: Proposals received after the due date and time will not be considered and will be returned unopened to the sender. Regardless of the method used for delivery, Respondents shall be wholly responsible for the timely delivery of submitted proposals.

III. Sample textbooks shall be delivered to the following address:

Attn: Science Department 3950 South Pecos-McLeod Las Vegas, Nevada 89121 IV. Respondent shall also furnish a correlation of text(s) to the Common Core State Standards and the current Nevada Academic Content Standards in the content areas. Research and evaluation information which demonstrates that the instructional approaches are embedded in the materials shall also be provided. Submit this information with your RFP response.

R. Sampling Fees: Respondents shall not impose any sampling fees.

S. Textbook and Material Quality: By submitting an RFP response, the Publishers agree that textbooks and supplemental materials shall be equal to or superior to the samples submitted to the District in printing, binding, quality of paper, and other essential features.

T. Textbook Selection Process: The State of Nevada conducts the Instructional Materials Adoption Process on behalf of all Nevada school districts. The District is soliciting RFP responses only from those Publishers whose materials were adopted by the State of Nevada. The intent of this RFP is to determine which materials best meet the District needs, to obtain incentives/gratis materials, establish contractual and performance requirements, and to define the duties and rights, etc. The District’s Textbook Review Committee will review submittals and may recommend one or more Publishers to the District’s Purchasing Department for the purpose of entering into negotiations.

U. Timelines: The District estimates it will make a recommendation for textbook adoption to the Nevada State Department of Education early Summer of 2026. Thereafter, the agreement will be executed by the State of Nevada and the District.

V. Verbal Presentation/Oral Interviews: The District reserves the right to require any or all Respondent(s) to either make a presentation that illustrates its abilities relative to this effort and/or attend an interview session to gauge its suitability to provide services for this project. If so requested, the Respondent(s) shall make its personnel available within ten calendar days of request. No cost allowance shall be permitted for this requirement.

End of Special Conditions

Signature Page

To the Board of School Trustees of the Clark County School District: We (I) hereby agree to furnish the offered goods and/or services listed in the Response at the prices and terms stated therein and in accordance with all the RFP Specifications, Addenda, General and Special Conditions, Textbook RFP General Terms and Conditions, and the Textbook Price Agreement.

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