20-Student Data Usage Questionnaire.pdf

Clark County School District

Student Data Usage Questionnaire

Technology and Information Systems Services Division Enterprise Student Information Systems

Overview Nevada Revised Statutes (NRS) 388.291 requires vendors to provide Nevada school districts, in easy to understand language, the type of confidential student data collected, how the data is used, and the vendor’s data security plan before a Nevada school district may use the application or service. In order to assist vendor communication, as well as to ensure compliance with all applicable statutes, laws, regulations, ordinances, codes, rules, proclamations, and other governmental requirements, all current or prospective educational software and/or educational services application vendors must answer the following questions in full.

1. Name of the software application: ___________________________________________________.

Yes No 2. Is the software application educational in nature?

3. Does your application or service allow for direct teacher/student communication? Yes No

3a. If yes, is there a record of the communication between the student and teacher? Yes No

4. What is the URL/website location of the operator’s terms of service?

4a. If a full copy is not online, please provide a copy.

5. What is the URL/website location of the operator’s privacy policy?

5a. If a full copy is not online, please provide a copy.

6. What types of information will the operator collect from students? Please select all that apply.

Personally identifiable information (PII)

Non-PII

Data on children 13 years of age and under

Any student data for commercial purposes not related to services requested by school

Any student data for the purpose of marketing or sale

Medical information

Political affiliations or beliefs

Mental or psychological problems of the student and their family

Sex behavior or attitudes

October 2025 https://www.leg.state.nv.us/Division/Legal/LawLibrary/NRS/NRS-388.html#NRS388Sec291

Technology and Information Systems Services Division Enterprise Student Information Systems

October 2025

7. Does the operator expect the Clark County School District (District) to obtain parent/guardian consent to share student data? Yes No

8. Does the operator believe a Family Educational Rights and Privacy Act (FERPA) exception applies to allow sharing of student data? Yes No

If Yes, choose one of the following:

a. School official exception (outside service provider performing a function the school would normally use employees to perform)

b. Studies exception (study to develop, validate, or administer predictive tests; administer student aid programs; or improve instruction)

c. Audit/Evaluation of a federal or state supported program

d. Other (please specify) ___________________________________________________________

9. Do the services of the operator involve a survey, analysis, or evaluation regarding one of the eight protected areas under the Protection of Pupil Rights Amendment? Yes No

10. Does the operator use or share the information for commercial purposes not related to the provision of the online services requested by the school? Yes No

Yes No

11. Does the operator use students’ PII in connection with online behavioral advertising or building user profiles for commercial purposes not related to the provision of the online service?

12. Does the operator enable the school and the District to review, correct, and/or have deleted the PII collected from their students? Yes No

13. Does the operator’s application or service’s purpose involve school counselors, psychologists, or psychological examination of students and retain communications? Yes No

14. Is the application or service used as assistive technology for the purpose of supporting a student with an Individualized Education Program (IEP) or Section 504 Accommodation Plan? Yes No

Illegal, anti-social, self-incriminating, or demeaning behavior

Critical appraisals of other individuals with whom respondents have close family relationships

Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers

Religious practices, affiliations, or beliefs of the student or student’s parent/guardian

Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program)

October 2025

15. What are all the ways that the operator uses student PII?

16. What measures does the operator take to protect the security, confidentiality, and integrity of the personal information that it collects?

17. What are the operator’s data retention and deletion policies for students’ PII?

18. Does the application allow minors access to inappropriate material on the Internet? Yes No

19. Does the application allow access to electronic mail, chat rooms, and/or other forms of direct electronic communications? Yes No

20. Does the application allow for unauthorized access, including so-called “hacking” and other unlawful activities by minors online? Yes No

21. Does the application provide means for unauthorized disclosure, use, or dissemination of PII regarding minors? Yes No

22. If any of the answers to questions 18–20 are yes, what safeguards are in place to certify compliance with the Children’s Internet Protection Act (CIPA)? Please include both physical/technological safeguards, as well as awareness notifications regarding chat rooms, cyberbullying, social networking websites, and other areas of CIPA compliance certification.

23. Does the application allow a District employee to communicate with a student or students? No

24. Can the application be configured to ensure the communication is from a District professional account?

Yes

No

No 25. Is communication logged in the system (log files, record of communication, sender, event)? Yes

25a. If yes, how would a District official get a copy of the logged communications?

25b. Does the application meet the District 7-year data retention requirement? No

Yes No 26. Can logging be disabled/controlled by the user?

27. Does the application use any form of artificial intelligence (AI)? Yes No

Yes

Yes

No

Yes

Isolated

Yes

Yes

No

N/A

No

No

No

No

Yes

N/A

N/A

No

27a. If AI is used, is student data used to train, fine-tune, or otherwise improve the AI models?

27b. If yes to 27a, can the use of student data for AI training be disabled or opted out of by the school or district?

27c. Are the AI models used in the application shared across multiple customers or isolated (i.e., customer-specific/walled garden)?

27d. Does the application use student data to generate or enhance AI-driven insights, recommendations, or automated decisions?

27e. If yes to 27d, please explain how student data is used to generate or enhance AI-driven insights, recommendations, or automated decisions.

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Technology and Information Systems Services Division Enterprise Student Information Systems

October 2025

Yes

Shared

Yes

Yes

28. Please add any additional information regarding the operator’s use of student PII that may help inform the educational software and/or educational services application approval process.

October 2025

Completion Date

Contact Information

Name of person completing this questionnaire

Printed Name

Email address