7-1.2 SHE133298-1 Specifications.pdf
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- Solicitation number
- SLCo SHE133298-1 Commercial Laundry Maintenance & Repair - RFC
- Issued by
- Salt Lake County, Utah
About this file
This is a specifications document for Salt Lake County's commercial laundry maintenance and repair service contract (SHE133298-1) at the County's Jail facilities. The County seeks a qualified service provider to perform quarterly scheduled preventative maintenance and as-needed repairs on commercial laundry equipment used daily at two jail locations: the Adult Detention Center (Metro Jail) at 3415 South 900 West, South Salt Lake City, UT 84119, and Oxbow Jail at 3148 South 1100 West, South Salt Lake City, UT 84119. The equipment requiring servicing includes one Milnor washer, five UniMac washers, eight UniMac dryers, and two Huebsch originator washers across both facilities. The Contractor must supply all necessary parts and labor as authorized through issued Purchase Orders, with off-site repairs permitted only at the County's discretion. During each quarterly preventative maintenance visit, all authorized machines must be serviced in a single visit, with tasks including cleaning, vacuuming, oiling, lubricating, evaluating fluid levels, drive belts, water inlets, discharge outlets, vents, air switches, cyclone components, seals, and overall operational condition, as well as inspecting bolts, screws, and weld points for loosening or wear.
The quarterly preventative maintenance price shall be inclusive of all normal labor and parts required to maintain equipment operability. The Contractor is responsible for performing full preventative maintenance inspections on each piece of equipment and completing minor adjustments and repairs as appropriate for each machine type. Emergency repair services beyond scheduled maintenance visits are also anticipated and must be addressed on an as-needed basis with County authorization via Purchase Order.
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Text version
SHE133298-1
SPECIFICATIONS
Specification
Meets Spec
YES NO
1. Bidder agrees to the maintenance schedule to be performed within the hours
8:00am to 5:00pm (Monday through Friday, excluding holidays), unless requested otherwise by the County.
2. Contractor shall conduct preventative maintenance on each item of equipment and make minor adjustments and repairs. Preventative maintenance will be appropriate for the type of machine being serviced.
3. When authorized by the County through a written Purchase Order (PO), Contractor is to provide “as-needed” repairs on the specified equipment.
4. Requests for repair outside of the regular schedule shall be accommodated by Contractor within five (5) calendar days.
5. Bidder agrees repairs beyond the scope of preventative maintenance shall be paid on an hourly rate basis, plus parts.
6. Contractor to supply parts needed for repairs, prior to repairs, Contractor shall supply a firm cost quote and receive approval through a written Purchase Order
(PO).
7. In the event a repair is likely to near or exceed the cost of replacement, the Contractor agrees to immediately cease repair efforts and advise the Sheriff’s Jail Facility Management Division Lieutenant. Repairs shall not continue unless authorized by the County.
8. Bidder acknowledges equipment replacement is beyond the scope of a resulting contract and shall not be precluded from submitting a bid in any competitive solicitation process to replace equipment. Bidder shall not receive any preferences, except those permitted by County ordinance or policy.
9. Bidder agrees to use new “Original Equipment Manufacturer” (OEM) parts for maintenance and repairs performed under this contract.
10. Where new OEM parts are not available for a specific repair, the Contractor must obtain permission from the Sheriff’s Office Jail Facility Management Division before performing work with non-OEM or used parts.
11. Bidder agrees to receive prior approvals required to enter the Jail by submitting the Security Access Application and all other required documentation for each individual requiring access to enter the Jail. Individuals who have not received approvals shall not be granted access to the Jail.
12. Bidder agrees that part prices are to be FOB Destination, Freight Prepaid.
Contracted prices shall be all-inclusive; this includes but is not limited to shipping and other service charges.
13. Goods associated with this contract are anticipated to be parts Contractor will bring to the Oxbow and/or ADC Jail and the Contractor will install during the repair process. The Sheriff’s Office does not anticipate contracted goods being shipped to the Oxbow or ADC jails, except at the Contractor’s request for a specific purpose / specific repair project, and prior approval by the County.
14. Bidder has at least three (3) years of professional experience (prior to the bid submission deadline) servicing and repairing the following brands, laundry machines, and equipment: Milnor, UniMac, and Huebsch.
*Please list any other similar brands for which bidder has experience servicing/repairing:
15. Bidder maintains and will continue to maintain a service facility within 60 miles of the County for the duration of the contract. Please provide the address in the space provided below:
16. Bidder agrees that if awarded a contract under this solicitation, Salt Lake County’s Terms and Conditions, attached, will apply. In the event the bidder’s terms and conditions conflict with Salt Lake County’s terms and conditions, Salt Lake County’s terms and conditions will control.
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