Attachment #1-PAR 56 300W SOW 10-31-2017_FINAL.pdf

U.S. Department of Transportation

Federal Aviation Administration Logistics Center

Par-56, 300 Watt, Incandescent Lamps

NSN 6240-01-432-3996

Statement of Work

Prepared by FAA Logistics Center Navigation/Landing/Weather Product Division (AML-7000)

October 5, 2017

Par-56 Lamps SOW

Table of Contents

1.0 INTRODUCTION

1.1 FAA LOGISTICS CENTER

1.2 PRODUCT DIVISION

1.3 ACQUISITION BACKGROUND

2.0 SCOPE OF WORK

2.1 OVERVIEW

2.2 OBJECTIVES

3.0 APPLICABLE DOCUMENTS

4.0 DESCRIPTION OF TASKS

4.1 MANUFACTURE LAMPS

4.2 TEST AND INSPECT LAMPS

4.2.1 First Article Testing and Inspection

4.2.2 Production Unit Testing and Inspection

4.2.3 Other Examinations............................................................ Error! Bookmark not defined.

4.2.4 Testing and Inspection Documentation .............................. Error! Bookmark not defined.

4.3 DELIVER LAMPS

4.3.1 Preservation, Packaging, Packing and Marking

4.3.2 Transportation .................................................................... Error! Bookmark not defined.

4.3.3 Delivery Destination

4.3.4 Delivery Schedule

4.4 PROVIDE DOCUMENTATION ................................................ ERROR! BOOKMARK NOT DEFINED.

4.5 PROVIDE QUALITY CONTROL

4.5.1 Quality Management System

4.5.2 Inspection and Acceptance

4.5.3 Warranty............................................................................. Error! Bookmark not defined.

5.0 OTHER REQUIREMENTS

5.1 PLACE OF PERFORMANCE

5.2 PERIOD OF PERFORMANCE

5.3 GOVERNMENT FURNISHED EQUIPMENT

APPENDIX A - ACRONYMS

APPENDIX B - SPECIFICATION FAA-E-2408B

APPENDIX C - TEST RESULTS DATA FORM

1.0 Introduction

1.1 FAA Logistics Center

The Federal Aviation Administration Logistics Center (FAALC) is located at the Mike Monroney Aeronautical Center (MMAC) in Oklahoma City, Oklahoma. The FAALC is responsible for providing the critical functional discipline that establishes and maintains supply support for the National Airspace System (NAS) systems while cost effectively providing core logistics activities.

The FAALC:

a. Performs centralized maintenance, repair and overhaul of NAS equipment and test equipment, including engineering, and configuration management at the line replaceable unit.

b. Operates the FAA’s only centralized distribution center, which houses the FAA NAS inventory valued at over $825 million dollars using a state-of-the-art warehouse management system.

c. Provides 24/7/365 supply chain management and logistics support services for the NAS for over 62,000 national stock numbers (NSNs).

d. Works in conjunction with FAA’s Air Traffic Organization in providing support to the NAS through each phase of the product lifecycle for all the elements of integrated logistics support planning.

e. Provides core logistics capabilities to the FAA (such as rapid response to contingencies, quick reaction to technical surprises, last source for systems no longer supported by contractors, etc.).

f. Provides on-site maintenance and installation teams and project management field support.

g. Manages NAS parts and operates the FAA’s centralized logistics ordering system.

h. Provides traffic management and transportation services in support of FAALC program and

MMAC requirements.

i. Provides engineering capability and operates a central shop for fabrication, modification, overhaul, repair, test, and calibration of NAS systems equipment and components.

j. Manages and controls FAA supply support activities conducted with other Government entities and friendly foreign Governments.

k. Develops and recommends supply chain management procedures and standards for the

FAA.

1.2 Product Division

The Navigation/Landing/Weather Product Division provides life-cycle navaids/landing/weather/lighting logistics support, customer service, and accomplishes special navigation/landing/weather projects in support of the NAS, other Government agencies, and foreign governments.

a. Provides acquisition planning for new navaids/landing/weather/lighting systems and acquisition services for existing navaids/landing/weather systems.

b. Provides engineering services and customer assistance on navaids/landing/weather/lighting systems.

c. Provides inventory management services that include packaging, handling, shipping and transportation oversight requirements, maintain proper stock levels, process requisition, contract management, and customer assistance.

d. Provides provisioning services for navaids/landing/weather/lighting systems acquisition and support including spares planning, end-of-life planning, and obsolescence solutions.

e. Provides complete depot-level support to include fabrication, diagnostic testing, and repair for electrical, mechanical, and electronic navaids/landing/weather/lighting system components.

f. Provides special project support for navaids/landing/weather/lighting systems through cannibalization and emergency support to all customers.

g. Provides high-quality, fully compliant, standardized shelter product. Includes procurement, installation and testing of equipment and delivery to NAS facilities.

h. Provides continued navigation services with mobile VOR and DME equipped trailers for use in emergency site restoration or to provide temporary service as requested by the NAS.

i. Ensures all products and services are delivered in accordance with the FAALC quality system.

1.3 Acquisition Background

This acquisition is needed to support runway approach lighting systems. PAR-56 incandescent aviation service lamps will be purchased. These lamps are normally installed in the approach areas to runways extending from the landing threshold outward. These lamps help ensure the safe landing of aircraft especially at night and under poor weather conditions. This statement of work (SOW) describes Contractor requirements for the acquisition of these lamps. SOW acronyms are defined in Appendix A.

2.0 Scope of Work

2.1 Overview

Contractor must provide all required labor, plant facilities, tools, equipment, test equipment, test results, fixtures, parts, supplies, materials, appropriate technical data/expertise, transportation, preservation, packaging, packing and marking; and all other items required to complete SOW tasks and provide SOW deliverables.

2.2 Objectives

Objectives of this acquisition are:

a. Obtain runway lamps to help keep air traffic operating safely, especially at night and under poor weather conditions

b. Enable FAALC to fulfill its logistics supply support mission

c. Enable FAALC to support FAA Headquarters programs and goals

3.0 Applicable Documents

Contractor must comply with the following specification:

• FAA-E-2408b “Lamps, PAR-56 Incandescent Aviation Service” dated July 31, 2000

Contractor must advise FAA in the event of discovering a conflict between this SOW, other contract documents and FAA-E-2408b. The Contracting Officer (CO) or Contracting Officer’s Representative (COR) will work with the Contractor to resolve the discrepancy.

4.0 Description of Tasks

4.1 Manufacture Lamps

Contractor must manufacture the following type of lamp as specified in FAA-E-2408b:

• Type I Lamp, PAR-56, Mogul End Prong

• NSN 6240-01-432-3996, Q20A/PAR56/1/C, 300 Watt

Contractor must deliver new lamps that meet SOW requirements.

4.2 Test and Inspect Lamps

4.2.1 First Article Testing and Inspection

(Clarification: This SOW references “first article” units. The specification FAA-E-2408b references “production model” units. These terms are interchangeable.)

Contractor shall provide the following:

a. Five (5) First Articles of the lamps that were tested and inspected in accordance with (IAW) FAA-E-2408b, Paragraph 4.2.

b. Test and Inspection Data to include a list of tests, written test and acceptance procedures for the testing and inspection of the five first articles IAW FAA-E-2408b, Paragraph 4.2.

o Exception: Recommend that the contractor performs the 4.5.6.1 Cold Water Test last. Since the coating is required to be cut and not peel, performing this test last will prevent the possibility of other tests appearing to cause Cold Water Test failure.

c. Documented Test and Inspection results on test data forms of first article testing and IAW FAA-E-2408b, Paragraph 4.2. FAA will waive the requirement for providing test results for the solar radiation test in FAA-E-2408b section 4.5.14. However, the Contractor must provide a signed Certificate of Conformance that states their lamps meet the environmental requirements of that test and FAA-E-2408b section 3.5.8.

o See Appendix C: First Article Test Procedure and Result Form

FAA will:

i. Review the written test procedures, documented test results, and Test and Inspection Data provided by the testing activity to ensure compliance with FAA-E-2408b

ii. To the extent considered necessary by FAA, visually inspect the five (5) first articles

iii. Determine the extent to which the lamps meet SOW requirements and are technically acceptable

FAA will not return the five first articles.

Other requirements and information:

i. All tests described above shall be performed by the contractor, at the contractor’s facility, or at a FAA approved independent testing laboratory. An independent testing laboratory that has performed testing for FAA is Intertek at http://www.intertek.com. A FAA representative may witness tests. Tests shall be conducted on the first articles and production units in accordance with FAA-E-2408b (with exception noted above in Section 4.2.1.b).

ii. First articles will serve as the manufacturing standard

iii. FAA has 30 calendar days after receipt of first articles to issue written notice of approval or disapproval, unless otherwise specified by the CO

iv. First articles must be manufactured at the facilities in which all future assets are to be procured under the contract

v. First articles shall be delivered to the following address, unless specified otherwise by the

CO

FAA Logistics Center, AML-7080 Technical Support Facility - Building 215 7100 South MacArthur Blvd.

Oklahoma City, OK 73125 Mark For: TRUNG V. NGUYEN

4.2.2 Production Unit Testing and Inspection

Test and inspection of production units shall begin after acceptance of production models and in accordance with FAA-E-2408b, paragraph 4.3. Contractor must perform production unit testing and inspection for their production lots over the life of this contract IAW FAA-E-2408b particularly sections 4.1 & 4.3. Clarification to Section 4.3 of FAA-E-2408b:

• All of the production units shall be examined as specified in 4.4.

• A portion of the production units shall be tested in accordance with the sampling basis specified in ANSI/ASQCZ1.4, using Special Inspection Level S-3, AQL 4.0 and a single sampling plan for normal inspection as per Table II-A page 12.

o Testing shall be performed as described in 4.5.1, 4.5.2, 4.5.4, and 4.5.13.

o See Appendix C: Production Unit Test and Test Result Form

4.3 Provide Documentation

Contractor must prepare testing and inspection documentation IAW FAA-E-2408b particularly sections 4.1, 4.3.1, 4.4, 4.5 and 4.6. Contractor must prepare:

a. First Article Inspection and Test Report (CDRL A001) and DID-M001

b. Production Unit Inspection and Test Report (CDRL A002) and DID-M002 http://www.intertek.com/

c. Signed Certificate of Conformance (COC) on a lot basis (CDRL A003) and DID –M003 for each lamp shipped to FAA (COCs must document for each lot shipment the number of lamps, ordering designation (part number), serial number range and dates of manufacture.)

Contractor must provide the documentation deliverables described in the following table. Contract Data Requirements Lists (CDRLs) and Data Item Descriptions (DIDs), document requirements and format, are located in Section J, Attachments, of the contract document as exhibits.

Documentation Deliverable

SOW

Ref. CDRL/DID Deliverable Delivery

Method Delivery

To Due

4.2.1 A001/M001 First Article Inspection & Test Report Hard Copy and Email CO NLT 60 Days

ARO

4.2.2 A002/M002 Production Unit Inspection & Test

Report

Hard Copy and Email COR

90 Days ARO (Ref: 4.3.4 Delivery Schedule)

4.2.2 A003/M003 Certificates of Compliance for Each

Production Lot

Hard Copy and Email COR

90 Days ARO (Ref: 4.3.4 Delivery Schedule)

FAA has the right to inspect, determine acceptance and request changes prior to final acceptance to all documentation deliverables developed under this contract. FAA actions in this regard will be in context with SOW requirements, the contract, and industry best practice.

Contractor must use Microsoft Office applications for documentation deliverables developed under this contract, unless FAA authorizes otherwise.

4.4 Deliver Lamps

4.4.1 Preservation, Packaging, Packing and Marking

Contractor must meet the preservation, packaging, packing and marking (PPP&M) requirements of FAA-E-2408b particularly section 5, unless the contract specifies otherwise.

4.4.2 Transportation

Contractor must ship the lamps freight on board (FOB) destination.

4.4.3 Delivery Destination

Contractor must ship the lamps to the FAA facility specified on each delivery order. FAA anticipates that most lamps will be shipped to the FAALC warehouse in Oklahoma City, Oklahoma instead of directly to field facilities.

4.4.4 Delivery Schedule

Contractor must meet the delivery schedule requirements provided in the table below of each delivery order. Contractor must have stock on hand for high priority situations that could require overnight shipment. Contractor must supply lamps in the quantities ordered on each delivery order.

Deliverables Estimated Quantity Required

First Article

5 Units 60 Days ARO

Base Year up to 3,416 90 Days ARO First Option Year up to 3,416 90 Days ARO

Second Option Year up to 3,416 90 Days ARO Third Option Year up to 3,416 90 Days ARO Fourth Option Year up to 3,416 90 Days ARO

ARO = After Receipt of Order

4.5 Provide Quality Control

4.5.1 Quality Management System

Contractor must maintain a quality control program for all tasks, lamps and documentation deliverables the Contractor provides under this SOW and in accordance with FAA-E-2408b, paragraph 4.1. FAA will monitor the Contractor’s performance. Contractor must work with FAA to resolve performance issues. Contractor must have an auditable Quality Management System containing all Elements of ISO 9001:2008. Certificates of Compliance must be provided where applicable.

4.5.2 Inspection and Acceptance

FAA has the right to inspect and determine acceptance to the extent specified in the SOW and other contract documents such as inspection/acceptance clauses. FAA’s inspection and acceptance will be at destination. FAA has the right to audit the Contractor’s testing and inspection records that apply to this contract. FAA has the right to witness the Contractor’s manufacturing, testing and inspection of the lamps.

4.5.3 Warranty

Contractor must provide their standard commercial warranty.

5.0 Other Requirements

5.1 Place of Performance

Contractor must provide their own manufacturing facilities. FAA will not provide facilities for the Contractor’s use.

5.2 Period of Performance

The contract period of performance is a 1-year base period and four 1-year option periods.

5.3 Government Furnished Equipment

FAA will not furnish the Contractor with any equipment, property or materials. For example, lamp holders IAW with FAA-E-982 will not be provided to the Contractor.

Appendix A - Acronyms

Acronym Table

Acronym Definition AML Federal Aviation Administration Logistics Center CO Contracting Officer (refers only to a FAA position)

COC Certificate of Conformance COR Contracting Officer’s Representative (refers only to a FAA position) DME Distance Measuring Equipment FAA Federal Aviation Administration

FAALC Federal Aviation Administration Logistics Center FOB Freight on Board IAW In Accordance With ISO International Organization for Standardization

MMAC Mike Monroney Aeronautical Center NAS National Airspace System NSN National Stock Number

PPP&M Preservation, Packaging, Packing and Marking SIR Screening Information Request

SOW Statement of Work VOR Very High Frequency Omnidirectional Radio Range

Appendix B - Specification FAA-E-2408b Lamps, Par-56 Incandescent Aviation Service

Appendix C – First Article and Production Unit Test Procedure and Result Forms.

See attached form