63. 552-19-103 Sole Source - Corbin-Russwin_Redacted.pdf

PROJECT #552-19-103 – IMPROVE SUB-SPECIALTY WAITING AREA B310

JUSTIFICATION AND APPROVAL

FOR

OTHER THAN FULL AND OPEN COMPETITION

1. Requesting Agency: Department of Veterans Affairs Dayton VA Medical Center

Engineering (138) 4100 West Third Street

Dayton, Ohio 45428

2. Contracting Activity: Department of Veterans Affairs Network Contracting Office (NCO) 10

3140 Governor’s Place Blvd. – Suite 210 Kettering, OH 45409

3. Nature and/or Description of the Action Being Processed:

Request approval to use other than full and open competition to solicit on a Brand Name Only to use “Corbin Russwin” door hardware lockset cores in Section 08 71 00.

4. A description of the supplies or services required to meet the agency's needs:

As part of the project, the Sub-specialty clinic and spaces within, will be receiving new door locksets. A master key system has been established at the Dayton VAMC. New lockset cylinders must be able to accommodate the existing master key system that uses the seven pin “Corbin Russwin” core.

Estimated Value of the J&A requirement is $ .

5. An identification of the statutory authority permitting other than full and open competition.

This request is submitted pursuant to the authority of Title 10 U.S.C. 2304(c) (1) or 41 U.S.C. 253(c) (1), which provides that full and open competition need not be obtained where there is “only one responsible source and no other supplies or services will satisfy agency requirements”. FAR Part 6.302-1(c) “Only one responsible source and no other supplies or services will satisfy agency requirements.”

6. A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

A “Corbin Russwin” lockset is used throughout the Medical Center to achieve integration across all the campus buildings.

7. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized.

The facility has thousands of doors and each lockset must be able to accommodate a seven pin “Corbin Russwin” core for standardization purposes. This procurement will be competed / synopsized on www.fbo.gov and will indicate the requirement for brand name specification the Corbin Russwin lockset. Since the construction contract is being awarded as a firm fixed price contract through competitive sealed bidding, the bidders are incentivized to locate the supplier that will provide the item at the most economical price.

8. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

It is in the best interest of the government to use this product. The pricing is in line with pricing provided to the vendor’s other commercial customers and is considered to be fair and reasonable. The pricing will be determined to be fair and reasonable to the government based on competition and commercial price lists as applicable.

9. A description of the market research conducted and the results or a statement of the reason market research was not conducted.

The master key system has been established here at the Dayton VAMC and the system for thousands of doors and needs to maintain this standardization in order to maintain efficiency and maintainability of the system. Many different locksets and cylinders are compatible with the seven pin “Corbin Russwin” core.

10. Any other facts supporting the use of other than full and open competition, such as: N/A

11.A listing of the sources interested in the acquisition: N/A 12.A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Solicitations for future requirements will utilize “brand name or equal” language, if it is in the Government’s best interest to do so. The current requirement must be solicited using a brand name description because the Government needs to create an exact copy of a system/item that is currently in use. The VA will continue to review the marketplace during future construction initiatives to determine if products have become available which meet the needs of the VA.

13.Certification requirement:

I certify the supporting data, including the statement of the Government’s minimum needs and other rationale for other than full and open competition is complete and accurate to the best of my knowledge.

James Singleton Date Title: Project COR Facility: Dayton VA Medical Center (552)

James R. Singleton 1471877 Digitally signed by James R. Singleton 1471877 Date: 2020.05.01 16:54:26 -04'00'

Diana Pittman Date

Contracting Officer

Diana J.

Pittman 251505

Digitally signed by Diana J.

Pittman 251505 Date: 2020.05.28 12:36:25 -04'00'