6. TMOS CLS Section M- Evaluation Factors For Award.pdf

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Section M

Evaluation Criteria for the

AN/TMQ-53 Tactical Meteorological Observing System (TMOS) Contractor Logistics Support

(CLS)

29 April 2020

Solicitation Number: FA8730-20-R-0050 Prepared by: AFLCMC/HBAW, 75 Vandenberg Drive, Building 1630

Hanscom AFB MA 01731 Distribution Statement C: Distribution authorized to U.S. Government Agencies and their Contractors (Administrative or Operational Use) (May 2020). Other requests shall be referred to AFLCMC/HBAW, 75 Vandenberg Drive, Building 1630, Hanscom AFB, MA 01731-2103.

HANDLING AND DESTRUCTION NOTICE. For classified documents, DoD civilians or military personnel will follow procedures outlined in DoDM 5200.01, Volume 3, and Enclosure 3: DoD Contractors will follow procedures outlined in DoDM 5220.22, Sections 11-19. For sensitive unclassified documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

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Revision History Revision Number

(Rev01, Rev02, etc.) Date Description Sections Affected/Author

Original 29 Apr 2020 Section M

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Contents 1 SSP ATTACHMENT 3 – SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L1.0 PROGRAM STRUCTURE AND OBJECTIVES

L2.0 GENERAL INSTRUCTIONS

L2.1 PROPOSAL COMPLIANCE

L2.2 INCLUDE SUFFICIENT DETAIL

L2.3 EMBELLISHMENTS NOT DESIRED

L2.4 PROPOSAL ACCEPTANCE AND VALIDITY DATES

L2.5 DISPOSITION OF PROPOSALS

L2.6 GENERAL INFORMATION

L2.6.1 Point Of Contact L2.6.2 Debriefings L2.6.3 Discrepancies L2.6.4 Electronic Reference Documents L2.6.5 Oral Presentation L2.6.6 Organizational Conflict of Interest (OCI)

L2.7 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

L2.7.1 Page Limitations L2.7.2 Pricing Related Data L2.7.3 Classified Information L2.7.4 Cross-Referencing L2.7.5 Indexing L2.7.6 Glossary of Abbreviations and Acronyms L2.7.7 Binding and Labeling

L2.8 ELECTRONIC OFFERS

L2.9 DISTRIBUTION

L2.10 FEDERAL HOLIDAYS

L2.11 PROPOSAL SUBMISSIONS

L2.12 PROPOSAL QUALITY

L3.0 VOLUME I - EXECUTIVE SUMMARY

L3.1 NARRATIVE SUMMARY

L3.2 TABLE OF CONTENTS

L4.0 VOLUME II - TECHNICAL PROPOSAL

L4.1 GENERAL

L4.2 FORMAT AND SPECIFIC CONTENT

L4.2.1 Technical L4.2.2 Volume Organization

L4.3 TECHNICAL CAPABILITY FACTOR

L4.3.1 Transition Plan L4.3.2 Program Management Plan (PMP) L4.3.3 AOS Replacement Plan L4.3.4 Systems Engineering L4.3.5 Staffing Plan

L5.0 VOLUME III – PRICE

L5.1 GENERAL INSTRUCTIONS

L5.1.1 Ground Rules/Assumptions L5.1.2 Price Data

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L5.1.3 Pricing Data Requirements L5.1.4 Rounding L5.1.5 Total Evaluated Price (TEP)

L6.0 VOLUME IV - CONTRACT DOCUMENTATION

L6.1 MODEL CONTRACT/REPRESENTATIONS AND CERTIFICATIONS

L6.1.1 Section A - Solicitation/Contract Form L6.1.2 Section B - Supplies or Services and Prices The offeror shall not complete Section C, but will utilize the documents to develop understanding of the requirement and solicitation offer The following will be incorporated through attachment to the final award document:

PERFORMANCE WORK STATEMENT (PWS)

TECHNICAL REQUIREMENT DOCUMENT (TRD)

CONTRACT DATA REQUIREMENTS LIST (CDRLS)

L6.1.4 Section F - Deliveries or Performance L6.1.5 Section G - Contract Administrative Data L6.1.6 Section H - Special Contract Requirements L6.1.7 Section I - Contract Clauses L6.1.8 Section K - Representations, Certifications, and other Statements of Offerors

L6.2 EXCEPTIONS TO SOLICITATION REQUIREMENTS

L6.3 OTHER INFORMATION REQUIRED

L6.3.1 Authorized Offeror Personnel L6.3.2 Government Offices L6.3.3 Company/Division Address, Identifying Codes, and Applicable Designations L6.3.4 Associate Contractor Agreements (ACA)

L6.4 NON-DISCLOSURE AGREEMENTS

L7.0 REQUIRED ATTACHMENTS

M1 SOURCE SELECTION

M1.A. BASIS FOR CONTRACT AWARD

M1.B. NUMBER OF CONTRACTS TO BE AWARDED

M1.C. COMPETITIVE ADVANTAGE FROM USE OF GFP

M1.D. DISCUSSIONS

M1.E. SOLICITATION REQUIREMENTS, TERMS AND CONDITIONS

M2 EVALUATION FACTORS

M2.A. EVALUATION FACTORS

M2.B. EVALUATION METHODOLOGY

M2.C. FACTOR I – TECHNICAL CAPABILITY

M2.c.1 Transition Plan M2.c.2 Program Management Plan (PMP) M2.c.3 Automated Observation System (AOS) Replacement Plan M2.c.4 Systems Engineering M2.c.5 Staffing Plan

M3 FACTOR II – PRICE

M3.A EVALUATION CRITERIA

M3.a.1 Completeness M3.a.2 Reasonableness M3.a.3 Balance M3.a.4 Total Evaluated Price (TEP)

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M1 Source Selection M1.a. Basis for Contract Award This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.101-2, Lowest Price Technically Acceptable Source Selection Process, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS), DoD Source Selection Procedures, 01 April 2016 and Air Force Mandatory Procedures 5315.3 October 2017. These regulations are available electronically at the Acquisition.Gov website (https://www.acquisition.gov/). The Government will select the proposal with the lowest evaluated price from among those meeting the acceptability standards for non-price factors. A contract may be awarded to the offeror who is deemed responsible in accordance with FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors to represent the lowest price technically acceptable proposal. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

M1.b. Number of Contracts to be Awarded The Government intends to award one Indefinite Delivery Indefinite Quantity (IDIQ) Contractor Logistic Support (CLS) contract for the AN/TMQ-53 Tactical Meteorological Observing System (TMOS) Program. However, the Government reserves the right not to award a contract at all, depending on the quality of the proposals, prices submitted, and the availability of funds.

M1.c. Competitive Advantage from Use of GFP Use of Government property not already identified as part of this RFP is not authorized. The actual amount of GFP available at contract award is dynamic; therefore the GFP list provided at time of award may differ slightly depending on usage of existing GFP between solicitation and award time frame.

M1.d. Discussions It is the Government’s intent to award without discussions; therefore, it is imperative that offerors submit their best terms initially. However, if during the evaluation period it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

M1.e. Solicitation Requirements, Terms and Conditions Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors. Failure to comply with the terms and conditions of the solicitation will result in the http://www.acquisition.gov/)

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offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

M2 Evaluation Factors M2.a. Evaluation Factors The following evaluation factors will be used to evaluate each proposal. The Government will evaluate proposals for acceptability but will not rank the proposals by the non-price factors.

Factor 1: Technical Capability

• Transition Plan

• Program Management Plan (PMP)

• Automated Observation System (AOS) Replacement Plan

• Systems Engineering

• Staffing Plan

Factor 2: Price M2.b. Evaluation Methodology With the LPTA Source Selection Process, technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

ENs may be submitted during the evaluation period if it is determined to be in the best interest of the Government. However, each offeror’s initial proposal should include best terms as there may not be an opportunity to revise proposals and the Government may elect not to request additional information from the offeror(s) prior to making its final determination.

If the Offeror’s proposal is determined to be outside the competitive range, or otherwise eliminated from the competition at any point of the evaluation period, notification shall be submitted to unsuccessful offeror(s).

M2.c. Factor I – Technical Capability The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below (Table M1) for each section. All measures of merit listed below in M2 must be rated as acceptable in order to receive an acceptable rating for the Technical Capability Factor. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

Table M1 Technically Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation.

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The proposals shall be evaluated on the following technical areas:

M2.c.1 Transition Plan This criteria evaluates the offeror’s detailed and comprehensive phase-in Transition Plan.

Measure of Merit:

This criteria is met when the offeror’s proposed Transition Plan is reasonable for performance of the tasks set forth in the PWS. In addition, the Transition Plan demonstrates that each task can be accomplished with the resources proposed, substantiates a complete understanding of, does not conflict with, and can reasonably be expected to satisfy the requirements set forth in the PWS and the solicitation.

M2.c.2 Program Management Plan (PMP) The offeror’s proposed PMP shall be evaluated to ensure that PWS criteria is met.

Measure of Merit:

This criteria is met when the offeror has clearly articulated their ability to understand the requirement and substantiate their ability to perform the work in the applicable paragraphs of the PWS. In addition, the proposed PMP shall be sound, feasible, effective, and clearly demonstrate the offeror’s ability to meet PWS requirements.

M2.c.3 Automated Observation System (AOS) Replacement Plan This criteria evaluates the offeror’s detailed and comprehensive AOS replacement solution.

Measure of Merit

This criteria is met when (1) the Offeror has provided a viable technical solution for an AOS replacement, (2) the resulting technical solution is a Government owned and managed architecture intended to replace software installed on existing legacy systems, and (3) the AOS replacement demonstrates that it will ingest sensor data from the weather sensors currently employed, preprocess the sensor data, and securely distributes raw sensor data via the Department of Defense Information Network (DoDIN) to a common sensor data collection appliance (SCA) and to computer based forecast systems (e.g. Joint Environmental Toolkit (JET)).

In evaluating the Data Rights and Patent Rights for the proposed AOS replacement, the Government will use information in the proposal to assess the extent to which the rights in technical data (TD), computer software (CS), computer software documentation (CSD), and inventions/patents offered to the Government ensure unimpeded, innovative, and cost effective production, operation, maintenance, and upgrade of the AOS replacement throughout its life cycle; allow for open and competitive procurement of the AOS replacement enhancements; and permit the transfer of the AOS replacement non-proprietary object code and source code to other contractors for use on other systems or platforms.

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M2.c.4 Systems Engineering This criteria evaluates the Offeror’s detailed and comprehensive Systems Engineering solution.

Measure of Merit

This criteria is met when (1) the Offeror has provided a viable approach for performing systems engineering and integration tasks for the TMQ-53, (2) the Offeror has provided an approach for modification of the TMQ-53, parts obsolescence, repairs, design changes, enhancements, and upgrades, (3) the Offeror defines an approach for documenting and managing an Engineering Change Proposal (ECP) process, (4) the Offeror defines a process for managing and documenting necessary software changes and network security procedures and enhancements to ensure secure and reliable network communications and interfaces, and (5) the Offeror has an approach to work with the Government as a partner in the Deficiency Reporting (DR) process to include researching the cause and resolution of each DR and presenting solutions to the Government and documenting the changes.

M2.c.5 Staffing Plan This criteria evaluates the offeror’s detailed Staffing Plan to ensure it is sufficient to support the requirements of the PWS.

Measure of Merit:

This criteria is met when: (1) the proposed team organization and written rationale demonstrate the ability to feasibly and effectively meet the requirements of the PWS, (2) the proposed key personnel skill levels, education, and experience with CLS services, specifically related to weather systems, demonstrate the ability to feasibly and effectively meet the requirements of the PWS, and (3) the proposed skill sets and experience with CLS services specifically related to weather systems for the remainder of personnel demonstrate the ability to feasibly and effectively meet the requirements of the PWS.

M3 Factor II – Price M3.a Evaluation Criteria The pricing criteria used for evaluation are: (1) Completeness, (2) Price reasonableness,

(3) Balance and (4) TEP. Offerors whose price is determined to be incomplete, unreasonable, or unbalanced will not be considered for award.

M3.a.1 Completeness The Government will review the pricing submissions for completeness and compliance with the RFP, notably Section L. Incomplete price submissions will not be evaluated, and the proposal will be eliminated from the competition.

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M3.a.2 Reasonableness The offeror’s price proposal will be evaluated using one or more of the techniques defined in FAR 15.404-1 – Proposal Analysis Techniques. Based on the level of interest for this requirement, it is anticipated that adequate price competition will satisfy the criteria for price reasonableness. The proposed prices will be evaluated for reasonableness. For a price to be reasonable, it will represent a price to the Government that a prudent person would pay when consideration is given to prices in the market.

M3.a.3 Balance Offerors are cautioned against submitting an offer that contains unbalanced unit Contract Line Item Number (CLIN) pricing. Unbalanced pricing exists when, despite an acceptable TEP, the price of one or more line items is significantly overstated or understated as indicated by the application of analysis techniques such as those defined by FAR Part 15.404-1. Per FAR 15.404-1(g)(3), if the Government determines that the lack of balance poses an unacceptable risk to the Government, the proposal will be eliminated from the competition.

M3.a.4 Total Evaluated Price (TEP) A TEP will be calculated and used to rank all technically acceptable offers. The TEP will be the summation of all firm-fixed priced CLINs, including the options. The calculation method of each CLIN total is discussed below. The Government will use the TEP for evaluation purposes only; the TEP is not representative of the actual contract value.

0001 Transition Phase-In FFP The Government will include the offeror’s proposed price for this CLIN 0001 in the TEP.

0002 Transition Phase-Out FFP The Government will include the offeror’s proposed price for this CLIN 0002 in the TEP.

0003 Travel CR The Government will use a “plug” number for this CLIN.

0004 Contractor Logistics Support FFP The Government will evaluate the price for CLIN 0004 by multiplying the offeror-proposed monthly price for each fiscal year (FY) (including the option year) in the Pricing Workbook times the months in the year, twelve (12) months. This will be calculated the same for each fiscal year. Then, the total for each fiscal year will be added together, resulting in an extended total for the entire period of performance of the contract.

0005 Spares/Repairs FFP The Government will evaluate the price for CLIN 0005 by multiplying the unit price for every spare part on the Spare Parts List in the Pricing Workbook by the Best Estimated

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Quantity (BEQ) for each unit. The extended price for each spare part will then be summed together, resulting in the total evaluated price of the CLIN.

0006 Special Projects FFP The contractor shall provide a fully burdened labor rate for each labor category listed in the Pricing Workbook in accordance with the Labor Category Descriptions provided. The Government will evaluate this CLIN price by multiplying each proposed labor category rate times the BEQ labor hours and then add all of the extended amounts together for a

TEP.

0007 CDRLs/DATA NSP Since this CLIN is Not Separately Priced (NSP) it will not be included in the TEP.

0008 Shipping CR The Government will use a “plug” number for this CLIN.

0009 Option to Extend Services – 6 months FFP The Government will include the contractor’s total proposed price for this CLIN in the TEP. The total proposed price for this CLIN will be calculated by multiplying the offeror’s proposed monthly price of CLS times the 6 months for a TEP.

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