6. Attachment A-E2 OCONUS PACIFC EUROPE Priority Instruction.pdf

Local instruction to Aviano DPM contract

ATTACHMENT A-E2 (OCONUS PACIFIC/EUROPE) Transportation Outbound Priority Instructions and requirements

A. Introduction: The order of precedence for Direct Procurement Movement (DPM) shipment drop-off locations for onward movement is as follows.

A1 Primary: Port of Livorno, this is the first and preferred delivery location for onward movement of Direct Procurement Movement (DPM) shipments.

Expected Procedures: Coordinate delivery of shipments to the designated seaport for onward ocean movement to the approved long-term storage facility within the continental United States. The contractor must follow all port instructions, ensure shipments are properly prepared and seaworthy, and schedule delivery times in accordance with port requirements. The contractor will be responsible for the self-movement of personal property crates loaded in SEAVAN containers to the port of embarkation. Normal transportation costs will be paid by the contractor and billed to the Government. Any additional charges incurred due to contractor fault will be the responsibility of the contractor. For billing and payment processing, all invoices and associated supporting documentation must be submitted as direct email attachments to the Transportation Office Quality Assurance (QA) organizational email box (31lrs.tmo.qa@us.af.mil). The use of external links, third-party file-sharing services, or references to inaccessible browsers for document submission is explicitly prohibited.

Furthermore, all final invoices must be formally submitted through the Syncada payment system to be processed for payment.

Required Coordination (if any): The contractor must complete all required coordination with both the origin and destination seaports. Advance documentation will be provided to the Joint Personal Property Shipping Office (JPPSO) overseeing the storage facility.

The Aviano Personal Property Shipping Office (PPSO) must be kept informed and updated on shipment status and processing throughout the movement.

A2 Secondary: Port of Genoa, use of this port requires prior approval from the Installation Transportation Officer (ITO) before delivery.

Expected Procedures: Coordinate delivery of shipments to the designated seaport for onward ocean movement to the approved long-term storage facility within the continental United States. The contractor must follow all port instructions, ensure shipments are properly prepared and seaworthy, and schedule delivery times in accordance with port requirements. The contractor will be responsible for the self-movement of personal property crates loaded in SEAVAN containers to the port of embarkation. Normal transportation costs will be paid by the contractor and billed to the Government. Any additional charges incurred due to contractor fault will be the responsibility of the contractor. For billing and payment processing, all invoices and mailto:31lrs.tmo.qa@us.af.mil associated supporting documentation must be submitted as direct email attachments to the Transportation Office QA organizational email box (31lrs.tmo.qa@us.af.mil). The use of external links, third-party file-sharing services, or references to inaccessible browsers for document submission is explicitly prohibited. Furthermore, all final invoices must be formally submitted through the Syncada payment system to be processed for payment.

Required Coordination (if any): The contractor must complete all required coordination with both the origin and destination seaports. Advance documentation will be provided to the JPPSO overseeing the storage facility. The Aviano PPSO must be kept informed and updated on shipment status and processing throughout the movement.

A3 Third (Air Terminal): Aviano Air Base (AMS), use of this air terminal requires prior approval from the ITO before usage and should only be used for emergencies.

Expected Procedures: Submit required paperwork to the Aviano PPSO for forwarding to the appropriate Air Clearance Authority (ACA). Coordinate delivery scheduling with the Aviano Air Mobility Squadron (AMS) and comply with all air terminal requirements.

Required Coordination (if any): The contractor shall follow AMS instructions and keep Aviano PPSO updated on shipment status and processing.

Aviano Customs Liaison Office: Provide required shipment information to the Community Liaison Office (CLO) for completion of DD Form 302. Retrieve the completed customs documentation and provide it to the driver for turnover at the seaport. The contractor shall comply with all instructions provided by the CLO to ensure proper customs clearance.

B. Introduction: The order of precedence for Direct Procurement Movement (DPM) shipment pick-up locations for onward movement is as follows.

B1 Transportation cost to sea and air terminal. The order of precedence for sea or air terminal pick-up will be determined based on the location to which the shipment was consigned. For delivery of DPM shipments the preferred order of precedence is as follows: primary: Port of Livorno, secondary: Port of Genoa, third (Air Terminal): Aviano Air Base (AMS).

Expected Procedures: Coordinate pick-up of shipments from the designated sea and air terminals and conduct self-movement of personal property crates to the agent warehouse for customs clearance prior to offering delivery to the customer. The contractor shall follow all sea and air terminal instructions, schedule pick-up times as required, and ensure all required documentation is accurate and submitted on time.

Normal transportation costs associated with these services shall be paid by the contractor and billed to the Government. Any additional charges incurred due to contractor error or negligence shall be the responsibility of the contractor. For billing and payment processing, all invoices and associated supporting documentation must be submitted as direct email attachments to the Transportation Office QA organizational email box (31lrs.tmo.qa@us.af.mil). The use of external links, third-party file-sharing services, or references to inaccessible browsers for document submission is explicitly prohibited. Furthermore, all final invoices must be formally submitted through the Syncada payment system to be processed for payment.

Coordination Required (if any): The contractor shall complete all required coordination with the origin and destination sea and air terminals and keep the Aviano PPSO informed of shipment status and processing throughout the movement.

Aviano Customs Liaison Office: Deliver inbound 302 forms with 4 business days of receiving them to CLO. Comply with instructions given by CLO to clear customs.

Acronym/Definition

ACA Air Clearance Authority

AMS Aviano Air Mobility Squadron

CLO Community Liaison Office

DPM Direct Procurement Movement

ITO Installation Transportation Officer

JPPSO Joint Personal Property Shipping Office

PPSO Personal Property Shipping Office

QA Quality Assurance

SEAVAN A type of container used for shipping household goods by sea and land.