6-00 2213 - Supplementary Instructions to Bidders.pdf

Library Renovation Project 2026-08.21.00

Wissahickon Valley Public Library

Blue Bell, PA

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 2213 - 1

Copyright © 2023 by the American Institute of Architects.

DOCUMENT 002213

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Instructions to Bidders for Project consist of the following:

1. AIA Document A701-2018, "Instructions to Bidders[."][,"

2. The following Supplementary Instructions to Bidders that modify and add to the requirements of the Instructions to Bidders.

1.2 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS, GENERAL

A. The following supplements modify AIA Document A701-2018, "Instructions to Bidders."

Where a portion of the Instructions to Bidders is modified or deleted by these Supplementary

Instructions to Bidders, unaltered portions of the Instructions to Bidders will remain in effect.

1.3 ARTICLE 2 - BIDDER'S REPRESENTATIONS

A. Add the following to 2.1:

1. .7 The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

2. .8 The Bidder is a properly licensed Contractor according to the laws and regulations of

Commonwealth of Pennsylvania and meets qualifications indicated in the Bidding

Documents.

3. .9 The Bidder has incorporated into the Bid adequate sums for work performed by

Installers whose qualifications meet those indicated in the Bidding Documents.

1.4 ARTICLE 3 - BIDDING DOCUMENTS

A. 3.1 - Distribution:

1. Add the following to 3.1.1:

a. Obtain electronic Bidding Documents as instructed in the Advertisement for

Bidding.

B. 3.2 - Modification or Interpretation of Bidding Documents:

1. Add the following to 3.2.2:

a. Submit Bidder's Requests for Interpretation using form on web-based bidding management software indicated in the Advertisement for Bids

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C. 3.4 - Addenda:

1. Add the following to 3.4.1:

a. Addenda will be transmitted by the issuing office using web-based bidding management software indicated in the Advertisement for Bids.

2. Delete 3.4.3 and replace with the following:

a. 3.4.3 Addenda may be issued at any time prior to the receipt of bids.

1.5 ARTICLE 4 - BIDDING PROCEDURES

A. 4.1 - Preparation of Bids:

1. Add the following to 4.1.1:

a. Printable electronic Bid Forms and related documents are available from web-based bidding management software site indicated in the Advertisement for Bids.

2. Add the following to 4.1.8:

a. The Bid shall include unit prices when called for by the Bidding Documents.

Owner may elect to consider unit prices in the determination of award. Owner may elect to incorporate unit prices in the Contract.

3. Add the following to 4.1:

a. 4.1.9 Owner may elect to disqualify a bid due to failure to submit a bid in the form requested, failure to bid requested alternates or unit prices, failure to complete entries in all blanks in the Bid Form, or inclusion by the Bidder of any alternates, conditions, limitations or provisions not called for.

b. 4.1.10 Bids shall include sales and use taxes. Contractors shall show separately with each monthly payment application the sales and use taxes paid by them and their subcontractors in the form indicated. Reimbursement of sales and use taxes, if any, shall be applied for by Owner for the sole benefit of Owner.

B. 4.2 - Bid Security:

1. Add the following to 4.2.1:

a. Provide bid security in the amount of 5 percent of the bid amount in the form of a cashier's check or surety bond meeting the requirements of 4.2.3.

C. 4.3 - Submission of Bids:

1. Add the following to 4.3.1:

a. Submit printed bids at the time and place indicated in the Advertisement for Bids.

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b. Submit electronic bids using web-based bidding management software indicated in the Advertisement for Bids.

D. 4.4 - Modification or Withdrawal of Bids:

1. Add the following to 4.4.1:

a. .1 Such modifications to or withdrawal of a bid may only be made by persons authorized to act on behalf of the Bidder. Authorized persons are those so identified in the Bidder's corporate bylaws, specifically empowered by the Bidder's charter or similar legally binding document acceptable to Owner, or by a power of attorney, signed and dated, describing the scope and limitations of the power of attorney. Make such documentation available to Owner at the time of seeking modifications or withdrawal of the Bid.

E. 4.5 – Break-Out Pricing Bid Supplement:

1. Add the following to 4.5:

a. 4.5.1 Provide detailed cost breakdowns on forms provided no later than two business days following Architect's request.

F. 4.6 - Subcontractors, Suppliers, and Manufacturers List Bid Supplement:

1. Add the following to 4.6:

a. 4.6.1 Provide listing of Electrical and Roofing Subcontractors to confirm use of subcontractors listed in the Project Manual

1.6 ARTICLE 5 - CONSIDERATION OF BIDS

A. 5.2 - Rejection of Bids:

1. Add the following to 5.2:

a. 5.2.1 Owner reserves the right to reject a bid based on Owner's and Architect's evaluation of qualification information submitted following opening of bids.

Owner's evaluation of the Bidder's qualifications will include: status of licensure and record of compliance with licensing requirements, record of quality of completed Work, record of Project completion and ability to complete, record of financial management including financial resources available to complete Project and record of timely payment of obligations, record of Project site management including compliance with requirements of authorities having jurisdiction, record of and number of current claims and disputes and the status of their resolution, and qualifications of the Bidder's proposed Project staff and proposed subcontractors.

1.7 ARTICLE 6 - POSTBID INFORMATION

A. 6.1 - Contractor's Qualification Statement:

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1. Add the following to 6.1:

a. 6.1.1 Submit Contractor's Qualification Statement no later than two business days following Architect's request.

B. 6.3 - Submittals:

1. Add the following to 6.3.1:

a. .4 Submit information requested in 6.3.1. no later than two business days following

Architect's request.

1.8 ARTICLE 7 - PERFORMANCE BOND AND PAYMENT BOND

A. 7.1 - Bond Requirements:

1. Add the following to 7.1.1:

a. .1 Both a Performance Bond and a Payment Bond will be required, each in an amount equal to 100 percent of the Contract Sum.

B. 7.2 - Time of Delivery and Form of Bonds:

1. Replace the first sentence of 7.2.1 with the following:

a. The Bidder shall deliver the required bonds to Owner no later than 10 days after the date of a Notice of Intent to Award and no later than the date of execution of the Contract, whichever occurs first. Owner may deem the failure of the Bidder to deliver required bonds within the period of time allowed a default.

2. Replace 7.2.3 with the following:

a. 7.2.3 Bonds shall be executed and be in force on the date of the execution of the

Contract.

1.9 ARTICLE 8 - ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

A. 8.1 - Proposed Contract Documents:

1. Replace .5 in 8.1 with the following:

a. .5 Enumeration of Drawings: The Drawings constituting a portion of the proposed

Contract Documents are identified on the Cover Sheet or Title Sheet of the

Drawings titled Wissahickon Valley Public Library Renovation Project dated

August 21, 2026.

2. Replace .6 in 8.1 with the following:

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a. .6 Enumeration of Specifications: The Specifications constituting a portion of the proposed Contract Documents are identified on the Table of Contents Sheet of the

Project Manual titled Project Manual for Wissahickon Fire Company Window

Replacement Project dated February 1,2026.

3. Replace .7 in 8.1 with the following:

a. .7 Addenda: Portions of the Addenda constituting a portion of the proposed

Contract Documents will be enumerated in the Owner/Contractor Agreement.

4. Replace .8 in 8.1 with the following:

a. .8 Other Exhibits: Other Exhibits constituting portions of the proposed Contract

Documents will be identified in the Bidding Documents and be enumerated in the

Owner/Contractor Agreement.

1.10 ARTICLE 9 - EXECUTION OF THE CONTRACT

A. Add Article 9.

B. Add the following to Article 9:

1. 9.1 Subsequent to the Notice of Intent to Award, and within 30days after the prescribed

Form of Agreement is presented to the Awardee for signature, the Awardee shall execute and deliver the Agreement to Owner through Ambler Borough and Wissahickon Fire

Company in such number of counterparts as Owner may require.

2. 9.2 Owner may deem as a default the failure of the Awardee to execute the Contract and to supply the required bonds when the Agreement is presented for signature within the period of time allowed.

3. 9.3 Unless otherwise indicated in the Bidding Documents or the executed Agreement, the date of commencement of the Work shall be the date of the executed Agreement or the date that the Bidder is obligated to deliver the executed Agreement and required bonds to

Owner.

4. 9.4 In the event of a default, Owner may declare the amount of the Bid security forfeited and elect to either award the Contract to the next responsible bidder or re-advertise for bids.

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