47QSSC-25-R-3040_T09_QandA_Vendor Questions and Government Responses.xlsx

Consolidated Q&A

GSA anticipates the new, brand-name NSNs will have an effective date of November 1, 2025, at which time the end-users can begin ordering the new brand-name NSNs under the new, IDIQ contract. All manufacturers awarded under this solicitation will begin receiving orders under the new contract numbers in which new terms and conditions apply. See Period of Performance, page 3.

Regarding product images, the Government is requiring product images be submitted within three business days of contract award (not solicitation closing date). See Product Images, Descriptions, and Categorization, page 25. Additionally, Attachment 4 clarifies that GSA will provide the product descriptions for NSNs (as well as categorizations).

NOTE: Amendment 0002 revises product image language to allow for early submission of pictures if they are available and also revises Attachment 4. Images are to be submitted to both the Contracting Officer and Contracting Specialist.

5 Page 16 – Administrative Offset – can there be a clause added that notates that when a PO is received from GSA with no POC or incorrect/invalid information that the date starts from the time we receive the correct information? I currently have approximately 2/3rds of my PO’s that have no POC, incorrect shipping address, need inside delivery and it’s not notated, etc. and some I have in stock and ready to go and it takes me months to receive the information.

This is going to effect lead times significantly as vendors are not going to want to commit to a 30 day lead time when they can do that 98% of the time out of fear that it will cost us money. The overall objective is to obtain the best possible shipment times within industry standards, and which should not exceed 90 calendar days. See page 93, Factor 3 - Shipment. Language on page 16 will remain the same.

See the last paragraph on page 16 under the heading, Administrative Off-set, that gives consideration to hard to find POCs, which reads, "NOTE: Consideration may be given to late deliveries on a case-by-case basis if diligent attempts to confirm the POC and the ship to address were made and supporting documents can be provided to the Contracting Officer."

6 If it could be notated that we need a valid PO with valid information before delivery clock starts. Also, will there be a CO or CS available to make all of these changes (I am not kidding when I say that there is a significant number of PO’s that do not have POC’s or correct shipping information).

Example: I have a PO on my desk that says it’s supposed to go to the FAA in El Paso Texas, I had the unit in stock and ready to go and after talking to 4 different people they advised that the unit is actually supposed to go to a remote location in New Mexico and you can’t drive a standard semi and it’s a one lane road, a driver has to schedule a meeting at a Love’s truck stop, etc. the list was quite lengthy. Also, in this instance it would be considered inside delivery because standard dock to dock carriers could not do this. If the Customer is unable to get immediate funding for inside delivery are we still held to delivery terms or will they start when we receive all the information necessary to process the PO?

Also, will end users be directly BEFORE they place order that they will not be able to receive any type of delivery services other than Dock to Dock unless they are contracted separately? This program has been the same since it’s inception so it’s a huge change for your Customers. Just like the FAA order I have, how would we handle that if they couldn’t get funding? They would have no choice but to cancel the order because they can’t get the container from Site A to Site B. The Requisitoner is requested to enter the Point-of-Contact (POC) information. GSA continues to stress the importance of entering POC information to our customers; however, DoD currently does not require it. GSA will continue to address this issue at IACSE meetings to improve and ensure on-time shipments.

There will be a CO/CS available to make amendments to the PO's as applicable. See the section of the solicitation document titled, Deliveries, on page 14 regarding the contractor's responsibilities under the terms and conditions of the IDIQ contract as it relates to POC information, and for making all arrangements and coordination of all on-time deliveries to the delivery address.

Amendment 0002 clarifies that tailgate shipping is acceptable. In rare situationual occurences, like the one provided in your example, the Contractor is to notify the CO. Contractor's claims will be assessed based on the documentaton provided to the CO by the Contractor. Only the CO can determine if and approve additional freight charge claims, and issue an amendment to the PO.

The updated ordering procedures GSA issues for the subject solicitation will communicate inside delivery is no longer provided.

As we discussed in the industry meeting, GSA will be uploading all information into GSA advantage. Just confirming this is still accurate. Also, for descriptions are we able to add a note to allow Customers to know if we keep minimal amount of inventory of a certain item or is this limited to certain information.

Also, some items we don’t have a photo of because we have never manufactured or we won’t be manufacturing one before this contract does into effect – are we allowed to submit a photo of our drawing in lieu of an actual photo if none exists?

We have several containers we have never manufactured (as you can see some are on the BPA contracts as Qty 0 because no one orders them) so we wouldn’t be able to manufacture an expensive container just for a photo. If you can confirm what’s acceptable. (GSA global supply currently has some generic photos for some of those items is that acceptable in those instances) GSA will be uploading all information, including descriptions and images, into GSA Advantage. No additional information may be added to the descriptions by manufacturers.

In lieu of photographs, drawings may not be used. If no pictures can be submitted after three days of award noticiation (or sooner), then GSA will use a generic image or "No Image Available" watermark in GSA Advantage. As images become available, they are required to be sent to the Contracting Officer and Contracting Specialist for coordination through the Product Management group for uploading onto the GSA Advantage website.

10 Page 7: There is no requirement for inside delivery, installation, repair, or maintenance.

Can you confirm are we to charge back to GSA the dock to dock portion of the shipping then submit the remainder to the Customer/end user or should the entire amount of the shipment be charged back to the end user. We utilize the same carrier for both so it’s itemized on the freight invoice so all charges will be on one invoice but we can separate those out if needed.

Contract is FOB Origin Pre-pay and Add which means title transfers when it leaves the origin point – language as currently written does not specify timeframe and leaves this open ended. There are many times that organizations order multiple units and they are on deployment, don’t need right away, etc. and these units sit in a warehouse for sometimes several years before use. For clarity and planning purposes, we respectfully request the inclusion of a clause specifying the timeframe for inspection and acceptance following delivery under this contract.

“The Government shall inspect and accept or reject the supplies or services within [10] calendar days of delivery. If no notice of rejection is provided within that time, the supplies or services shall be deemed accepted.”

We believe this will help ensure mutual accountability and facilitate timely invoicing and performance tracking. See page 11, second paragraph, clarifying when title transfers under this solicitation.

See amendment 0002, it is clarified that the Government shall accept supplies as promptly as practicable after delivery and supplies shall be deemed accepted 30 days after delivery. If no notice of rejection is provided within that time, the supplies or services shall be deemed accepted.”

The clause appears to require the contractor to transfer title and deliver partially completed supplies and materials, parts, tools, dies, jigs, fixtures, plans, drawings, information, etc., upon termination for default.

Given that the government is not furnishing any property or materials under this contract, will the government confirm that this clause applies only to: (1) completed deliverables; and (2) property specifically acquired for this contract to which the government has or will obtain title.

This clarification would help ensure mutual understanding that contractor-owned tools, equipment, or proprietary assets not acquired specifically for this contract remain the property of the contractor. Can this clarification be added to contract language? The clause at 52.249-8, Default (Fixed-Price Supply and Service) (Apr 1984) language will remain the same. The following clarification is provided.

Section e. under the Default clause confirms that the the Government may require the Contractor to transfer title and deliver to the Government manufacturing materials (as defined in the clause) that the Contractor has specifically produced or acquired for the terminated portion of this contract. No Government furnished property has been identified for incorporation into this solicitation.

14 Page 45 – EPA changes did not address the below:

Will the government consider including an EPA clause that allows for a manual adjustment based on documented cost increases for high cost items that are required to be purchased from government specific sources in order to meet the federal specifications. (Locks/Kaba & S&G and lockboxes/Broko Rankin or Lockmasters) as these prices are not reflected in the PPI.

Also, would you consider adding a clause for labor increases. PPI is not reflective of labor so the only real item reflected in PPI for this particular product is steel. It’s a filing cabinet made of steel and the other major components are labor and government specific items only obtainable from government specific sources.

An EPA clause would allow us to maintain pricing stability while protecting the government from excessive contingencies built into our proposal. It would also allow us to keep the cost down in RFP and not incorporate 5 years of potential increases. 552.216-71 - The Economic Price Adjustment—Special Order Program Contracts (Aug 2010) - Alternate I clause on page 45 identifies NAICS codes as 332999, All Other Miscellaneous Fabricated Metal Products Manufacturing, and Producer Price Index (PPI) that will be used for calculating Econmice Price Adjustments (EPAs) under the IDIQ contract awards. NAICS code 332999 applies to the Metal Safe Manufacturing industry (including Steel); therefore the applicable inputs of production, including raw materials (e.g., steel) and labor, are included in NAICS 332999, PPI index based on sell price fluctuations.

See amendment 0002 that changes paragraph (e) of 552.216-71, Economic Price Adjustment—Special Order Program Contracts (Aug 2010) - Alernate I that revises the timing of when a price adjustment can be requested.

15 a. FAR 16.504 (c)(1)(ii)(D)(1) - A single contractor can not be awarded more than $100,000,000.00 including all options

b. On Page 8 it states, “ the Maximum aggregate value of the IDIQ is $300,000,000.00 – The title bullet states the “Total Maximum Contractor Dollar Amount for Supplies that Contractor Agrees to Supply the Government”. We can only agree to supply the government $100 Million per contractor. The government maximum agreement is $300 Million total for ALL contractors. You state this in the second paragraph at the top of this page.

c. Page 38 states $3M Maximum order limit on one order or group of orders...

Wording on Page 8 where it states that the TOTAL the Contractor agrees to supply the government is $300 Million. Need Clarification. a. In accordance with FAR 16.504 (c)(1)(ii)(D)(1), No task or delivery orders in an aggregate amount estimated to exceed $100 million (including all options) may be awarded to a single source unless the head of the agency makes a determination in writing.

b. The maximum total aggregate award value (including all options) of the total combined IDIQ contracts, including all task or delivery orders, under this solicitation is $300 million to all awardees under this solicitation. It is correct that contractors can only supply the government $100 million per contractor, unless the head of agency makes a determination in writing.

c. $3 million is the maximum for one PO.

See amendment 0002 for clarifications to this section.

NOTE: The results on FLIS and GSA Advantage for legacy NSNs will be dependent on when the NSNs/legacy BPAs will be terminated in which the OEMs will receive notice.

Approved Security Containers? If you cannot remove this clause, how do we fill it out?

If we leave it blank will this be considered an incomplete contract? We are asking for removal of this clause in our contract because it does not concern GSA Approved Security Containers – (k) Certificates regarding exemptions from the application of the

time for me to properly bid on the RFQ? What will happen if they are not corrected in time? Corrections to nine IPDs can be found in Amendment 0002: 1)7110-01-726-7196, 2) 7110-01-726-7199, 3) 7110-01-726-7195, 4) 7110-01-726-7198, 5) 7110-01-726-7185 6) 7110-01-726-7882, 7) 7110-01-726-7881, 8) 7110-01-726-7889, and 9) 7110-01-726-7894.

Additionally, if there are anymore part number discrepancies found please complete column L of the Revised Contractor Response Document Spreadsheet (CRDS) that has been posted with Amendment 0002. These notes/comments will be shared with engineering for updating IPDs and QPLs.

that the TITLE and risk of loss for damage supplies does not transfer to the Government until Inspection”. Q: Can you please remove the word TITLE so that the payment requirement on page 28 52.212-5 (5) 52-232-40 Providing Accellerated payments to

(i), (ii), (iii ) ? – 52.247-32 (b) (4) ( i), (ii), (iii) FOB: Origin, Freight Prepaid states ,”The contractor will be responsible for any loss of and/or damage to the goods before delivery and while in the carriers conveyance. Meaning that until a POD is signed by receiving personnel the OEM’s are responsible for the Security Containers. AND it is covered on Page 27 52.252-2 Clauses incorporated by Reference: 52.212 -4 Contract Terms and Conditions Commercial Products (j) Risk of Loss – “Risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: 1. Delivery of the supplies to a carrier if transportation is

Damage to Supplies as it is covered in two other clauses and the way it is written here

is the time frame for Inspection and Acceptance in this clause? Who is the authorized Government representative at destination? How will the representative authorize and inspect the Security Container? Can you please remove this clause as this is stated

and Acceptance in this clause? Who is the authorized Government representative at destination? How will the representative authorize and inspect the Security Container?

the inspections we receive from the IACSE/GSA/DOD Lock Program? Does this reflect

Services (a) – Inspection/Acceptance

i. Q: Can you please add a timeframe to this line? Can you please add 7 days for

container should be refused/rejected and the carrier not allowed to deliver

of GSA Approved Security containers, will we be expected to pay fines when we are

when that is for freight going to GSA Wholesale warehouses when GSA no longer is in

will make that determination? Do you want #1 or #2?

i. #1 RFP Page 42 52.247-1 Commercial Bill of Lading (a)

i. #1 RFP Page 28 522.211-77

a. What happens if customer refuses delivery without cause (no damage in shipment) and they had prior notification before delivery?

i. Will we be paid?

CONTRACTOR PERFORMANCE

i. ACKNOWLEDGEMENT 95%

ii. SHIPMENT STATUS 90%

a. What happens when we have made attempts through all avenues to reach POC’s (NCSC, Vendor Response, R-7 monitors, securitycontainers@gsa, and our contracting

24 hours, 48 hours, 1 week? Depending upon the complexity of the report you are requestion we many need considerable time to get this to you. Is this considered

updates) as we do not send these by UPS, USPS or FedEX surface mail. These are sent using GROUND FREIGHT. We can only supply you with a tracking number (PRO Number), Carrier information, and a Bill of Lading. Will we fail to meet the stated

standardized system when you have removed the NSNs and given us all Brand Name

a. Who determines the cost of deploying personnel to resolve improper items, packaging,

not providing enough locks and fulfilling required orders, thereby holding up our

shipment is being held due to the end-user not allowing for delivery therefore the

a. DEFAULT – RFP Pages 42-43 52.249-8

b. Why do we have this clause when the termination for the Government’s convenience

this clause that is completely subjective and will allow the Government to Default at any

Security Container plans, supplies, materials, parts, tools, etc. when all of this is closely

a. RFP Page 83 1.c. states that we must fill in and submit the entire SF 33 and package including all corresponding documents. Does this statement include RFP page 87 52- 252-1 Provisions Incorporated by Reference with the same force and effect as if they