47QSSC-25-R-3040_T10_Security Container_Request for Proposal (RFP).pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

Designated in PO 1 94

To be issued

GSA, FAS, Facilities and Hardware SCM Contracting Division 2300 Main Street, Kansas City, MO 64108

47QSSC-25-R-3040

Amanda B. Foley, Contracting Officer Amanda.Foley@gsa.gov

2 - 5 6 - 8 11 - 13 14 - 19 20 - 24 25 - 26 89 - 94

83 - 88

27 - 46

(816) 823-1929

07/08/2025

48 - 82

SOLICITATION, OFFER, AND AWARD

N/A N/A N/A N/A

RFP 47QSSC-25-R-3040

Section A - Solicitation/Contract Form

The following is a brief overview of several applicable conditions as they relate to any contract awarded as a result of the combined synopsis/solicitation for the subject Request for Proposal (RFP) 47QSSC-25-R-3040. Additional terms and conditions are found within this document.

This combined synopsis/solicitation for commercial products is prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, effective 6/11/2025.

Titles/Authorities.

The U.S. General Service Administration (GSA) is a sponsoring agency of the Department of Defense (DoD) Lock Program (hereinafter referred to as the GSA Approved Security Container Program). The GSA Approved Security Container Program is managed by GSA and established under the authority of the Assistant Secretary of Defense. As prescribed in Department of Defense (DoD) Manual Number 5200.01, Volume 3 February 24, 2012 Incorporating Change 3, Effective July 28, 2020, SUBJECT: DoD Information Security Program: Protection of Classified Information, the Information Security Program provides management, operation, and logistics support functions for physical security equipment and is designated as the DoD technical authority for locks, safes, vaults, seals, and containers used to protect national security information (NSI) and arms, ammunition, and explosives (AA&E). Per DoD 5200.01, GSA establishes and publishes minimum standards, specifications…for containers, vault doors, modular vaults, alarm systems, and associated security devices suitable for storing and protecting classified information. Additionally, per DoD 5200.01, new security storage equipment shall be procured from GSA contracts, and “GSA-approved security containers must have a label stating ‘General Services Administration Approved Security Container,’ affixed to the front of the container, usually on the control or the top drawer.”

The Information Security Oversight Office (ISOO) issued ISOO Notice 2014-02: Procurement of Security Equipment, dated April 4, 2024, and ISOO Notice 2012-04: Additional Guidance on Standards for Security Equipment dated October 12, 2012 pertaining to GSA Approved Security Equipment. Per ISOO Notice 2014-02, “GSA Approved security containers and vault doors must now be procured through GSA Global Supply utilizing the appropriate National Stock Number.

All security storage equipment used for securing classified information shall have the GSA approval label.” Per ISOO Notice 2012-04, “32 CFR 2001.42(a) Storage, prescribes that ‘…whenever new secure storage equipment is procured, it shall be in conformance with the standards and specifications established by the Administrator of the GSA….’ Classified information may not be stored in security containers that have been reconditioned, refurbished, or remanufactured and obtained outside of the authorized GSA procurement processes. GSA security containers sold to private parties through government reutilization processes, may not be refurbished, reconditioned, recertified and purchased as a GSA approved security container intended for storage of classified information. This process circumvents the established performance verification process that GSA mandates Original Equipment Manufactures’ to uphold. A ‘GSA approval label’ cannot be reproduced and can only be procured by Original Equipment Manufacturers or GSA approved Training Institutions, who have been authorized by

GSA.”

Pursuant to the above cited authorities, this contract vehicle is needed for the Government to procure new GSA Approved National Security Equipment; reconditioned, refurbished, or remanufactured is not permissible. This includes but is not limited to, security containers/vaults and vault/armory doors, and potentially phased in auxiliary parts, components and locks for the Department of Defense, Government intelligence and law enforcement agencies, and other U.S.Government agencies and organizations in support of U.S. National Security interests.

Period of Performance.

The contract performance period for the multiple, single award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts awarded under this solicitation are for a two year base period and three additional one-year option periods IAW FAR subpart 17.2 (five years total). The estimated award dates are in October 2025, with the anticipated effective date being November 1, 2025.

Proposed pricing should remain valid for 90 days or until time of award, whichever is greater.

Procurement Strategy.

GSA will procure GSA Approved Security Containers and Vault/Armory Doors from the authorized list of products identified to be eligible for consideration in Federal Government procurement under the Federal Specifications and Qualified Products Lists (herein after referred to as QPLs). The Government has qualified each product in the requirement as meeting the latest effective issue of the QPL specification (attached) and has identified each qualified source by the name, address, and plant location of the manufacturer. Awards will be made under the authority of FAR Subpart 6.3, Other Than Full and Open Competition. There will be multiple, single award Indefinite Delivery, Indefinite Quantity (IDIQ) contracts awarded through contact negotiations with individual Original Equipment Manufacturers (OEMs) listed on the QPLs in accordance with (IAW) FAR Part 15, Contracting by Negotiation and FAR Subpart 16.5, Indefinite-Delivery Contracts. An approved Justification and Approval for Other Than Full and Open Competition can be found attached.

This procurement is not a small business set-aside, in total or in part, or a reserve IAW FAR Subpart 19.5, Small Business Total Set-Asides, Partial Set-Asides, and Reserves. GSA will award contracts to approved OEMs listed on the QPLs at the individual Contract Line Item Number (CLIN)/National Stock Number (NSN) level. Contact awards will be made to those OEMs whose product is on the approved QPL, proposal is found to be responsive and responsible and price is determined to be fair and reasonable. IAW the requirements identified on the QPLs, all brand name NSNs meet the definition of commercial products as defined in FAR 2.101(3)(ii). Further details may also be found in this Solicitation, including Section M.

Scope.

This solicitation is issued IAW FAR part 15 and will be advertised in SAM.gov “Contract Opportunities” utilizing NAICS 332999, All Other Miscellaneous Fabricated Metal Product Manufacturing, which includes Metal Safes and Vault Door Manufacturing. This NAICS code, if not already included, must be added to the OEMs SAM Representations and Certifications and Small Business Program Representations before contract award. The scope of this contract is for the Government to procure GSA Approved National Security Equipment, including but not limited to, security containers/vaults and vault/armory doors, and potentially phased in auxiliary parts, components and locks. GSA authorizes the current list of eligible products identified for consideration in Federal Government procurements under the specifications set forth in the QPLs. The Government will revise, amend or cancel the lists (QPLs) as necessary, without prior notice to the OEM, to reflect actions by the Government or the manufacturer requiring modification or discontinuance of any or all of the information listed on the QPLs. All contract awards are subject to the terms and conditions, and requirements of the GSA Approved Security Container program. A list of NSNs that GSA is seeking to procure for GSA contract coverage under this solicitation are included in Section C. The list of NSN products listed in Section C are subject to additions, deletions, changes, and removals by the Government through modifications to the solicitation and the contract over the period of performance, including options, without change to the scope. It is required that all OEMs obtain and/or maintain QPL status in order to be considered for award and throughout the duration of the anticipated contract period. If at any point an OEM or a specific NSN is removed from an applicable QPL, that OEM or NSN is no longer eligible to remain on the contract and the government will unilaterally modify the contract as appropriate.

Proposals due by: 5pm CST on August 11, 2025. Technical Questions are due by July 22, 2025 at 5pm CST.

Solicitation Contents.

SF33

Section A Solicitation/Contract Form Section B Supplies and Prices Section C Description/Specifications Section D Packaging and Marking Section E Inspection and Acceptance Section F Deliveries Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits and Other Attachments Section K Representations, Certifications and Other Statement of Offerors Provisions Section L Instructions, Conditions and Notices to Bidders Section M Evaluation Factors for Award

Procuring Entity.

This procurement is being solicited, awarded and administered by GSA Supply Chain Management (SCM) Contracting Division (SCMSD), Facilities and Hardware Branch under the authorities including, but not limited to those incorporated in Title/Authorities, above.

Within 5 days of award, the selected offeror(s) must initiate registration (or already be registered) in either GSA’s Order Management System (OMS) Vendor Portal (VP) or Electronic Data Interchange (EDI) to receive purchase orders.

For Vendor Portal Onboarding Email: eToolsHelpdesk@gsa.gov For EDI Onboarding EmailGSAEDI@gsa.gov

Points of Contact.

All contracting correspondences and questions should only be sent to contracting staff, Amanda Foley and Theresa Cox.

Contracting Officer (CO): Amanda B. Foley, Amanda.Foley@gsa.gov; and Contracting Specialist (CS): Theresa E. Cox, Theresa.Cox@gsa.gov

(End of Section A - Solicitation/Contract Forms)

Section B - Supplies and Prices

Contractor Response Document Spreadsheet.

OEMs/Contractors shall utilize the attached Contractor Response Document Spreadsheet (CRDS) to review required NSNs and provide pricing.

Supplies.

GSA Global Supply (managed by GSS) is issuing a Request for Proposal (RFP) to establish multiple, single award IDIQ contracts with a two-year base and three additional one-year options for the GSA Approved Security Container Program.

Under the program there are two classes of containers, Class 5 and Class 6 security containers.

GSA maintains the Federal Specifications and the QPLs covering Security Filing Cabinets for storage of classified items. Per FAR 9.203, qualification and listings in a QPL is a process by which products are examined and tested for compliance with the Government’s specification requirements. The manufacturers listed on the QPL have demonstrated that their products meet the standards specified in the Government’s specifications. Generally, qualifications are approved in advance and independently of any specific acquisition action. After qualification, the products, manufacturers, or potential offerors are included in a Federal or Military QPL [See 9.202(a)(2) with regard to any product, manufacturer, and/or potential offeror not yet included on an applicable list].

Class 5 containers:

Class 5 containers are typically used for storage of classified information where there is a requirement for forced entry protection such as classified information located in high-risk locations and for the storage of weapons. Class 5 containers may also be used for storage of classified components, materials, and equipment. They provide the same protection as Class 6 containers plus ten minutes against forced entry attack. Class 5 containers come in several types: file cabinets, map and plan, weapon storage, and Information Processing System (IPS) containers. There are Class 5-W containers used solely for weapons storage. These containers are not intended to store classified materials.

● Class 5 Filing Cabinets (for legal size 2 and 4-drawer)

● Class 5 Map and Plan General Purpose

● Class 5-W Weapons Containers

Class 6 Containers:

Class 6 containers are typically used for storage of classified information such as documents, maps, drawings and plans to be used in lower risk facilities with Security-In-Depth1 (per 32

1 Security In Depth refers to a layered approach to security controls to deter, detect, delay, and deny unauthorized access or movement within a facility.

CFR 2001.43 (b), (C). They come in file cabinets and map and plan styles. There are Class 6-S containers which are specifically designed for installation and use aboard DoD ships to protect classified information.

● Class 6 Filing Cabinets (for legal and letter size 2, 4, or 5 drawer and special size 1 drawer)

● Class 6 General Purpose

● Class 6-S Shipboard Containers (for legal and Letter Size 2, 4, and 5 drawer filing cabinets)

All of the above, both classes 5 & 6, security containers meet one of the following relevant specifications:

● AA-F-358 – Filing Cabinet, Legal and Letter Size, Uninsulated, Security

● AA-F-363 – Filing Cabinet, Security, Maps and Plans, General Filing and Storage

● AA-C-2859 – Cabinet, Security, Weapons Storage

● AA-C-2786 – Cabinet, Security, Information Processing System Storage

● AA-D-600 – Door, Vault, Security

See attached for the latest version of the QPLs and Item Purchase Descriptions (IPDs) for each NSN in the requirement. The QPLs will be published to the DoD Lock Program’s Federal Specifications and Qualified Products List website upon the effective date of the resulting contract.

This will be a brand name requirement IAW FAR 6.302-1(c). This procurement will include 1,024 NSNs. GSA is soliciting for all current NSNs in support of the GSA Approved Security Container Program Federal Stock Class (FSC) 7110. This procurement will be solicited with NSNs along with manufacturer name and part numbers, product name, and product description that can be found on the Contractor Response Document Spreadsheet (CRDS). NSNs as assigned per CLIN on this acquisition will be awarded on an item-by-item basis. This procurement is NOT set-aside for small business concerns.

In this solicitation each NSNs IPD will use brand name descriptions which will specify a particular brand name product peculiar to their specific Original Equipment Manufacturer (OEM).This is a procurement for supplies only. There is no requirement for inside delivery services, installation, repair, or maintenance for any CLIN. However, contractors are not prohibited from entering into their own stand alone agreements (separate from GSA) with the end-user if inside delivery services, installation, repair,or maintenance are needed. Due to the potential high volume of this contract, volume discounts are requested for any proposals submitted. Contractors are prohibited from submitting anything more than dock to dock delivery fees to GSA for reimbursement.

The Government may award the contract without discussions, based on the initial proposals received. Accordingly, each initial proposal should be submitted complete, with lowest possible pricing, and without taking exception to any clause/provision. However, the Government also https://exwc.navfac.navy.mil/Products-and-Services/Shore-Technical-Department/DoD-Lock-Program/Documents/Federal-Specifications/ https://exwc.navfac.navy.mil/Products-and-Services/Shore-Technical-Department/DoD-Lock-Program/Documents/Federal-Specifications/ reserves the right for clarification, communications, exchanges, and/or discussions to proposal details if necessary at the Government’s discretion. Any contract resulting from the subject RFP will be made in accordance with the authority of FAR Part 15, Contracting by Negotiation, and will be established with the intent to cover ordering, shipping, and billing for merchandise purchased during the term of the contract.

The resultant contracts have an estimated maximum value of all combined orders set at $300,000,000. There are nine contractors eligible to quote that are currently on the Qualified Products List (QPL) database.

GSA intends to solicit the following NAICS:

NAICS NAICS Title

332999 All Other Miscellaneous Fabricated Metal Product Manufacturing

Total Estimated Contract Dollar Value, and Minimum and Maximum Limits.

IAW FAR 16.504(c)(1)(ii)(D)(1) for this solicitation and for each multiple, single Indefinite Delivery, Indefinite Quantity (IDIQ) contract award, the Government may not award a single task or delivery order contract in an amount to exceed $100,000,000 (including all options) to a single OEM.

● Total Minimum Dollar Amount Government Guarantees to Order and Contractor Agrees to Provide.

IAW FAR 16.504(a)(1), the Government is required to order and the contractor agrees to provide at least the minimum dollar value of supplies in the total amount of $2,500 at time of contract award for the base period of performance of this IDIQ contract.

● Total Maximum Contractor Dollar Amount for Supplies that Contractor Agrees to Provide the Government.

IAW FAR 16.504(a)(1), the maximum aggregate value of the IDIQ is $300 million.

● Total Maximum and Minimum Total Delivery Order/Purchase Order Quantities

IAW FAR 16.504(a)(3), there are no maximum or minimum quantities that the Government will order under each Delivery Order/Purchase Order over the total contract period, including options, if exercised.

(End of Section B - Supplies and Prices)

Section C - Description/Specifications

Item Purchase Descriptions (IPDs) for each brand name NSN as identified on GSA’s approved, Federal Qualified Product Lists (QPLs) can be found in Attachments 2 and 3.

NOTE: Manufacturer name and part numbers, product name, and product descriptions will also be listed on the attached CRDS for all 1024 CLINs.

(End of Section C - Description/Specifications)

Section D - Packaging and Marking

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far.

552.211-73 Marking FEB 1996 552.211-77 Packing List FEB 1996 552.211-85 Consistent Pack and Package Requirements JAN 2010 552.211-86 Maximum Weight per Shipping Container JAN 2010 552.211-87 Export Packing JAN 2010 552.211-89 Non-manufactured Wood Packaging Material for Export. JUL 2016 552.211-92 Radio Frequency Identification (RFID) Using Passive Tags JAN 2010

Correctly mark, label, pack, and package orders destined for overseas shipping through a Defense Transportation System (DTS), Container Consolidation Point (CCP), or a GSA facility offering supply chain management services, including third-party logistics (3PL).

Shipments to the Department of Defense (DoD) shall be marked in accordance with MIL-STD-129R and shipments to Federal Facilities shall be marked in accordance with

FED-STD-123.

For MIL-STD-129R Marking and Labeling instructions and compliance document see Exhibit 2.

See Section 5, Packing Requirement, of the applicable Federal Specification which can be found on the IPDs to review packaging requirements.

(End of Section D - Packaging and Marking)

Section E - Inspection and Acceptance

Contractor Responsibility for Risk of Loss or Damage to Supplies.

The parties to this contact mutually agree and understand that although the delivery terms of this contract are FOB origin, freight prepaid, the contractor shall be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in a delivery order issued under this contract.

For all orders issued under this contract, the parties mutually agree and understand that the title and risk of loss for damage supplies does not transfer to the Government until inspection and acceptance of the supplies by a duly authorized Government representative at destination.

Clauses Incorporated by Full-Text

552.246-78, Inspection at Destination (Jul 2009)

Inspection of all purchases under this contract will be made at destination by an authorized Government representative.

(End of Clause)

52.246-2, Inspection of Supplies-Fixed-Price (Aug 1996)

(a)Definition. "Supplies," as used in this clause, includes but is not limited to raw materials, components, intermediate assemblies, end products, and lots of supplies.

(b)The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this contract and shall tender to the Government for acceptance only supplies that have been inspected in accordance with the inspection system and have been found by the Contractor to be in conformity with contract requirements. As part of the system, the Contractor shall prepare records evidencing all inspections made under the system and the outcome. These records shall be kept complete and made available to the Government during contract performance and for as long afterwards as the contract requires.

The Government may perform reviews and evaluations as reasonably necessary to ascertain compliance with this paragraph. These reviews and evaluations shall be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

(c)The Government has the right to inspect and test all supplies called for by the contract, to the extent practicable, at all places and times, including the period of manufacture, and in any event before acceptance. The Government shall perform inspections and tests in a manner that will not unduly delay the work. The Government assumes no contractual obligation to perform any inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in this contract.

(d)If the Government performs inspection or test on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties. Except as otherwise provided in the contract, the Government shall bear the expense of Government inspections or tests made at other than the Contractor’s or subcontractor’s premises; provided, that in case of rejection, the Government shall not be liable for any reduction in the value of inspection or test samples.

(e)(1)When supplies are not ready at the time specified by the Contractor for inspection or test, the Contracting Officer may charge to the Contractor the additional cost of inspection or test.

(2)The Contracting Officer may also charge the Contractor for any additional cost of inspection or test when prior rejection makes reinspection or retest necessary.

(f)The Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

(g)The Contractor shall remove supplies rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or rejected supplies without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

(h)If the Contractor fails to promptly remove, replace, or correct rejected supplies that are required to be removed or to be replaced or corrected, the Government may either (1)by contract or otherwise, remove, replace, or correct the supplies and charge the cost to the Contractor or (2) terminate the contract for default. Unless the Contractor corrects or replaces the supplies within the delivery schedule, the Contracting Officer may require their delivery and make an equitable price reduction. Failure to agree to a price reduction shall be a dispute.

(i)(1)If this contract provides for the performance of Government quality assurance at source, and if requested by the Government, the Contractor shall furnish advance notification of the time-

(i)When Contractor inspection or tests will be performed in accordance with the terms and conditions of the contract; and

(ii)When the supplies will be ready for Government inspection.

(2)The Government’s request shall specify the period and method of the advance notification and the Government representative to whom it shall be furnished. Requests shall not require more than 2 workdays of advance notification if the Government representative is in residence in the Contractor’s plant, nor more than 7 workdays in other instances.

(j)The Government shall accept or reject supplies as promptly as practicable after delivery, unless otherwise provided in the contract. Government failure to inspect and accept or reject the supplies shall not relieve the Contractor from responsibility, nor impose liability on the Government, for nonconforming supplies.

(k)Inspections and tests by the Government do not relieve the Contractor of responsibility for defects or other failures to meet contract requirements discovered before acceptance.

Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

(l)If acceptance is not conclusive for any of the reasons in paragraph (k) hereof, the Government, in addition to any other rights and remedies provided by law, or under other provisions of this contract, shall have the right to require the Contractor (1)at no increase in contract price, to correct or replace the defective or nonconforming supplies at the original point of delivery or at the Contractor’s plant at the Contracting Officer’s election, and in accordance with a reasonable delivery schedule as may be agreed upon between the Contractor and the Contracting Officer; provided, that the Contracting Officer may require a reduction in contract price if the Contractor fails to meet such delivery schedule, or (2) within a reasonable time after receipt by the Contractor of notice of defects or nonconformance, to repay such portion of the contract as is equitable under the circumstances if the Contracting Officer elects not to require correction or replacement. When supplies are returned to the Contractor, the Contractor shall bear the transportation cost from the original point of delivery to the Contractor’s plant and return to the original point when that point is not the Contractor’s plant. If the Contractor fails to perform or act as required in paragraph (l)(1) or (l)(2) of this clause and does not cure such failure within a period of 10 days (or such longer period as the Contracting Officer may authorize in writing) after receipt of notice from the Contracting Officer specifying such failure, the Government shall have the right by contract or otherwise to replace or correct such supplies and charge to the Contractor the cost occasioned the Government thereby.

(End of clause)

(End of Section E - Inspection and Acceptance)

Section F - Deliveries

Deliveries.

Delivery locations will be indicated on the individual delivery orders issued. It is the contractor’s responsibility under the terms and conditions of the contract to promptly, earnestly, and diligently, verify, and confirm the Point-of-Contact (POC) information and the ship to address as indicated on the delivery order using the information provided on the purchase order and/or all other sources or resources. It is also the contactor’s full responsibility under the terms and conditions of the contract to make all arrangements for and coordination of all on-time deliveries to the delivery address on the order issued. Contractors are responsible for delivery to Continental United States (CONUS) locations, which can be anywhere in the CONUS. For any delivery order received with an ultimate consignee outside of the CONUS (OCONUS), a CONUS freight forwarding address may be supplied on the order via Vendor Portal (VP) or EDI transmission received by the contractor. It is possible that some delivery orders may contain an email address which the contractor will need to email (i.e. NAVSUP, MIL-AIR, etc.) in order to receive the shipping addresses. In these instances, the contractor must fill out any required information to receive the shipping address and/or label to be used on the shipment. GSA’s National Customer Service Center (NCSC) is a recommend source of support, which the Contractor may find helpful. Phone contact may be the most expeditious means of making contact with the NCSC. However, chat and email contact may be other viable alternatives for contractors.

National Customer Service Center 1-800-488-3111 vendorresponse@gsa.gov - specifically used for POC requests.

ncsccustomer.service@gsa.gov - used for all other requests.

If after earnestly, and diligently, attempting to verify, and confirm the POC information and the ship to address and need additional support, contractors may email securitycontainers@gsa.gov to reach the Contracting Officer and/or Contracting Specialist. If it is determined a delivery address needs to be modified before shipment, the Contracting Officer must be notified to ensure validity and execute a modification to the purchase order prior to shipment.

Contractors are expected to maintain all reporting and delivery requirements throughout the contract performance period(s). Failure to meet the stated shipping timeframes in the RFP may result in termination of the contract. These requirements shall include:

● Provide real time order status (terminal-to-terminal updates) and tracking information (tracking number and carrier);

● Identify all supplies via a standardized system by wholesale standard or common manufacturer part number(s).

https://www.gsa.gov/about-us/contact-us https://www.gsa.gov/about-us/contact-us mailto:vendorresponse@gsa.gov mailto:ncsccustomer.service@gsa.gov mailto:securitycontainer@gsa.gov

● Correctly mark, label, pack, and package orders destined for overseas shipping through a Defense Transportation System (DTS), Container Consolidation Point (CCP), or GSA 3PL facility.

GSA Carriers Requiring Access to DoD Installations.

See Attachment 6, titled “GSA Carriers Requiring Access to DoD Installations.”

Damaged Goods.

Damaged goods are the contractors responsibility and liability. If NSNs are received in damaged condition, the contractor must deliver replacement items within the same awarded DARO after receipt of notification of damage, at the contractor’s expense. Replacement orders will be treated the same as the original order. The contractor must provide a returned merchandise authorization (RMA) and prepaid shipping label with each replacement order.

Frustrated Freight/Charges for Improper Marking and Labeling.

Frustrated freight occurs when items incorrectly marked, labeled, and/or packaged arrive at DoD, DLA, and/or GSA Consolidation facilities. Receiving personnel at these facilities are unable to determine the correct routing of the items based on the incorrect markings or packaging, and thus the freight becomes “frustrated.” DLA/DoD/GSA must then expend additional labor to remediate the frustrated freight.

If supplies shipped are not packaged, packed, and marked in accordance with the contract requirements, the Government has the right, without prior notice to the contractor, to perform the required repackaging/repacking/remarking, by contract or otherwise, and charge the contractor therefore at the following rates as authorized by GSAM Clause 552.211-76 as incorporated in full text in Section I below.

First Hour - $150.00 Each Additional Hours - $70.00 A minimum of 2 hours is required for each incident, making the minimum charge for remarking $220.00

The contractor may also be charged for material costs, if incurred. This right is not exclusive, and is in addition to other rights or remedies provided for in this contract. The rate in the above clause shall be determined and may be periodically updated by the Commissioner, Federal Acquisition Service, or a designee.

Shipment Consolidation.

Shipments to the same customer, defined by the “Mark For” Activity Address Code (AAC) information, may be consolidated into appropriate unitized containers. Co-mingling of shipments destined to multiple customers (i.e.,shrink-wrap shipment to multiple customers on one pallet) is not allowed.

Administrative Off-Set.

Failure of the contract holder to deliver may result in the offset of the direct cost of the Government to take remedial actions and/or the temporary cessation of orders.

For example, the cost of deploying Government or contractor personnel to a customer site to resolve and remediate the delivery of improper items, incorrect packaging and labeling resulting in frustrated freight, or late or missing deliveries will be quantified. The dollar value of the Government-supplied remedial labor will be multiplied by the number of hours Government personnel actually spend in actions directly related to mitigating the failure of a contract holder to perform. This value will be offset from GSA paid invoices in an amount and over a period of time allowed by regulation.

In addition to other remedial actions allowed under this contract, GSA reserves the right to administer offsets for orders delivered late in accordance with the terms of the contract for the Security Container Program. When applicable, offsets for poor on-time delivery will be administered as follows:

● For orders 1-5 calendar days late, offset 2% of the contract price for the applicable orders

● For orders 6-10 calendar days late, offset 3% of the contract price for the applicable orders

● For orders 11+ calendar days late, offset 4% of the contract price for the applicable orders

● For orders where tracking data is not entered or submitted by the contractor, thereby rendering the Government unable to evaluate on-time performance for said orders, an offset equal to 5% of the contract price for the orders identified

The Contractor’s compliance with all the reporting, shipping and delivery requirements in the contract may be reflected by the Government in the contractor’s Contractor Performance Assessment Reporting System (CPARS) and even result in the GSA taking administrative off-sets as described above or any other reliefs and remedies afforded the Government under the terms and conditions of the contract.

NOTE: Consideration may be given to late deliveries on a case-by-case basis if diligent attempts to confirm the POC and the ship to address were made and supporting documents can be provided to the Contracting Officer.

Unauthorized Sale of GSA Security Equipment.

The Interagency Advisory Committee on Security Equipment (IACSE) issued a Final Rule signed February 10, 2025 that prevents GSA-approved manufacturers to sell new

GSA-approved security containers to third-party vendors. All sales for GSA managed NSNs must go through GSA Global Supply’s procurement process.

The only exception is through Direct Purchase Authority (DPA) given by GSA to the end-user prior to the sale. The DPA must be granted by GSA to the purchaser of the equipment for every individual order.

Any unauthorized sale of new GSA Approved Security Containers by a manufacturer listed on the QPL using any procurement process other than the two listed above will result in a manufacturers immediate suspension from the QPL and will be referred to the GSA Suspension and Debarment Office for Cage Code rescission.

Sale of New GSA Approved Security Equipment.

Per the below national policy documents, the storage of national security information (classified) requires the appropriate procurement of new “GSA-approved” security containers through the GSA Global Supply System. The sale of “used” or “refurbished” security containers are prohibited.

● 32 Code of Federal Regulations (CFR) 2001.42

● Information Security Oversight Office (ISOO) Notice 2012-04

● ISOO Notice 2014-02

Clauses Incorporated by Full-Text:

52.247-32, F.O.B Origin, Freight Prepaid (Feb 2006)

(a)The term "f.o.b. origin, freight prepaid," as used in this clause, means-

(1)Free of expense to the Government delivered-

(i)On board the indicated type of conveyance of the carrier (or of the Government, if specified) at a designated point in the city, county, and State from which the shipments will be made and from which line-haul transportation service (as distinguished from switching, local drayage, or other terminal service) will begin;

(ii)To, and placed on, the carrier’s wharf (at shipside, within reach of the ship’s loading tackle, when the shipping point is within a port area having water transportation service) or the carrier’s freight station;

(iii)To a U.S. Postal Service facility; or

(iv)If stated in the solicitation, to any Government-designated point located within the same city or commercial zone as the f.o.b. origin point specified in the contract (the Federal Motor Carrier Safety Administration prescribes commercial zones at Subpart B of 49 CFR part 372); and

(2)The cost of transportation, ultimately the Government’s obligation, is prepaid by the contractor to the point specified in the contract.

(b)The Contractor shall-

(1)(i)Pack and mark the shipment to comply with contract specifications; or

(ii)In the absence of specifications, prepare the shipment in conformance with carrier requirements to protect the goods and to ensure assessment of the lowest applicable transportation charge;

(2)(i)Order specified carrier equipment when requested by the Government; or

(ii)If not specified, order appropriate carrier equipment not in excess of capacity to accommodate shipment;

(3)Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block, and/or brace carload or truckload shipment (when loaded by the Contractor) on or in the carrier’s conveyance as required by carrier rules and regulations;

(4)Be responsible for any loss of and/or damage to the goods-

(i)Occurring before delivery to the carrier;

(ii)Resulting from improper packing or marking; or

(iii)Resulting from improper loading, stowing, trimming, blocking, and/or bracing of the shipment, if loaded by the Contractor on or in the carrier’s conveyance;

(5)Prepare a bill of lading or other transportation receipt. The bill of lading shall show-

(i)A description of the shipment in terms of the governing freight classification or tariff (or Government rate tender) under which lowest freight rates are applicable;

(ii)The seals affixed to the conveyance with their serial numbers or other identification;

(iii)Lengths and capacities of cars or trucks ordered and furnished;

(iv)Other pertinent information required to effect prompt delivery to the consignee, including name, delivery address, postal address and ZIP code of consignee, routing, etc.;

(v)Special instructions or annotations requested by the ordering agency for bills of lading; e.g., "This shipment is the property of, and the freight charges paid to the carrier(s) will be reimbursed by, the Government"; and

(vi)The signature of the carrier’s agent and the date the shipment is received by the carrier;

(6)Distribute the copies of the bill of lading, or other transportation receipts, as directed by the ordering agency; and

(7)Prepay all freight charges to the extent specified in the contract.

(c)These Contractor responsibilities are specified for performance at the plant or plants at which these supplies are to be finally inspected and accepted, unless the facilities for shipment by carrier’s equipment are not available at the Contractor’s plant, in which case the responsibilities shall be performed f.o.b. the point or points in the same or nearest city where the specified carrier’s facilities are available; subject, however, to the following qualifications:

(1)If the Contractor’s shipping plant is located in the State of Alaska or Hawaii, the Contractor shall deliver the supplies listed for shipment outside Alaska or Hawaii to the port of loading in Alaska or Hawaii, respectively, as specified in the contract, at Contractor’s expense, and to that extent the contract shall be "f.o.b. destination."

(2)Notwithstanding paragraph (c)(1) of this clause, if the Contractor’s shipping plant is located in the State of Hawaii, and the contract requires delivery to be made by container service, the Contractor shall deliver the supplies, at the Contractor’s expense, to the container yard in the same or nearest city where seavan container service is available.

(End of clause)

(End of Section F - Deliveries)

Section G - Contract Administration Data

Frequency of Ordering.

Frequency of orders will be dependent on the needs and requests of the customer.

The contract and any purchase orders issued as a result of award from this solicitation must adhere to all terms and conditions stated herein.

Invoicing.

After delivery, contractors shall submit Electronic Data Interchange (EDI) 810 invoices or electronically through OMS Vendor Portal (VP). In the event of unforeseen issues with EDI invoicing or VP, the contractor may mail invoices to:

GSA Accounts Payable Branch PO Box 419018 Kansas City, MO 64141

Contractors having any inquiries regarding payment details and status may contact GSA FedPay representatives at (816) 926–7287 or email kc-fedpay.finance@gsa.gov during normal operating hours.

Contractors shall provide electronic acknowledgement to GSA of credit returns or refunds within 48 hours of receipt of notice. The acknowledgement will be covered by the EDI 810 transaction set or electronically through Vendor Portal.

Electronic Data Interchange or OMS Vendor Portal.

Contractors must be able to conduct business utilizing a standardized electronic method. All transactions will be submitted to and received by the OEM ONLY. Under delivery/purchase orders, GSA will not conduct electronic transactions with subcontractors or dealers. All electronic communications via ordering between GSA and the awarded contractor will be through the GSA EDI Gateway or OMS Vendor Portal.

Your company will select which platform (either EDI or VP) it chooses to use on the EDI or VP Compliance Document found in Exhibit 3. For further information on Vendor Portal see the guide (Attachment 7) for onboarding instructions.

Contractor Performance.

There are three contract performance metrics: Acknowledgement Status Performance, Shipment Status Performance and On-Time Performance. These three metrics will be monitored throughout the term of the contract.

The Program Minimum Accepted Levels of Performance for each are:

● Acknowledged Status Performance ≥ 95%

● Shipment Status Performance ≥ 90%

● On-Time Performance ≥ 80%

GSA will send automated performance results and communication to the contractors monthly, which will include requisition level detail.

Weekly reports will also be sent by GSA to contractors listing open requisition lines requiring contractor order fulfillment action. See Attachment 5 titled, “Contractor Scorecard Metric Logic,” for additional information.

Order Administration.

Any disputes arising from any awarded orders against the established contract that remain unresolved shall be subject to resolution in accordance with Contracting Terms and Conditions and Disputes clauses FAR 52.212-4(d) and FAR 52.233-1.

In addition, through submission of a proposal, the contractor agrees that, if throughout the life of this contract, it becomes necessary to remove any NSN for any reason, the Contracting Officer must be notified immediately.

Priority Orders in Surge Environments.

As a key piece of the GSA Global Supply portfolio of supply solutions, customers rely on GSA as a reliable source of security containers, including during times of unusual urgency where increased demand for certain commodity types may arise. When this occurs, agencies may place “DO” or “DX” rated orders under the authority of the Defense Priorities and Allocations System (DPAS), and contractors shall abide by the priority indicated IAW FAR 11.603.

Applicable orders thus placed under the contract shall be considered to incorporate clause 52.211-15, Defense Priority and Allocation Requirements, for DX/DO rated orders.

In addition, GSA may supplement the DPAS rating system with additional or different order designations, such as special National Interest Action Codes (NIAC), DoD Project Codes, or other priority rating indicators or codes on delivery orders. Contractors shall be prepared to meet customer demand in surge environments that may arise throughout the life of the contract by recognizing different order ratings either manually or systematically and performing accordingly.

Alternative sources may be utilized in a surge environment if the awarded contractor is unable to meet the specific requirement terms.

On-boarding.

GSA seeks to establish an agile procurement vehicle for our customers that is responsive to changing market conditions, customer demands, and/or shifting program or regulatory realities.

After the initial contracts are established, manufacturers may choose to go through the qualification process to add their manufacturer part number to the Qualified Product Lists (QPLs); thus, an establishment of a new NSN will be made. If a vendor goes through the appropriate steps for qualification to the QPL this solicitation allows for an on-ramping process to ensure all brand name products qualified under a QPL can be added to the resulting contract that will be subject to the following guidelines:

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