Amendment 2-47PH0824R0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

022020202202

7PQA

Ysleta Land Port of Entry Pavement Replacement Repairs Project

See following pages for description of Amendment.

Acquisition Management Division Acquisition Program Support Branch 819 Taylor Street: RM 11A09

Same as Box #6

9A. AMENDMENT OF SOLICITATION

NUMBER

02/47PH0824R0004

03/25/2024

9B. DATED (SEE ITEM 11)

03/3/2024

02/47PH0824R0004

03/25/2024

Solicitation 47PH0824R0004 Amendment 2 Ysleta Pavement Repairs Replacement Project, El Paso, TX

Amendment No. 2 Ysleta Pavement replacement Repairs Project, El Paso, Texas

This amendment is issued to provide the following:

1) A copy of the meeting minutes for the pre-proposal meeting held on March 21, 2024.

2) Sign in sheet from the pre-proposal meeting on Thursday, March 21, 2024. A non-signature on the forms represents the individual was not in attendance.

3) The running list of questions and answers. Questions 1 through 8 are included that were answered in Amendment 1 and questions 9-18 are posted. Some questions have been answered and if not they will be answered in a future amendment.

4) As a reminder all questions are to be submitted to Jason Gerloff at Jason.gerloff@gsa.gov.

REMINDER: Proposal Due date remains the same, May 16, 2024, at 12:00 P.M. Central Daylight Time (CDT). Only electronic submissions are allowed, and all submissions are to be emailed to Jason Gerloff at: Jason.gerloff@gsa.gov.

mailto:Jason.gerloff@gsa.gov

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 1

Solicitation 47PH0824F0004

Ysleta Land Port of Entry Pavement Replacement Repairs Project, El Paso, TX

Pre-Proposal Agenda

Dates: March 21, 2024: 9:00 AM

Adena Alarcon: GSA/PM Introduced project and team.

Introduction of the Team:

GSA Project Manager & Contracting Officer’s Representative: Adena Alarcon GSA Project Manager: Aubrey Semien GSA Project Manager: Alberto Garcia GSA Contracting Officer: Jason Gerloff

STAKEHOLDERS

Primary Customer Agency

• Customs and Border Protection (CBP)

Proposal Overview: Jason Gerloff – Read the following statement:

"No oral statement made by a Government representative during this pre-proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the request for proposals (including, but not limited to specifications, drawings, and written amendments to the solicitation). In the event the discussion or questions raised during the pre-proposal conference and site walk indicate a need to modify the request for proposals, an amendment to the solicitation must be issued in writing; and such amendment to the solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to a request for proposals."

Please submit in writing any questions in order that it will be put into an amendment and added at award time.

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 2

Overview of the Project, Adena Alarcon (GSA), Richter Architects, CBP

The Ysleta Land Port of Entry is located in El Paso, TX and is one of four border crossings. The port processes privately owned vehicles, commercial traffic and pedestrians. The international bridge was established in 1938 and rebuilt in 1955.

The current bridge was rebuilt in 1990 and the current port structures were completed at the same time. The port operates 24hrs a day, seven days per week. The Ysleta crossing is one of the busiest due in part to the maquiladora operations located on the east side of Juarez and the congestion at the other bridges in El Paso. The project is located within the City of El Paso, Texas at the existing site of the Ysleta Land Port of Entry bounded by Cesar E. Chavez Border Highway (Loop 375) to the north, Rio Del Norte Drive to the east, and the Rio Grande to the west. The existing site is mostly paved and hosts one of the international border crossings between Mexico and the United States for pedestrian, vehicular, and commercial use, as well as multiple buildings for CBP operations and maintenance. The proposed pavement repairs will improve service for the users.

Purpose of this project is to address approximately 725,000 sf of pavement selected for repair or replacement of concrete. Pavement replacement will require removal of existing concrete and base material and will include complete reconstruction of 8" - 10" depths. In addition, project will also include surface reconstruction, joint seals, crack seals and JRCP patching. Scope to include traffic control and adding temporary pavement. The project consists of five (5) sites within the LPOE.

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 3

Base Services:

Shall include Site A and B which encompass approx. 128,000 s.f. of pavement removal and replacement as outlined in the construction documents and specifications. In addition, this shall include approx. 1600 l.f. of curb and gutter removal and replacement. Sites A & B also includes flex base, HMAC & JRCP.

Each site shall include excavation and grading of demolished areas. Each site to be addressed shall utilize traffic control, SWPPP maintenance and all work necessary to meet the requirements of the contract as demonstrated in the construction documents and specifications.

Option 1:

Shall include Site C which encompass approx. 51,780 s.f. of pavement removal and replacement of pavement as outlined in the construction documents and specifications. In addition, this shall include approx. 1115 l.f. of monolithic curb removal and replacement. Site C also includes flex base, HMAC & JRCP. Site shall include excavation and grading of demolished areas. Each site to be addressed shall utilize traffic control, SWPPP maintenance and all work necessary to meet the requirements of the contract as demonstrated in the construction documents and specifications.

Option 2:

Shall include Site D which encompass approx. 35,320 s.f. of pavement removal and replacement of pavement as outlined in the construction documents and specifications. In addition, this shall include approx. 436 l.f. of monolithic curb removal and replacement. Site D also includes flex base, HMAC & JRCP. Site shall include excavation and grading of demolished areas. Site shall include excavation and grading of demolished areas. Each site to be addressed shall utilize traffic control, SWPPP maintenance and all work necessary to meet the requirements of the contract as demonstrated in the construction documents and specifications.

Option 3:

Shall include Site E which encompass approx. 3862 s.f. of pavement removal and replacement of pavement as outlined in the construction documents and specifications. In addition, this shall include approx. 343 l.f. of monolithic curb removal and replacement. Site E also includes flex base, HMAC & JRCP. Site shall include excavation and grading of demolished areas. Site shall include

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 4 excavation and grading of demolished areas. Each site to be addressed shall utilize traffic control, SWPPP maintenance and all work necessary to meet the requirements of the contract as demonstrated in the construction documents and specifications.

Encouraged to review all of the work restrictions in specifications. The site is open 24/7. The normal administrative business hours are 7:00am to 6:00pm everyday. Work can be scheduled outside those hours with prior notice & coordination. The building(s) are fully occupied and fully functioning, the public does not have access to certain parts of the building(s) and grounds. The contractor is responsible for bidding the project as they intend to schedule/coordinate the construction. If work is to be completed outside of the normal business hours this MUST be included in your proposal.

Security Clearances PIV card required by GSA. There is a difference for clearances based on how many days an individual will be on site.

Pictures: Pictures are allowed during the site-walk. NO pictures of CBP agents or staff are allowed in the pictures.

During construction cell phones are normally allowed. Prior to taking any pictures, they are to notify CBP personnel. No pictures of government employees, if they are requesting photos of interior spaces, CBP will normally let them know where they are allowed to take photos and may be escorted.

GSA: Jason Gerloff: Solicitation

I.H. Receipt of Offers

In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 12:00 pm Central Daylight Time on the following date (Thursday, May 16, 2024, 12:00 P.M.

(CDT)) and at the following email address, jason.gerloff@gsa.gov.

Electronic copies of the Contractor’s proposal shall be received by the date and time established herein. The time received is the time when it reaches the Government Contracting Officer’s email and not when it is sent. The Technical Proposal and the Cost Proposal shall be submitted in separate PDF documents to Jason.gerloff@gsa.gov.

Electronic Submission of Proposals: Offers must be received by the email address of the GSA Point of Contact (POC) (jason.gerloff@gsa.gov, listed herein on or before the date (May 16, 2024, at 12:00 p.m. Central Time) and time established for receipt of offers. The date and time of receipt will be established according to the Government computer system’s documentation showing the exact official time of receipt by the GSA POC listed herein and not by the time the electronic proposal was sent by the Offeror or received by the mailto:jason.gerloff@gsa.gov mailto:jason.gerloff@gsa.gov

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 5

GSA server. It is the Offeror’s responsibility to ensure proposals are complete and submitted early enough to be received by the GSA POC before the deadline, and to confirm receipt before the deadline. Proposals or portions of proposals which are received by the GSA POC later than the time noted within will be rejected and will not be considered.

NOTE: The maximum file size is 25 MB. GSA has occasionally experienced delays in delivery of emails from the GSA server to an email account. Therefore contractors/offerors need to plan accordingly.

WARNING: Consistent with GAO case law on the issue of “late-is-late rule” related to electronically submitted proposals, GSA will strictly comply with and enforce FAR 52.215-1(c)(3)(ii)(A). Pursuant to GAO’s application of FAR 52.215- 1(c)(3)(ii)(A), an electronically submitted proposal that is received late will not be considered unless (1) it is received before award is made, (2) the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition and (3) it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals. FAR 52.215-1 (c)(3)(ii)(A)(1).

• Proposal Contents: Read carefully the Contents of Offer document issued with the RFP. Submit any questions about the requirements to the Contracting Officer by the question deadline.

• Technical/Pricing Evaluation and Submission Requirements are listed in the RFP/solicitation.

• Questions concerning this solicitation shall be directed to the Contracting Officer in writing. The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers. The last day to submit a question is May 1, 2024, and the final amendment will be issued no later than May 7, 2024.

• The Government will make award to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government, technical factors and cost or price considered. For this solicitation, all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. As proposals become more equal in their technical merit, the evaluated price becomes more important. The award may be made without negotiations. Therefore, offerors will be requested to submit initial proposals to the Government on the most

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 6 favorable terms from a technical and price standpoint. The Government reserves the right to conduct negotiations.

• Any firms on the awarded A/E team will not be allowed to participate on the Construction team.

• IRA Funding (award audits, DOL, financial audits, GSA (similar to ARRA from 2009)

• Proposals are due May 16, 2024, at 12:00pm CDT

II.B. Proposal Format Firms shall submit one (1) electronic copy of the technical proposal and one (1) electronic copy of the price proposal. A copy of the excel spreadsheet for factor 4 is also required. The submission (three sperate attachments) should be organized to correspond with the evaluation factors.

• The RFQ technical submittal shall be in 8½” x 11”, vertical (portrait) format, consisting only of the specified materials requested below. The proposals shall be no longer than 40 pages. The maximum number of pages that will be evaluated is 40. The reference questionnaires do not count toward the page number limit.

• The Price Proposal shall consist of the pricing sheets (page 2 and 3 of 136) and acknowledgement of all the amendments. The pricing submission (pricing sheet, 527, and 24) sheets will not be counted towards the 40-page limit.

o Acknowledgement of Amendments. Since the award will be on a GSA

SF 1442 there are three ways to acknowledge the amendments for this RFP, submit a signed SF 30 (Amendment form) with your proposal, sign the SF 1442 in box 19 and 20, or a letter from your firm acknowledging the amendments with your proposal. Please note, failure to acknowledge any amendments will disqualify your firm from further evaluation.

Amendments can be submitted prior to May 16, 2024.

I.B. List of Solicitation Documents The RFP documents are comprised of:

(1) The Solicitation

(2) Pricing Sheet

(3) Scope of Work (SOW)

(4) Other Forms Required for Submission with Proposals (GSA 527, 24)

(5) Appendix (page 51 of 136) has attachments 4 through 14 o References (2 files)

Did everyone see the RFP, 14 attachments, and 2 reference materials on SAM.gov?

The first amendment was posted on March 13, 2024.

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 7

TECHNICAL EVALUATION FACTORS

The term "similar projects" shall be defined for evaluation purposes projects that meet all three elements of size, complexity, and type as further defined herein. The project requires the phased working of various aspects of the project as day-to-day functions of the Land Port of Entry are accommodated for the full duration of construction with minimal impact on operations. Each project need not contain every element, but the combination of projects should demonstrate the ability to perform these services in a satisfactory manner.

Similar in size projects are:

● Exceed $5,000,000 in total construction costs, three (3) projects completed in the last ten (10) years from the date of the RFP. If one (1) of the projects is not complete, it must be 75% complete from the date of the proposal submission.

Similar in complexity projects are:

● Concrete placement of a minimum of eight (8) inches thick.

● Phasing of work to include road/lane closures.

● Project is occupied during normal business hours (6am to 6pm).

Similar in type projects are:

● A project consisting of major modernization or renovation for road repair of a Land Port of Entry (LPOE), complex, military base, commercial docks, or facility area, University Campuses, and highway road construction repair projects. Additional examples include, but are not limited to, highways, airport runways, tarmacs, commercial dock areas, bridges, and distribution center projects.

● Projects involving POV and commercial primary inspection lanes with booths, secondary POV inspection area with inspection canopies, and road and paving site work that meet the minimum depth (8 inches thick) of concrete.

Projects NOT considered similar:

● Stand-alone parking lots, sidewalks, and driveways.

Non-Price Factors, when combined, are significantly more important than Total

Evaluated Price.

Technical Evaluation Factors – Following are the factors listed in descending order of importance.

1. FACTOR 1 - Past Experience and Performance of the Company

Weight: 35%

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 8

a. FACTOR DESCRIPTION

Factor 1 considers the Offeror’s past experience and performance demonstrating excellence as it relates to quality of work, timeliness of performance, business relations, sustainability experience, and overall customer satisfaction.

b. MINIMUM STANDARDS The minimum standard is met when the Offeror demonstrates past experience indicating the following:

• Three (3) similar projects that have been completed within the last ten

(10) years (from the date of this RFP) with a satisfactory rating or better, as evidenced by a minimum of one reference per project who indicates he/she would contract with the firm again for the same services. Offeror must explain how the characteristics of the project relate to the characteristics of this project.

• The firm must have completed at least two (2) projects and the other being at least 75% completed, on-time (no liquidated damages assessed), within budget and in accordance with contract requirements.

• Experience in managing concrete placement, and removal of construction and demolition waste.

• Experience of major modernization or renovation of a Land Port of Entry (LPOE), University campuses, military base, commercial docks, or facility area, and highway road construction.

• Experience with modernization or renovation work on occupied southern border LPOEs, including but not limited to POV and commercial primary inspection lanes with booths, secondary POV inspection area with inspection canopies, and road and paving site work that meet the minimum depth (8 inches thick) of concrete.

• Experience with project sites that are open and require phasing of lane closures and coordination with end users.

• Experience with Each project need not contain every element, but the combination of projects should demonstrate the ability to perform these services in a satisfactory manner.

Some examples of when the standard is exceeded include:

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 9

• The prime contractor has successfully completed two or more similar projects and received a Very Good or greater rating from two or more references.

• One or more of the projects was successfully executed by multiple members of the proposed Team working together. Experience reflected in written recommendations from references / customers that indicated exceptional customer service.

c. SUBMITTAL REQUIREMENTS:

The Offeror shall submit a minimum of three (3) projects that demonstrate the history of successful team project delivery, based upon the standards listed above, for similar projects completed within the last ten (10) years. If one (1) of the projects is not complete, it must be 75% complete from the date of the proposal submission. The offeror shall submit three (3) corresponding questionnaires (Attachment 2 of the RFP) or the FINAL evaluation from the Contractor Performance Assessment Reporting System (CPARS). Questionnaires shall be from the end-user representing who was involved during the construction of the referenced projects. Offeror will submit the questionnaire or Final CPARs with their technical proposal by the due date and time set forth in the RFP. The reference must be available to be contacted by the Government. The Government also reserves the right to use other government data available in its assessment of the offeror. The quality of the reference information supplied will be considered. In accordance with FAR 15.306, If award will be made without conducting discussions, offerors may be given the opportunity to clarify certain aspects of proposals (e.g., the relevance of an offeror’s past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond) or to resolve minor or clerical.

Project references are not included in the proposal page count limit.

Offeror is encouraged to provide information on problems encountered on the identified projects/contracts and the Offeror’s Team corrective actions.

For each project presented, the Offeror shall submit the following data/information:

1. Project Title.

2. Owner and/or Occupants/Tenants.

3. Location.

4. Project team including the subcontractors that performed major divisions of work.

5. Description including square footage of work area.

6. Any special considerations or plans associated with working in occupied space.

7. Contract Award Date.

8. Contract Type and Contractor’s Responsibilities.

9. Date of Substantial Completion.

10. Date of Final Completion.

11. Contract Award Amount.

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 10

12. Contract Award Amount at Completion.

13. Original Scheduled Completion Time at Contract Award (Calendar Days).

14. Actual Completion Time (Calendar Days).

15. Number of Change Orders.

16. Reasons for Change Orders.

17. Describe the similarities to this project.

2. FACTOR 2 – Past Performance, Experience and Qualifications of Key

Personnel

Weight: 30%

a. FACTOR DESCRIPTION

Factor 2 considers the qualifications, past performance, and experience of key personnel on the Offeror’s team. The Offeror shall submit the information requested in the RFP and resumes for the general contractor’s key personnel noted below: The Offeror shall also include any relevant credentials or specialized training for each individual.

• Project Manager

• Project Superintendent

• Quality Control Manager

The minimum standard is met for each resume when:

● The key individuals identified have the appropriate qualifications and experience required for the position to be assigned for this project.

● Each individual has a minimum of 7 years’ experience in their respective role and completed at least two similar projects.

● One similar project for each individual must have the construction successfully completed or has reached substantial completion within the past ten (10) years.

Some examples of when the standard is exceeded include:

● Key personnel successfully completed more than 2 similar projects within the past ten (10) years.

● Key personnel have worked together and successfully completed similar projects.

Offerors shall submit resumes, with a narrative description for each individual, along with a list of relevant projects. The resume’ shall include education, general job experience, and any trade or professional credentials or accreditations.

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 11

The offeror shall submit a total of three (3) corresponding questionnaires (one for each Key Personnel) (Attachment 3 of the RFP). Questionnaires shall be from the end-user representing who was involved during the construction of the referenced projects. Offeror will submit the questionnaire with their technical proposal by the due date and time set forth in the RFP. The reference must be available to be contacted by the Government.

For key personnel, the Offeror shall provide information on two or more recent projects not to exceed four that each individual has worked on with at least one similar project that reached substantial completion within the past ten (10) years.

For each project listed, there should be a statement of what percentage of the individual’s time was dedicated to that project.

For projects not included in the Firm’s Past Performance projects, identify the project description, project name and location, contact name and information, total construction cost, actual construction start and completion date, and a brief statement indicating the similarities of the reference project to this project.

Note that a single project can count for multiple team members if they worked together on it. Team members having successfully worked together on similar projects is desirable, but not essential, and could result in additional favorable consideration during the evaluation.

Offeror’s Team is encouraged to provide information on problems encountered on the identified contracts and the project team’s corrective actions.

3. FACTOR 3 – Management Plan Weight: 20%

a. FACTOR DESCRIPTION:

Factor 3 considers the Offeror’s understanding of the technical project goals, requirements, and risks associated with planning, managing, and controlling the work to achieve timely completion within scope and budget.

The Management Plan shall be tailored to this project and shall describe the Offeror’s technical approach on how the work will be accomplished on time and within budget.

This factor considers proposed experience in concrete placement, managing, sorting, and removal of concrete and demolition waste. In addition, the plan shall include the following:

Management Plan shall include an organizational chart indicating offeror’s organizational structure and key personnel listed by name and title and who will be full-time, part-time, and on or off site.

Management plan shall include a narrative explaining quality assurance/quality control plan.

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 12

The schedule shall be well planned and include phasing to provide the best possible service for the base award and potential option work while avoiding excessive shut down time.

The minimum standard is met when the Offeror’s proposed management plan demonstrates the following:

● Includes all submittal requirements as listed in the next section.

● The Plan is tailored specifically for this project and includes detailed phasing arrangements.

● The Offeror has a comprehensive and logical plan for executing the project, performing quality control, managing resources, coordinating various trades, and coordinating with the government.

● The proposal has a logical schedule with major milestones identified and activities laid out in a critical path method (CPM) schedule.

● The plan reasonably identifies the main risk drivers for this project with an acceptable mitigation strategy.

Some examples of when the standard is exceeded include:

● The Offeror’s plan includes innovative ideas to minimize tenant impact.

● The Offeror has demonstrated experience with solving problems and tracking and controlling the schedule, resulting in time and cost savings.

● The firm’s management approach for coordinating the work of various trades with the GSA and the tenant agencies has been successfully implemented on more than two past projects, as evidenced by a brief description/narrative.

● The Risk Mitigation plan successfully addresses likely issues without impacts to performance or the Government.

● The Offeror identifies experience indicating superior understanding of the effort and resources required for coordinating and sequencing the work on similar construction projects, and that experience supports the Offeror’s ability to complete the requirements.

The Offeror shall submit a management plan addressing the following critical components:

1. A narrative discussion of the management philosophy and plan for executing the project; discuss an effective system for controlling day to day project issues and potential changes.

2. An organizational chart delineating relationships and lines of authority for members proposed for this project. The chart will identify who is on site full time, off site full time, and who is a combination of both.

3. Identification of Risk articulating the unique risks for this project that are

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 13 relevant and realistic. The plan must identify the risk event, probability of occurrence, the impact of the event if it occurs and a description of the mitigation strategy used to manage the risk. Consider impacts on labor, materials, and equipment as a result of El Paso area market cost inflation.

4. Identify cost control methods and demonstrate how the Offeror intends to control costs during construction to ensure the project is completed within budget.

5. Preliminary project schedule that addresses all submittal requirements and provides sufficient detail to track and control construction of the project.

The project schedule must be a CPM schedule that shows the sequencing of tasks (predecessors and successor relationships) and the critical path for a schedule that runs from the contract award date through the required date for contract completion. Include scheduling milestones on a bar chart or Gantt chart showing major actions necessary to successfully deliver the project. This schedule is not included in the factor or proposal page count limit.

6. Include a plan for quality assurance/quality control to illustrate the general approach for conducting inspections and tests of all major building systems and features supported by a preliminary outline of building components that will impact or demonstrate attainment of performance requirements. The plan shall also address coordination and quality assurance surveillance plan of subcontractors.

7. Explanation of the firm’s plan to track and control the project schedule.

Include plans for “recovery” if behind schedule.

FACTOR 4 – Sustainability: LEC Materials Weight: 15%

This project is funded in part by Section 60503 of the Inflation Reduction Act of 2022 (IRA), which provides funding for purchase of construction materials with substantially lower levels of embodied greenhouse gas emissions.

GSA’s IRA Low Embodied Carbon asphalt, concrete (and cement), glass and steel requirements establish numeric global warming potential (GWP) limits for certain EPA-approved construction materials: concrete (and cement), asphalt, steel, and glass (IRA- Eligible Materials). For each material, GWP limits have been established for the best performing 20% of materials in terms of embodied carbon (Top 20% Limits), the best performing 40% of materials in terms of embodied carbon (Top 40% Limits), and better than industry average (Better Than Average Limit).

This Evaluation Factor calls for Offeror commitments to furnishing IRA-Eligible Materials with the lowest possible GWP values. IRA Limit commitments proposed under this evaluation factor will be incorporated into the successful offeror’s resultant contract.

Individual materials’ GWP values may be found on individual manufacturers’ environmental product declarations (EPDs). EPDs must meet the standards reflected in GSA’s IRA Low Embodied Carbon asphalt, concrete (and cement), glass and steel https://www.gsa.gov/system/files/Asphalt%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Concrete%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Glass%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Steel%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Asphalt%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Concrete%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Glass%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Steel%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 14 requirements (see Compliance Documentation criteria listed for each IRA-Eligible Material).

Technical Acceptability and Scoring Offerors will only meet the standard for technical acceptability under this Factor if they commit to furnish all required IRA-Eligible Materials with a GWP better (lower) than each IRA-Eligible Material’s Better Than Average Limit.

Offerors meeting the standard for technical acceptability will receive a number of Raw Scores, one for each IRA-Eligible Material required by the Contract:

● Offerors will receive a Raw Score of 100 for each IRA-Eligible Material commitment that is better (lower) than GSA’s Top 20% Limits.

● Offerors will receive a Raw Score of 40 for each IRA-Eligible Material commitment that is only better (lower) than GSA’s Top 40% Limits.

● Offerors will receive a Raw Score of 20 for each IRA-Eligible Material commitment that is only better (lower) than GSA’s Better Than Average Limit.

Offerors shall complete the “IRA Sustainability Factor Table” attached to this solicitation (attachment 4) by filling out the applicable IRA Limit they commit to meet for each IRA-Eligible Material (Attachment 4). Based upon the offeror’s selection in the

“IRA Limit Commitment” column, the associated Raw Score, the Weighted Score, and the Total Weighted Score will be automatically calculated.

In addition, for each IRA-Eligible Material identified in the IRA Sustainability Factor Table, offerors shall submit EPDs listing that material’s GWP. Such EPDs must meet the standards reflected in GSA’s IRA Low Embodied Carbon asphalt, concrete (and cement), glass and steel requirements (see Compliance Documentation criteria listed for each IRA-Eligible Material).

Note 1: By submitting an offer, Offeror consents to unrestricted GSA use of supplier names and the GWP values associated with supplier materials. Such information may be disclosed publicly or used to inform other low embodied carbon procurement activities. Technical solutions, supplier pricing and supplier-offeror terms and conditions will not be shared. Any objection shall be transmitted to the Contracting Officer by the due date for offers and shall adhere to 41 C.F.R. § 105-60.601.

Evaluation Factor # 4: Sustainability-LEC Material Weight 15%

(1) The Sustainability Factor will be scored as outlined in this Section above.

(2) GSA will verify Offeror’s scoring and that IRA Limits are supported by environmental product declarations (EPDs) from proposed suppliers.

(3) GSA will verify that Offeror’s EPDs adhere to EPD standards reflected in GSA’s IRA

Low Embodied Carbon asphalt, concrete (and cement), glass and steel requirements (see Compliance Documentation criteria listed for each IRA-Eligible Material).

(4) GSA will make any scoring adjustments necessary to correct patent errors.

https://www.gsa.gov/system/files/Asphalt%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Concrete%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Concrete%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Glass%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Steel%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Asphalt%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Concrete%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Glass%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf https://www.gsa.gov/system/files/Steel%20-%20GSA%20IRA%20Low%20Embodied%20Carbon%20Requirements%20%28Dec.%202023%29_508.pdf

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 15

Once GSA has verified the Offeror’s scoring and, if necessary, made any corrections, the overall weighted score will be assigned an adjectival rating, as follows:

Weighted Score Adjectival Rating

100 points Exceptional

90-99 points Very Good

20-89 points Acceptable

Unacceptable Unacceptable

Note 1: Any proposal that does not furnish all required IRA-Eligible Materials with a GWP better (lower) than each IRA-Eligible Material’s Better Than Average Limit will be rated as “Unacceptable” under this factor and will be ineligible for award.

Note 2: Any proposal that furnishes all required IRA-Eligible Material with a GWP better (lower) than GSA’s Top 20% Limits will receive a weighted score of 100 points

(Exceptional).

Clauses

Options Clauses FAR 52.217 – included in base contract.

Buy American Act FAR 52.225-11 – included in the agreement

General Notes: Jason Gerloff

• The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

• The Estimated Cost (FAR 36.204) is between $10,000,000 and $15,000,000.

• All questions need to be submitted within 10 calendar days of the proposal due date (May 1, 2024, 12:00 PM CDT) and in writing in order to be binding. The information given today or questions asked are for your information. If you want a response that is binding in the contract, please submit in writing in order that it will be put into an amendment and added at award time.

• Make sure your register your firm at the SAM.gov website before submitting an offer. Per FAR 52.204-7, SAM registration MUST be active

Pre-Proposal Meeting – Ysleta, LPOE Pavement Replacement Repairs Project, El Paso, TX pg. 16 at the time you submit your offer. The awardee is required to submit bi-yearly and yearly reports to the Government.

• Period of Performance (POP) is approximately 362 calendar days.

• Acknowledgment of Amendments (3 ways, SF 1442 box 19 and 20, the

Amendment SF 30, or written letter to the CO) Must be signed.

The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 form and delivered to the Contractor a copy of the form

• reflecting the agreed prices.

• Contractors’ proposal is guaranteed for 120 calendar days. The Government anticipates an award in early August 2024.

Additional Comments: A reminder that all questions need to be in writing and sent electronically to Jason Gerloff at jason.gerloff@gsa.gov.

As a reminder, NO weapons, or drugs are allowed on Federal Property.

Amendment 2 will be issued tomorrow or Monday (3/25/24) with the meeting minutes, sign-in sheets and any questions and answers. If a question appears on the amendment that has not been answered, it will be answered in a follow-up. The question is posted to let all parties know what the outstanding questions are.

Amendment 1 was posted, March 13, 2024.

Meeting adjourned:

Site Walk: Conducted by Adena Alarcon.

mailto:jason.gerloff@gsa.gov

Please arrive 30 minutes prior to the Pre‐proposal mee ng. Upon arrival, please park in the public parking lot and wait to be checked in by GSA personnel.

GSA personnel will then escort all par cipants to the mee ng site.

A er the Pre‐proposal mee ng, par cipants will be escorted & the site walk‐through will take place.

(Pictures are allowed of the site, condi ons, etc. Please ensure that no CBP Officers are revealed in those photos).

Upon comple on of the site walk, contractor personnel will be checked out by GSA personnel and escorted off‐site.

Ysleta LPOE – 797 S. Zaragosa Rd.

Ysleta Land Port of Entry Pavement Replacement Repairs Project, Request for Information

1) Can a company use a final CPARs evaluation instead of the past performance questionnaire?

Answer: Yes, for Factor 1 (Company), No, for Factor 2 (Key Individuals)

2) When is the proposal due?

Answer: May 16, 2024, at 12:00 P.M. Central Time

3) When is the last date a contractor can submit a question to be answered in an Amendment?

Answer: May 1, 2024, at 12:00 P.M. Central Time.

4) Which form do we fill out for Factor 4?

Answer: Fill out page 4 and 5 of the Request for Proposal (RFP) and fill out the Excel spreadsheet

(attachment 4) titled Excel spreadsheet titled Factor 4 LEC Material IRA Sustainability Factor

Table). Both the PDF and Excel spreadsheet are required with the proposal.

5) Is GSA aware of any suppliers who have an EPD that meets the GSA minimum requirements per Factor 4 in the geographical area of Ysleta?

Answer: No, GSA is unaware of any concrete suppliers in the area of Ysleta/ El Paso that currently have EPDs. A free, public Building Transparency EPD map (https://www.buildingtransparency.org/resources/maps/) is updated weekly for everyone’s information.

6) If any LEC materials are from Mexico, are we to submit all of the information required

Under FAR 52.225-11 with our proposal?

Answer: Yes. Both FAR 52.225-10 and 52.225-11 are applicable and contain necessary information you need when considering LEC materials from Mexico for this procurement. You should comply with both of these clauses and submit all necessary information with your proposal. Any information provided for the Buy American Act will not be counted in the technical 40 page limit.

7) Do I need a GACA account? (Attachment 1)

Answer: No, a GACA account is only required when GSA is unable to attached all of the attachments on SAM.Gov. GSA was successful in attaching the RFP, 14 attachments and two reference documents to SAM.gov.

8) How do we submit the proposal to GSA?

Answer: The proposal is to be sent to Jason Gerloff at Jason.gerloff@gsa.gov. This is the only vehicle for submitting a proposal.

First eight questions were answered in Amendment 1.

https://www.buildingtransparency.org/resources/maps/ https://www.buildingtransparency.org/resources/maps/ https://www.buildingtransparency.org/resources/maps/

9) As per TXDOT air entrainment in concrete for class P concrete is no longer required in the El Paso District. Will GSA accept the TXDOT Class P Concrete approved design for El Paso District without requiring air entrainment?

Answer:

10) Section 32 12 16 Asphalt Concrete Paving 3.3 Asphalt Surface Course calls out for Item 340 however does not specify Type or PG grade oil to be used for pavement details for HMAC underneath concrete pavement shown on plan sheet C 400. TXDOT typically specifies for this application Item 340 TXDOT Type D With PG 64-22 to serve as a bond breaker between concrete pavement and base course. Will GSA require TXDOT Item 340 Type D With PG 64-22 oil for this application?

11) Will GSA post the pre-bid attendee list?

Answer: Yes, the attendee list from the pre-proposal meeting will be included in Amendment 2.

12) Is there an interested vendors list that will be posted on the on Sam.Gov website?

Answer: As of the pre-proposal meeting (Thursday, March 21, 2024) the only interested party list is the attendees from the meeting. The sign-in sheet with their information is included in Amendment 2. All amendments are posted on SAM.Gov.

13) Are subcontractors required to be small businesses in order to collaborate with the primary contractor that has been awarded?

Answer: NO. Only the prime contractor who is awarded the contract from the Government has to be a small business. Sub-contractors can be small or large business concerns.

14) Will GSA allow the use of TXDOT Type D 1993 Recycled Concrete Crushed Base

Course (See Attached) for Flex Base as shown on Plan Sheet C400.

15) Is there a Geotech Report available to view.

16) Within the drawings, starting from sheet T500, there are call-outs recommending the use of concrete barricades to safeguard the worksite.

Could water barriers serve as a viable alternative for protecting the worksite?

Answer:

17) Per the solicitation, the purpose of this project is to address approximately 725,000 sf of pavement. After conducting an in-house quantity assessment, the contractor identified disparities between the quantities measured and those presented in the solicitation. Could you please clarify whether this square foot quantity pertains solely to the concrete pavement or if it also encompasses the asphaltic layer and the flex base layer?

18) Would it be acceptable for a representative end-user or Contracting Officer /

Contracting Officer Representative, who no longer holds the same role as during the referenced project, to fill out the "Past Experience and Performance of the Company" evaluation report questionnaire?

Answer: Yes, as long as it is explained what their role was during the project.

19) If you were a subcontractor and did not have direct contact with the end user representative of a similar project, can a representative of the general contractor serve as the person to fill out the "Past Experience and Performance of the Company" evaluation report questionnaire?

Questions 9 through 19 were published in Amendment 2. Only questions 11, 12, 13, and 18 were answered. The other questions are posted so that there is not a duplication of questions and will be answered in a future amendment.